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AGENDA CHAMPLIN CITY COUNCIL

MONDAY, JANUARY 9, 2017 CITY COUNCIL CHAMBERS

7:00 P.M.

THIS CITY COUNCIL MEETING WILL BE CABLECAST LIVE ON CABLE CHANNEL 16

IF DUE TO A DISABILITY YOU NEED AUXILIARY AIDS OR SERVICES DURING A CITY COUNCIL MEETING, PLEASE PROVIDE THE CITY WITH 24 HOURS NOTICE BY CALLING 421-8100 OR FAX 421-5256

CALL TO ORDER PLEDGE OF ALLEGIANCE INTRODUCTIONS/ROLL CALL AGENDA 1. RESOLUTION NO. 2017-01 APPOINTING WARD 1 COUNCILMEMBER OATH OF OFFICE MINUTES: DECEMBER 12, 2016 WORKSESSION #1

DECEMBER 12, 2016 REGULAR SESSION DECEMBER 12, 2016 WORKSESSION #2

BILLS: JANUARY 9, 2017 DECEMBER 26, 2016 ANNOUNCEMENTS:

IF YOU ARE HERE TO ADDRESS THE CITY COUNCIL UNDER OPEN FORUM, PLEASE COMPLETE A PUBLIC COMMENT FORM LOCATED ON THE TABLE NEAR THE ENTRANCE AND GIVE IT TO THE CITY CLERK AT THIS TIME EDA WORKSESSION - FOLLOWING TONIGHT’S COUNCIL MEETING IN THE COUNCIL CONFERENCE ROOM CITY HALL WILL BE CLOSED ON MONDAY, JANUARY 16TH FOR THE MARTIN LUTHER KING JR. DAY HOLIDAY PUBLIC INFORMATIONAL MEETING REGARDING T.H. 169 IMPROVEMENT PROJECT – TUESDAY, JANUARY 17TH AT 6:00 P.M. AT THE ICE FORUM LEGISLATIVE WORKSESSION – WEDNESDAY, JANUARY 18TH AT 6:00 P.M. IN THE COUNCIL CHAMBERS VISIONING MEETING REGARDING 109TH AVENUE – THURSDAY, JANUARY 19TH AT 6:00 P.M. AT THE ICE FORUM COUNCIL/STAFF STRATEGIC PLANNING SESSION – FRIDAY, JANUARY 20TH AT 5:00 P.M. AND SATURDAY, JANUARY 21ST AT 9:00 A.M. AT EASTMAN NATURE CENTER COUNCIL WORKSESSION - MONDAY, JANUARY 23RD AT 5:45 P.M. IN THE COUNCIL CONFERENCE ROOM CITY COUNCIL MEETING – MONDAY, JANUARY 23RD AT 7:00 P.M. IN THE COUNCIL CHAMBERS

SPECIAL PRESENTATIONS 2. OVERVIEW OF WORKSESSION DISCUSSION

CITY COUNCIL AGENDA JANUARY 9, 2017 PAGE 2 CONSENT AGENDA The Consent Agenda contains action items considered routine or non-controversial in nature, that need little or no additional deliberation based on the level of review, analysis or discussion that has been previously conducted by the City Council 3. RESOLUTION NO. 2017-02 DESIGNATING THE OFFICIAL NEWSPAPER FOR 2017 4. RESOLUTION NO. 2016-03 DESIGNATING OFFICIAL DEPOSITORIES FOR 2017 5. APPROVE 2017 RECORDING SECRETARY SERVICE AGREEMENT 6. RESOLUTION NO. 2016-04 INCREASING TYPICAL UTILITY AND STREET FEES 7. RESOLUTION NO. 2016-05 INCREASING NORTHWEST AREA SANITARY SEWER AND STORM SEWER TRUNK

FEES AND STORM SEWER DISTRICT 10A AND 10B FEES 8. DESIGNATION OF INTERACTIVE MEETING TECHNOLOGY FOR 2017 9. 2017 CITY COUNCIL APPOINTMENTS: A. APPOINTMENT OF ACTING MAYOR FOR 2017 B. RESOLUTION NO. 2017-06 REGARDING APPOINTMENTS TO THE ANOKA-CHAMPLIN FIRE BOARD

C. RESOLUTION NO. 2017-07 REGARDING APPOINTMENTS TO THE QUAD CITIES CABLE COMMUNICATIONS COMMISSION

D. RESOLUTION NO. 2017-08 REGARDING APPOINTMENT TO THE SCHOOL DISTRICT ADVISORY COUNCIL FOR COMMUNITY EDUCATION

E. RESOLUTION NO. 2017-09 REGARDING APPOINTMENTS TO CHAMPLIN FARMERS MARKET BOARD 10. APPOINTMENT OF COMMISSIONERS/APPOINTMENT OF CHAIRPERSON AND VICE-CHAIRPERSON FOR

PLANNING, ENVIRONMENTAL RESOURCES, AND PARKS AND RECREATION COMMISSIONS 11. ACCEPT RESIGNATION OF PUBLIC SERVICE WORKER 12. RESOLUTION NO. 2017-10 REJECTING CONSTRUCTION OF NOISE WALL H AND NOISE WALL I ALONG T.H.

169, ADJACENT TO VETERANS PARK AND DORIS KEMP PARK (IMPROVEMENT PROJECT NO. 21309) 13. RESOLUTION NO. 2017-11 AUTHORIZING THE RESIDENTIAL RECYCLING GRANT AGREEMENT 14. RESOLUTION NO. 2017-12 PROVIDING FOR THE PREPAYMENT AND REDEMPTION OF CERTAIN

OUTSTANDING GENERAL OBLIGATION BONDS OF THE CITY 15. ORDINANCE NO. 777 AMENDING CHAPTER 2, ARTICLE II, SECTION 2-24 OF THE CITY CODE REGARDING

TERMS AND TRANSITION OPEN FORUM Open Forum is an opportunity to discuss items that are not already on the agenda. Presentations are limited to five (5) minutes unless specifically extended by the Mayor. ADJOURNMENT

CCIITTYY OOFF CCHHAAMMPPLLIINN REQUEST FOR COUNCIL ACTION

AGENDA SECTION

ORIGINATING DEPARTMENT

MEETING DATE

ADMINISTRATION JANUARY 9, 2017

ITEM #

ITEM DESCRIPTION

PREPARED BY

1 RESOLUTION APPOINTING WARD 1 COUNCIL MEMBER BRET HEITKAMP

BACKGROUND The City received six applications for the Ward 1 Council vacancy. The City Council, along with former Mayor ArMand Nelson, conducted interviews of the candidates on Tuesday, January 3rd. Mayor Karasek and the Interview Panel are recommending that Ms. Jessica Tesdall be appointed to the Ward 1 Council vacancy (see attached resume). The City Council is required to formalize the appointment through the adoption of the attached resolution. Ms. Tesdall will be sworn in at tonight’s meeting and will serve in this position until the term expires on December 31, 2018. RECOMMENDATIONS Motion to approve the attached Resolution Appointing a Ward 1 Councilmember.

CITY OF CHAMPLIN REQUEST FOR COUNCIL ACTION

AGENDA SECTION


MEETING DATE

SPECIAL PRESENTATIONS ADMINISTRATION JANUARY 9, 2017

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ITEM DESCRIPTION

PREPARED BY

2 OVERVIEW OF WORKSESSION DISCUSSION BRET HEITKAMP

I will give a brief oral report for the benefit of the residents watching on QCTV regarding the discussions that took place at tonight’s Work session regarding the update on the T.H. 169 Improvement Project.


AGENDA SECTION


MEETING DATE

CONSENT AGENDA GOVERNMENT SERVICES JANUARY 9, 2017

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PREPARED BY

3 RESOLUTION NO. 2017-02 “DESIGNATING THE CHAMPLIN/DAYTON PRESS AS THE OFFICIAL NEWSPAPER FOR 2017”

ROBERTA COLOTTI, CMC, CITY CLERK

BACKGROUND The City Council is required by Minnesota Statutes to annually designate the official newspaper for the City. REVIEW OF ISSUES Attached is a letter from Sun Media, requesting that the Champlin/Dayton Press be designated as the official newspaper for the City of Champlin in 2017.

2017 Rates (Same rates since 2015) First insertion: $17.13 per column inch Subsequent insertions: $9.24 per column inch Characters per inch: 320 Lines per inch: 9 The Champlin/Dayton Press is a subscription newspaper. The City is provided with six (6) copies of the Champlin/Dayton Press newspaper at no charge. ALTERNATIVES/IMPACTS: UPSIDE The Champlin/Dayton Press provides coverage of meetings and special events in the City. The newspaper has a separate section of City news and information. DOWNSIDE This is a weekly paper, published on Thursday. The use of a daily paper such as the Star Tribune would provide a quicker turn around time for applicants requiring notice of a public hearing. However, the use of the Star Tribune would cost more. For example, a sample Champlin/Dayton Press notice cost had an estimate of $74.46 compared to a Star Tribune estimate of $357.36. Building and business license fees are based on several factors including publication costs, and the use of a higher cost publication would cause an increase in costs to local residents and future business people. STAFF RECOMMENDATION Motion adopting Resolution No. 2017-02 “Designating the Champlin/Dayton Press as the Official Newspaper for the City of Champlin for 2017”.

Councilmember introduced the following resolution and moved its adoption:

CITY OF CHAMPLIN HENNEPIN COUNTY, MINNESOTA

RESOLUTION NO. 2017 - 02

RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER FOR THE CITY OF CHAMPLIN FOR 2017

WHEREAS, there is a legal requirement that the City of Champlin designate an official newspaper; and

WHEREAS, the City must publish notices and documents in the designated newspaper.

NOW, THEREFORE, BE IT RESOLVED by the Champlin City Council that the Champlin/Dayton Press is

hereby designated as the official newspaper for the City of Champlin for 2017. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: , and the following voted against the same: , whereupon said resolution was this 9th day of January, 2017.

_________________________ Ryan Karasek, Mayor

ATTEST: ___________________________ Roberta Colotti, CMC, City Clerk


AGENDA SECTION


MEETING DATE

CONSENT FINANCE JANUARY 9, 2017

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ITEM DESCRIPTION

PREPARED BY

4 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES FOR 2017 JUNE JOHNSTON

BACKGROUND Each year the City Council is required to designate the City’s official depositories for City funds. REVIEW OF ISSUES The City uses a variety of depositories for funds in order to maximize interest earnings and maintain a diversified portfolio. The attached resolution designates the institutions that are currently utilized as depositories. Should an investment opportunity arise in another institution, the City Council can approve another resolution designating an additional institution as an official depository. ALTERNATIVES/IMPACTS (UPSIDE/DOWNSIDE) The City Council must approve a resolution designating official depositories of the City’s funds to remain in compliance with State Statute. If the Council so chooses, they can add or subtract from the attached list. If the City Council chooses to delete an institution from the resolution, any investment held at that institution would have to be sold immediately. RECOMMENDATIONS Motion to approve the resolution designating the official depositories for the City’s funds for 2017.


AGENDA SECTION


MEETING DATE


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PREPARED BY

5 APPROVE 2017 RECORDING SECRETARY

SERVICE AGREEMENT


BACKGROUND TimeSavers Off Site Secretarial, Inc. has submitted a request for an extension of the Recording Secretary Service Agreement for approval by the City of Champlin for the year 2017. The rates are proposed to increase by approximately 2.5%. The City pays the lower of a base rate or a combination rate using the hours/pages depending on the totals. We will continue to receive a discount for minutes prepared by web stream. REVIEW OF ISSUES The City of Champlin uses TimeSavers Off Site Secretarial, Inc. for minute taking services for the City Council, Planning Commission, Parks and Recreation Commission and occasionally for special meetings of the Council, EDA and Commissions. City staff takes minutes for the EDA Board meetings, City Council Work Sessions and Environmental Resources Commission (ERC) meetings. TimeSavers offer a unique service that is unmatched in the market. Other cities have sent out survey’s asking what services are available and TimeSavers has appeared as the only response. We have been happy with the services TimeSavers provides and have recommended them to other cities seeking this type of service. ALTERNATIVES/ IMPACTS (UPSIDE/DOWNSIDE) None STAFF RECOMMENDATION Motion approving the Addendum to the Recording Secretary Service Agreement, with TimeSavers Off Site Secretarial, Inc., as presented for the term ending December 31, 2017.


AGENDA SECTION ORIGINATING DEPT. MEETING DATE

CONSENT ENGINEERING JANUARY 9, 2017 ITEM NO. ITEM DESCRIPTION PREPARED BY

6 RESOLUTION INCREASING TYPICAL

UTILITY AND STREET FEES

TIM HANSON, PE

CITY ENGINEER

BACKGROUND Typical Utility and Street Fees are utilized to establish assessment rates for public improvements on adjacent parcels or to determine charges for infrastructure in which a lot split has occurred. The Typical Utility and Street Fee is often the assessment value for public improvement projects. The rates are reviewed annually based on assessable value (benefit to property) and against the previous year’s Construction Cost Index and the Consumer Price Index (CPI). The Consumer Price Index is from the U.S Department of Labor, Bureau of Labor Statistics, Consumer Price Index, Midwest Urban Area, utilizing all items. The Construction Cost index is from the Engineers News Record Construction Cost Index of Labor and Construction Materials, Minneapolis Area. The typical Utility and Street Fees are reviewed against current lot value changes which relate to assessable benefit. Adjustments are then made to the Typical Utility and Street Fees based on market trends of house sale prices and construction cost data. REVIEW OF ISSUES Construction Indexes for 2016 increased an average of 1.4%. The Consumer Price Index increased by 0.8 %, house values are reported to have moderate to significant increases in Market Value in 2016. These positive adjustments in cost indexes necessitate an increase in the City’s Typical Average Utility and Street Fee. The staff recommended adjustment for 2017 is to increase the Typical Utility and Street Fee items by 1.4%, which reflects `the Average Construction Cost Index increase in the Metropolitan Area for 2016. The Typical Street and Utility Lot Fees are shown on the attached exhibit, dated January 9, 2017. RECOMMENDATION Staff recommended motion: Approve Resolution Increasing Typical Utility and Street Fees as identified on the Typical Lot Fee Schedule dated January 9, 2017. Attachments Resolution Consumer Price Index List of Typical Lot Fees

Construction Cost Index L:\ENGINEERING PROJECTS\Strm Swr Dist 10A & 10B & San Swr Trunk Fee NW Area 20201\RCA 2017 Increasing Typical Utility and Street Fees- 1-9-17.doc



CONSENT ENGINEERING JANUARY 9, 2017

ITEM NO.

ITEM DESCRIPTION PREPARED BY

7 RESOLUTION INCREASING NORTHWEST AREA SANITARY

SEWER AND STORM SEWER TRUNK FEES AND STORM SEWER DISTRICT 10A AND 10B FEES

TIM HANSON, PE

CITY ENGINEER

BACKGROUND The Northwest Area Sanitary Sewer and Storm Sewer Trunk Districts were established on November 22, 2005 by Resolution No. 2005-127 and Ordinance No. 615, to allow the orderly development of the Northwest Area and to fund the construction of the sanitary sewer trunk and storm sewer trunk facilities in the northwest portion of the City. Storm Sewer District Area 10A and 10B were established in July 1988 by Resolution No. 1988-97 and August, 1988 by Resolution No. 1988-105 for the purpose of paying for trunk storm sewer facilities along Trunk Highway 169 north of 117th Avenue. REVIEW OF ISSUES The attached resolution increases the fees for trunk storm sewer facilities in the Northwest Area Trunk Districts and Storm Sewer District 10A and 10B based on the Engineering News Record (ENR) Construction Cost Index for the Minneapolis Area. The staff recommended increase in the Trunk Fees is 1.4% for 2017. The Northwest Area Sanitary Sewer Trunk District fees are also proposed to be increased by 1.4%. The Northwest Area trunk sanitary sewer fee was not increased in 2014 due to a review of the projected fees and future costs. It is anticipated that the fee collection and trunk costs are aligned resulting from the adjustments in 2015 and 2016. Attached are maps showing the affected areas/districts. RECOMMENDATION Staff recommended motion: Approve Resolution Increasing the Northwest Area Sanitary Sewer and Storm Sewer Trunk Fees and the Storm Sewer District 10A and 10B Fees by 1.4%. Attachments Resolution Storm Sewer District Fee Schedule Map of Northwest Sanitary Sewer District Area Map of Northwest Storm Sewer District Area L:\ENGINEERING PROJECTS\Strm Swr Dist 10A & 10B & San Swr Trunk Fee NW Area 20201\RCA Updtg 2017 Stm Dist 10A&B - 1-9-17.doc


AGENDA SECTION


MEETING DATE

CONSENT GOVERNMENT SERVICES JANUARY 9, 2017

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ITEM DESCRIPTION

PREPARED BY

8

DESIGNATION OF INTERACTIVE MEETING TECHNOLOGY FOR 2017


BACKGROUND In 2014 the City Council adopted the use of interactive technology to allow Councilmembers who were unable to attend meetings to participate remotely. It was determined that the Council would annually review the options available for conducting interactive meetings and determine which technologies to invest in. The City has used GoToMeeting since 2014 and has had a positive experience. REVIEW OF ISSUES The City Council has made an investment in this program through staff time and software. The annual cost is approximately $500. The contract renews February 2017. No alternative programs have been requested by Councilmembers to date. STAFF RECOMMENDATION Motion authorizing renewal of a service agreement with GoToMeeting for interactive meeting technology for 2017.




ITEM NO.

ITEM DESCRIPTION PREPARED BY

9 2017 CITY COUNCIL APPOINTMENTS RESOLUTIONS NO. 2017-06 TO 2017-09


BACKGROUND The City Council is required to make certain appointments at the first meeting of each year. REVIEW OF ISSUES The following appointments, recommended by Mayor Ryan Karasek, are to be formalized by the City Council:

A. Appointment of Acting Mayor: Councilmember Eric Johnson served as Acting Mayor in 2016. (NOTE: This is done by motion, not by resolution.) It is recommended that Councilmember Eric Johnson be appointed to serve as Acting Mayor in 2017.

B. Appointments to the Anoka-Champlin Fire Board: In 2016 Councilmember Kara Terry and City Administrator Bret Heitkamp served as the representatives, and Police Chief Dave Kolb and Deputy Police Chief Ty Schmidt served as the alternate representatives. The Board addresses issues regarding the Joint Anoka-Champlin Fire Department. The Fire Board meets on a quarterly basis on the second Wednesday at 5:00 p.m. at either Anoka or Champlin City Hall. It is recommended that Councilmember Nate Truesdell and City Administrator Bret Heitkamp serve as the representatives and Police Chief Dave Kolb and Deputy Police Chief Ty Schmidt or their successors serve as the alternates in 2017.

C. Appointments to the Quad Cities Cable Communications Commission (QCTV): In 2016 Councilmember Eric Johnson and City Administrator Bret Heitkamp served as representatives. The Commission represents the interests of the “quad” cities of Andover, Anoka, Champlin and Ramsey as it relates to cable television. Meetings are held the third Thursday of the Month at 10 a.m. at the Anoka City Hall. Additional Work Session meetings are held as needed. It is recommended that Councilmember Jessica Tesdall and City Administrator Bret Heitkamp be appointed to serve as representatives in 2017.

D. Appointment to the School District Advisory Council for Community Education: Councilmember Ryan Karasek served as the City’s representative and Parks Facilities Manager Charlie Lehn served as the alternate in 2016. The Advisory Council meets on the first Thursday of the month from 4:30 p.m. to 6:00 p.m. at the Community Education Office at 2727 Ferry Street in Anoka.

It is recommended that Councilmember Ryan Sabas be appointed to serve as the City’s representative and Parks Facilities Manager Charlie Lehn be appointed to serve as alternate in 2017.

E. Appointments to the Champlin Farmers Market Board: In 2016, resident Dawn Soderholm and staff members Alicia Jahnke, Nick Powell and Charlie Lehn served on the Champlin Farmers Market Board. The City is required to have an executive board in order to process food vouchers, per the Minnesota Agriculture Department rules. The Board determines an annual meeting date at the start of the season and meets as needed after that. Recommended for 2017 appointments are: Dawn Soderholm, staff members Alicia Jahnke, Nick Powell and Charlie Lehn.

STAFF RECOMMENDATIONS It is requested that the City Council confirm these appointments, recommended by Mayor Karasek, by the following two actions:

1. Motion to appoint Councilmember Eric Johnson as Acting Mayor; and 2. Motion to adopt Resolutions No. 2017-06 to 2017-09 regarding 2017 City Council appointments.



RESOLUTION 2017-06

RESOLUTION DESIGNATING REPRESENTATIVES AND ALTERNATES TO THE ANOKA-CHAMPLIN FIRE BOARD

WHEREAS, the Anoka-Champlin Fire Department is the result of a Joint Powers Agreement between the City

of Champlin and the City of Anoka for fire protection; and

WHEREAS, the City of Champlin has been actively involved with the Anoka-Champlin Fire Board; and

WHEREAS, it is important for the City to have designated representatives and alternates to the Anoka-Champlin Fire Board representing the City's interest.

NOW, THEREFORE, BE IT RESOLVED by the Champlin City Council that Councilmember Nate Truesdell and City Administrator Bret Heitkamp are hereby designated as representatives to the Anoka-Champlin Fire Board, and Police Chief Dave Kolb and Deputy Police Chief Ty Schmidt or their successors are hereby designated to serve as alternate representatives to the Anoka-Champlin Fire Board for the year 2017 and until their successors are appointed representing the City of Champlin. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: , and the following voted against the same: , whereupon said resolution was this 9th day of January 2017.

_________________________________________ Ryan Karasek, Mayor

ATTEST: _________________________________ Roberta Colotti, CMC, City Clerk



RESOLUTION 2017-07

RESOLUTION DESIGNATING REPRESENTATIVES TO THE QUAD CITIES CABLE COMMUNICATIONS COMMISSION

WHEREAS, the City of Champlin has been actively involved with the Quad Cities Cable Communications

Commission; and

WHEREAS, it is important for the City to have designated representatives to the Quad Cities Cable Commission representing the City's interest. NOW, THEREFORE, BE IT RESOLVED by the Champlin City Council that Councilmember Jessica Tesdall and City Administrator Bret Heitkamp are hereby designated as representatives to the Quad Cities Cable Communication Commission for the year 2017 and until their successors are appointed representing the City of Champlin.

The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: , and the following voted against the same: , whereupon said resolution was this 9th day of January 2017.





RESOLUTION 2017-08

RESOLUTION DESIGNATING A REPRESENTATIVE TO THE SCHOOL DISTRICT ADVISORY COUNCIL FOR COMMUNITY EDUCATION

WHEREAS, the City of Champlin has been actively involved with the School District; and

WHEREAS, it is important for the City to have a designated representative to the School District Advisory

Council for Community Education representing the City's interest.

NOW, THEREFORE, BE IT RESOLVED by the Champlin City Council that Councilmember Ryan Sabas is hereby designated as the representative and staff member Charlie Lehn as the alternate to the School District Advisory Council for Community Education for 2017 and until their successors are appointed representing the City of Champlin. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: , and the following voted against the same: , whereupon said resolution was this 9th day of January 2017.





RESOLUTION 2017-09

RESOLUTION DESIGNATING REPRESENTATIVES TO THE CHAMPLIN FARMERS MARKET BOARD

WHEREAS, the City of Champlin is required to have a Farmers Market Board in order to accept food

vouchers at our market. NOW, THEREFORE, BE IT RESOLVED by the Champlin City Council that Dawn Soderholm, Alicia

Jahnke, Nick Powell and Charlie Lehn, are hereby designated as representatives to the Champlin Farmers Market Board for 2017 and until a successor is appointed representing the City of Champlin. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: , and the following voted against the same: , whereupon said resolution was this 9th day of January 2017.




AGENDA SECTION


MEETING DATE


ITEM #

ITEM DESCRIPTION

PREPARED BY

10

COMMISSIONER APPOINTMENTS/APPOINTMENT OF CHAIRPERSON AND VICE-CHAIRPERSON FOR:

A. PLANNING COMMISSION B. ENVIRONMENTAL RESOURCES COMMISSION

C. PARK AND RECREATION COMMISSION


BACKGROUND Annually, the City Council appoints Commission members and selects a Chairperson and Vice-Chairperson based on a recommendation from the Mayor. Planning Commission It is the recommendation of the Mayor that Commissioner Robert “R.J.” Thiel (Ward 1) be re-appointed as Chairperson and Commissioner Matt Bolterman (Ward 2) be appointed as Vice Chairperson for 2017. It is recommended that Commissioners Dan Costello (Ward 2) and Kathy Manemann (Ward 3) be re-appointed to three year terms ending 12-31-19. Commissioner Michael Peterson (Ward 4) is not seeking re-appointment and Commissioner Nate Truesdell (Ward 3) was elected to the City Council, creating two vacancies on the Commission. It is recommended that Chad Darr, 1524 Quebec Avenue N. be appointed to the Ward 3 position with a term ending 12-31-18 and Andy Headding, 10949 River Pines Drive, be appointed to the Ward 4 position with a term ending 12-31-19. Environmental Resources Commission It is the recommendation of the Mayor that Commissioner Brian Martenson (Ward 1) be appointed as Chairperson and Commissioner Tom Moe (Ward 2) be appointed as Vice Chairperson for 2017. It is noteworthy that Commissioner Martenson served as Vice Chair in 2016. Commissioner Rick Klemesrud (Ward 4) is not seeking re-appointment. There are currently four vacancies on the ERC and the positions have been advertised and we are actively seeking candidates to fill these spots. Park and Recreation Commission It is the recommendation of the Mayor that Commissioner Aaron Weixel (Ward 3) is re-appointed as Chairperson and Commissioner Gary Flandrick (Ward 1) is re-appointed as Vice Chairperson for 2017. It is recommended that Commissioners Gary Flandrick (Ward 1), Rob Musto (Ward 2) and Aaron Weixel (Ward 3) be re-appointed to three year terms ending 12-31-19.

With the election of Ryan Sabas to City Council there is a vacancy in Ward 4 on the Commission in addition to the existing Ward 2 vacancy. It is recommended that Stephanie Trimble, 11257 Oakridge Circle North be appointed to the Ward 2 position and Carrie Anderson, 11221 Edgewood Avenue North be appointed to the Ward 4 position, with terms ending 12-31-19. STAFF RECOMMENDATION Motion to appoint Commissioners, Chairpersons and Vice-Chairpersons to the Planning Commission, Environmental Resources Commission, and Park and Recreation Commission as presented.


AGENDA SECTION


MEETING DATE

CONSENT AGENDA ADMINISTRATION JANUARY 9, 2017

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ITEM DESCRIPTION

PREPARED BY

11 ACCEPT RESIGNATION OF PUBLIC SERVICE WORKER BRET HEITKAMP

BACKGROUND The City’s legal counsel has recommended that the City Council take action to formally accept employee resignations. Lance Myrvik, Public Service Worker, has announced his resignation from the City of Champlin, effective January 1, 2017. Lance has been offered a job with Bethel University as the Athletic Field and Turf Specialist. REVIEW OF ISSUES Lance has worked for the City of Champlin for nearly fifteen months and his excellent level of service is to be commended. RECOMMENDATIONS Motion to accept the resignation of Lance Myrvik, effective January 1, 2017.


AGENDA SECTION


MEETING DATE

CONSENT ENGINEERING JANUARY 9, 2017

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PREPARED BY

12 RESOLUTION REJECTING CONSTRUCTION OF NOISE WALLS ALONG T.H. 169 ADJACENT TO VETERANS PARK AND DORIS KEMP PARK, IMPROVEMENT PROJECT 21309

TIM HANSON, P.E.

CITY ENGINEER

BACKGROUND Minnesota State Law requires that the proposed Trunk Highway 169 (T.H.169) improvements have a noise analysis completed as part of the project. The noise analysis collects of field data by monitoring current noise impacts at the existing traffic levels then projects future noise levels utilizing future traffic projections and the proposed improvements. This data is then analyzed to determine the benefit that a noise wall would have on adjacent properties. The analysis uses an established formula which compares the cost of a noise wall to the reduction in decibels achieved by constructing the noise wall. A five (5) decibel reduction in noise is utilized as the minimum criteria for noise wall evaluation. Four locations were identified where a noise wall would be economically beneficial to install. The properties impacted by the noise wall, both physically and by the reduction in noise are then offered the ability to vote on whether a noise wall should be installed. Property owners and tenants within the noise impact area are requested to vote yes or no to the construction of a noise wall. REVIEW OF ISSUES A noise wall adjacent to Veterans Park and a noise wall adjacent to Doris Kemp Park were identified locations meeting the Minnesota Department of Transportation criteria. Because the City of Champlin is the owner of these parks, the City is required to vote on the installation of the two noise walls. Wall I is located adjacent to Veterans Park and extends from Hayden Lake Road north to Elm Creek; the estimated cost is $175,000. Wall H is located adjacent to Doris Kemp Park and extends from the northern portion of the Mill Pond, north past the southerly portion of the parking lot for the park; the estimated cost is $300,000. Both locations would require a 15-foot to 20-foot wall. It is important to note that the project budget does not currently include funding for noise walls. Noise wall construction along the east side of T.H. 169 between Hayden Lake Road and West River Road will create a visual barrier of the Mill Pond, Elm Creek Dam, and both Veterans Park and Doris Kemp Park. The visual barrier may promote vandalism on the opposite side of the wall and/or criminal activity. A reduction in sound level is not an elimination of the sound, so a noise wall would not result in a quiet serene park setting as perceived.

2

The City owns all the property adjacent to potential Noise Walls H and I. A “Yes” vote on the attached resolution would result in not constructing Noise Wall H and Noise Wall I. RECOMMENDATION The aesthetic changes to the park area and the potential for increased vandalism on the east side of a wall outweighs the benefit in reduced noise in the parks. Staff is recommending approval of the attached resolution which is a “No” vote for both Noise Wall H and Noise Wall I. Staff recommended motion: Approve Resolution Rejecting Construction of Noise Wall H and Noise Wall I along T.H. 169 adjacent to Doris Kemp Park and Veterans Park; Improvement Project No. 21309. Attachment: Wall Locations Receptors Resolution Noise Barrier Ballots Property Owner Mailing

L:\ENGINEERING PROJECTS\2013 ENGINEERING PROJECTS\21309 TH169-CROSSINGS\21309 FEASIBILITY\RCA Noise Walls.doc


AGENDA SECTION


MEETING DATE

CONSENT GOVERNMENT SERVICES JANUARY 9, 2017

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ITEM DESCRIPTION

PREPARED BY

13

RESOLUTION NO. 2017-11 AUTHORIZING THE RESIDENTIAL RECYCLING GRANT AGREEEMENT


BACKGROUND Hennepin County has presented the City with a Residential Recycling Grant Agreement for the term January 9, 2017 to December 31, 2020. REVIEW OF ISSUES Hennepin County has historically distributed all SCORE funding it receives from the state to municipalities for the purpose of supporting curbside residential recycling programs. However, the new grant agreement changes the focus of the grant from 100% curbside residential recycling to a shared emphasis on organics. Hennepin County does not currently offer organics processing for materials received through a curbside collection program; however they have been experimenting with processing organics on a larger scale. The City’s contract with Champlin Refuse Inc. (CRI) for hauling services specifically calls for the contract to be open for negotiation of a price for organics hauling when Hennepin County begins providing organics processing for curbside collected material. In the first year of this new grant contract the City will continue to receive 80% of its past year SCORE funds for curbside collection and 20% will be set aside under a separate grant program for organics. By 2020 we will only receive 50% of our SCORE funds for curbside recycling and will need to have implemented organics recycling in order to receive the remaining 50%. The City submitted their concerns with this change in grant contract terms during the comment period; specifically that organics collected through a curbside program cannot be processed by their facility at this time and organics funding should be phased in when processing services are available. However, given that the County has formally adopted the attached grant offering it is recommended that the City enter into said agreement in order to continue receiving funding. Long-term the City may benefit from this change in funding if additional funds are received for organics recycling. To learn more about organics recycling and one of the possible future options for Champlin, visit Randy’s Sanitation website at http://www.randysenvironmentalservices.com/residential/organics-recycling STAFF RECOMMENDATION Motion adopting Resolution No. 2017-11 “Authorizing the Residential Recycling Grant Agreement”.


AGENDA SECTION


MEETING DATE

CONSENT FINANCE JANUARY 9, 2017

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ITEM DESCRIPTION

PREPARED BY

14 RESOLUTION PROVIDING FOR THE PREPAYMENT AND REDEMPTION OF CERTAIN OUTSTANDING GENERAL

OBLIGATION BONDS OF THE CITY

JUNE JOHNSTON

BACKGROUND City policy dictates that the City annually analyze refunding and call options for all debt issues in order to minimize the total cost of financing projects. An analysis of the current debt outstanding indicated that there is one bond issue that will become callable on February 1, 2017. REVIEW OF ISSUES Presented for consideration is a resolution authorizing the prepayment and redemption of General Obligation Permanent Improvement Revolving Fund Bonds, Series 2009A. The issue date of the bonds was July 16, 2009 in the aggregate principal amount of $1,940,000, of which $480,000 in principal amount is currently outstanding. A debt service payment of $145,000 is due February 1, 2017 which will reduce the outstanding aggregate principal amount to $335,000. Bonds maturing on or after February 1, 2017 are subject to call for prior redemption on February 1, 2017, or on any date thereafter at a price of par plus accrued interest. It is the intent to call these bonds on February 15, 2017. The bonds have an aggregate principal amount of $1,140,000 outstanding between February 1, 2018 and February 1, 2024 at an interest rate of 4%. The current structure for investment earnings would require an investment of more than seven years in order to yield 2%. Current money market rates are at .01%. It is estimated that the City would experience a savings of approximately $54,000 by prepayment of the bonds at the higher interest rate. The Capital Improvement Fund - Streets has collected sufficient special assessment funds to prepay these bonds. ALTERNATIVES/IMPACTS (UPSIDE/DOWNSIDE) The prepayment and redemption of the bonds at this time not only saves the City money, it also serves to reduce the outstanding debt per capita of the City. RECOMMENDATIONS Motion to approve the resolution Providing for the Prepayment and Redemption of Certain Outstanding General Obligation Bonds of the City.


AGENDA SECTION


MEETING DATE

Consent Administration January 9, 2017

ITEM #

ITEM DESCRIPTION

PREPARED BY

15 ORDINANCE NO. 777 - AMENDING CHAPTER 2, ARTICLE II SECTION 2-24 OF THE CITY CODE REGARDING TERMS AND

TRANSITION

Bret Heitkamp,

City Administrator

BACKGROUND: Former Mayor Armand Nelson requested that the City consider an ordinance amendment that would change the term for the Mayor’s office from two years to four years. The effective date of the proposed term amendment is with the 2018 Election. REVIEW OF ISSUES: At the December 12, 2016 meeting the City Council expressed their support for this amendment and provided first reading of the ordinance. From a community transparency perspective, the proposed amendment to the Mayor’s term has no impact on the current Mayor as the term would be amended effective with the next election. In a survey of metro area communities fourteen of seventeen have four year Mayoral terms, with two of them changing from a two year to four year term in recent history (1986 and 2000). STAFF RECOMMENDATION Motion to give second reading and adopt Ordinance No. 777 “Amending Chapter 2, Article II, Section 2-24 of the City Code Regarding Terms and Transition”.

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