ieee power and energy society isgt asia 2016 · ieee power and energy society isgt asia 2016 will...

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IEEE Power and Energy Society ISGT Asia 201628 November - 1 December 2016

Melbourne Convention and Exhibition Centre, Melbourne, Australia

Partnership & Exhibition Prospectus

On behalf of IEEE Power and EnergySociety and the Local OrganisingCommittee it gives us great pleasure to

invite you to participate in IEEE Power and EnergySociety ISGT Asia 2016 in Melbourne. The themeof the Conference is Integration of IT Technologiesin Future Power Grids and will address currenttopical issues arising from the operation andcontrol of smart grids, such as grid integration ofrenewable energy resources, voltage andfrequency stability, demand response andmanagement, storage devices, smart sensornetwork, communication systems and informationtransfer, signal processing and control.

IEEE Power and Energy Society ISGT Asia 2016will be held November 28 – December 1 at theMelbourne Convention and Exhibition Centre,Melbourne, preceded by tutorial sessions on 28November. The conference will facilitatenetworking on a personal, collegial and institutionallevel. ISGT Asia 2016 will feature outstandingPlenary and Keynote speakers, contributed andinvited papers, special invited sessions, technicalvisits and exhibition of smart grid relatedtechnologies. Exciting social programs forparticipants and accompanying persons havebeen designed to suit all requirements.

The location is Melbourne, Australia. Asophisticated, beautiful and safe city of 4 millionpeople with a great public transport system,Melbourne is not just an ideal conference venuebut a destination in its own right. Australia’s hub ofknowledge and innovation, the city excels in thefields of medicine, science, technology,engineering and education and is recognised as acentre of excellence for research and developmentin these industries.

Melbourne has been named the world’s mostliveable city for three years in a row, those who livethere also enjoy its great arts culture, attractions,sports icons and world renowned café and diningscene.

We look forward to your partnership with us in2016.

Dr Mohammad AldeenChair

Benefits on partnering withISGT Asia 2016ISGT Asia 2016 wants to partner with you andoffer a unique platform for you to interact witha captive audience of specialists allowing you:

• Wide acknowledgment of your organisationleading up to and during the Conference.

• Excellent networking opportunities during theConference to promote your products andservices to a relevant audience.

• An opportunity to utilise the Conferenceinternational reputation to showcase yourorganisation’s position of support for thisimportant and innovative study area.

• An opportunity to source new contacts andbusiness leads or maintain relationships withexisting researchers, customers, suppliersand important institutions.

• The possibility to launch new initiatives,products or services directly to your primaryusers.

• Gaining access to Conference delegateswho are keen to improve their knowledgewithin the field, and through yourorganisation’s support, closely align yourorganisation with delegates’ professionaldevelopment on a personal level.

• An opportunity for your key staff to connectface to face with the most influential people,private and Government organisations andother stakeholders with keen interest in smartgrid technologies.

Welcome Benefits

Avariety of partnership packages arebeing offered for your organisation’sexposure at ISGT Asia 2016 with three

tiered partner packages with exclusive optionsbuilt in, along with partner programopportunities and of course, exhibition. TheConference is also happy to tailor packagesnot currently available in this prospectus andwe encourage those with interest in exposureto contact our Partnership and ExhibitionSales Manager to discuss what is possible.

All listed pricing is inclusive of GST and in AUD.

Platinum Partner$12,000 (Limit of two opportunities)

• Acknowledgment as a Platinum Partner duringthe opening and closing sessions

• Two complimentary full registrations includingtickets to the Welcome Reception and Galadinner

• Exhibition Booth x 18sqm

• Two complimentary exhibitor registrationsincluding tickets to the Welcome Reception andGala Dinner

• Opportunity to display one organisation providedbanner at the Conference registration desk

• Opportunity to display one organisation providedbanner at the Entrance to the Main SessionRoom

• Full page advertisement in the ISGT Asia 2016program book

• Company profile (200 words) and logo displayedin the program book

• Logo displayed on the supporter’s slide

• Logo displayed on each ISGT Asia 2016 E-zine(subject to time of confirmation)

• Logo displayed on the Conference website witha hyperlink to your organisation’s website

• Logo on supporter’s signage at the venue

• One insert included in delegate satchel

Included with this partnership is the choice ofone of the exclusive opportunities below

� Company Branded USB (ExclusiveOpportunity)

• Each delegate will receive a USB ofthe conference proceedings andabstracts. This resource will nodoubt be used time and againensuring continuingexposure of yourorganisation

Acknowledgements

• In the program book

• Company Logo on USB*

* The organising committeereserves rights on theplacement of the logo

OR

� Conference Program BookBranding (Exclusive Opportunity)

The ISGT Asia 2016 Program Book will bedistributed on site to all participants and will be aregularly used reference source after the event. Itwill contain the final definitive scientific programand the following related information:

• Schedule and overview

• Author and subject index

• Information on the Organising Committee

• Exhibition Floor Plan

• The Social Program and information on toursand workshops

Acknowledgements

• A full page colour advertisement on the insidefront cover and the back cover*

* Please Note: Other supporter advertisements willappear in this document

Partnership Opportunities

Gold Partner$8,800 (Limit of three opportunities)

• Acknowledgment as a Gold Partner during theopening and closing sessions

• One complimentary full registration including aticket to the Welcome Reception and GalaDinner

• Exhibition Booth x 9sqm

• Two complimentary exhibitor registrationsincluding tickets to the Welcome Reception andGala Dinner

• Half page advertisement in the ISGT Asia 2016program book

• Company profile (100 words) and logo displayedin the program book




• Logo on supporter signage

• One insert included in delegate satchel

Included with this partnership is the choice ofone of the exclusive opportunities below

� Welcome Reception Branding (ExclusiveOpportunity)

The conference will begin with an officialwelcoming ceremony to greet participants fromaround the world. The event will combine formality,entertainment and networking along with goodfood and wine.

Acknowledgements

• Naming rights to the Welcome Reception

• Company signage to be displayed in theWelcome Reception Venue

• Welcome Reception acknowledgement in theconference program

OR

� Conference Lanyard Branding (ExclusiveOpportunity)

Each delegate will receive an official Conferencelanyard upon registration.

Acknowledgements

• Logo included on Lanyard (with conference logo)

OR

� Notepad and Pen Branding (ExclusiveOpportunity)

Each delegate will receive an official Conferencenotepad and pen upon registration

Acknowledgements

• Logo included on notepad (with conference logo)

• Logo included on pen (with conference logo)


Silver Partner$6,600 (Limit of 3 opportunities)

• Acknowledgment as a Silver Partner during theopening and closing sessions

• One complimentary Table Top Display (2m x 1marea)

• One complimentary exhibitor registrationincluding a ticket to the Welcome Reception

• One complimentary full registration including aticket to the Welcome Reception and GalaDinner

• Logo displayed in the program book




• Logo on supporter signage

Included with this partnership is theopportunity to sponsor one of the delegatecatering breaks at the conference

� Morning Tea/Lunch/Afternoon Tea (Choice of one break for the 3 days of theconference).

The opportunity to take up branding of thedelegate catering for a given break time for theduration of the Conference (e.g. Morning Tea for 3days or Lunch for 3 days or Afternoon Tea for 3days)

Acknowledgements

• Naming rights to the particular break chosen

• Logo printed on dedicated morning tea/lunch orafternoon tea Conference catering signage in theexhibition during the chosen break times for theduration of the Conference

• Opportunity to display two organisation providedbanners in the exhibition during the chosenbreak times for the duration of the Conference

Keynote Speaker Event Supporter

$5,000 (Four Opportunities)

Choose a keynote speaker event

• Logo displayed in venue duringthe session

• Logo displayed in theprogram book next toSpeaker name

• Logo displayed onthe Conferencewebsite with ahyperlink to yourorganisation’swebsite

• Company provided pullup banner to be displayedin the venue where thesession is held

Workshop or ParallelSession Supporter

$4,000 (Six Opportunities)

Align yourself with one of the conferenceworkshops or parallel sessions.

• Logo displayed on session slide before andafter chosen session

• Logo displayed on the Conference websitewith a hyperlink to your organisation’swebsite

• Company provided pull up banner in thechosen session

*Final choice of session will need to beapproved by the program committee

ProgramPartnershipOpportunities

Your organisation will benefit significantlyfrom exposure to an interested, relevantand influential audience in an informal yet

informative environment away from thecompetition of everyday distractions. Theexhibition will be the main networking area andintegrated into the conference hours to ensuremaximum delegate attendance and participation.

Exhibition Booth $2,750

A great way to have a physical presence on-siteand allow your key staff to have a base ofoperations to network from. Involvement in the

exhibition also allows the opportunity toshowcase your products and services todelegates, whilst providing anopportunity to brand your space.

Each exhibition display includes:

• 3m x 3m Exhibition Space

• Back and side walls

• Fascia with exhibiting organisationname

• 1 x 4 amp power outlet

• 1 x spotlight

• Exhibitor listing in the program book

• Two complimentary exhibitor registrationsincluding a ticket to the Welcome Reception andGala Dinner

Table Top Display $1,500

• One Trestle Table with cloth and 2 chairs

• One standard power outlet

• Backboard with organisation name on fascia

• One (1) exhibition registration

General Terms andConditions• All costs include GST and are in AUD

• A tax invoice will be sent upon receipt of asigned application form

• The allocation of exhibition positions orconfirmation of a partnership item is at thediscretion of the ISGT Asia 2016 OrganisingCommittee and will take into account the levelof support, date of application booking,exhibition preferences and other relevantmatters.

• ISGT 2016 reserves the right to alter theexhibition floor plan at any time.

Contact DetailsFor further information please contact:

ISGT Asia 2016 Partnership and ExhibitionSales Manager

ICMS Australasia

T: +617 3255 1002

E: [email protected]

W: http://www.ieee-isgt-asia.org/

ExhibitionOpportunities

I agree to be invoiced for a total of $ AUD___________________ incl 10% GST for the items selectedabove.

Signature_____________________________________________________________ Date____/____/____

Partnership agreement and tax invoice will be sent upon receipt of your application form.

Total____________________________

Personal DetailsPlease note all correspondence including invoices will be sent to the contact supplied below.

Company Name __________________________________________________________________________________

Contact Person___________________________________________________________________________________

Position ________________________________________ Email____________________________________________

Telephone______________________________________ Fax______________________________________________

Address _________________________________________________________________________________________

State_______________________________________________________________________ Postcode____________

Country ________________________________________ Website__________________________________________

Partnership OpportunitiesPlease tick appropriate box. All partnership prices are in AUD and inclusive of 10% GST (Goods and Services Tax)



Partnership Form


� Platinum Partner $12,000

� Company Branded USB

� Conference Program Book Branding

� Gold Partner $8,800

� Welcome Reception Branding

� Conference Lanyard Branding

� Notepad and Pen Branding

� Silver Partner $6,600

� Morning Tea/Lunch/Afternoon Tea

Program Partnership Opportunities

� Keynote Speaker Event Supporter $5,000

� Workshop or Parallel Session Supporter $4,000

Exhibition Booth RequirementsPriority of placement within the exhibition will be offered to supporters first and then sold in accordance with the date of application receipt.

Preferred exhibition location:

First Choice:___________________________________

Second Choice:________________________________

Third Choice: __________________________________

Exhibition Confirmation Cost (AUD) Total incl GST

� Exhibition Booth (3 x 3 sqm) $2,750 incl 10% GST ___________

� Table Display $1,500 incl 10% GST ___________

Declaration: I have read & accept the terms & conditions in the prospectus and wish to become an exhibitor at

ISGT Asia 2016.

I agree to be invoiced for a total of $ AUD______________ incl GST.

Signature __________________________________________________________________ Date____/____/____

Application forms may be faxed or mailed to the contact listed below.A tax invoice will be sent upon receipt of your application form.

Exhibition Total____________________________

Method of Payment Tick appropriate box

� I wish to pay by bank transfer. Bank details will be supplied on your tax invoice issuedwith confirmation

� I wish to pay by credit card: � Visa � MasterCard � Amex

Credit Card No. �� Exp Date___/___

Card Holder’s Name _______________________________________Signature_________________________

Please Note: All credit card payments will appear as “ICMS Australasia Pty Ltd” on your statement

� Please tick this box if you do NOT wish to receive Meeting Updates via email

FORWARD COMPLETED APPLICATION FORMS TO:ISGT Asia 2016 Partnership and Exhibition Sales Manager

ICMS Australasia E: [email protected]

T: +617 3255 1002 W: http://www.ieee-isgt-asia.org/

CONDITIONS OF PAYMENT• A 50% deposit is required upon confirmation ofyour partnership item and / or booth. The remaining50% will be due on 26 August 2016.

• Payment must be made for all partnerships andexhibitions monies prior to close of business26 August 2016. Failure to do so may result in yourpartnership item or exhibition stand being releasedagain for sale.



Exhibition Form

TERMS AND CONDITIONS OF CONTRACT The Contract 1. The term “Organiser” refers to ICMS Australasia

Pty Ltd and includes associations, corporate andgovernment bodies who have engaged ICMSAustralasia Pty Ltd as their representative.

2. The term “Exhibitor” includes any person, firm,company or corporation and its employees andagents identified in the Application Form orother written request for exhibition space.

3. A “contract” is formed between the Organiserand Exhibitor when the Organiser accepts thesigned Application Form and receives aminimum of 50% of the total owing as adeposit. The Organiser will then issue aconfirmation letter to the Exhibitor.

4. The Organiser may cancel the contract at theirdiscretion if the agreed deposit is not receivedwithin 28 days of lodging the Application Form.Additionally the Organiser reserves the right tocancel the contract by returning the depositwithin 28 days of receipt.

The Application 5. An official Exhibition Application Form must be

received to reserve space.6. The Organiser reserves the right to refuse

application or prohibit any Exhibitor fromparticipation without assigning a reason for suchrefusal or prohibition.

Obligations and Rights of the Organiser 7. The decision of the Organiser is final and

decisive on any question not covered in thiscontract.

8. The Organiser agrees to hold the exhibitionhowever, reserves the right to postpone theexhibition from the set dates and to hold theexhibition on other dates as near to the originaldates as possible, utilising the right only whencircumstances necessitate such action andwithout any liability to the Organiser.

9. The Organiser agrees to promote the exhibitionto maximise participation.

10. The Organiser agrees to allocate the Exhibitoran exhibition space as close as possible to theirdesired location.

11. The Organiser reserve the right in unforseencircumstances to amend or alter the exact siteof the location of the stand and the Exhibitorundertakes to agree to any alteration to the siteor the space re-allocated by the Organiser.

12. The Organiser reserves the right to change theexhibition floor layout if necessary.

13. The Organiser is responsible for the control ofthe exhibition area only.

14. The Organiser may shorten or lengthen theduration of the exhibition and alter the hoursduring which the exhibition is open.

15. The Organiser agrees to provide the Exhibitorwith an Exhibition Manual prior to the exhibitionfor the purpose of communicating requiredactions on the part of the Exhibitor.

16. The Organiser has the right to take action basedon verbal or written directions including thosecontained in the Exhibition Manual. This is toensure that all laws in connection with theexhibition are complied with, to prevent damageto person or property and to maximise thecommercial success of the exhibition.

17. The Organiser may refuse without limitation topermit activity within the exhibition or mayrequire cessation of particular activities at theirdiscretion.

18. The Organiser reserves the right to specifyheights of walls and coverings for display areas.

19. The Organiser reserves the right to disapprovethe content and presentation of the Exhibitorcatalogues, acknowledgements, handbills andprinted matter with respect to the exhibition.

20. The Organiser may determine the hours duringwhich the Exhibitor will have access to theexhibition venue for the purpose of setting upand dismantling.

21. The Organiser reserves the right to refuse anyperson including exhibitor staff, representatives,visitors, contractors and/or agents entry to theexhibition if they do not hold a purchased orcomplimentary entry card.

22. The Organiser will specify conditions relating tothe movement of goods and displays, prior,during and after the exhibition.

23. The Organiser will specify any regulations withregard to sound levels including microphones,sound amplification, machine demonstrationsand videos. The exhibitor agrees to abide bythese.

24. The Organiser will arrange security onsiteduring the period of the exhibition but willaccept no liability for loss or damage.

25. The Organiser will arrange for daily cleaning ofaisles outside the exhibition open hours.

Obligations and Rights of the Exhibitor 26. The Exhibitor must ensure that all accounts are

finalised and paid prior to the allocatedexhibition move-in period.

27. The Exhibitor must use allocated space only forthe display and promotion of goods and/orservices within the scope of the exhibition.

28. The Exhibitor must make every effort tomaximise promotion and commercial benefits ofparticipating in the exhibition.

29. The Exhibitor must comply with all directions /requests issued by the Organiser including thoseoutlined in the Exhibition Manual.

30. The Exhibitor must comply with all applicablelaws, including laws in relation to occupationalhealth & safety. The Exhibitor will therefore actwith care to avoid damage to persons orproperty in the exhibition.

31. The Exhibitor must ensure the cleanliness andtidiness of their allocated space. Upon theconclusion of the exhibition the Exhibitor willpromptly remove all exhibits, tools and othermaterials. If the Exhibitor fails or refuses to doso, the Organiser will make arrangements forthis to done by an external party at a cost to bepaid by the Exhibitor.

32. The Exhibitor will not display an exhibit in sucha manner as to obstruct or affect neighbouringexhibitors. This includes blocking or projectinglight, impeding or projecting into aisles orneighbouring exhibition spaces.

33. The Exhibitor will submit plans and visuals ofcustom designed exhibits to the Organiser forapproval prior to the commencement of theexhibition. Exhibitors failing to do so may bedenied access to the exhibition to build or maybe requested to cease building. A validInsurance Certificate of Currency forindependent exhibition contractors will also besubmitted prior to the Organiser granting thiscompany access to the exhibition area.

34. The Exhibitor is responsible for all items withintheir allocated exhibition space.

35. The Exhibitor agrees to adhere to all fireregulations and will refrain from usingflammable or dangerous materials within theexhibition. Written approval must be soughtfrom the Organiser if flammable or dangerousmaterials are required for the success of theexhibit.

36. The Exhibitor will not use nails, screws or otherfixtures on any part of the premises includingwalls and floor unless authorised by theOrganiser. In any case all permanent damagewill result in the Exhibitor being invoiced for allrepairs.

37. The Exhibitor acknowledges that the Organiserhas a preferred freight forwarder and agrees tocomply with all instructions relating to deliverytimes. If an alternate freight forwarder isengaged, the Exhibitor acknowledges that theOrganiser will not be able to provide assistancein tracking lost deliveries. The Exhibitor agreesthat the Organiser will not be liable for anygoods rejected by the venue, lost or damagedprior to the delivery date specified or on return.

38. The Exhibitor agrees to abide by requests madeby the Organiser to stop any activity that maycause annoyance to others in the exhibition.

39. The Exhibitor agrees to conduct all businesstransactions within their allocated exhibitionspace unless otherwise approved by theOrganiser.

Storage of goods 40. Unless otherwise communicated storage will not

be provided onsite at the exhibition. Under nocircumstance are goods permitted to be storedin public access areas.

Stand Services and Construction 41. Official contractors will be appointed by the

Organiser to undertake stand construction andfreight forwarding plus supply furniture,electrics, telecoms and IT equipment. This is forinsurance and security reasons. All non-officialcontractors wishing to enter the exhibition arerequired to produce current Certificates ofCurrency for Insurance, Public Liability andOH&S. Access will be denied without suchdocumentation.

Insurance and Liability 42. All Exhibitors must have Public Liability

Insurance for the period of the exhibition andmust be able to produce this documentationimmediately at the request of the Organiser.

43. Exhibitors must insure, indemnify and hold theOrganiser harmless in respect of all damages,injuries, costs, claims, demands, expenses andinterest for which the Organiser may becomeliable.

44. Whilst the Organiser will endeavour to protectexhibition property whilst on display at theexhibition, it must be clearly understood thatthe venue, the Organising Committee and theOrganiser cannot accept liability for any loss ordamage to property sustained or occasionedfrom any cause whatsoever.

45. The Organiser shall not be liable for any loss,which exhibitor may incur as a result of theintervention of any Authority, which preventsthe use of the premises or any part thereof inany manner whatsoever.

46. The Organiser will not be liable and makes noguarantee of the number of visitors to theexhibition. Equally the Organiser will not beaccountable for the level of commercial activitygenerated.

Payment & Cancellation 47. The Exhibitor has seven (7) days in which to

make their final payment when it falls due. Afterthis time the space will be available for sale toanother company. All deposits paid willautomatically be forfeited and NO refund will bemade. NO exhibitor shall occupy allocatedexhibition space until all monies owing to theOrganiser by the Exhibitor are paid in full.

48. In the event that the Exhibitor fails to occupytheir allocated exhibition space by theadvertised opening time, the Organiser isauthorised to occupy this space in any mannerdeemed to be in the best interest of theExhibition. The Exhibitor contracted to thisspace will remain liable to all Terms andConditions of Contract and will not be eligiblefor a refund.

49. If the Exhibitor wishes to cancel theirparticipation a request must be submitted to theOrganiser in writing. Exhibitor cancellations andrefunds will be administered as follows:a. If notice of cancellation is received 12

months or more before the first day of theexhibition, the Exhibitor will be entitled toa 75% refund on funds due at the time ofcancellation.

b. If notice of cancellation is receivedbetween 6 and12 months before the firstday of the exhibition, the Exhibitor will beentitled to a 50% refund on funds due atthe time of cancellation.

c. If notice of cancellation is received lessthan 6 months before the first day of theexhibition, the Exhibitor will not beentitled to a refund.

d. If notice of cancellation is received andfull payment for funds owing has not beenreceived, the Exhibitor may be invoicedfor the difference to satisfy the abovecancellation and refund policy.

50. Booth availability may be limited or restricted,and allocations and available quantities will beadvised upon processing your application.

Terms & Conditions of Contract Reviewed November 2014

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