identity management and rias november 2010 don smith oit, rutgers university
DESCRIPTION
Rutgers Domain –Whatever you are using today WILL continue to work –Select an address within the rutgers.edu domain rutgers.edu => Put the rutgers.edu address into the University directory Use the rutgers.edu address as your from address –Coming Soon 3 November 2010TRANSCRIPT
Identity Management and RIAS November 2010
Don SmithOIT, Rutgers University
Electronic Identity
– Know your netid
– Select a strong password, don’t forget it, and DON’T share it
– Change it occasionally
– Avoid using your netid as part of your email address
November 2010 2
Rutgers Email Domain
– Whatever you are using today WILL continue to work
– Select an email address within the rutgers.edu domain
• don.smith@ rutgers.edu => [email protected]
• Put the rutgers.edu address into the University directory
• Use the rutgers.edu address as your from address
– Coming Soon
3November 2010
Eliminating SSNs
– Remove SSN from Databases – especially as a key
• Use RCPID to index Rutgers electronic records
– We are planning to remove SSN from RU ID cards
• Requirements gathering will begin this fall
• Recarding will begin after January 2012
November 2010 4
Single Sign On
– CAS handles Authentication
– Once authenticated, CAS moves between Casified application
– Applications handle Authorization
November 2010 5
New Hire Process
– Goal: Hit the ground running
– Required to get started : New Hire’s existing email address
– “license plate netid” will be assigned to new hires (e.g., des735)
• User can remotely set up
– password, rutgers email address, directory info, etc.
November 2010 6
Changing Times – Robert Huchins: University of Chicago 1929-1951
• described the modern university as a series of separate schools and departments held together by a central heating system
– Clark Kerr: Berkeley 1952-1967
• In an area where heating is less important and the automobile more, I have sometimes thought of Berkeley as a series of individual faculty entrepreneurs held together by a common grievance over parking
– RIAS-III (Rutgers 2010)
• In a time when heating and parking seem less important and online systems more, some might say that Rutgers has occasionally acted as a group of individual faculty entrepreneurs held together by a common grievance against central ERP services.
November 2010 7
Rutgers Integrated Administrative System
RIAS Phase III
Human Capital Management HCM/Payroll
November 2010 Sandy Russell
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Scope of Phase III Project Human Capital Management System (HCM)
- Current and historical employee data- Payroll - Time Entry – Commitment Accounting– Self-Service for employees
Data Warehouse and Reporting
Project implementation date is January 1, 2011
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How does it impact you?
Elimination of paper-based processes Timely access to information More employee engagement Access to your own payroll information Quicker processing of changes to employee
records Easy to use web based application with user
friendly data retrieval and reportingand reporting
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Self Service – Employee and Department Administrator
Faster payroll on-boarding (in advance) Online pay slip details and W-2 statements Online forms processing such as W-4’s and direct
deposit Complete payment history for the last year View and maintain personal information
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Self Service – Direct Deposit
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Why Will You Like The New HCM/Payroll System ? Positions the University to take advantage of the
latest technological advances
Provides access to a single integrated source of information about yourself, your staff, your department’s payroll and finances
Provides enhanced reporting tools to view standard reports and access to data to allow you to create your own HR/Payroll reports
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Why Will You Like The New HCM/Payroll System? Streamlines administrative processes with fewer
steps from start to finish
Provides an automated approval process
Quicker processing of changes to employee records
You will be maintaining your own personal information, direct deposit information, etc.
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Why Will You Like The New HCM/Payroll System?
You can access the system anytime and from anywhere
The system is very user-friendly
The system is far more efficient allowing you to focus on more mission critical functions.
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New Business Processes Hourly employees will have assignments Ten month employees will not expire I9 process will be paperless Credit Union “deductions” will now be
direct deposits Direct Deposit advices will no longer be
printed
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New Business Processes Employee Self Service will be available in
Spanish
Every employee will have a unique employee ID replacing the current social security number as an identifier
Paid time-off balances will appear on your payslips
Co-adjutant appointments will no longer require positive input of time report forms
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What can you do to get ready? Data Collection Effort
Instructional Efforts– Classroom instruction and lectures for targeted audiences– View online demonstrations on the RIAS website
http://rias.rutgers.edu– Implementation open houses through February 2011
(By Appointment)
Communications regarding transitioning to the new system will be forthcoming
Make sure people are aware of their NetID
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Resources RIAS Website
http://rias.rutgers.edu Website information includes:
Online demonstrations Step by Step guides Glossary of Terms FAQs Presentations and Announcements Much more…..
Help Desk Will be available, customer service oriented, responsive
and supported by Human Resources and Payroll
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Questions and Answers