ics information flow for the epa osc readiness training ... · the epa osc readiness training...
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ICS Information Flow for ICS Information Flow for the EPA OSC Readiness the EPA OSC Readiness
Training Program Training Program Phoenix, ArizonaPhoenix, ArizonaNov. 15Nov. 15--19, 200419, 2004
Instructor: Ann Hayward Walker, PresidentInstructor: Ann Hayward Walker, PresidentScientific and Environmental Associates, Inc.Scientific and Environmental Associates, Inc.325 Mason Avenue, Cape Charles, VA 23310325 Mason Avenue, Cape Charles, VA 23310
Tel. 757Tel. 757--331331--1787, email: [email protected], email: [email protected]
Training ObjectivesTraining Objectives
� Refresher ICS training� Review ICS principles for information flow
� Who provides and uses what information� Organize into ICS sections� Practice developing information� Develop an Incident Action Plan
Example ProblemsExample ProblemsMay 12, 2003 Region III exercise scenarios: � Newly commissioned Big Deal Refinery, taking oil
delivery from T/V Oil Monster� Facility at head of Chesapeake Bay outside Havre
de Grace, MD� 1835 hrs: Armed protestors ram T/V Oil Monster
during off-loading � oil discharged into water� Concurrently, attackers blow facility pipeline
delivery system during delivery of 5,000 bbl of distillate batch to Majestic Pipeline
x
Big Deal Refinery Location
Havre de Grace
Location MapLocation Map
May 12, 2003
Context for TrainingContext for Training
1
2
May 03 May 03 -- Unified Command Unified Command Objectives settingObjectives setting
This is a Meeting of the Unified This is a Meeting of the Unified CommandCommand
What�s wrong with this picture?
Too many people Too many people ��
��II��m a what?m a what?�� (Liaison Officer)(Liaison Officer)
NIMS Command & ManagementNIMS Command & Management� Incident Command System (ICS): Management system designed
to integrate resources from numerous organizations into a single response structure using common terminology and processes
� Incident management activities organized under five functions:
� Unified Command (UC) incorporates Federal, State, Tribal, Local and non-governmental entities with overlapping jurisdiction and incident management responsibilities
Operations
Command
FinanceLogisticsPlanning
These are basic functions required for managing These are basic functions required for managing anyany incident.incident.
Five Major Functional SectionsFive Major Functional Sections� Command � Incident Management � What are
we going to do?� Planning - Plans/Intel � What information do we
need to be able to plan what we are going to do?
� Operations � How are we going to do it?� Logistics � How are we going to support it?� Finance/Admin � How are we going to
document cost issues and who is going to pay for it?
1
You only fill the functions you You only fill the functions you needneed
IC
SAR
2
RES
SIT
TIME
Plan SC
COM
ICS Organization FlexibilityICS Organization Flexibility
ICS and Unified CommandICS and Unified Command
For oil spill response, Unified Command is normal.
FOSC
IC, e.g.,
the RP
SOSC and/or LOSC
Under ICS, you can either manage with a single IC or Unified Command.
FBI Command Post(or JOC)
FEMA RegionalOperations Center (ROC) or (DFO)
State EOC
Local EOC
UC*
On scene
* Unified Command
UC Reporting RelationshipsUC Reporting Relationships(in a terrorism incident(in a terrorism incident)
NIMS & NRP RelationshipNIMS & NRP Relationship
LocalSupport or Response
National Incident Management System (NIMS)Standardized process and procedures for
incident management
StateSupport or Response
FederalSupport or Response
NIMS aligns command & control, organization structure, terminology, communication protocols, resources and resource
typing to enable synchronization of efforts in response to anincident at all echelons of government
National Response Plan (NRP)Activation and proactive application of
integrated Federal resources
Incident
NRP is activated forIncidents of National Significance
Resources, knowledge,and abilities from
independent Federal Depts. & Agencies
DHS integratesand applies Federal
resources both pre andpost incident
Joint Field OfficeJoint Field Office
JFO Coordination Group
Integrates traditional JOC and DFO functions
Operations Section
Logistics Section
Planning Section
Finance and Admin
Principal Federal Official(PFO)
Senior Federal Law Enforcement Official (SFLEO)
State & Local Representative(s)
Senior Federal Official(s)
Federal Coordinating Officer (FCO)
JFO Coordination
Staff
JFO Sections
NRP
Joint Information Center (JIC)
SafetyLiaison
Layered Response Layered Response StrategyStrategy
Cap
abili
ties
and
Res
ourc
es
Federal Response
Regional / Mutual Response SystemsState Response
Increasing magnitude and severity
Local Response, Municipal and County
Minimal Low Medium High Catastrophic
Cyber Response
Food Safety and Agriculture Response
Terrorism Response
Biological Response
Nuclear/Radiological Response
JFO SOP
PFO SOP
Donations Management
Logistics
ESF #10 � Hazardous Materials
ESF # 9 � Urban Search and Rescue
ESF #8 � Public Health & Medical Services
HSOC SOPMitigation
Legal IIMG SOP
NRP Changes and Updates
ESF #7 �Resource Support & Logistics
Management
ESF #15 � Emergency Public Info & Ext Comms*
ESF #6 � Mass Care, Housing & Human Srvcs
ESF #5 � Information and Planning
ESF #4 - Firefighting
ESF #3 � Infrastructure
ESF #2 � IT and Telecommunications
ESF #1 - Transportation
ESF #14 � Economic Stabilization*
ESF #13 � Law Enforcement*
ESF #12 - Energy
ESF #11 �Agriculture
Private Sector Coordination
Financial Management
Worker Safety and Health
Support Annexes
Emergency Support Function
Annexes
Acronyms and Abbreviations
Terms and Definitions
Appendices
Basic Plan
Natural Resources
Community Relations
Congressional Affairs
Public Affairs
Organization of the NRPOrganization of the NRP
Hazardous Materials Response
Catastrophic Incident Response
Incident Annexes
Note: This illustrates structure and proposed content. ESF, Support and Incident Annexes are not finalized.
*Proposed
Concept of OperationsConcept of Operations
� Single national framework for various Federal roles:� Direct implementation of Federal authorities� Federal to State support� Federal to Federal support� Pro-active response to catastrophic incidents
�� Incidents handled at lowest possible organizational levelIncidents handled at lowest possible organizational level� DHS receives notification of incidents and potential
incidents, assesses regional or national implications and determines need for DHS coordination
� DHS operational and/or resource coordination for Incidents of National Significance
1 Organization 1 Organization �� 2 2 TeamsTeams
Command PostCommand PostTeamTeam
Responsible for:PlanningLogistics
Operations CoordinationFinance & Admin
Incident Command
Field OperationsField OperationsTeamTeam
Responsible for:Control
StabilizationRestoration
CleanupWaste Disposal
They They mustmust be able to communicate be able to communicate and exchange information effectivelyand exchange information effectively!
Reactive Mode Proactive ModeReactive Mode Proactive Mode
This Operational Period
Next Operational Period
InitialIncidentBriefing
UpdatedUpdatedIncidentIncidentBriefingBriefing
Written Incident
Action Plan(IAP)
(Emergency OPS Phase) (Planned Phase)
UpdatedUpdatedIncidentIncidentBriefingBriefing
If the response lasts a couple of daysIf the response lasts a couple of days��A written IAP becomes necessaryA written IAP becomes necessary
(Verbal or ICS 201)
Oral Plan Essential ElementsOral Plan Essential Elements
� Incident objective(s)� Strategy (one or more)� Tactics� Assignments
Essential Steps in Incident Essential Steps in Incident Action PlanningAction Planning
1. Understand situation 2. Establish Incident Objectives/
Strategies 3. Develop tactics and assignments4. Develop IAP5. Implement IAP6. Evaluate IAP
This process can also be used for event planning
Understand the SituationUnderstand the Situation! What has
happened?! What progress has
been made?! How good is the
current plan?
! What is the incident growth potential?! What is the present and future resource and organization capability?
Situation AnalysisSituation Analysis
� The level of the incident and the operating department(s) involved
� What do we know about the problem?� What do we still need to find out?� What safety risks are we
aware of?� Is the situation expanding or
shrinking/nearing an end?
?
Defining Information FlowDefining Information Flow� The technical requirements for developing an
IAP are pretty stable and predictable� But HOW information flows changes from
incident to incident� Field � how many locations, what communications
are they using� ICP � where is it and who is there� Format required and/or available � paper vs.
electronic� Required frequency and schedule of information
updates
LetLet��s look at some s look at some information flow matricesinformation flow matrices
Developed by the Coast GuardDeveloped by the Coast GuardCould be modified by EPA for your Could be modified by EPA for your
incident types incident types ��Food for thought Food for thought ��
3 Units have essential roles in 3 Units have essential roles in managing informationmanaging information
ResourcesUnit
SituationUnit
DocumentationUnit
DemobilizationUnit
TechnicalSpecialist
PlanningSection Chief
ResourcesUnit
SituationUnit
DocumentationUnit
DemobilizationUnit
TechnicalSpecialist
PlanningSection Chief
ResourcesUnit
SituationUnit
DocumentationUnit
DemobilizationUnit
TechnicalSpecialist
PlanningSection Chief
Situation UnitSituation Unit
� The Situation Unit gathers and displays information such as the IAP, maps, poster-size forms, predictions, weather, etc.
Gathering InformationGathering Information
� The Situation Unit must provide decision support information to Command and General Staff.
Key Positions in the Key Positions in the Situation UnitSituation Unit
They link the field and ICP� Field Observer: Directly
observes the response and takes notes, photos, etc.
� Display Processor: Collects maps, forms, etc., produces displays, and keeps them up to date.
Communicate Back to the Communicate Back to the Incident Command PostIncident Command Post
Field Observer
Status/Check-in Recorder(and/or field verification)
Display Processor
PlanningSection Chief
ResourcesUnit
SituationUnit
DocumentationUnit
DemobilizationUnit
TechnicalSpecialist
Setting up the Situation UnitSetting up the Situation Unit
� How will information be displayed?� Hard copy? Electronic? Both?
� What information will be displayed?� See the Incident Management Handbook
� How often will the information be updated?� Everyone should know enough to look at
the Situation Display when they need an update Cut down on repetitive questions! Better efficiency!
Situation DisplaySituation Display(pollution incident)(pollution incident)
� Story board: IAPs, weather� Response objectives: ICS 202� Resources at risk: ICS 232� Map(s)� Organization: ICS 207� Incident status summary: ICS 209� Resources status: ICS 219� Meeting schedule: ICS 230
Field ObserversField Observers
� What is the status of the situation?� Over flights� Contamination surveys
� How is the information recorded and conveyed to the ICP?� Forms? Photo documentation?
� How is the status tracked?� Termination criteria?
Meeting SchedulesMeeting Schedules�� Meeting schedules are generally made by Meeting schedules are generally made by
the Situation Unit Leader (SUL), in the the Situation Unit Leader (SUL), in the Planning SectionPlanning Section
�� Make sure the SUL Make sure the SUL schedules meetings schedules meetings when you are availablewhen you are available
�� Times and locations Times and locations should be posted by should be posted by the SULthe SUL
Meetings
Planning
Resource Unit (RU)Resource Unit (RU)
� Gathers information on resources, and tracks their status
� RU must have means to obtain information on resources as they are signed in to the incident
� Must have a means to manage, or at least synthesize, information on resources and generate resource reports for incident planning and briefings
Also known as Resource Status Unit (RSU)
Communicate Back to the Communicate Back to the Resource UnitResource Unit
Field Observer
Status/Check-in Recorder(and/or field verification)
Display Processor
PlanningSection Chief
ResourcesUnit
SituationUnit
DocumentationUnit
DemobilizationUnit
TechnicalSpecialist
Initial Tasking for the Resource Initial Tasking for the Resource Unit Leader Unit Leader
� Get incident briefing� Select work location� Assign staff� Establish check-in process and locations
� Forms can help gather information� Conduct field verification� Establish resource status display
Resource UnitResource Unit
� Organize your method of tracking the status of resources for this incident� How can you know which resources are assigned,
available, or out of service?� How will you gather resource status information
from different operating organizations?� This information will be needed to plan
operations in the next Operational Period� At the Tactics Meeting� Completing the ICS 215
Resource StatusResource StatusBe methodical and it will save money!Be methodical and it will save money!
� Remember ICS status categories� Assigned� Available� Out of service
� Field verification � Resource unit in the field� Define method for gathering information on a
regular basis� Bar coding, forms
AssignedAssigned(Ops (Ops
control)control)
AvailableAvailable(Ops (Ops
control)control)
Out of ServiceOut of Service(Logistics (Logistics control)control)
Resource StatusResource StatusConditions in ICSConditions in ICS
Managing ResourcesManaging Resources
� What kind? (category)� Example: A bucket truck
� What type? (function/capability)� Example: A 2-person bucket truck
� Operational organization� How to refer to it� Single resource, task force, strike team
� Tactical assignment� What will it do and where will it work?
Div A Div B
Various Tools for Resource Various Tools for Resource Status KeepingStatus Keeping
� Clip boards
� Dry erase boards
� T cards
� Computers
ICS T CardsICS T CardsExamples of Resource TypingExamples of Resource Typing
Form # Color NIMS Application Oil Spill Application 219-1 Grey Header card Header card 219-2 Green Crew Hand crew 219-3 Pink Engine Recovery vessels, non-vessel
skimmers, marine storage 219-4 Blue Helicopter Helicopter 219-5 White Personnel Overhead personnel 219-6 Salmon Aircraft Fixed-wing aircraft 219-7 Yellow Dozers Vacuum truck; wheeled and track
vehicles 219-8 Tan Misc equipment / task force Boom, task force, support boats,
shoreside storage, and miscellaneous equipment
NIMS GuidanceNIMS Guidance
� Resource typing is a priority of the new NIMS Integration Center� �Facilitate the development and issuance of
national standards for the typing of resources Typing involves categorizing resource by capability based on measurable standards of capability and performance�
� Designed to facilitate frequent use and accuracy in obtaining resources
� Implication: there should be an inventory
ICS Resource TypingICS Resource Typing� Type 1 (greatest capability) Type 4
(lesser capability� Check-in is a must
� Enables demobilization and cost effective use of resources
� The Coast Guard began typing resources for various types of incidents in 2001-02� See next 3 pages: Hazardous substance
release incident
Not typedFixed-wing aircraft for over flights, logistics, etc.
Aircraft (Other) (AO)
2500Bell 47, Aerospatiale Alouette II
5750Bell 206, HH-65
82000Bell 212, HH-60, Sikorsky S-76
165000Bell 214, Eurocopter Puma, Sikorsky S-61
Seats, including pilotCargo weight capacity- lbExamples:
Helicopter (H)
Support Resources- Aircraft
Not typedIncludes overpack drums, weight-handling equipment, etc.
Hazardous Substance Resource (Other) (HSO)
Not typedIncludes personnel and equipment to decon personnel, vehicles, & equipment
Decontamination Unit (DU)
Not typedSpecify substance for proper compatibility & requirements when requesting
Portable Storage (PS)
Not typedIncludes foam, neutralizer, sorbent systems, etc.
Discharge Mitigation Equipment (DME)
Not typedIncludes hoses and ancillary equipment. Specify substance for proper compatibility when requesting.
Hazardous Substance Transfer Pump (CTP)
Not typedIncludes plugging/patching, encapsulation, immobilization. & vapor suppression equipment. Specify application when requesting.
Source Control Equipment (SCE)
Not typedIncludes air, surface, subsurface and water column monitoring/sampling. Specify substance or unknown when requesting.
Monitoring/Sampling Equipment (MSE)
Type 4 Type 3Type 2Type 1Description/ComponentsResource Kind (page 1 of 3)
Not typedFixed-wing aircraft for overflights, logistics, etc.
Aircraft (Other) (AO)
2500Bell 47, Aerospatiale Alouette II
5750Bell 206, HH-65
82000Bell 212, HH-60, Sikorsky S-76
165000Bell 214, Eurocopter Puma, Sikorsky S-61
Seats, including pilotCargo weight capacity- lbExamples:
Helicopter (H)
Support Resources- Aircraft
Not typedIncludes overpack drums, weight-handling equipment, etc.
Hazardous Substance Resource (Other) (HSO)
Not typedIncludes personnel and equipment to decon personnel, vehicles, & equipment
Decontamination Unit (DU)
Not typedSpecify substance for proper compatibility & requirements when requesting
Portable Storage (PS)
Not typedIncludes foam, neutralizer, sorbent systems, etc.
Discharge Mitigation Equipment (DME)
Not typedIncludes hoses and ancillary equipment. Specify substance for proper compatibility when requesting.
Hazardous Substance Transfer Pump (CTP)
Not typedIncludes plugging/patching, encapsulation, immobilization. & vapor suppression equipment. Specify application when requesting.
Source Control Equipment (SCE)
Not typedIncludes air, surface, subsurface and water column monitoring/sampling. Specify substance or unknown when requesting.
Monitoring/Sampling Equipment (MSE)
Type 4 Type 3Type 2Type 1Description/ComponentsResource Kind (cont�d 2 of 3)
Not typedIncludes power generators, portable lighting, medical equipment, etc.
Support Resource (Other) (SRO)
Not typedIncludes vehicles (not specifically listed) used to transport personnel (vans, 4X4) and equipment (freight trucks), forklift trucks, portable cranes, etc.
Vehicle (Other) (VHO)
Not typedIncludes telephones, VHF/UHF/HF radios, base stations, repeaters, etc.
Communications Equipment (COM)
Level DLevel CLevel BLevel AIncludes breathing gear, outer suit, head & foot protection, etc.
Personal Protective Equipment (PPE)
Support Resources- Logistics
Not typedIncludes deck barges, crane barges, crew boats, etc.
Vessel (Other) (VSO)
N/AInland14Johnboat, Kvichak boom skiff, Pointer
Inland20Slickbar 71 M, 27-ft Whaler
Inland30Munson 32
Operating EnvironmentLength- ftExamples:
Small Boat (SB)
N/ANearshore302503Thomas Marine Oil Cub, Kvichak spill response vessel, 41-ft USCG UTB
Offshore50110050110-ft offshore supply boat
Open Ocean1503500400MSRC OSRV, 200-ft offshore supply boat, USCG 180-ft WLB
Operating EnvironmentLength- ftDeck cargo:
area- sq ftweight- short tons
Examples:
Work Boat (WB)
Inland10041
Inland40064
Nearshore15001016
Open Ocean60001866
Operating EnvironmentShaft horsepowerDraft- ftBollard pull- short tons
Tug/Tow Boat (TB)
Support Resources- Vessels
Type 4 Type 3Type 2Type 1Description/ComponentsResource Kind (cont�d 3 of 3)
Mini ExerciseMini Exercise
Review the Resource TypingThink about an EPA list
Operations checks with Staging Area
If in Staging Area, resource is tasked.If not in Staging Area, Operations checks with Resource Unit.
If Resource Unit has resource, it is tasked & Ops notified.
If not, Resource Unit orders from Supply and notifies Ops of ETA.
Ordering Resources Internal to Ordering Resources Internal to the Incidentthe Incident
Operations has resource need
Documentation UnitDocumentation Unit
�� Documentation Unit integrates information Documentation Unit integrates information for, copies and distributes IAP. for, copies and distributes IAP.
�� The Documentation Unit keeps copies of The Documentation Unit keeps copies of blank ICS Forms.blank ICS Forms.
�� The Documentation Unit collects all The Documentation Unit collects all completed forms and other response related completed forms and other response related documents. documents.
�� Resource and Situation Unit use the Resource and Situation Unit use the information on the forms.information on the forms.
REMEMBERREMEMBER
Copies of all Completed Paperwork
To the Documentation Unit!
MUST BEGIVEN
GatheringGathering InformationInformation
� ICS Forms can be used to gather essential situation and resource information� Form 201 � Incident Briefing Form� Form 211 � Check-In List� Form 214 � Unit Log, or equivalent� Form 218 � Support Vehicle Inventory for
(equipment) resource tracking
Use of the ICSUse of the ICS--201 Form201 Form
This Operational Period
(Emergency OPS Phase)
Next Operational Period
(Planned Phase)
InitialIncidentBriefingICS-201
UpdatedIncidentBriefingICS-201
Incident Action Plan
Several forms
This is the starting point for gathering information
Initial Incident BriefingICS-201 Form
Where the information goes�
ICSICS--201 Form: Information Flow201 Form: Information Flow
Initial Notify.Form
201 Incident
Brief.Map/
Sketch
Objectives& Actions
Log
Org.Chart
Initial Response PhasePage 1 Page 2 Page 3 Page 4
=
Sit.Map
202
214
203
Or Org. Chart
Logistics Section � Order Tracking
ResourceTracking
Situation Unit Resources Unit
ResourceTrackingMethod
CheckCheck--In Form In Form
� ICS-211 is a check-in form for personnel and equipment
� Good management requires that all personnel sign in and are accounted for
� Remember that the Planning Section Chief isresponsible for helping the Resources Unit Leader identify all check-in locations
� Check-in locations can be the Incident Command Post, staging (and �mustering�) areas, camps (hotels), units, etc.
Unit Log ICSUnit Log ICS--211 Form211 Form
Unit LogUnit LogICSICS--214 214
FormForm
Unit LogsUnit Logs
� The ICS-214 form is the unit log� The form can be used as a tool to track
previous assignments and accomplish-ments, as well as document events
� Information that applies to Command and General Staff should be relayed as soon as possible
Support Vehicle InventorySupport Vehicle Inventory
� The ICS-218 Form is the Support Vehicle Inventory
� It helps track resources
As soon as a resource is checked-in, it should be noted as Arrived through Logistics and tracking turns over to
the Resource Unit
ICSICS--218 Form218 Form
Time to DemobilizeTime to Demobilize
� Anticipate when resources won�t be needed again before the incident is over
� Send them home and reduce incident costs
� Ensure the �system� knows that they are released from the incident
� Drafted by the Planning Section� Approved by the General Staff� Occurs throughout the incident
� Someone signs the resource off the response
� Requires planning ahead
The Demobilization Plan is:The Demobilization Plan is:
Demobilization Indicators Demobilization Indicators
� No new Resource Orders� Incident situation is stabilized and
remediation beginning� Unassigned resources� More resources than response requires
Developing an Incident Developing an Incident Action Plan Action Plan ��
Forms and Forms and ProcessProcess
The Incident Action Plan (IAP)The Incident Action Plan (IAP)
� Developed by appropriate positions in the Command and General staff during Planning and Tactics Meetings for each operational period
� Reviewed and approved by the IC� Contains overall incident strategy and specific
action plans for the next operational period� Copies given to all Section, Branch,
Division/Group, and Unit Leader Levels, as well as IC and Command Staff
When complete, the IAPWhen complete, the IAP
� Specifies objectives for next operational period (NOP)� Defines/summarizes work assignments for NOP� Defines/summarizes resources needed to accomplish
work orders� Depicts how response personnel are organized� Lists radio and telephone communications for incident
personnel� Specifies medical plan to follow in case of emergency� Identifies customers/resources at risk
The NonThe Non--form Formatform Format� Use when the ICP is an office location
with computers� Or when the forms won�t work for you
� Easy to update� Cut and replace new information� �Save as� new date
� Attach supporting information, e.g., Incident Map
NonNon--form IAP Formatform IAP Format
� Cover (graphic)� Incident name� Prepared by� Date� IC approval� Incident area� Weather forecast
� Phone List
� Objectives� Overall Incident
Objectives� Operational period� Operational period
objectives� Facilities and locations� Safety Message / special
instructions
Can be a standard word processing documentCan be a standard word processing document
IAP Format contIAP Format cont��dd
� Management Organization � Chart or list� Note the activated functions and
management assignments� Attachments
� Situation status summary (e.g., drums identified and sorted)
� Safety plan� Maps� Press releases
� Tactical Assignments� Who � what � where� Summarize operational
assignments as they relate to the operational period objectives
� Identify supervisors� Resource summary
But itBut it��s good to use ICS forms s good to use ICS forms ��
Basic ICS Forms for the IAPBasic ICS Forms for the IAP
� Objectives and Cover Sheet - ICS 202� Also includes Medical Plan, in case of emergency
� Organization List � ICS 203� Tactical Assignments � ICS 204
� Also includes communications � Map� Attach other appropriate supporting information
Using ICS Forms for an IAPUsing ICS Forms for an IAP
� Forms used to make up the IAP can be hand-written or completed on a computer
� Use when ICP is in the field� Have blank forms in a file box� Have multiple copies� Complete handwritten IAP� Attach supporting information, e.g., Site
Safety Plan
IAP Development IAP Development ��ManagementManagement ResponsibilitiesResponsibilities
� Incident Commander� Provides general control objectives and
strategy� Approves completed Incident Action Plan� Approves resource ordering and tracking
method for incident
IAP Development IAP Development ManagementManagementResponsibilitiesResponsibilities
� Planning Section Chief (Plan SC)� Facilitates all planning meetings� Coordinates preparation of the Incident Action
Plan� Prepares Incident Objectives (ICS-202) Form
New challenge: New challenge:
Integrating multiple Integrating multiple onon--scene operations, scene operations, e.g., terrorist incidente.g., terrorist incident
IAP Development IAP Development ManagementManagementResponsibilitiesResponsibilities
� Operations Section Chief� Assesses strategies� Determines resource
requirements� Determines division
boundaries� Determines tactics� Determines division work
assignments
IAP Development IAP Development ManagementManagementResponsibilitiesResponsibilities
� Logistics Section Chief� Ensures that the Logistics Section can
support the IAP� Ensures that appropriate and timely resource
ordering procedures are developed
Challenge: Challenge: Integrating Logistics Integrating Logistics
among agenciesamong agencies
IAP Development IAP Development ManagementManagementResponsibilitiesResponsibilities
� Finance Section Chief� Provides cost implications of control
objectives as required� Ensures that the IAP is within the financial
limit established by the Incident Commander or Unified Command
ICS Sets Milestones for Planning ICS Sets Milestones for Planning and Incident Decisionsand Incident Decisions
IncidentOccurs
Notifi-cations
InitialResponse& Assess.
Initial CommandMeeting
IncidentBriefingICS-201
TacticsMeeting
PlanningMeeting
IAPPreparation & Approval
OperationsBriefingStart Next
OperationalPeriod
Execute IAP
AssessProgress
CommandObjectives
MeetingInitial Response Phase
OperationalPeriodThese meetings These meetings
produce the information produce the information and decisions contained and decisions contained in the IAPin the IAP
Meeting Meeting ScheduleSchedule(ICS(ICS--230) 230)
General Flow of Events General Flow of Events
InitialNotifi-cation
ACP
SituationMap w/ACP Index
UnifiedCommandBriefing
Set UpICS
TacticsMeeting
PlanningMeeting
Prepare IAP
& Approve
OperationsBriefingPresent
IAP
PrepareExecutiveSummary
CommandStaff
Meeting
STARTPROCESS
OVER
ICS201
Briefing
Duplicate &
DistributeIAP
OperationalPeriod
Tactics MeetingTactics Meeting� Who
� IC, Operations Section Chief, Planning Chief (Resources Unit Leader)
� Agenda� Review anticipated situation for the next
operational period (NOP)� Finalize operational period objectives� Define strategy and tactics� Complete Operational Planning Worksheet
(ICS 215)
ICSICS--215 is a Basic 215 is a Basic Planning ToolPlanning Tool
It provides information on:� Incident work location� Work assignments� Kind and type of resources needed� Current availability of incident resources� Reporting location� Requested arrival time for additional resources
Ops
Ops
Log..
1. List all the tactical assignments (tasks + locations) for the next operational period
2. Specify # and type of resources needed to perform required tasks at each specific work location
3. Specify desired ETA and reporting location
Ops
5. Procure additional resources needed that are not available.
Plan.. Ops7. Use the final confirmed tally to generate Tactical Work
Assignments to be included in the IAP
Ops 6. Confirm or refine resources assignments
Plan.. RSU 4. Compare resource needs to the resources that are already available. Identify shortfall.
+
+
Process to Plan TacticsProcess to Plan Tactics
(ICS(ICS--215 Operational Planning Worksheet)215 Operational Planning Worksheet)ICS215
ICSICS--215215
Tactics Meeting InformationTactics Meeting Information
More
ICS-215Operational
PlanningWorksheet
MoreMore
ICS 204sTacticalAssign-ments
IncidentAction
Plan
Decide on a practical level of detail for managing
assignments. They should be organized as specified by
Operations, which could be geographic or functional
Mini ExerciseMini Exercise
Practice with the Operational Planning Worksheet
The Planning MeetingThe Planning MeetingThe Planning Section Chief should facilitate:� Give a briefing on the NOP current and
predicted incident and resource situation and objectives,
� Review the ICS 215 as a briefing tool for what Operations has planned
� This meeting gives the incident management organization a chance to buy-in and/or revise the plan if there are considerations that have not yet been addressed.
� Use common sense � who needs to attend?
Check section 3 of the Incident Management Handbook.
Need to Review/Finalize at the Need to Review/Finalize at the Planning MeetingPlanning Meeting
LargeSketch Map
orCharts ofIncident
ICS-202IAP Cover
and Objectives
Developed with IC
ICS-215Operational
PlanningWorksheet
(Poster-size)
Developed during Tactics Meeting
CurrentResourceInventory
Provided by Resource
Unit
CurrentSituationStatus
Maintained by Situation
Unit
Planning MeetingPlanning Meeting
Maintained by
Situation Unit
Notice how the units in Planning provide 1Notice how the units in Planning provide 1--stop shopping for the IAP informationstop shopping for the IAP information
Planning Meeting ChecklistPlanning Meeting Checklist
Planning Section Chief (PSC) Give situation and resources briefing1
IC approves, Gen. Staff implementsApprove and implement the plan10
Logistics and Planning sectionsDevelop supporting plans for IAP9
LSC and PSCsDevelop resources, support, etc. order8
OPS and LSCsDetermine facilities and reporting locations7
OPS, + PSC and Logistics Section Chief (LSC)
Make tactical resource assignments6
OPSDescribe tactical operations and tactics5
OPSDesignate operations boundaries and functions as appropriate
4
Operations Section Chief (OPS)State primary and alternative strategies3
Incident Commander (IC)State incident objectives and policy issues2
ResponsibilityActivityNo.
Or SUL
Basic Forms / Format of IAPBasic Forms / Format of IAP
ICS-202Incident
Objectives
ICS-203OrganizationAssignment
List
Map andSupportingInformation
ICS 209Incident Status
Optional
ICS-204Tactical
AssignmentSummary
IncidentAction
Plan
Cover sheet
ICS 202 Incident ObjectivesICS 202 Incident ObjectivesSometimes this is the Cover SheetSometimes this is the Cover Sheet
� Incident name� Date / time prepared� Operational period� Objectives� Weather forecast� Safety message� Attachments
Organization Assignment ListOrganization Assignment ListICSICS--203203
What is the organization structure and who are the supervisors?
Assignment ListAssignment ListICSICS--204204
Division CDivision A
Division B
Air Operations
Group 3
Group 1
Group 2
These are developed from the Operations Planning Worksheet. Theyare given to each supervisor so they know who is reporting to them, and what they are supposed to accomplish. The 204s are the �meat�of the IAP. Let�s look closely at them.
Communications PlanCommunications PlanICS 205ICS 205
In the old days, this was for radios. Now, it includes phone lists and radios, and sometimes satellite phones. The point is to be sure those who need to be able to communicate, can!
Medical PlanMedical PlanICS 206ICS 206
The idea is to be certain that everyone knows what to do if anyone is injured. Many people say this is unnecessary � just call 911! But if there were a hazmat incident, you�d need to know what hospitals have decon facilities, for example. Or in rural areas, would the UC make arrangements for a special medevac?
FORM # IAP SECTION / FORM NAME FORM # IAP SECTION / FORM NAME PREPARED FOR PLAN BY:PREPARED FOR PLAN BY:
202 Incident Objectives Planning Section Chief =Planning
203/207 Organization List/Chart Resources Unit
204 Division Assignment OPS Section Chief and Lists Resources Unit
205 Communications Plan Communications Unit
206 Medical Plan Medical Unit
232 Resources at Risk Summary Environmental Unit
None Traffic Plan Ground Support Unit
None Safety Plan Safety Officer
None Map Situation Unit
None Demobilization Plan Demobilization Unit
Who Prepares the Forms in the Full IAP?Who Prepares the Forms in the Full IAP?
IAP DistributionIAP Distribution
� Once approved, the following receive copies of the IAP (at a minimum)� Command Staff� General Staff� Division / Group Supervisors� Others (as necessary)
Operational Period BriefingOperational Period Briefing
� Who� Operations Section Chief
and the field Leaders/Supervisors
� Agenda� Review assignments in
approved IAP, i.e., what they will be doing in the NOP
This is AFTER the IAP is approved!
These would be the 204s, plus a safety plan if appropriateThese would be the 204s, plus a safety plan if appropriate
Briefing PreparationBriefing Preparation� Select appropriate location for briefing
� It may be best to conduct this briefing in the field� Notify personnel
ahead of time
Give assignments to Give assignments to supervisors in written supervisors in written
form, using 204s if form, using 204s if prepared, with prepared, with
necessary supporting necessary supporting informationinformation
Evaluate the PlanEvaluate the Plan
� START THE CYCLE AGAIN� Does the plan accurately
reflect the current situation?� Monitor progress against
planned tactical operations� Make adjustments to IAP as
required to meet the IC�s objectives for NOP
It�s �Who Knows How ICSHandles Information Flow?�
Which function is responsible for gathering and displaying information?
A: B:
Documentation Unit
Resources Unit
Information UnitD:C:
Question 1:
Situation Unit
Copies of blank forms and completed IAPsare kept by the:
A: B:Situation Unit
Resources Unit
Both A and D
Documentation UnitD:C:
Question 2:
The Organization List or Chart (ICS forms 203 or 207) is completed by the:
A: B:Situation Unit
Resources Unit
Time Unit
Documentation UnitD:C:
Question 3:
The Field Observer and Display Processor are two key positions in the:
A: B:Documentation Unit
Situation Unit
Logistics Section
Demobilization UnitD:C:
Question 4:
Which function is responsible for completing the Assignment List (ICS form 204)?
A: B:
Operations Section
Situation Unit
Documentation UnitD:C:
Question 5:
Resources Unit
When you have no new resource orders, and you have unassigned resources then this is:
A: B:
Indication of over-order problems
Signs of a well run Resources Unit
Typical during most of the responseD:C:
Question 6:
A signal to demobilize resources
Which ICS tool helps plan tactical assignments and is used as a display at the Planning Meeting?
A: B:Form ICS-201
Form ICS-214
Form ICS-215
Form ICS-218D:C:
Question 7:
Who is responsible for completing the Communications Plan (ISC form 205)?
A: B:Situation Unit Leader
Documentation Unit
Resources Unit Leader
Communications UnitD:C:
Question 8:
Who is responsible for developing the Safety Plan to be included in the IAP:
A: B:Documentation Unit
Safety Officer
Unified Command
Demobilization UnitD:C:
Question 9:
The purpose of this meeting is to review the situation, objectives, and operations plan; add any other actions that are necessary; and be sure that the entire incident management team buys into, and is clear about, what is planned for the NOP.
A: B:Tactics Meeting
Operational Period Briefing
Command Meeting
Planning MeetingD:C:
Question 10:
Who prepares objectives for the Planning Section Unit Leaders?
A: B:Incident Commander
Section Chief
Liaison Officer
Unit LeaderD:C:
Question 11:
Section briefings (keeping your staffs informed) should take place:
A: B:After the Planning Meeting
Whenever necessary
Before the Operations Briefing
All of the aboveD:C:
Question 12:
Resource _____ involves categorizing resources according to measurable standards of capabilities and performance:
A: B:Warehousing
Typing
Sorting
InventoryingD:C:
Question 13:
The Assignment Form is:
A: B:Form ICS-211
Form ICS-214
Form ICS-204
Form ICS-218D:C:
Question 14:
Managers should begin planning for ______ at the same time that they begin the mobilization process:
A: B:Ordering
Demobilization
Tracking
ReimbursementD:C:
Question 15:
Did we do well?
ScenarioScenario
� Situation: � Incident type
� Pollution?� Casualties?
� Location? � Time of year?
� Weather� Agencies involved?
Let�s look at an EPA oil spill Swanson Creek on the Chesapeake Bay (Region III)
Scenario, ContScenario, Cont��dd
� Who is On Scene?� State, � local responders (police, fire department, etc.), � RP reps, � Other affected facilities, � Contractors (which ones, what equipment do they have?) � the media, � EPA OSCs
� Any other agency representatives enroute, e.g., from the FBI, RSPA, and FEMA?
Initial ActionsInitial Actions� Establish the organization
� Who�s in charge� Is there Unified Command (vs. single)
� Define Incident Objectives, e.g.,� Protect sensitive resources� Recover oil� Secure the source� Manage the impact on the waterways
� Complete an ICS 201� Stand up the Planning Section
� Especially situation, resource, documentation units� Define Operational Period and NOP objectives
LetLet��s begins begin
� Coaches for each section� Ground rules:
� Update information: make up what you need� UC: Develop objectives� Everyone have it ready for the Tactics and Planning
Meeting� Only go to the meeting if you are listed on the
participants� We have 2 hours or so to develop an IAP
��ObjectivesObjectives�� for Operationsfor Operations� Make them measurable, time
related, and specific� Can they be accomplished during the
NOP with the anticipated resources� Test: do they prevent �rock
management�?� Take 10 minutes and develop them� Have them recorded on the ICS 202
LetLet��s do a Tactics Meetings do a Tactics Meeting
� You need the ICS 215� Need to classify resources along the top� Divide your response area into work units
(Operations does that)� What resources do you need to
accomplish the NOP objectives?
Resources StatusResources Status
� Where do we stand?� What resources (personnel and equipment)
have been ordered?� What resources are already on-scene?� What resources still need to be ordered?� What resources can be released?
If you have any questions, please call or email If you have any questions, please call or email Ann Hayward Walker at Ann Hayward Walker at
757757--331331--1787; [email protected]; [email protected]
Thanks for your attention!Thanks for your attention!