ICAR - NATIONAL RICE RESEARCH INSTITUTE CUTTACK – 753 006 (ODISHA)

Phone(PABX): 0671‐2367768‐783/FAX: (0671)2367663/2367759 E‐mail:  crrictc@nic.in 

URL: http://www.crri.nic.in   

Open Tender No.08/Store/Eqp./2015-16 Last date for receipt of tenders: 10.03.2016 upto 1.00 P.M.

Date of opening: 10.03.2016 at 3.00 P.M.

Sealed tenders are invited from the Manufacturers/Authorized Dealers for procurement of the following Equipments/Instruments. Sl.No. Name of the Equipments/Instruments Quantity Amt. of EMD

(`) 1 ULTRA MICROTOME with tissue

processor system one 100000.00

2 Infrared thermometer with Image Analyzer

One 20000.00

3 Computer with Accessories One 30000.00 4 Gas Chromatograph One 25000.00 5 Refrigerated Water Bath One 15000.00 6 High Performance computing cluster

and server with software and accessories for bioinformatics analysis

One set 150000.00

7 CO2 & Temperature controlled Growth Chambers

One 390000.00

8 UPLC/UHPLC with PDA & Other accessories

One 48000.00

9 Laminar Airflow One 10000.00 10 Autoclave One 13000.00 11 Electronic Tensimeter with tubes One 7000.00 12 Spectrophotometer One 12,000.00 13 Seed cum fertilizer drill and Zero till

multi crop planter One each 7000.00

14 High speed Refrigerated Centrifuge One 15000.00 15 Generator (150 KVA) One 60000.00 16 Double beam Spectro Photometer One 18000.0017 Data storage system with accessories Two 4000.00

The tender documents will be two bid system i.e. Technical Bid and Financial Bid. The tender cost of Rs.1000.00 (Rupees One thousand only) against each item and Earnest Money Deposit (Bid Security) as indicated against each should be submitted along with the Technical Bid. The Technical Bid and the Financial Bid should be sealed in separate covers duly superscribed with “Sl.No., Name of the item, open tender number & due date” and both these sealed covers are to be put in a bigger cover which should also be sealed and superscribed with “Sl.No., Name of the item, open tender number & due date.” The tender documents are available in this

Institute’s Website www.crri.nic.in which should be downloaded and submitted as per terms and conditions stipulated hereinunder. The tender documents should reach The Director, National Rice Research Institute, Cuttack-753006 (Odisha) not later than 1.00 p.m. on 10.03.2016. The tenders can also be dropped in the Tender Box available in Store Section of this Institute. If the office remains closed on the last date of receipt for any reason, the immediate next working day will be treated as the last date for receipt of tenders. The Technical Bids will be opened on the last date of receipt itself at 3.00 p.m. in the Auditorium of this Institute. The Financial Bids of only those firms who are found technically qualified will be opened later on for comparison of rates.

The Director, NRRI, Cuttack reserves the right to reject any or all of the tender documents without assigning any reason thereof.

DIRECTOR

TERMS AND CONDITIONS

1. The detailed tender comprising Technical Bid (indicating make, model and desired technical specifications) and Financial Bid in two separate sealed covers and put these in a bigger sealed cover should reach The Director, National Rice Research Institute, Cuttack – 753 006 (Odisha) not later than 1.00 p.m. on 10.03.2016. The superfluous and non-essential features in the specifications should be avoided. The tenders can also be directly dropped in the Tender Box available in Store Section of this Institute within the prescribed date and time. If the office remains closed on the last date of receipt for any reason, the immediate next working day will be treated as the last date for receipt of tenders. The sealed cover of Technical Bid & Financial Bid as well as Main bigger cover should be superscribed with “Tender for ……….(Name of the Equipment & Sl.No.) vide Open Tender No.07/Store/Eqp./2015-16, due on 10.03.2016 .”. Tenders received without this superscription will not be entertained at all. The Technical Bids received within stipulated period and time will be opened on the last date of receipt itself at 3.00 p.m. in the Auditorium of this Institute. Tenders received after the prescribed date and time will not be considered for opening. The Price Bids of only those firms who are found technically qualified will be opened later on for comparison of rates.

2. The tenderer may furnish the price in the prescribed price bid format attached herewith.

3. The tender cost of Rs.1000.00 (Rupees One thousand only) and Earnest Money Deposit as indicated against each towards Bid Security will have to be deposited in the form of Demand Draft / Banker’s Cheque in favour of The Director, CRRI, Cuttack payable at State Bank of India, Nayabazar, Cuttack-4 (Code 2094) along with the tender. However, EMD above Rs.100000.00 may be submitted in the form of Fixed Deposit Receipt/Bank Guarantee from the State Bank of India only and should be valid for a minimum period of six months. Other modes of payment of Tender Cost and EMD will not be accepted.

4. The tender cost and EMD must be submitted with the Technical Bids.

5. The tenderer submitting tenders for more than one item should be in separate cover for each item along with non-refundable tender fee of Rs.1000.00 and prescribed amount of EMD separately for each item failing which the tenderer will be not be considered as qualified for that particular item.

6. In the case of offered price of equipment/instrument is less than Rs.1,00,000.00, there is no need to submit EMD (Bid Security). Vendors registered with the National Purchase Organization, National Small Industries Corporation (NSIC) or the concerned Ministry or Department are also exempted from the payment of Bid Security for which the attested copy of certificate has to be enclosed with the bid.

7. The tender cost is payable by every tenderer irrespective of its registration status.

8. The tender cost is non-refundable. However, EMD is refundable without any interest to unsuccessful tenderers after finalization of selection and to successful tenderer after receipt of performance security.

9. EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or impairs or derogates from the tender in any respect within the period of validity of its tender. Further, if the successful tenderer fails to furnish the required performance security within the stipulated period as prescribed herein under, it’s EMD will be forfeited.

10. The validity of offer, delivery period, period of warranty, payment terms etc. should be clearly mentioned in the tender.

11. The rates so quoted should be on FOR destination at National Rice Research Institute, Cuttack-753006(Odisha). The certificate towards exemption of custom duty will be provided on request.

12. The details of equipments/instruments should support its Product Catalogue/Literature with reference to specific brand. The approximate weight and size of the equipment/instrument (in case of foreign supply) must be mentioned in the quotation.

13. If taxes, duties or any other charges like installation, demonstration etc. over and above the rate quoted are payable by the purchaser, the actual amount/percentage of such taxes/duties or charges should be separately and clearly indicated, which will be taken into account in calculating the total cost.

14. In the case of an authorized dealer of a manufacturer quoting rate or executing supply on behalf of the manufacturer, the agent/dealer should produce authorization certificate from the principal/manufacturer in support of such claim.

15. Specific statement should be mentioned as to whether delivery would be from ready stock or would be acquired / imported in the later dates and the time required for delivery after receipt of supply order.

16. The equipment should be warranted towards satisfactory performance covering conditions to repair or rectify defective item or to replace such item with similar item free from defect and any item repaired or replaced shall be delivered at the buyer’s premises without costs to the buyer.

17. The tender should be complete in all respect such as specifications, brand, quantity, rate, unit amount, period of warranty, mode of despatch etc.

18. Payment will be made by e-transfer in case of indigenous item after completion of supply and satisfactory installation for which the concerned firm shall have to provide bank details along with the Bill and by Letter of credit in case of imported item. In the case of Letter of Credit, 90% of contract value will be released on receipt of despatch documents and remaining 10% amount will be

released only after completion of supply and satisfactory installation of the equipment. Tender insisting any other mode of payment including advance payment is not acceptable.

19. The successful tenderer, irrespective of its registration status, in the event of receiving award for supply for a contract value above Rs.1,00,000.00 shall have to deposit performance security at the rate of 5% (five percent) of the contract value in the form of an Account Payee Demand Draft, Fixed Deposit Receipt in favour of The Director, CRRI, Cuttack-6 payable at State Bank of India, Nayabazar, Cuttack-4 (Code 2094) or Bank Guarantee from a Commercial Bank in an acceptable form in favour of The Director, CRRI, Cuttack-6. The Performance Security shall have to be furnished within 21 (twenty one) days from the date of issue of the award. The Performance Security to be deposited in the form of Bank Guarantee should remain valid for a period of 60 (sixty) days beyond the date of completion of warranty period. Other modes of payment of Performance Security will not be accepted.

20. No request for transfer of any other previous deposit of Earnest Money/Performance Security will be entertained. The amount of earnest money / performance security deposit should not, on any account, fall short.

21. Enquiries regarding rate will be treated to be a disqualification for consideration of the tender.

22. While submitting tender, tenderers should clearly indicate number of pages of schedule, literature, diagram, papers etc. attached with the tender. Incomplete tender is liable to be rejected.

23. A Compliance Sheet to the Specifications must be attached with the tender.

24. Tenderer should indicate (i) Permanent Account Number of Income Tax and (ii) Sales Tax Number (Central/State). In absence of these details the tender shall not be considered at all.

25. Tenders not complying with the above conditions are liable to be rejected. Overwriting in tender papers/rates will have the risk of cancellation. Only typed/computer printed tenders will be accepted.

26. The Director, National Rice Research Institute, Cuttack reserves the right to modify any terms of the tender and reject any or all of the tenders at any time without assigning any reason thereof.

27. All disputes including court proceedings shall be settled within the Cuttack jurisdiction only.

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QUESTIONNAIRE  

BIDDERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW IN CASE A QUESTION DOES NOT APPLY TO A BIDDER, THE SAME SHOULD BE ANSWERED WITH THE REMARK “ NOT APPLICABLE” BIDDERS MAY PLEASE ANOTE THAT IF THE ANSWERS SO FURNISHED ARE NOT CLEAR AND/OR ARE EVASIVE, THE BID WILL BE LIABLE TO BE INGONED.

1.  Bid No…………………..  : Date for bid opening on……

 

2. 

 

Offer is open for acceptance  :  ……………………………… 

 

3. 

 

Brand of goods offered  :   

 

4. 

 

Name & Address of manufacturer  :   

 

5. 

 

Station of Manufacture  :   

 

6. 

 

What is your permanent Income Tax/A/C No. 

:   

 

7. 

 

Confirm whether you have attached your latest/ current  ITCC or certified photocopy thereof. 

:   

8.  Status : 

 

Are  you  currently  registered with  the  Directorate  General  of  Suppliers &  Disposals  (DGS &D)  for  the  item(s) quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit on your registration. 

Are you a small scale unit currently registered with the National Small Industries Corporation (NSIC) under Single Point Registration Scheme  for  the  item(s) quoted?  If  so,  indicate  the date up  to which you are  registered and whether there is any monetary limit on your registration. 

If  you are not  registered either with NSIC or DGS & D, please  state whether you are  currently  registered with Directorate of Industries of the state Govt. concerned. If so, indicate the date up to which you are registered and whether there is any monetary limit on your registration. 

 

Are you registered under the Indian Companies Act, 1956 or any other Act? 

 

Please  attach  certified  copy  (copies)  of  the  relevant  registration  certificate(s)  in  confirmation  to  you  above answer(s) 

 

9.  Please indicate:‐ 

  Name & full address of your Banker(s)  : 

10.  Whether you are: 

Manufacturer of the goods quoted; or 

Manufacturer’s authorised agent for those goods. 

11.  State whether business dealings with you have been currently banned by any Ministry/Deptt. of Central Govt. or any State Govt. 

Signautre of Bidder: 

Signature of Witness 

Name & address of Witness: Full name, designation & address of the person signing above for and on behalf of Mssrs. ……………………………. 

                (Name & Address of the bidding firm) 

BID FORM AND PRICE SCHEDULES 

Date: 

To 

 

(designation and address of the purchaser) 

Ref:  Your bidding documents No…………….dated:……………… 

  Having examined  the above mentioned bidding documents,  including addenda Nos…………..(if 

any),  the  receipt  of which  is  hereby  duly  acknowledged, we  ,  the  undersigned,  offer  to  supply  and 

deliver ……………..(description of goods and services) in schedules, attached herewith and made part of 

this bid. 

  We  undertake,  if  our  bid  is  accepted,  to  deliver  the  goods  and  complete  the  services  in 

accordance with the delivery schedule specified  in the Schedule of requirements after  fulfilling all the 

applicable requirements incorporated in the above referred bidding documents. 

  If our bid  is  accepted, we will provide  you with performance  security, as per  the  instruction 

specified  in  GCC  clause  7  and  in  a  form  acceptabit  to  you    in  terms  of  GCC  clause  7.5  for  a  sum 

equivalent to 10% (ten percent) of the contract price for the due performance of the contract. 

  We agree  to abide by  this bid  for bid validity period specified  in  the  ITB clause 15  (read with 

modification, if any, in the Bid Data Sheet) or for the subsequently extended period, if any, agreed to by 

us and  it shall remain binding up on us and may be accepted at any time before the expiration of that 

period. 

  Until  a  formal  contract  is  prepared  and  executed,  this  bid  together  with  your  written 

acceptance thereof and your notification of award, shall constitute a binding contract between us. 

  We understand that you are not bound to accept the lowest or any bid you may receive. 

Dated: this……………………… day of……………………….. 200…. 

 

Signature 

     (in the capacity of) 

                                Duly authorised to sign bid for and on behalf of 

 

 

PRICE SCHEDULE FOR DOMESTIC GOODS OR GOODS OF FOREIGN ORIGIN LOCATED WITHIN INDIA 

1.  2                3       4                  5 

       (Price per unit) 

        6 7 8

Schedule no. 

Item descri‐ption 

Country of origin 

Accounting Unit & qnty. 

Ex factory/ex wareho use/ex showroom off the shelf.  

Excise duty if any 

Packing & forw‐ arding 

In land transportations 

Insurance oth .duties & taxes. 

Incidental servic‐es. 

Over all Unit Price 

Total Price 

Sales Tax, Payable, if contract is awarded. 

        (a)  (b)  © (d)  (e) (f) (a+b+c+d+e+f) 

3 x 6

 

_________________________________________________________________________________________

_________________________________________________________________________________________

 

Total bid price in Rupees (in figures)………………. 

                                         (in words)……………….. 

 

Signature of bidder Name :   

Business address : 

Place: 

Date: 

Note: 

i. In case of discrepancy between unit price and total price, the unit price shall prevail. 

ii. If nothing to the contrary to this effect is mentioned under Section VII (Technical Specification and Quality Control 

Requirements), the bidder shall give  list of spare parts for two years operation separetely  indicating description, 

quantity, unit price and total price in the above format for those items whose scope of supply includes spare parts 

as per “Technical Specification” give in Section VII. 

                 PRICE SCHEDULE FOR GOODS TO BE IMPORTED FROM ABROAD 

1.  2          3  4                                           5 

                                (Price per unit)                    

6     7       8  9  10 

Schedule No. 

 

Item description 

Country of origin 

Accounting unit & Qnty 

Unit Price FOB port of loading 

Unit Price CIF at port of entry 

Inland transportation charges, insurance & oth. Local costs incidentad to delivery if specified. 

Incidental services incl. supervision. 

Over all unit price 

Total Price 

Indian agents name 

Indian agents commission as a % of FOB price included in the quoted price. 

Shipment weight and volume. 

            (a)    (b)             ©    (d)  (b+c+d)  4 x 6       

 

 

 

 

Total bid price in foreign currency : (in figures)   : 

                                                          (in words)    :          Signature of bidder 

Name 

Business address 

          Place: 

          Date: 

          Note : 

i. In case of discrepancy between unit price and total price, the unit price shall prevail. 

ii. If nothing  to  the contrary  to  this effect  is mentioned under Section VII  (Technical Specification and Quality Control 

Requirements),  the  bidder  shall  give  list  of  spare  parts  for  two  years  operation  separately  indicating  description, 

quantity, unit price and total price in the above format for those items whose scope of supply includes spare parts as 

per “ Technical Specification” give in section VII. 

iii. Indian agent’s commission shall be paid  in Indian Rupees only. No change due to exchange variation shall be allowed. 

 

 

 

 

     MANUFACTURER’S AUTHORISATION FORM 

To 

 

(Name and address of the purchaser) 

 

Dear Sirs, 

 

Ref:   Your Bidding Documents No……………….. 

 

We ……………………………………….. who are established   and   reputable manufacturers of ……………………….. (name  and  description  of  the  goods  offered  in  the  bid)  having  factories  at…………………………………… hereby  authorise Messrs  ………………………………….  (name  and  address  of  the  agent)  to  submit  a  bid, negotiate  (as    and  if necessary)  and  conclude  the    contract with  you  against  your  above mentioned Bidding Documents for the above goods manufactured by us. 

 

No  company  or  firm  or  individual  other  than Messrs …………………………….  (name  and  address  of  the above  agent)  is  authorised  to  bid,  negotiate  and  conclude  the  contract  against  this  specific  Bidding Documents for the above mentioned goods manufactured by us. 

 

We  hereby  extend  our  full  guarantee  and warranty  as  per  clause  15  of  the  General  Conditions  of Contract, read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply against this Bidding Document by the above firm. 

                              

                             Yours faithfully, 

   ………………….. 

  ………………….. 

           (Signature, name and designation) 

for and on behalf of Messrs……………………………………….. 

 

                   [Name & address of the manufacturers] 

 

Note:  This  letter of authorisation should be on the  letter head of the manufacturing firm and should be  signed  by  a  person  competent  and  having  the  power  of  attorney  to  legally  bind  the manufacturer. 

  

BANK GUARANTEE FORM FOR PERFORMANCE SECURITY 

To 

……………………………… 

………………………………  

………………………………. (Name and address of the purchaser) 

WHEREAS ……………………………………………..  (name and address of  the  supplier)  (hereinafter  called  “  the supplier” ) has taken, in pursuance of contract No………………. dated:……………. . to supply ……………………. (description of goods and services) (hereinafter called “the contract”).  

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a recognized bank acceptable to you, for the sum specified therein as security for compliance with its (supplier’s) obligations in accordance with the contract  

AND WHEREAS we have agreed to give the supplier such a bank guarantee; 

NOW THEREFORE we hereby affirm  that we are guarantors and  responsible  to you, on behalf of  the supplier, up to a total of ……………………………………. [ amount of the guarantee in words and figures], such sum being payable  in the types and   proportions of currencies  in which the contract price  is payable, and we undertake to pay you, upon your  first written demand declaring  the supplier to be  in default under  the  contract and without  cavil or argument, any  sum or  sums within  the  limits of  (amount of guarantee)  as  aforesaid,  without  your  needing  to  prove  or    to  show  grounds  or  reasons  for  your demand or the sum specified therein. 

We further undertake to pay you the sum so demanded not withstanding any dispute or disputes raised by the supplier in any suit or proceedings pending before any court or tribunal relating thereto liability under this present being absolute and univocal. 

We  also  hereby waive  the  necessity  of  your  demanding  the  said  amount  from  the  supplier  before presenting us with the demand. 

We further agree that you shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder, to vary any of the terms and conditions of the contract or to extend the time of performance by the supplier from time to time or to postpone for any time or from time to time any of  the powers exercisable by you against  the supplier and  to  forbear or enforce any of  the terms and conditions relating to the contract and we shall not be relieved from our liability under this guarantee. 

This guarantee shall be valid and shall remain in force until …………….. day of ……….. 20……. 

 Dated the …………….day of ………….. 20  for ……………………… (name of the Bank)  Signature………………………..  Name of the officer……………  (in Block letters)  Designation of the Officer………. Code No………………………… Name of the Bank and full address.