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  Phone:    607-­‐274-­‐3313   Fax:    607-­‐274-­‐1867   E-­‐mail:  ces@ithaca.edu

DATE: October 7, 2016 TO: Campus Center and Event Services Dining Services

Facilities Public Safety Amanda Lai

FROM: Amanda Lai, Event and Marketing Coordinator Campus Center & Event Services RE: IC Voicestream Block I Concert – Sunday, October 23, 2016 Please read through this information and provide the services as requested. Contact our office immediately if you have any questions or concerns. EVENT: IC Voicestream Block I Concert EVENT DATE: Sunday, October 23, 2016 EVENT TIME: 7:30 pm – 9:30 pm LOCATION: Emerson Suites, Emerson Lounge ESTIMATED ATTENDANCE: 250 people CLIENT(S): _________

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  Phone:    607-­‐274-­‐3313   Fax:    607-­‐274-­‐1867   E-­‐mail:  ces@ithaca.edu

SCHEDULE OF EVENTS 5:00 pm Green Room Available Emerson Suite A 6:30 pm Sound and Lighting Check with A/V Emerson B&C 7:00 pm Doors Open Emerson B&C 7:30 pm – 9:30 pm Concert Emerson B&C

FACILITIES & ARRANGEMENTS REQUIRED CAMPUS CENTER & EVENT SERVICES: For your information and action 1. SPECIAL EVENT MANAGER: For your information and action

a. Please read this event summary and be knowledgeable of all parts of this event for which you are scheduled to work. Please be prepared to meet the client and ensure that their needs are met. Please ensure that the services requested are provided as described in this event summary.

2. The SET-UP REQUIREMENTS for Emerson B & C and Lounge are as follows:

a. Please deploy the A/B wall. b. Please set up a 32’ x 20’ stage centered along the east wall of Emerson C. c. Please set 250 chairs lecture-style facing east. d. Please place one set of stairs on the south side of the stage, and one set of stairs on the

north side of the stage. e. Please set up pipe and drape going from the north and south corners of the stage to the

north and south walls of Emerson C to create wings. f. Please place three 6’ tables centered along the west wall of Emerson B. These will be

used by CCES production staff. g. Please provide signage in the north foyer and north entrance reading, “IC Voicestream

Block l Concert, 7:30 pm -9:30 pm” h. Please set up 2- 6’ tables with two chairs each between the center pillars of the Emerson

Lounge for merchandise sales. i. Please provide one black extending wall in the Emerson Lounge for the clients use

3. The SET-UP REQUIREMENTS for Emerson A are as follows:

a. Please set signage in front of the entrance door reading “Reserved.” b. Please set the soft furniture from Emerson Lounge into conversation groups on the north side

of the room. c. Please set 4- 6’ tables on the east side of the room.

4. The PRODUCTION REQUIREMENTS are as follows:

a. Please provide standard wash lighting (red, white and blue) on stage using the LED’s and moving lights.

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  Phone:    607-­‐274-­‐3313   Fax:    607-­‐274-­‐1867   E-­‐mail:  ces@ithaca.edu

b. Please set speakers on north and south ends of the stage. c. Please provide the full concert sound system. d. Provide an LCD projector to be used for a video to be played during intermission. (The client will provide a laptop with the video to be played). e. Provide technicians to operate the lights, run the projector, and run the sound system f. Please be ready for tech check at 6:30 pm at the latest on Sunday, October 23, 2016. g. The client will be providing their own microphones.

FACILITIES: For your information and action

1. Please be certain that all of these facilities are clean and ready for use prior to each event.

PUBLIC SAFETY: For your information CLIENT: For your information and action 1. Please carefully review all sections of this document. Only the arrangements and services

specifically stated in this event summary will be provided.

2. If changes need to be made (including catering, set up, audio-visual services, etc.) please contact our office at 274-3313 no later than Friday, October 14th, 2016 with the necessary information. Please do not provide this information via voice-mail or e-mail since the timing of receiving this information is critical for our planning and preparation. We may not be able to accommodate changes after the date stated above.