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AFRICA RENEWABLE ENERGY INITIATIVE

Notes from IDU team meeting Cairo, Egypt 10 October 2018

Present in the meeting: SafiatouAlzoumaNouhouSeyniNafoLawrenceAgbemabieseNiclasHällströmVivekMittalCarolineSipallaPurpose of the meeting: OverviewofworkundertakenbyIDUsofar,includingaccountsfromeachIDUmember/consultantontheirwork.Contributiontohand-over/transitionprocesswithopportunityforclarificationsoftheon-goingworkunderthedifferentworkareasforthenewDirector.LAWRENCE AGBEMABIESE Anoverviewoftheworkundertakensincethestartingdateofthecontract(23May2018)wasprovided.ItwasplannedforformerIDUmemberProf.YacobMulugettatoalsoresumecomplementaryworkinMaywithcontractreadyandsignedbytheAREI/AfDB.Duetounforeseenworkloadconstraints,ProfMulugettadecidedintheendnottobecontracted(andrathercontributetotheIDUonanon-paidbasisforthemoment).

Mapping tools and database development Prof.Agbemabieseexplainedsomeofwhathehasdoneintermsofdatabaseandmappingtoolsdevelopment:

• DevelopmentofcoredatabasestructuretogetherwithProf.LadoKurdgelashvili(subcontractedbyProfAgbemabiesesinceProfKurdgelashvilicouldnotbedirectlycontractedbyAfDBduetohisnationality).

• Developmentofspecificationsandrelationalstructureofoveralldatabase.• Developmentofuser-friendlysystemsforenteringdata(byIDUaswellasbythosesubmitting

projectsforattributionand/ormappinginformation)intheimmediateterm,beforethecoredatabaseisfinalised.

o QuestionnaireintheQualtrixsystemo DatabaseinQuickbase

• TheQuickbasesolutionwasdevelopedtoensureavailabilityofauserinterfaceanddatabasetocatertoimmediateneeds,withsimultaneousdevelopmentofthecoredatabasefromgroundupspecificallyforAREIneeds(usingopenandaffordableformatssuchasMySQL).

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o TheQuickbasesubscriptioncostswouldbequitesubstantialifscaleduptomanyusersovertheyears(areasonforavoidinglock-intooneproprietaryformat).Fortheimmediateneeds,atime-limitedsubscription(withcostsintherealmofUSD1000)maybepurchasedasaone-offpayment.

• TheAREIdatabase/mappingistocovermanyrelevantdimensions:projects/programmesbutalsoinitiatives,actors,policies,trends,etc.andshallhaveuniqueAfricanownershipandqualitativedimensions.

Recommendationsbythemeeting:• Itwasrecognisedtheremaybeproceduralchallengesforsuchpurchasesofdatabase

subscriptions/feesthroughAfDB.ItwasdecidedthatMsSipallaexplorehowtoproceedonthisandsimilarmatters.

• Theimportanceofmakingthesystemsaccessibleontheweb,andthatallinterfacesbeconsistentwiththeAREIgraphicprofile(i.enotconfusewithotherlogos)wasemphasised.

Project and programme assessment

• TheBoardapprovedCriteriahasbeenoperationalisedtoenablesystematicassessmentofsubmittedprojectsagainsttheessentialrequirements.

• Assessmentdatarequirementsincorporatedintothedatabase/webinterfacestructurestoenablingsystematicenteringofmissingdataforsubmittedandfutureprojects.

• Projectshavenotyetbeenformallyassessedduetolackofdata(thefirstbatchofprojectsweresubmittedbeforetherewasanycallsorclearformsinplace)

• Thosewhosubmittedtheprojectswillbeapproachedandaskedtoprovidethenecessaryinformation.Provisionofthisdataandsupportingdocumentationshouldbestraightforward.

• Anexplanatorylettertoaccompanytherequestforinformationhasbeendrafted.• Oncethemissinginformationissubmitted,assessmentshouldnotbetoodifficult.• Substantialworkhasalsobeenundertakenonfurtherqualityassessmentofprojectand

programmesbasedonAnnex1and2oftheAREICriteria(includingapproachesforparticipatoryweighing/multi-criteriaanalysis).

Recommendationsbythemeeting:• Itwasagreedtherewillneedtobeanassessmentmodalityforensuringtransmissionrelated

projectsareonlyjustifiablewhentheyhavedirectandspecificrenewableenergybenefits,inaccordancewiththecriteria.

• Itwasrecognisedthatwhilethefirstbatchofprojectsandprogrammesweresubmittedbyinternationaldevelopmentpartners,itisimportantthatAfricangovernments/entitiesareactivelyengagingandprovidingtheirpriorityinterventions/projects/programmes.

VIVEK MITTAL MrMittalwascontractedbyAmb.NafototaketheworkonthemappingoftheoverallAfricanpipelineofbothCategoryAandBprojectsandprogrammesforward.

• SomeoverlapandjointinterfacewithProf.Agbemabiese’swork.• InteractionsinceMayandinteractionattheJuneteammeetinginAbidjanhaveresultedinjoint

workanddesignofdatabasetohandlebothattributionandgeneralprojectmapping.Manyprojectswouldbeenteredaspartofthemapping,andatalaterstagebeformallysubmittedforattribution(theprojectwouldalreadybeinthesystem,butadditionalinformationwouldberequestedtoallowforproperassessment).

• Itwasclarifiedthatthispartoftheworkisaboutgeneralmapping,anddoesnotconcludewhetherprojectsarecompatiblewithAREI:ImportanttobeclearinAREIcommunicationthat

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projectsinthemappingareonlypartofacompilationandmaynotmeetAREIcriteria/qualityrequirements.

• Itwasconcludedthattheadditionof10GWofrenewableenergyby2020willbeexceeded.Oneproblemishoweverthatthisislargelyconcentratedtoonlyafewcountries.Secondly,notatallclearthattheseprojectsarecompatiblewithAREIcriteria.

Interaction with partners

• 21interviewshavebeenconductedovertelephonewithrepresentativesofinternationaldevelopmentpartnerstogatherinformationwhetherthereisnew/updatedinformationfortheprojectmappingandexplorepossibilitiesforsharing/drawingonsomeofthisdata.

• Updatedlistsofprojectshavebeenreceivedfromthreepartners(France,GermanyandSweden),totalling150projects.

• Theinterfaceforsubmittingcomplementary,essentialprojectdatawillbethroughthedatabase.• Keypointsfromtheconversationswithpartnerswere:

o ThecontributionsfromGermanystandsout.Consistentwithearlierinteraction,GermanyshowstheyaretakingAREIveryseriously,andaremakingeffortstoaligntheirbilateralclimate/energy/developmentassistancewithAREIasaframework.TheirupdatedresponseswerebuildingontheformprovidedbytheIDUforclarificationofpledgesinAugust2017,affirminghowGermanyiswellontopoftheAREImaterialsandmodalities.

o ItwasconcludedthattheGermanexampleshouldbehighlightedininteractionwithotherpartners.

o Francehasprovidedthelongestlistsofprojects,butwiththeleastinformationforeachproject.

o Swedenhasprovidedanadditional53projects(butwithoutdetailedinformation).o TheimportanceofdirectlyengagingwithUKwashighlightedsincetheywerepartofthe

originalsignatoriesoftheUSD10bnpledge,buthasnotbeenasactivelyengagingwithAREIase.g.Germany,France,EUandSweden.

o ItwasnotedthatCanadahascommittedtoprovideCAD150millionthroughIFC,andtherehadunderDrSokonaalsobeendiscussionsondirectlysupportingtheIDU.

o TherewereextensivediscussionsonthepotentialforGCFfunding,andhowtheIDUcouldsupportcountriesinaccessingthese(bothreadinessfundsandlargerproposals).

Recommendationsbythemeeting:• Thequestionwhethermappingallkindsofprojects(alsothosenotattributedasAREIcompliant)

isataskforAREIwasraised,tobeconsideredfurther.• ThepossibilityforAREItoharmonisetheformatforprojectdatabase/entriesofother

institutions/partnerstofacilitateuseofeachother’sdatawasmentioned,forfurtherconsideration.

• Arequestwasmadeforone-pagenotesforeachofthe21interviewswiththekeypointsfromeachdiscussion.

Engagement with countries

• Theworkhasbeenmostlycentredoninteractionwithpartners.ThesamedatabaseandprojectdataentryinterfaceshouldbeusedbyAfricangovernmentsandstakeholderstoaddtotheprojectmapping.

• Participantsinregionalconsultationshasbeenalertedthattheywouldbeaskedtoenterprojectdata.Withfocalpointsappointedineachcountry,requestsforprojectmappingdatawouldbeaskedfromallAfricancountries.

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Recommendationsbythemeeting:• Itwasrecognisedthattheworkonidentifyingprojects,andtocollectandentertheproject

informationmayseemdauntingtosomeofficials,anditwassuggestedthatAREIconsidertowhatextentAREIshouldprovidededicatedsupport(throughfinancialresourcesand/orIDUpersonnel)tofacilitatethiswork.

• ItwasnotedthatPresidentCondéhasrecentlywrittentoallcountriesrequestingappointmentoftwoAREIfocalpoints(onefromenergy,andonefromenvironment/climate).ItwillbeimportantfortheIDUtofollow-uponthis,whichshouldfacilitatethesubmissionofbothprojectmappingandsubmissionforattributiondata.

NICLAS HÄLLSTRÖM AnoverviewoftheworkundertakenfortheIDUundertheinterimDirectorAmb.NafosinceJune2017wasprovided.AsclarifiedintheBoarddocument“Implementationofapprovedbudget(June2017-July2018)”,workhasbeenundertakenfortheperiodJune2017-April2018forlaterreimbursement.Formalcontracting,effective2May,2018,hadbeenpossibleonlyafterapprovaloftheWorkPlanandbudgetandthecontractingoftheInterimHead.Anoverviewdocumentwithconcreteoutput/deliverables(annex1)wasprovidedasacomplementtothepresentation(annex2)whichexplainedthatthetasksofoverallcoordinationsincetheteamformedunderDrSokona,andlaterunderAmb.Nafo,includedmanyaspectsofAREI’sactivities:

Conceptualwork/framingwiththecoreteamWritingofAREIdocumentsCoordinationofgroup,intragroupcommunication,organisingofteammeetingsetc.PlanningofIDUoperations(workplan,contractdrafting,budgeting)Networkingandoutreach(partners,stakeholders,others)LegalworktosupportHeadandBoardProductionofAREI’scommunicationsmaterial(writtendocuments,web,video).Writing,layout,interactionwithtranslators,videoproducers,designersetc.Boardmatters(writing/preparationofBoarddocuments,minutes,communiuqués,meetinglogistics,boardmembersupportetc.)Organisingofmeetings(technicalworkinggroupmeetings,boardmeetings,teammeetings,sideevents,meetingswithstakeholdersetc.):Allpracticaldetails(untilCarolinejoined),directinteractionwithparticipants,materialsandagendasetting,facilitation(sometimes),reportwritingandfollow-upactivities.OccasionalrepresentationofAREIatexternalmeetingsSubstantiveworkunderdifferentworkareasAnpowerpointpresentationwithanoverviewoftheworkwaspresented(seeAnnex2).Worktasksincludedontheonehandgeneralsupportacrossworkareas,andontheotherhandspecificcoordinationofoneoftheclusters.GeneralsupportincludeddirectlysupportingtheinterimHead(intermsofideasandbrainstorming,planning,travelling,participationinmeetings,letterdrafting,preparationsofpowerpointpresentations/talkingpoints,preparations/draftingofreportsofactivitiesandothertasks)andsynchronisationofactivitiesandworkassignmentsbyotherclustercoordinatorsaroundmappingactivities,project/programmeassessment,WorkArea2activitiesrelatingtopolicies,incentivesandregulations.GeneralsupporttotheinterimHeadhadalsoincludedactivitiesinrelationtotherecruitment/ToRspecificationsforotherstaff,supporttothetechnicalexpertsmeetingprocessesandboardmeetingpreparations.During2018considerableworkhadbeendevotedtotheplanning,implementationandfollow-uptothefiveregionalconsultationswithinvolvementinallstagesoftheorganizing(fromplanningto

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implementationandreportwriting).Onthespecificworkareasonsocio-economicandenvironmentalassessmentandmulti-stakeholderparticipationworkhadbeeninitiatedandearlierworkplansfurtheradvanced.TherewerecontinuedhighinterestinAREIfrommanystakeholdergroups,andastrongurgefortheoperationlisationofmoreformalinterfacesforengagementnowthattheworkplanwasapprovedandthegovernanceinplace.AfilewithprintedversionsofkeyAREIpublicationsandBoarddocumentationwasprovidedtotheIDUSecretariat.Anelectronicversionwithlinkstothedocumentswouldbecompiledforeasyreferenceandtransparency.AnewvideopresentingsomeofthecoredimensionsofAREIhadbeenproduced.IthadnotyetbeenlaunchedtoallowthenewDirectortoassumeofficewiththepossibilitytoaddaclipfeaturingher.Recommendationsbythemeeting:ThemeetingemphasizedtheimportanceofensuringthisandallthereferenceddocumentswerepublicallyavailableontheAREIweb,andhowimportantitistoshowalltheworktheAREI/IDUproducesontheweb.Materialsshouldbemadeavailablesoonestonthecurrentwebsite.Thenewwebsiteunderdevelopmentwouldprovideexcellentmeanstomakeinformationavailableinappealingandstructuredways.Theimportanceofanintra-netforinternalcommunicationanddocumentrepositorywashighlighted.ItwouldalsobegoodwithanarticleintroducingthenewDirectorontheweb.

CONCLUSION Theimportanceofinvoicingintimewasemphasised,sinceitisproblematicfortheAfDBtopayaftertheexpiryofcurrentcontracts.Itwasalsoimportantthatcontractextensionsbeexecutedintime,sincethiswouldalsobedifficultafterexpiry.Prof.Agbemabiesesaidhewouldaskforanon-costextensionofhiscontractinordertoconcludepartsoftheToRthathadnotbeenpossibletofinaliseyet.One-on-onecallbetweentheDirectorandeachoftheconsultantswerescheduledforthe17thOctober.ThemeetingwasconcludedbythenewDirectorwhothankedeveryonefortheircontributions.

AFRICA RENEWABLE ENERGY INITIATIVE

Overview of output 1 June 2017-31 October 2018 Niclas Hällström

Thisdocumentprovidesanoverviewofoutputduringtheperiod1June2017-31October2018withNiclasHällströmaseitherthesoleoroneofthemaincontributors.Thisoverviewlistsconcreteoutputsmainlyinformofdocuments,andcoverstheperformedworktasksonlypartially(whichalsoincludedgeneralsupporttotheinterimDirector,workplanandbudgetdeliberation,coordinationwithotherIDUmembers,correspondence,drafting,networking,administration,layoutanddesignetc.). Preparations and follow-up for the first meeting of technical experts on governance, 30 June-1 July, 2017, Addis Ababa

• Invitationletterwithcontextandincorporationofcommentsongovernancedocumentsfollowingthe2ndmeetingoftheBoard

• GoverningInstrumentandRulesofProcedurewexplanatorynoteandtablewithcommentsincorporatingcommentsreceived

• Commentsoncommentsreceived• ReporttoBoardPreparations and follow-up for the third meeting of the Board of Directors, 2 July, 2017, Addis Ababa

• Minutes• Agenda• PreparationofinterimbudgetJuly-September2017Clarification on pledges and contributions (Forms A and B), August 2017

• LettertointernationalpartnerswithupdateonAREIandclarificationsofcommitmentstofinancialcontributions(withforms)[20August2017]

• DevelopmentofFormA• DevelopmentofFormB• Compilationofresponsesfrominternationalpartners

Preparations and follow-up for the second meeting of technical experts on governance, September 11-13, 2017, Conakry, Guinea

• Communicationtotechnicalexpertsongovernance[22August2017]

• SupporttoMemberStatesinrevising:o GoverningInstrumento RulesofProcedureo AREICriteriao SelectionCriteriaforTC

• Revisedpresentation(ppt)andnoteonlegalpersonality• Reportfrommeeting• Compilationofcommentsbefore19Septdeadline

Preparations and follow-up for the fourth meeting of the Board of Directors, 22 September 2017, New York,

• Minutes• Agenda• Compilationgovernancedocuments• Compilationcommentsongovernancedocuments• Preparationof12-monthworkplanandbudget• Preparationofdetailedworkareabudgets• pptpresentationonIDUactivities• IllustrationofIDUorganizationstructure(graphic)• Illustrationoftimelineandfourphasesofimplementation

(graphic/ppt)• CoordinationoftranslationsintoFrench

Activities, UNFCCC COP 23, November 2017

• Presentations/meetingswithpartnersandstakeholders• PreparationofSideeventpresentations

Preparations and follow-up for the One Planet Summit, Paris, 11-12 December, 2017,

• Presentation(ppt)• Communiqué

Preparations and follow-up for the third meeting of technical experts on governance, December 16-18, 2017, Conakry, Guinea,

• Invitation• Input/comments• RevisedGIforBoard’sconsideration• RevisedRoPforBoard’sconsideration• RevisedTCSelectionCriteriaforBoard’sconsideration• RevisedCriteriaforBoard’sconsideration• RevisionofinitialcontractforActingHeadfromAfDBfor

compatibilitywithAREIindependenceandsubstantivereportingtoAREIBoard

• Supportforupdatedandcommentedoptionsdocument• Support,draftingofinitialToRsforpermanentHead• Supportforreportdrafting

Preparations and follow-up for the fifth meeting of the Board of Directors, 27 January, 2018, Addis Ababa,

• Minutes• Agenda• PresentationforBoard(ppt)• Preparationofsummaryoverviewofdeliveryofpledges• Preparationofprojectsummary• SupporttopreparationsofChair’sreporttotheAUSummit• Communiqué

Preparations and follow-up for the International Solar Alliance summit, 12 March 2018, New Delhi

• Presentation(ppt)• Communiqué

Preparations of contracting and ToRs for IDU (Feb-May 2018)

• WorkplansrevisionsandsynchronizationforimmediatecontractingofIDUstaff• SynthesisdocumentwToRsforsixconsultants• IndividualfinalToRs

• ToRdraftingforallIDUstaff• RevisionsofAfDBstandardcontractstocomplywithAREI

IDUindependence• Preparationsforcontractingoftranslationservices,printing,

eventmanagementsystem(on-going)

AUC STC meeting, March, 2018

• RevisionofActionPlanImplementationoftheLoméSTCDecision

Meeting with partners, Brussels, 19 March 2018

• Preparationofpresentationonworkplanandprojectassessment(ppt)

Initial preparations for AREI regional consultations

• Interaction/explorationwithtechnicalexpertsandstakeholdergroups

• Developmentofconceptnoteandprogrammewcountrytechnicalexperts

• Draftingofinvitationletters• Explorationofdates

Preparations, meeting and follow-up for the first regional consultation, Central Africa, 26-28 April 2018, Ndjamena, Chad

• SupporttoInvitationletterdrafting• Supporttoconceptnotefinalisation• PreparationofIDUpresentation(ppt)Activities, UNFCCC, Bonn, April - May 2018

• Presentations/meetingswithpartnersandstakeholders• PreparationofSideeventpresentations• Stakeholderengagementmeetingonoutreachandweb

interfaceResuming work on mapping and database development (April 2018 à)

ClosecollaborationwithProf.LawrenceAgbemabieseon• Developmentofconceptforcoredatabasestructure• Developmentofuser/webinterfacespecifications

Assessments of information needs for attribution/development of forms and database (April 2018 à)

• DevelopmentofformforAssessmentsofAttributionforCategoryAandBprojects

• Supportindevelopmentoftemporarydatabaseformanagementofprojectassessmentinformation

• Initializationofdatavisualizationfunctionality

Preparations for the second regional consultation, East Africa, first scheduled for 11-12 June 2018, Nairobi, Kenya

• Invitationletters• Conceptnote• Agenda• Listofinvitees• Eventwebsite/registrationsite/eventapp/participant

managementsystem• PreparationofsurveysPreparations for the second regional consultation, Southern Africa, first scheduled for 14-15 June 2018, Windhoek, Namibia,

• Invitationsletters• Conceptnote• Agenda• Listofinvitees• Eventwebsite/registrationsite/eventapp/participants

managementsystem

IDU working meeting, 18-23 June, 2018 Abidjan

• JointIDUworksessionwithSeyniNafo,LawrenceAgbemabiese,NiclasHällströmandVivekMittal.

• RefinementofquestionnairesgatheringdataonCategoryAandBprojectsandprogrammes

• PreparationofBoardmeetingdocuments

Preparations and follow-up for the first meeting of the AREI Recruitment panel, 19-20 June, 2018, Abidjan

• Supportinhandlingoftravellogistics

Preparations and follow-up for the sixth meeting of the Board of Directors 1 July 2018, Nouakchott,

• Travelandvenuelogistics• Minutes/decisionswassociatedBoarddocuments• IDUreportonregionalconsultations• IDUreportonassessmentofprojectsforattribution• IDUreportonprojectandprogrammepipelineupdate• IDUreportonbudgetimplementation• IDUreportwithoverviewofoutput• PresentationonIDUactivities(ppt)• CommuniquéPreparations, meeting and follow-up for the second regional consultation, East Africa, 10-11 June 2018, Nairobi, Kenya

• RevisedInvitationletters• UpdatedConceptnote• UpdatedAgenda• Eventwebsite/registrationsite/eventapp/participant

managementsystem• Travelandvenuelogistics• PrintingofAREIkeymaterial• Presentations• Facilitation• Preparationofsurveys

• Consultationreport

Participation and presentation at seminar “The Role of Renewable Energy towards Industrialization in Tanzania in the Context of Climate Change”, Dar-es-Salaam, 3-4 September, 2018

• Presentation(ppt)• TravelreportMeetings with AGN and GCF focal points in conection with UNFCCC session, Bangkok, XX September 2018

• MeetingswithrepresentativesfromNorth,SouthernandWestAfrica

• Meetingreports

Preparations, meeting and follow-up for the third regional consultation, North Africa, 8-9 October 2018, Nairobi, Kenya

• RevisedInvitationletters• UpdatedConceptnote• UpdatedAgenda• Eventwebsite/registrationsite/eventapp/participant

managementsystem• Travelandvenuelogistics• Facilitation• Presentations• Consultationreport

IDU meeting, Cairo 10 October 2018

• Report,stock-taking/transitionIDUmeetingwithinterimDirectorandIDUconsultants,facilitatedbynewDirector.

Hand-over process, October 2018

• DraftingsupportforinterimDirectorhand-overreport

Communications and web

• Videoproduction–Theenergysystemsofthefuture• Updatingofexistingweb• Needsandfeaturesspecificationfornewwebsite• Developmentofsitestructure/sitemapinphases• Developmentofdesignanduserinterfacefornewweb• Developmentofmodularcoreengineforflexiblewebsite

design• Searchengineoptimisationinitialisation• ProductionandprintingofCommuniqués

• OnePlanetSummit• Fifthboardmeeting• InternationalSolarAlliance

• UpdatingandreprintingofcoreAREImaterialsformeetings(printingcostspre-financedbyNiclasHällström)

Travel undertaken for IDU during the period 1 June 2017-30 April 2018

TravelcoveredbyAREIthroughAfDB(ticket/hotelpaidbyAREI,perdiemsoutstanding)• TechnicalExpertsmeeting,Conakry10-13September,2017• TechnicalExpertsmeeting,Conakry15-18December,2017• AREIIDUmeeting,Abijdan,18-23June,2018• SixthAREIBoardmeeting,Nouakchott,28June-3July,2018• AREIRegionalConsultation,Nairobi,10-14July,2018• AREIRegionalConsultation,Cairo7-10October,2018

Travelfullypre-financedbyNiclasHällström• AREITechnicalExpertsmeetingandAREIThirdBoardmeeting,AddisAbaba28June-2July,2017

• AREIFourthBoardmeeting,NewYork,19-23Sept,2017• AREIFifthBoardmeeting,AddisAbaba,25-30January,2018• Tanzaniaseminar3-4September,2018

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Transitioning Africa to a renewable energy powered future with access for all

Niclas work and role in the IDU

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Niclas role and contractHave had role of overall coordination and lead writer since team formed under Youba, with work covering most aspects of AREI

• Conceptual work/framing with the core team• Writing of AREI documents• Coordination of group, intragroup communication, organising of team meetings

etc.• Planning of IDU operations (work plan, contract drafting, budgeting)• Networking and outreach (partners, stakeholders, others)• Legal work to support Head and Board together w legal experts• Production of AREI’s communications material (written documents, web, video).

Writing, layout, interaction with translators, video producers, designers etc. • Board matters (writing/preparation of Board documents, minutes, communiuqués,

meeting logistics, board member support etc.)• Organising of meetings (technical working group meetings, board meetings, team

meetings, side events, meetings with stakeholders etc.): All practical details (until Caroline joined), direct interaction with participants, materials and agenda setting, facilitation (sometimes), report writing and follow-up activities.

• Occasional representation of AREI at external meetings• Substantive work under different work areas

General support (from ToRs)Support the Head of the IDU across all activity and work areas

• Bouncing of ideas and brainstorming • Planning • Travelling • Meetings• Letter drafting • Preparations of powerpoint presentations/talking points etc• Preparations/drafting of reports of activities etc.

Coordinate activities and work assignments by other cluster coordinators, consultants and IDU associated undertakings, including synchronizing on mapping activities and project/programme assessments

Mapping tools/database• Been part of sub-team (originally Yacob and Lawrence; Vivek since May) on

conceputalization and development of mapping approach; database needs and design, overall approach, web interface, etc.

• Interaction with Lado Kurdgelashvili on database design/technical issues. • Intensive interaction with Yacob Mulugetta and Meron TesfamichaelYacob on

design for network/actor analysis approach, survey development, Macro-level (continental) mapping on the current landscape of activities, initiatives and policy development trends

• Planning for GIS interface to web (and SEO optimization)

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General supportProject/programme assessment for attribution• Extensive interaction with Lawrence on operationalisation of criteria,

information needs, design of forms and user interfaces for entering project data.• Coordination on database needs

Project pipeline mapping• Interaction and coordination with Vivek and Lawrence (including working

session in Abidjan, July 2018). • Ensuring integration and same database serving both overall pipeline mapping

and handling project attribution/assessment process (and all mapping needs).

Coordination/synchronization on work area 2 related activities (policies, incentives, regulations. • On-going but delayed. • Sync and coordination with Lawrence policy-mapping related work. Yacob and

Meron’s work on hold for now. • On-going conversations with Tobias on transformative policy schemes.• Engagement with Tanzanian government and stakeholder representatives on

long-term planning and policy strategy

General support (from ToRs)Support the Head in recruitment of IDU staff/consultants

• Helped prepare contracting for Lawrence, Yacob, Meron, Lado, Admin (Caroline).

Help prepare documentation for the AREI Board and other Board related work

• Writing/preparation of Board documents, minutes, communiuqués, meeting logistics, board member support etc. for sixth board meeting

Take part in relevant external events• Took part in UNFCCC intersessional, Bonn May 2018.• Took part in and presented at workshop "The Role of Renewable Energy

towards Industrialization in Tanzania in the Context of Climate Change” in Tanzania 4 September 2018.

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Country engagementCoordinate, plan and prepare programme, approach and participation for the regional consultations in collaboration with IDU Head, technical experts and other IDU staff/consultants.

East Africa Consultation• Interaction and synchronisation with Kenyan government officials (AREI

technical experts and others): developed agenda and approach together. • Interaction with participants in lead-up. Synchronisation with Stakeholder

identification/participation processes (nominations through constituencies)• Practical preparations and follow-up including report writing.

North Africa Consultation• Preparations• Evaluation?

Southern Africa Consultation• Preparations and synchronisation with Namibian government representative,

including invitaitons for earlier dates. • Need to agree on new dates.West Africa Consultation• Current status?

Social-economic and environmental assessment

Facilitate participatory processes of formulating/implementing social and environmental safeguards, gender policy and technology assessment processes• Work initiated, including assessment of best practices and experiences across

themes and geographies.• Parallel processes taking place among stakeholder groups

Contribute to finalization and publication of relevant studies• Prospects for AREI discussion papers

Initiate operationalization of Technology Assessment Platforms• Discussions initiated. Connected to UN Technology Faciliation Mechanism

processes and continental stakeholder processes to enhance precaution and ensure socially/environmentally sound deployment of tehnologies.

Contribute to the operationalization and application of AREI criteria• Extensive interaction

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Multi-stakeholder participation for broad engagement and people-centered energy

Plan/implement multi-stakeholder participation processes and methodologies for the interim period and establishment phase, including through regional consultations;• On-going work. Policy guidelines under development.• Consultations and interaction with stakeholders at Bonn intersessional May

2018• Several submissions with suggestions and requests from stakeholders• Civil society monitoring framework under development.• Good presence of stakeholders in Nairobi consultation.• Limited presence of stakeholders in Cairo consultation

Contribute to finalization and publication of relevant studies• Prospects for AREI discussion papers

Liaise with stakeholders and initiate development of support systems for stakeholders to enable their effective engagement• Small grants support for stakeholders in budget and discussed/recommended

in East Africa consultation. To be developed.

Communications and outreachLead on communications and outreach; including commissioning of specific media and communications services• Drafted ToR for media support function. • Engaged media person for East Africa consultation, and possible continued

services.

Contribute to the development of AREI presentation materials for use online and at outreach meetings, presentations, and other AREI relevant events• Produced and distributed Communiques, web news and many other material• On-going production and distribution of new and existing material, including

resumption of extensive update of web and new video

Contribute to development and dissemination of technical and discussion papers relating to different AREI work areas and engagement with countries• Not yet implemented. To build on regional consultations, establishment of focal

points, and production of material,

Participate in direct engagement activities with African countries and institutions.• Mainly Tanzania so far