idip pmu enablement log frame presentation to province 21
TRANSCRIPT
04/10/23 1
IDIP Enablement
Purpose of this Meeting:
• Provide feedback on the IDIP Enablement Process;
• Present the IDIP Enablement Mandate;• Engage and explain the IDIP Enablement
Mandate;• Translate the IDIP Enablement Mandate
into Provincial specific indicators;• Develop and enhance the IDIP Enablement
activities in the Provincial work plans accordingly.
04/10/23 Compiled: Change Enablement Team 2
IDIP Enablement
Agenda:
• IDIP Enablement Process;• IDIP Enablement Mandate;• IDIP Enablement Mandate indicators;• Conclusion• Q&A
04/10/23 Compiled: Change Enablement Team 3
IDIP Enablement Process (Jan – Jun 07)
February 2007 (Glenburn)
Change Enablement Team identified need to meet monthly. Refined the Enablement Focus Areas required to move from current to Future state. Change “Change Management” to IDIP Enablement. Identify urgent need to finalise Change Scoping exercise.
1 2 3
4 5
March 2007 (Irene)
Drafted ideal Governance grouping proposal, clarified roles and responsibilities. Convert DICE into TRICE. Finalise Scoping exercise with each Province and submit.
April (Brooklyn)
Attended A&D Health presentations. Participated in the M&R process (incorporate TRICE) and proposed develop indicators.
May (Brooklyn)Designed the mindmap for the IDIP PMU Enablement indicators. Review & define OD & M&R processes. Receive feedback regarding Quarterly Progress Report, Website and recommendations on next Review process
6
July (National Treasury)Compile consolidated risk and issues log across the Provinces extracted from the change scoping & quaterly review exercise. Finalise the M&R process and format. One day workshop on change scoping and another one day session on the IDP PMU Enablement mandate, Program Risk & Issue log, M&R process.
January 2007 (Pure Joy)
Change Enablement Team tasked during PIT meeting to simplify the current Enablement methodology, process and deliverables. Compile draft Change Enablement Methodology.
04/10/23 Compiled: Change Enablement Team 4
IDIP Overall Mandate (Non-Negotiable)
Goal:Support ASGISA.
Purpose:Support Provincial PGDS;Capacity Building;Support to Provincial Treasury, Public Works, Education & Health.
Outputs:Output 1: Institutionalisation and management of IDIP;Output 2: Best Practice Systems and Methodologies;Output 3: IDIP Enablement;Output 4: Capacity Building;Output 5: In year Intervention.
04/10/23 Compiled: Change Enablement Team 5
IDIP
Time
Output 1: Institutionalisation & management of IDIP
Output 2: Best Practices Systems & Methodologies
Output 3: IDIP Enablement
Output 4: Capacity Building
Output 5: IN year Intervention
Infra
structu
re D
eliv
ery
CURRENTSTATE
FUTURESTATE
Capacity &
Efficiency
04/10/23 Compiled: Change Enablement Team 6
IDIP Enablement Repositioned
Time
Output 1: Institutionalisation & management of IDIP
Output 2: Best Practices Systems & Methodologies
Output 4: Capacity Building
Output 5: IN year Intervention
Infra
structu
re D
eliv
ery
CURRENTSTATE
FUTURESTATE
Capacity &
Efficiency
Output 3
: IDIP Enablement
04/10/23 Compiled: Change Enablement Team 7
IDIP Enablement Repositioned
Time
Output 1: Institutionalisation & management of IDIP
Output 2: Best Practices Systems & Methodologies
Ou
tpu
t 3
: ID
IP E
nable
ment
Output 4: Capacity Building
Output 5: IN year Intervention
Infra
structu
re D
eliv
ery
Capacity &
Efficiency
04/10/23 Compiled: Change Enablement Team 8
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
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GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 9
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
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ea
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GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 10
Communication
• Stakeholder Analysis conducted;• Stakeholder Engagement Plan developed;• Provincial communication plan developed, managed and
maintained;• Provincial calendar developed, managed and maintained;• Facilitate, co-ordinate and attend intra and inter governmental
team meetings:– NPSC, PCC, PIT, CEM, PPSC, PMC/PTC, Departmental
Meetings, PTAT / Treasury Meetings, PTAT Team Meeting, Work Teams etc.
• Branding of IDIP:– Promote IDIP identity and awareness.
IDIP PMU Indicator: Communication Strategy developed, implemented and
operationalised
04/10/23 Compiled: Change Enablement Team 11
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
lem
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t T
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k T
ea
m
GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 12
Leadership & Strategic Alignment
IDIP PMU Indicator: IDIP aligned with Government’s strategic priorities with active
commitment and support of leadership
• Stakeholder Analysis conducted;• Provincial IDIP aligned with PGDS;
Provincial Treasury contracted as IDIP Sponsor and Change Agent;Departmental Champions contracted as IDIP representatives;IDIP PTATs introduced;IDIP (governance structure) interact with leadership and top management.
04/10/23 Compiled: Change Enablement Team 13
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
lem
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t T
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GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 14
Inter and Intra Team Dynamics & Co-operation
IDIP PMU Indicator: Team work and co-operation achieved in IDIP
• Implementation of IDIP Governance ToR supported;• Effective functioning of PTAT;• PTAT maintain professional and constructive
relationship with IDIP PMU;• Representative work teams established to assist with
IDIP outputs solution design and implementation;• Facilitate productive inter and intra departmental
working relationships (SDAs).
04/10/23 Compiled: Change Enablement Team 15
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
lem
en
t T
as
k T
ea
m
GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 16
Evaluation and Scoping of IDIP Environment
• Change scoping exercises conducted;• Impact assessment completed;• Issue and risk log compiled;• Mitigation activities identified and
implemented;• Impact assessment of IDIP interventions
determined;• Input provided to M&R.
IDIP PMU Indicator: Continuous evaluation of the dynamic environment in which
IDIP operates and assessment of the impact of IDIP interventions
04/10/23 Compiled: Change Enablement Team 17
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
lem
en
t T
as
k T
ea
m
GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 18
Institutionalisation & Governance of IDIP
• IDIP a standing agenda item on key provincial decision making forums;
• The transfer of PTAT skills to counterparts and role players in provincial departments;
• Promote sustainability of IDIP interventions through co-creation;
• Plan IDIP exit.
IDIP PMU Indicator: IDIP management structures and systems aligned with
exciting government structures and systems
04/10/23 Compiled: Change Enablement Team 19
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
lem
en
t T
as
k T
ea
m
GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 20
Organisation Design and Capacitation
IDIP PMU Indicator: Best Practices re Organisation Design and capacity building
developed to assist the planning and delivery of infrastructure
• Existing Organisation structures and capacity assessed;• Determine constraint, opportunities, risks and issues with
regard to existing OD structures and capacity;• Determine gaps according to IDIP alignment model and
legal requirements;• Identify most appropriate OD model to support IDIP
objectives;• Facilitate OD model implementation;• Support capacitation of competence requirements;• Identify short and long term OD benefits to enhance
sustainability of OD Model for IDIP;• Program and change management skills development for
IDIP role players and stakeholders.
04/10/23 Compiled: Change Enablement Team 21
Output 3: IDIP Enablement Mandate (Non-Negotiable)
ORGANISATIONAL DESIGN & CAPACITATION
INSTITUTIONALISATION & GOVERNANCE OF IDIP
LEADERSHIP AND STRATEGIC ALIGNMENT
COMMUNICATION
KNOWLEDGE SHARING AND LESSON LEARNING
EVALUATION & SCOPING OF ENVIRONMENT
Facilitate, Advise and Support all IDIP Logframe Outputs
INTER AND INTRA TEAM DYNAMICS & CO-ORPERATION
CURRENTSTATE
FUTURESTATE
A&
D B
us
ine
ss
Ca
se
sC
ha
ng
e S
co
pin
gIs
su
e &
Ris
k L
og
sM
&R
Ch
an
ge
En
ab
lem
en
t T
as
k T
ea
m
GoalPurposeOutputIndicators
Logframe
04/10/23 Compiled: Change Enablement Team 22
Knowledge Sharing and Lessons Learning
IDIP PMU Indicator: IDIP Best Practices and Lessons Learnt shared
• Develop and submit Provincial Case studies to IDIP PMU;
• Contribution to IDIP Website & PIT meetings;• Coordinate Provincial knowledge sharing &
lesson learning initiatives;• Co-ordinate and facilitate technical focus group
discussions on IDIP best practices and challenges.
04/10/23 Compiled: Change Enablement Team 23
Conclusion
Value–add of Change Enablement to IDIPFacilitate, Advise and Support all IDIP Logframe Outputs
04/10/23 Compiled: Change Enablement Team 24
Q&A