idbi bank limited · mumbai)/courier agency’s office and bank’s head office in mumbai (mumbai...

Tender for Printing Banks Annual Report 2018-19

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IDBI BANK LIMITED Regd .Off. IDBI Tower, WTC Complex, Cuffe Parade, Mumbai-400 005

CIN No: L65190MH2004GOI148838

Printing of Annual Report 2018-19

Sealed tenders are invited from printers having printing facility within Mumbai

Metropolitan Area for printing of Annual Report and other related material. Last date

for submission of tender is upto 03:00 pm on April 05, 2019. For details, please visit the

Bank’s website www.idbi.com. Note: Any further Addenda /Corrigenda /Extension of

dates / Clarifications / Responses to bidders’ queries in respect of the above tender

shall only be posted on Bank’s website and no separate notification shall be issued in

the press.

http://www.idbi.com/


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INDEX Page No.

A Objective & Background of the Project 3

B Mandatory pre-qualification criteria (Annexure I) 4 to 7

C Bidding and bid evaluation process 7 to 9

D Opening of proposal 9

E Instruction/General conditions for Tendering 10

F Terms and Conditions for executing the job (Annexure-II) 11 to 14

Annexure i)Undertaking/Declaration of submission of tender (Annexure-

III)

ii) Technical Specifications (Annexures IV to VIII)

15 to 16

17 to 22

Pro-forma A-Technical Bid

B- Financial Bid

C to G- Various certificates as per Tender Document.

23 to 24

25 to 26

26 to 30

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A. Objective & Background

IDBI Bank Limited (“IDBI Bank/IDBI”) is a company incorporated and registered under

Companies Act, 1956 (1 of 1956) and a banking company under section 5 (c) of the Banking

Regulation Act, 1949 (10 of 1949). IDBI Bank is also a scheduled bank as notified by the Reserve

Bank of India (RBI) under the Reserve Bank of India Act, 1934 which categorizes IDBI Bank

under a new sub group of “other public sector bank”. IDBI Bank is engaged in conducting banking

business and providing finance to industries and other category of customers. IDBI Bank, with its

Registered Office at "IDBI TOWER", WTC Complex, Cuffe Parade, Mumbai, has a pan-India

presence.

The objective of this Tender is to invite bids from printers having printing facility within

Mumbai Metropolitan Area (as defined by Mumbai Metropolitan Region Development Authority-

MMRDA)with state-of-the art facilities / for execution of quality printing of IDBI Bank’s Annual

Report for the Financial Year 2018-19(Regular & Deluxe version and envelopes for the same),

Notice to Shareholders including Proxy Form, ECS Mandate Form and Managing Director &

CEO’s Speech for its AGM.

***************


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Annexure – I

B. Mandatory pre-qualification criteria for Selection of Printers

A list of Qualifying Requirements (QRs) and the supportive documents that need to be

submitted by the bidder is given below. Any bidder not meeting the following QRs or not

submitting any of the documents shall be summarily rejected. Only those bidders who satisfy all

the Qualifying Requirements and submit requisite documents would be eligible for being called

for financial bidding as per the process.

Sr. No

Qualifying Requirement (QR) Documents to be enclosed

1 The bidder should be a printer registered

Company / Firm and be engaged in the

business for at least 5 years as on March 31,

2018.

Duly attested copies of the relevant

certificates should be furnished with the

Technical Bid.

2 The bidder should have a valid Factory

License.

Copy of the certificate should be

furnished with the Technical bid.

3 The bidder should be a profit making

registered company / firm and have

minimum total billing of Rs.20 Crore during

each of the past two financial years ended

with FY 2017-18.

Audited Balance Sheets and P&L A/Cs

for the last 2 financial years ended with

FY 2017-18.

4 The Bidders should have a clean track

record and shall not have any involvement in

illegal activities or financial frauds. The

printing company or its directors should not

be a defaulter of any Bank/FI/NBFC.

Self Certification on the Letter head

signed by the Authorized Signatory.

5 The bidder should not have been terminated

in the past during the contract period due to

unsatisfactory performance, nor refused to

continue the services for IDBI Bank after the

contract was awarded by the Bank.




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Sr. No


6 The bidder/printer should not have been put

in the negative list by any public sector

Bank/Govt. organization for breach of

applicable Laws or violation of regulatory

prescriptions or breach of agreement for the

last three FYs ending with March 31, 2018.


signed by the Authorized Signatory

(Proforma-C).

7 Major penalty viz. Rs.5 Lakh or more should

not have been levied by any client on the

printer during the last three FYs ending with

March 2018.

A suitable certificate from the statutory

Auditors of the printer shall be

submitted along with the Technical Bid

(Proforma-D).

8 The bidder/printer must have printed Annual

Reports for FY 2016-17 And / Or FY 2017-18

for at least two clients, each Annual Report

with not less than :

2.00 lakh copies with minimum 200 pages

OR


(One client with 2.00 lakh copies with

minimum 200 pages and other client with


will also qualify)

The printer should attach copies of

work order / invoice copies, or any

other suitable proofs.

9 The bidder/printer should have printing

facility within Mumbai Metropolitan Area (as

defined by Mumbai Metropolitan Region

Development Authority – MMRDA).

The printer should provide

documentary proof for having printing

facility at the address.

10 The bidder/printer should have integrated

state-of-the art facilities i.e. photo typesetting

in both Hindi and English, colour processing,

web-offset printing, 4 colour printing, sheet-

fed printing in four colours and binding (both

center pinning and perfect binding). The



(Proforma-E).


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Sr. No


printer should provide Unicode Hindi support

to facilitate typesetting/printing of Hindi

version. This should be noted that Bank will

provide soft copy of the Hindi Material in

Unicode only. The bidder must also have

minimum one on-line gathering machine.

11 The bidder/printer must have capacity to

complete delivery of all copies, in a

staggered manner, within eight days (08

days) from the date of the strike order.



12 The selected printer will have to set up its

Desk Top Printing (DTP) facility with suitable

skilled persons for Hindi and English photo

typesetting at IDBI Tower, Mumbai from first

proof stage onwards for carrying out

corrections/changes in the subsequent

proofs of the Annual Report till the strike

order for printing is given. This is a

mandatory requirement, irrespective of the

location of the printer.



13 The printer should confirm in the Technical

Bid that they have quoted total composite

cost for printing and delivering the printed

copies of Annual Report and booklet

containing MD & CEO’s AGM speech to

Bank’s Registrars/Mailers (Mumbai/Navi

Mumbai)/Courier Agency’s office and Bank’s

Head Office in Mumbai (Mumbai /Navi

Mumbai).



(Proforma-F).

14 The printer should furnish samples of paper

to be used for Annual Report. The printer

should also furnish specimens of their


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Sr. No


printed material (both single and four colour)

on paper specified by the Bank for printing of

the Annual Report.

The Printer is also required to furnish the following:

Furnish samples of papers to be used for printing of Annual Report, Notice for AGM

(including proxy form & ECS mandate form), MD & CEO’s AGM speech and envelopes

(see annexure IV to VII). Sample of copies of latest Annual Reports printed by the printer

***************

C. Bidding and Bid–Evaluation Process:

Interested bidders qualifying the mandatory pre-qualification criteria (Annexure-I) may

respond to the tender, which should be submitted in two parts. Part I (Technical bid)

and Part II (Financial bid) in two separate covers which are to be sealed and put

together in a master envelope super-scribed with the words “Tender for printing of

Annual Reports for the FY 2018-19”.

Part –I (Technical Bid)

1. Technical bid shall be furnished in a closed cover super-scribing, “Printing of Annual

Report for the year 2018-19- Technical Bid” and addressed to the Deputy General

Manager (Administration), IDBI Bank Ltd, be dropped in the Tender Box placed at

14th floor of IDBI Tower, WTC, Cuffe Parade, Mumbai 400005 , up to 3:00 p.m. on

or before April 05, 2019. Tenders received after the cut-off time will not be

considered even if the EMD amount has been remitted by the tenderer in advance.

Under no circumstances tender should be sent by Courier / by Post or to be handed

over to any official of the Bank. IDBI Bank will not be responsible for any tender

received through courier / by post or hand delivery.

2. Technical bids will be opened at 3:10 pm on the same day i.e. April 05, 2019. Printers

may please furnish the following apart from acceptable proof of satisfying the pre-

qualification criteria (see Annexure I).

a) Company profile as per Proforma - A.


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b) The Earnest Money Deposit amounting to Rs.2,00,000/- (Rupees Two lakh only)

must be deposited by each printer/bidder. The EMD may be credited through

electronic mode (NEFT) to IDBI Bank's Current Account No 09837000010185,

IFSC code - IBKL0000126 at its branch situated at Cuffe Parade, Mumbai

400005. The receipt so obtained may be submitted along with Technical Bid. It

may be noted that the EMD shall not carry any interest and that EMDs of the

unsuccessful bidders will be refunded within 15 working days after selection of

the printer for carrying out the proposed assignment. The EMD of the successful

bidder would be converted into Security Deposit and shall not carry any interest

and would be refunded after satisfactory completion of the job or such extended

period as may be decided by IDBI Bank Ltd. at its own discretion. Tenders not

accompanied with EMD's receipt and those received after due date as specified

above will not be considered.

c) Micro & Small Enterprises registered with National Small Industrial

Corporation (NSIC) and having single point registration are exempt for

payment of EMD to the extent of monetary limit stated in the registration

certificate. The tenderer should submit the valid certified copy of NSIC

registration certificate/ Udyog Aadhar renewal certification. Photocopy of

application towards registration / renewal is not acceptable.

d) Sample of copies of latest Annual Reports printed by them.

e) Samples of papers as per the specification given in the Annexure.

f) Application for Tender duly signed by the authorized person(s) of the printer -

(Annexure- III);

g) Acceptance of all terms and conditions including penalty clause. (Annexure-II)

along with the acceptance letter (Proforma-G).

h) All undertaking/declaration (Proforma A to G).

N.B: - It may be noted that tenders not accompanied by any one of the above documents or

satisfactory explanation therefor shall be liable for rejection forthwith.

Technical Bid envelope shall not contain any Financial Bid.

Part –II

Financial Bid

Financial bid shall be furnished in a sealed cover as per the format given in

Proforma-B super-scribed with the words, “Printing of Annual Report for the year 2018-


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19 - Financial Bid”. The total cost given in the Proforma-B must be expressed both as

numerals and words. In case of any discrepancy, the price in words will prevail. The

Financial bid cover will be opened subsequently after short-listing the successful bidders

based on technical bids and subject to the following conditions:

1. Bidders shall satisfy pre-qualification criteria (Annexure I) to qualify for the Technical

Bid.

2. Only the bidders, short-listed on the basis of the Technical Bid shall participate in the

Financial Bid.

3. The Bank shall have the right to decide on the omission of any/all of the participating

bidders on the basis of Technical qualifications, without having to provide any

explanation to any bidders any other parties and also exclude them on the basis as

decided by the Bank to participate in the financial bid.

4. The lowest bidder (L1)would be decided on the Evaluated Lowest Composite Cost given

in Proforma B under Financial Bid.

5. If L1 backs out/is unable to execute the contract, then Bank reserves the right to

negotiate and award the work to L2 bidder at L1 rates.

***************

D. Opening of Proposal

1. Technical Bid Opening

The Bank will follow a two-stage evaluation and selection process. In the first stage,

only the Technical Bids will be opened. On the basis of the technical parameters given herein

above and inspection of printing facilities, if considered necessary, the opened Technical

Bids will be evaluated and shortlisted. To assist in the scrutiny, evaluation and comparison of

offers, the Bank may, at its discretion, ask some or all bidders for clarification on their bids.

The Bank also reserves the right to seek additional documents, if required. The request for

such clarification/additional documents and the response provided both will be in writing only.

2. Financial Bid Opening

The Financial Bids of only those printers who have been successfully shortlisted in the

scrutiny of technical bid will be opened. Financial Bids, which are not as per Proforma-B or

incomplete in any respects, shall be rejected summarily.


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E. Instruction & General Conditions for Tendering

1. Before submitting the Tenders, the bidders are required to carefully examine the

Tender Documents, Terms & Conditions of Assignment and Specifications.

2. The Tender Document should be submitted in English Language.

3. The Tenderer/bidder shall complete the annexed forms of the Tender Documents

called for therein, shall initial on each page (right bottom corner) and sign in full along

with date and seal affixed. Alteration, if any, in the tenders should be attested properly

by the person signing the same. Tenders with alteration, which are not authenticated

as above, may result in rejection of the tender. Overwriting/incomplete/blank clauses in

the tender may render the tender invalid at the discretion of the Bank’s Evaluation

Committee.

4. The Tenderer/ bidder shall indicate the name of an official alongwith designation and

address (with telephone number, fax number, etc.,) so as to enable IDBI Bank Ltd. to

serve the notice with regard to the Tender.

5. IDBI Bank Ltd. is not bound to accept the lowest or any other bid received in response

to this tender notice and has the right to reject any or all the bids without assigning any

reason whatsoever or select any bidder who meets the printing requirement. In such

circumstances, The Bank shall reserve the right to re-issue the fresh Tender, if

required, while the Tenderer /bidders shall not have a right to object against such re-

issue.

6. IDBI Bank Ltd. reserves the right to extend the validity period of the Tender up to a

date as may be convenient to it.

7. Conditional offers and non-conformity with the terms and conditions and offers not

submitted as per the details, will be rejected.

8. At any time up to the last date for receipt of bids, Bank may, for any reason, whether at

its own initiative or in response to a request from a prospective bidder, modify the

tender document by an amendment. The amendment will be notified on the Bank’s

official website only and shall be binding on the bidders.

***********************


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Annexure – II

(To be submitted along with Tender Documents)

F. Terms & Conditions of the Tender

1. The printers shall furnish copies of GST Registration and PAN no.

2. In case, there is any increase/decrease in the number of pages of the Annual Report,

Printing of Notice for AGM and Printing of MD & CEO's AGM speech, the Bank reserves

the right to increase/decrease the rate per Annual Report, Printing of Notice for AGM

and Printing of MD & CEO's AGM speech based on pro-rata cost of rates quoted.

3. All taxes and levies, shall be deducted at source as per current tax rate while making

any payment.

4. Final printable files will be supplied by Bank or its agency. Bidder’s designing unit should

have the necessary infrastructure for designing and printing the Annual report and other

materials. The Bidder should be available on phone for all jobs on all working days.

Delivery person(s) should be available for sending/receiving jobs to and fro.

5. The Printers should furnish Receipt of Earnest Money Deposit (EMD) of Rs. 2,00,000/-

(Rupees Two Lakh only) so credited through electronic mode (NEFT) to IDBI Bank's

Account No. 09837000010185, IFSC code - IBKL0000126 at its branch situated at Cuffe

Parade, Mumbai 400005.The EMD shall not bear any interest and the amount shall be

forfeited in the event of any evasion, refusal to undertake the job or delay on the part of

the vendor to sign and execute the order once the printer has accepted the offer

awarded by the Bank. EMDs of the unsuccessful bidders will be refunded within 15

working days after selection of the printer for carrying out the job. The EMD of the

successful bidder would be converted into Security Deposit and shall not carry any

interest and shall be refunded within a period of 60 working days after satisfactory

completion of the job or such extended period as may be decided by IDBI Bank Ltd.

6. If any major printing mistake affecting the proper reading flow of the printed materials

such as a particular page is missed, incorrect colour mode, wrong size, text close to trim,

low resolution image, missing fronts, missing images etc. is identified after completion of

a particular job, the bill for the particular job will either not be paid or a penalty would be

imposed by the Bank. The percentage of penalty would be decided by the Bank. The

print run variation should not be more than 2%.


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7. The work order issued to the successful bidder shall be accepted within 3 days from the

date of issue of work order or any other date as may be decided by the Bank. Failure to

accept the work order will result in forfeiture of the EMD.

8. Any delay in delivery or failure to supply requisite number of copies of Annual Report

and other printed materials as per agreed quality and specifications will entitle the Bank

to invoke penalty clause or even cancel whole/part of the order. In the event of

cancellation of the order, the Bank shall not be liable to pay any amount including the

cost incurred by the bidder/printer to execute the job and the bidder shall not be entitled

to recover from the Bank any amount by way of damages, loss or otherwise for such

cancellation of the order but at the same time the Bank shall be entitled to recover the

loss, which it may incur on account of non delivery of items as per quality and quantity.

9. Penalty @ 5% of contract price or more will be imposed by the Bank. at its discretion for

slippage in delivery schedule, substandard quality of papers, printing etc., or

unsatisfactory quality of job or any other grievances suffered by IDBI Bank Ltd.

10. The Bank does not bind itself to accept the lowest or any tender and reserves the right to

reject all or any bid or cancel the Tender without assigning any reason, whatsoever. The

Bank also reserves the right to re-issue / re-commence the Tender without the vendors

having the right against such re-issue. Any decision of the Bank in this regard shall be

final, conclusive and binding on the bidders.

11. Conditional tenders which stipulate conditions contrary to the conditions given in the

tender document, are liable for rejection.

12. No order or billing payment on any other sister concern/ associate company would be

released by IDBI Bank Ltd. The entire job should be done in-house.

13. The printer shall (whether or not he responds to this tender notice) treat the details of the

documents as secret and confidential. The ownership and copyright of all printing

materials including distribution rights rest with the Bank. On expiry of the contract all the

materials provided by the Bank will be transferred to the Bank.

14. The successful bidder/contractor shall indemnify and keep the Bank indemnified for any

loss/damages caused to the Bank or in respect of any payment, which the

bidder/contractor is liable to pay, was required to be paid by Bank during the execution

of this work and in respect of this work.

15. Specifications of the items for which rates are invited are mentioned in Annexures IV to

VII. The job of printing of Annual Report (Regular & Deluxe version) and envelopes for

the same, Notice to Shareholders including Proxy Form & ECS Mandate Form, MD &


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CEO’s Speech for distribution at the Annual General Meeting (AGM) shall be treated as

one bucket and assigned to the printer who is selected as per Financial Bid.

16. Printers shall not be eligible to effect increase in per copy rate on account of decrease in

number of copies of Annual Report (Regular & Deluxe version), Notice etc., or decrease

in total cost/volume of assignment.

17. The work involves inserting copies of the Bank’s Annual Report (Regular & Deluxe

version) and other notices, Forms etc. in the envelopes as per direction of the Bank. The

printer shall deliver the same to the Bank’s Registrars / Mailers/Courier Agency’s office

and the Bank's Registered Office in Mumbai / Navi Mumbai or its surrounding areas.

18. No advance shall be paid. Payment due to the selected printer (within the framework of

the contract) would be released on receipt of bills/invoices after completion of the job to

the full satisfaction of the Bank.

19. The printer shall furnish samples of papers specified by the Bank for printing of Annual

Report. The printer shall also furnish specimens of their other printed materials (both two

& four-colour) on paper specified by us for printing of the Annual Report. These shall be

furnished along with Technical Bid.

20. The printing firm which is awarded the job shall have to set up its Desk Top Printing

(DTP) facility with suitable skilled persons for Hindi and English photo typesetting at the

designated office of IDBI Bank, Mumbai , from first proof stage onwards for carrying out

corrections / changes in the subsequent proofs of the Annual Report till the strike order

for printing is issued.

21. The printer shall confirm in the Technical Bid that he has quoted composite cost (i. e.

inclusive of all taxes i.e.GST etc. and transportation cost, if any) for printing and

delivering the printed copies of Annual Report (Regular & Deluxe version) and envelopes

for the same, Notice to Shareholders including Proxy Form & ECS Mandate Form, MD&

CEO’s Speech to our Registrars / Mailers and the Bank's Registered Office in Mumbai.

22. The printer shall have the capacity to complete delivery of all copies, in a staggered

manner, within eight (08) days from the strike order.

23. The printer shall bear all costs associated with the preparation and submission of its bid

and the Bank shall, in no case, be held responsible or liable for these costs, regardless

of the conduct or outcome of the bidding process including cancellation or abandonment

of the bidding process.

24. In the case of any dispute or difference arising out of or in connection with this contract,

the authorized officials of both the parties will try to resolve the matter through mutual


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discussion and in the event of there being no resolution, the matter shall be referred for

arbitration to a sole arbitrator to be appointed by the Bank. The Arbitration and

Conciliation Act, 1996, will be applicable to the arbitration proceedings and the venue of

the arbitration shall be at Mumbai. The award of the Arbitrator shall be binding on both

the parties. The cost of arbitration including the fees of the Arbitrator shall be borne by

both the parties equally. Each party shall be responsible for its own cost and

professional fees, if any.

25. All matters and disputes arising from, relating to or concerning the contract shall be

subject to the jurisdiction of the court in Mumbai to the exclusion of all other courts.

26. The Bank reserves the right to terminate the contract, split orders, accept or reject any

quotation or alter any or all of the terms and conditions any time if the execution of work

is unsatisfactory or the time schedule is not strictly adhered to. The decision of the Bank

in respect of evaluation of bids and /or award of contract shall be final.

27. Any effort by the vendor to influence the tender process may result in forthwith rejection

of the vendor's bid.

Signature of the Authorized Person: __________________________________

Name of the Signatory : (____________________________)

(In block capital letters) :

***********************


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Annexure- III

(Undertaking to be furnished on the letterhead of the Company) The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005.

Dear Sir,

Printing of Annual Report (Regular & Deluxe version and envelopes for the same), Notice to Shareholders including , Proxy Form & ECS Mandate Form, MD & CEO’s Speech

for AGM of IDBI Bank Ltd for the year 2018-19

1. We have gone through the tender document for the aforesaid job and we offer to

undertake and complete the work in conformity with your requirement and the terms

and conditions set for the same.

2. We agree to abide by this tender for the period of 120 days from the date of opening of

the tender or agreed extended period and it shall remain binding on us.

3. We confirm that we have in-house facility and our machinery is compatible of printing

and designing the Annual Report and other material including perfect binding as per

the specification required by the Bank.

4. We hereby confirm to follow and abide by all instructions as laid down by the Bank.,

and as also given in Annexures IV to VIII.

5. We note that you are not bound to accept the lowest or any other tender you may

receive at the office of the Bank.

6. We agree to set up our DTP (Desk Top Printing) with suitable persons for Hindi and

English typesetting at the designated office of IDBI Bank, Mumbai, from first proof

stage for carrying out corrections/changes in the subsequent proofs of the Annual

Report till the strike order for printing.

7. We agree to print Annual Report utilizing the quality of paper approved by the Bank as

per samples furnished by us along with the quotation/bid.

8. We confirm that we shall quote composite cost for printing and delivering the printed

copies of Annual Report (Regular & Deluxe version and envelopes for the same),

Notice to Shareholders including, Proxy Form & ECS Mandate Form, MD & CEO’s

Speech to your Registrars/Mailers/Courier Agency’s office and IDBI Bank’s Head Office

in Mumbai.


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9. We further agree to the Penalty @ 5% of the contract price or more which will be

imposed by the Bank at its discretion for slippage in delivery schedule or unsatisfactory

quality of job or any other grievances suffered by the Bank.

10. We understand that the Bank has the right, without assigning any reasons thereof, to

a) Reject, amend, and modify any proposal.

b) Terminate this Tender Process.

c) Make no award to any of the Participants and / or recommence the entire process.

d) Contract with one or more Participants for reasons other than the lowest price.

e) Modify the requirements and terms of this Tender Document and request revised

proposals from some or all of the Participants.

11. We undertake to deliver printed copies of Annual Report (Regular & Deluxe version)

and other printed materials in staggered manner within eight days (08 days) of the

strike order.

12. List of Documents attached with the tender.

Details of Tendering Company

a. Name: …………………………………..

b. Registered Address:………………………..

c. Website Address:………………………..

Details of Authorised Contact Person

a. Name: …………………………………..

b. Designation: …………………………………..

c. Phone No.: …………………………………..

d. Mobile No.: …………………………………..

e. Email Address: …………………………………..

f. Fax No.: …………………………………..

Dated day of 2019.

(Signature of the Authorized Person) (Name and address of the contractor in Block capital letters)

(Seal of the company)

***********************


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Annexure IV

SPECIFICATIONS FOR PRINTING OF ANNUAL REPORT 2018-19

(in bilingual format- both ‘Accounts’ & other Sections)

No. of copies Regular Version: Deluxe Version:

137000 copies (+ 25000 copies) 500 + 150copies (on superior

quality paper)

Size of the Report Regular : 21 cms x 27.33 cms Deluxe Version : 21 cms x 27.33 cms

No. of pages Regular Version : 372 inside pages (Single colour) + 4 cover page (Four colour) Deluxe Version : All pages (four colour). The number of pages is estimated based on the Annual Report 2017-18 and there could be variation in the actual number of pages. Billing for increase/ decrease in the number of pages of the Annual Report will be settled on pro-rata basis of rates quoted. The matter will be same for Regular version & Deluxe version. Quotes for addition or reduction in pages to be multiple of 4 pages.

Quality of Paper For Regular Version Cover pages – 170 GSM Indian Glossy Art Paper All other pages- 41 GSM Superior quality white Paper [equivalent in quality with that of ITC]. For Deluxe Version Cover pages – Foreign Art Card – Matt finish-300 GSM Text and Accounts pages – Foreign Art paper – Matt finish-100 GSM Certification The printer would be required to provide a certificate that all the copies have been printed using specified quality paper and that the overall production quality is as per our design specifications. The Vendor would be required to arrange for sample Checking during printing to ensure that printing is as per requirements specified.

Composing Regular Version: Phototypesetting in diglot form (Hindi and English in two adjacent columns) as per design. Deluxe Version: Phototypesetting in Hindi and English (as per the designing). Tables to have light tint background, as per designing.


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Printing By web-offset process for Regular copies. BY Sheet-fed machine for Deluxe copies.

Binding Regular Version : Perfect Binding Deluxe Version : Perfect Binding Printer must have capacity for carrying out Perfect Binding of all the copies of both versions within the stipulated time.

Lamination Cover pages of all copies of Deluxe version to be laminated (Matt) on the outer side.

Colour proofs Machine proofs of cover pages and colour pages containing pictures / graphs, etc. to be submitted for approval. Also, machine proofs of a few text and table pages to be submitted for colour selection and approval.

Time schedule The selected printer will be required to submit the first proofs (of text pages) within 3 days from the date of release of soft copy of text and tables. Delivery of all printed copies must be made within 08 days from the date of strike order. Delivery should start from fourth day of strike order and completed within eight days from the date of strike order in a staggered manner.

Quotation Since actual number of pages may vary, rates may be quoted per form. For addition or reduction of pages including the colour pages, quotes may be given for multiple of 4 pages. For cover pages in four colours, rates may be quoted per lot ,separately for shareholder’s copies and deluxe copies.

Delivery/Dispatch The printer has to deliver the copies to the locations given in Annexure VIII. Cost for the same to be factored in while sending quotations.


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Annexure V

SPECIFICATIONS FOR PRINTING OF NOTICE FOR AGM (INCLUDING PROXY

FORM & ECS MANDATE FORM)

No. of copies 135500 + 25,000 (approx.)

Size 21 cms 27.33 cms

Number of pages Approximately 32

Quality of Paper 41 GSM Superior quality white paper [equivalent in quality to that of ITC].

Printing All pages in single colour as per designing

Composing Phototypesetting in diglot form (Hindi and English in two adjacent columns) as per design including proxy form & ECS mandate form

Binding Centre wire stitching

Quotation Per form of four pages

Time schedule The selected printer will be required to submit the page proofs within 2 days from the date of release of soft copy of text / corrected proof. Delivery of printed copies to be ensured within one week from the date of strike order to the locations given in Annexure VIII


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Annexure VI

SPECIFICATIONS FOR PRINTING OF MD& CEO’s AGM SPEECH

Size 22 cms x 14 cms

No. of copies 750 + 250 Quality of paper 60 GSM superior quality white paper

Number of pages Approximately 16 pages including cover page in single

colour. There may be marginal variation in the number of pages.

Composing Photo type setting in Hindi and English on alternate pages.

Printing All pages in single colours (In bilingual form- Hindi & English on alternate pages as per design)

Binding Centre pinning

Time schedule The selected printer will be required to submit the proofs within 2 days from the date of release of soft copy and manuscript/corrected proof. Delivery of printed copies to IDBI Bank’s Head Office in Mumbai within 4 days from the date of strike order.


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Annexure VII

SPECIFICATIONS FOR ENVELOPES

Number Regular version:

PVC Envelopes: Deluxe version: Paper Envelopes (design to be different compared to PVC) (Without window)

135500 + 25,000 (approx.) 500 + 150

Size 9 inches x 12.5 inches (flap 6 cms)

Material PVC 60 micron

Printing In Hindi and English in 4 colours. PVC Envelopes : Single colour Paper Envelopes: In 4 colours

Finishing Self-strip Gumming

Designing To be designed by the Printer.

Time schedule The selected printer will be required to deliver the envelopes within one week from the date of strike order to locations given in Annexure VIII

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ANNEXURE VIII

INDICATIVE LIST FOR DISPATCH OF AR BY PRINTER

Sr. No. Details of Location Number of copies

1.

Mailer/Registrar/Courier agency office - Regular Version as well as additional material AGM Notice,Proxy form,ECS Mandate,Form etc

Tentative-135500 copies (Final quantity will be finalized at

later stage)

2. IDBI Bank, Regd. Office, Mumbai –Regular version

1500 (approximately)

3. IDBI Bank, Regd. Office, Mumbai - Deluxe version

500


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PROFORMA- A

TECHNICAL BID

Sr No

1 Name of the Printer 2 Constitution of the Printer Public Limited Company

Private Limited Company Partnership Firm Proprietary Concern Co-Operative Society

3 Directors/Partners/Proprietor Name Address Tel/e-mail

4 Date of Establishment 5 Full Address:

1.Office 2.Factory/Press

6 Office: Telephone E-mail

7 Contact Person/s Name Mobile No.

8 Permanent Account No. (Enclosed a copy of the PAN Card) Sales Tax Registration No./ WCT No (Enclosed a copy of the ST/WCT) Central Sales Tax No. (Enclosed a copy of the CST) VAT No. (Enclosed a copy of the VAT) Factory License No. (Enclosed a copy of the duly attested copy of the License)

9 Name & address of the Banker/s.


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10 Whether your agency is empanelled with any Bank/RBI/Govt. Organization: If so, please give details, such as address of such Banks, Organization Contact persons with Telephone Numbers

YES □ No □

11 Whether all the infrastructure is available in-house

YES □ No □

12 Infrastructure: A. A. Premises

B. List of Machines installed: [Minimum 3 nos. of the latest 4 colour sheet fed press printing machines with auto plate or heat set web machines, CTP unit, automatic folding, gathering and high-speed perfect binding machines]

B. C. Whether all the machines are located in the same premises, details to be furnished.

C. D.Whether facilities for CTP [Computer to plate] with latest colour printing machines and binding and varnishing is available, in-house. E. Total Number of Employees: i)Managerial Staff: ii)Technical Staff: iii)Designers/Computer Operators:

YES □ No □ YES □ No □

13 Annual Turnover of last 2 financial years [Minimum turnover Rs.20 Crore] [Enclosed copies of Annual Balance sheet & Profit & Loss Account for the last two financial years]

Years Turnover (Rs.Crores) 2016-17 2017-18

14 Current work if any being done for large organizations/Banks

Certify that the above particulars are true.

Date: Signature of the Authorized Signatory

Place:

Seal of company/Firm

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PROFORMA- B

Format of the Financial Bid to be submitted by the Bidder

in a sealed cover as required under Part II

Job Specification for Annual Report for 2018-

19

Quantit

y

@ Rate per

Copy/piece

(Rs.)$

@Total cost

(Rs)

(A) (B) C=(A) X (B)

Printing of Annual Report (Regular version) with 372

inside pages (single colour) + 4 cover page (Four

colour), insertion, delivery /dispatch as per

specification in Annexure IV & VIII and Art work

provided by the Bank.

1,37,000

Printing of Annual Report (Deluxe version) with 372

pages (Four colour) + 4 cover pages (Four colour),

insertion, delivery /dispatch as per specification in

Annexure IV & VIII and Art work provided by the

Bank.

500

Printing of Notice for AGM (including Proxy Forms &

ECS Mandate Forms) approx.32 pages as per

specification in Annexure V.

1,35,500

Printing of MD & CEO’s AGM Speech in bilingual

form –Hindi and English on alternate pages as per

design with 16 pages (approx.) including cover page

in single colour as per specification in Annexure VI.

750

PVC Envelopes-Regular Version as per specification

in Annexure-VII.

1,35,500

Paper Envelopes-Deluxe Version (without window) as

per specification in Annexure-VII.

500

CompositeTotal (To be considered for L-1)

Total Cost in words: (Rupees……………………………………………………………only).


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@ The Rate per copy /final cost should be a composite cost (i,e. inclusive of all applicable

taxes like GST etc.and transportation cost, if any). Any deviation in furnishing the quoted

cost would be liable to be rejected by the Bank and the Bank’s decision in this regard shall

be final and binding on the bidder. The lowest bidder (L1) would be decided on the

Evaluated Lowest Composite Cost given in Proforma B under Financial Bid.

$ In case, there is any increase/decrease in the number of pages of the Annual

Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech, the

Bank reserves the right to increase/decrease the rate per Annual Report, Printing of

Notice for AGM and Printing of MD & CEO's AGM speech based on pro-rata cost of

rates quoted.

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PROFORMA- C

(On letterhead of Statutory Auditors of the Company/Firm)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that M/s…………… ………………………………having registered office

at………………………………………………………………………. has not been disqualified by

RBI or any Public Sector Bank or blacklisted during the last three years for failure to adhere to

prescribed standards for paper and print quality or on account of default in execution of printing

orders or any of their rules in general.


Place: [Name of the Chartered Firm]


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Firm Registration No:

PROFORMA- D

(On letter head of Statutory Auditor of the Company/Firm)

TO WHOMSOEVER IT MAY CONCERN

We have verified the books of accounts & other relevant documents and records of

M/s…………… ………………………………having registered office

at………………………………………………………………………. and also obtained

explanation/representation from the management of the company and based on such verification,

we hereby certified that there was no major penalty, amounting to Rs.5 lakhs or more has been

levied by any client against the printer during the last three years.


Place: [Name of the Chartered Firm]

Firm Registration No:


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PROFORMA- E

(On Company/Firm’s letterhead)

The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005

Certificate of Printing Capability as per Pre-Qualification Criteria

We hereby certify that we have integrated capability for undertaking the job like photo

typesetting in both Hindi and English, colour processing, web-offset printing, 4 colour printing,

sheet-fed printing in four colours and binding(both center pinning and perfect binding). We also

provide Unicode Hindi support to facilitate typesetting/printing of Hindi version.


Place: [Name of the Company/Firm]

Seal of Company/Firm


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PROFORMA- F



Certificate for quoting of Composite Cost in the Financial Bid

We hereby confirm that we have quoted total composite cost for printing and delivering the

printed copies of Annual Report and booklet containing MD & CEO’s AGM speech to Bank’s

Registrars/Mailers and Bank’s Head Office in Mumbai in our Financial Bid.


Place: [Name of the Company/Firm]



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PROFORMA- G



Certificate of Acceptance of all Terms & Conditions

Certified that I/We, have read and understood all the terms and conditions in the tender

document and that our Company/Firm namely…………………….. ……………………………… do

hereby unconditionally accept all the terms & conditions set out in the tender document

(Annexure II) including the penalty clauses therein.


Place:


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