REPUBLEKA NG PBLIPINAS REPUBLIC OF THE PHDLIPPINES

K A G A W A R A N N G E D U K A S Y O N

DEPARTMENT OF EDUCATION REHIYON VII, GITNANG VISAYAS

REGION VII, CENTRAL VISAYAS Sudlon, Lahug, Cebu City

RE6IQNAL MEMORANDUM

No. IbO 92. s. 2017 MB 1 ? 2017

SYNCHRONIZED ELECTION CALENDAR FOR SUPREME PUPILS GOVERNMENT (SPG) AND

SUPREME STUDENT GOVERNMENT (SSG) FOR SY 2017-2018

TO: All Schools Division Superintendents / OICs

All School Heads

All Others Concerned

1. For the information and guidance of all concerned, enclosed is a Memorandum from

DepEd - Central Office, dated February 14, 2017, regarding the Synchronized Election Calendar

for Supreme Student Government (SPG) and Supreme Student Government (SSG) for SY 2017-

2018.

2. Attention is hereby invited to paragraph one (1) on the observance of SPG and SSG

Election Calendar of Activities, pursuant to DepEd Order No. 11 s. 2016, entitled Additional

Guidelines on the Constitution and By-Laws of the Supreme Student Government and Supreme

Pupils Government in Elementary and Secondary Schools, and DepEd Order No. 47 s. 2014

entitled Constitution and By-Laws of the Supreme Student Government and Supreme Pupils

Government in Elementary and Secondary Schools.

3. The said Memorandum is herewith attached for reference.

4. Immediate dissemination of this Memorandum is enjoined.

JULIET A. JERUTA, Ph.D., CESO V

Director III

OIC-Regional Director

RD Yfp/jp/17

Office of the Director (ORDir), Tel. Nos.: (032) 231-1433; 231-1309; 414-7399; 414-7325; Office of the Assistant Director, Tel. No.: (032) 255-4542 Field Technical Assistance Division (FTAD), Tel. Nos.: (032) 414-7324 Cnrriculnm Learning Management Drrfsion (CLMD), Tel Nos.: (032) 414-7323

QnaUty Assurance Division (QAD), Tel. Nos.: (032) 231-1071 Hnman Resource Development Division (HRDD), Tel. No.: (032) 255-5239 Education Support Services Division (ESSD), Tel. No.: (032) 254-7062 Planning, PoUcy and Research Division (PPRD), Tel. Nos.: (032) 233-9030;

414-7065 Administrative Division, Tel. Nos.: (032) 414-7326; 414-4367; 414-7366; 414-7322; 414-4367 Finance Division, Tel. Nos.: (032) 256-2375; 253-8061; 414-7321

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I

MEMORANDUM

TO:

Tanggapan ng Pangalawang Ka l ih im

All Regional Directors All School Division Superintendents

URGENT

ATTENTION: Al l Education Support Services Division Chiefs Al l School Governance and Operations Division Chiefs

S U B J E C T : SYNCHRONISED E L E C T I O N CALENDAR F O R S U P R E M E PUPILS GOVERNMENT (SPG) AND SUPREME STUDENTS^^OVERNMENT (SSG) FOR SY 2017-2018

FROM:

DATE:

ALAIN DEl fBTPASCUA / Undersecmtary for AdmipM

February 14, 2017

1. Pursuant to DepEd Order No 11 s. 2016 Additional Guidelines on the Constitution and

By-Laivs of the Supreme Student Government and Supreme Pupils Government in

Elementary and Secondary Schools and DepEd Order No. 47 s. 2014 entitled Constitution

and By-Laws of the Supreme Student Government and Supreme Pupils Government in

Elementary and Secondary Schools, the following shall be observed during the elections

for the 2017 Supreme Pupil Government (SPG) and Supreme Student Government

(SSG) elections.

S P G and S S G Activities (To be facilitated by S P G / S S G C O M E L E C )

Date

Filing of Candidacy February 22, 2017

Evakiation of Certificate of Candidacy (COC) vis-a-vis Qualifications and Disqualifications

February 24, 2017

Announcement of the Official List of Candidates February 27, 2017

Campaign Period

• Presidential Election Forum

» Campus-Wide Presidential and Vice-Presidential Debates

February 28-March 1, 2017

Elections March 2, 2017

Proclamation of Winners March 6, 2017

Nomination of S P G / S S G Adviser March 13-14, 2017

Oatti Taking Ceremony ( S P G / S S G Officers) March 17, 2017

O f f i c e of the U n d e r s e c r e t a r y for A d m i n i s t r a t i o n ( Education Facilities, Infonnation and Communication. Technoiogy, DiKOster Risk Reduction imd

Management, Schools HeaWi, Youth Formation, Boguio Teachers' Camp. Adrnmistratii/c Services / Department of Education, Central Office, Meralco Avenue, Pasig City

3S.epubIika ng |3ilipinag

iLagatuaran ng Cbufea^pon Tanggapan ng Pangalawang Ka l ih im

2. The School Head (SH) upon the proposal of the members of the SPG/SSG

Commission on Elections (COMELEC) with the recommendation of the SPG/SSG

COMELEC Chairperson, may also issue additional guidelines on the SPG or SSG

COMELEC Stamdard Election Code consistent with the Constitution and By-Laws of

the SPG and SSG in Elementary and Secondary Schools to ensure a fair and successful

conduct of the elections.

3. After the conduct of the SPG/SSG Elections, the SH or the person whom he/she

appointed shall accomplish the Comprehensive Evaluation of the Student Government Elections for the School (CESGE) Form provided in the enclosure. Soft

or hard copies of their documents shall be submitted to the Division School Governance and Operations Division (SGOD) exactly two (2) weeks after the

school's proclamation of winners on March 20, 2017 for the SPG/SSG.

4. The Division SGOD shall collate the schools' CESGE Forms and accomplish the

Division Consolidated Election Report (DCER) for the SPG and SSG. After collating

all the schools' CESGE forms and accomplishing the Division Election Consolidated

Report for the SPG and SSG, the Division SGOD shall forward the soft or hard copies

of the said copies to their respective regional Education Support Services Division on or before March 27, 2017.

5. The ESSD shall collate, organize and forward scanned or soft copies of the

documents submitted by the SGOD to the Youth Formation Division (YFD) observing the following directions:

a) The email shall be forwarded to blss.yfd@depeci.gov.ph

b) The email shall follow the subject:

For SPG: {SPG1718 -(name of region)-Submission]

For SSG: {SSG1718 -(name of region)-Submission]

c.) The email shall be forwarded on or before Ap r i l 14, 2017.

6. In preparing for the division and regional report of the SPG and SSG election. The

ff. formats shall be observed:

Comprehensive Evaluation of the Student Government

Word File (.doc or .docx) For the SPG: SPGl 718-CESGE-(name of school)

O f f i c e of the U n d e r s e c r e t a r y for A d m i n i s t r a t i o n f'V^^^ \ (Education Facilities, Information and Communication Technology, Disaster Risk Reduction and ^ f '^i

Management, Schools Health., Youth Forrriation, Baguio Teachers'Camp. Atlministrat.iuo Services ] ( § f% ^ ^ '

Department of Education, Central Office, Meralco Aventie, Pasig City ) I °fJlfiBD 1 ;

Tanggapan ng Pangalawang K a l i h i m

E lec t ions for the S c h o o l

( C E S G E ) For the SSG: SSG1718-CESGE-(name of school)

D i v i s i o n C o n s o l i d a t e d

E lec t ion R e p o r t ( D C E R ) Excel File Format (.xsl or .xlsx)

For the SPG: SPG1718-DECR-(name of division)

7. The newly-elected SPG/SSG officers upon their oath taking ceremony shall

imdergo a parallel school-based training on basic skills on leadership, roles,

functions, and responsibilities of each officer The newly designated SPG/SSG

Adviser shall supervise the implementation of the said training. The newly elected

SPG/SSG officers shall come up with a General Plan of Action (SPOA) for their entire

term. The project management and planning of GPOA must be facilitated by the

SPG/SSG adviser and the outgoing SPG/SSG officers during weekends

immediately after elections.

8. For the regional and division-federated SSG and SPG elections, ALL

P R E S I D E N T S regardless of grade level, whether the candidate is from Grade 11 or Grade 12, can vie for the President and Vice President position for as long as they

are the elected President of the SSG and SPG in their respective school and are

qualified to be nominated.

9. For the stcmd-alone Junior High School (JHS), candidates for President and Vice

President must be Grade 10 and Grade 9 students. Grade 8 and 7 students can run

for the other positions except President and Vice President.

10. For elementary and secondary schools which have more than 1,000 students per

grade level, the COMELEC can add additional three (3) members per grade level

who w i l l help facilitate the elections. The said additional members must meet the

•required qualifications and undergo the same process.

11. The YFD as the lead office for the Student Government Progi-am (SGP) in the

Central Office is authorized to monitor the conduct of the elections and the

formulation, and implementation of the programs and projects to strengthen the

SPG/SSG in schools.

12. The SGOD and ESSD are authorized to coordinate and to monitor the activities

of the synchronized SPG/SSG elections.

Of f ice of the U n d e r s e c r e t a r y for A d m i n i s t r a t i o n I Education Facilities, Information and Communication Technology, Disaster Rh;k Rvduciion <nid

Management, Schools Health, Youth Formation, Baguio Teachers' Camp. AdminiMrative Sen;ix:es ) Department of Education, Central Office, Meralco Avenue, Pasig City

Tanggapan ng Pangalawang Ka l ih im

13. A l l regional directors (RDs) and school division superintendents (SDSs) are

enjoined to support and monitor the implementation of the school clcclions.

14. A l l elections conducted before the implementation of this Memorandum shall

retain the candidates who were proclaimed winners of their school's SPG and SSG

in their elective positions.

15. The following documents are enclosed for reference:

Enclosure No. 1: Comprehensive Evaluation for SPG/SSG Elections for the Schools (CESGE)

Enclosure No. 2: Division Consolidated Election Report (DCER)

Enclosure No. 3: Filing of Candidacy Packet Enclosure No. 4: Parental Consent for SPG/SSG Candidates

Enclosure No. 5: Certificate of Candidacy for the SPG/SSG

16. For more information, all concerned may contact the Youth Formation Division

(YFD), 3"' Floor Mabini Bldg., DepEd Complex, Meralco Avenue, Pasig City at

telephone no. (02) 637-9814 or through the email address: blss.vfdyjJdeped.gov.ph.

O f f i c e of the U n d e r s e c r e t a r y for A d m i n i s t r a t i o n '%^c>'"'"'^h. (Educaiion. FacUilies, Information and Communication 'I't'cfiiwloyy. OisastA/r Risk l\'cducti(jn tmd f ' ^

Management, Schools Health, Youth Formation. Baguio Teachers' Camp. Adtninistratitv .^i'r:,-ires ) ( <f ^ Departaient of Education, Central Office, Meralco Avenue, Pasig City ( 5 D o f l P D

Enclosure No. I: Comprehensive Evaluation for SPG/SSG Elections for the Schools (CESGE)

DEPARTMENT OF EDUCATION Bureau of Learner Support Services

Youth Formation Division

Comprehensive EvaluaHon for SPG/SSG Elections for the Schools (CESGE) (to be accomplished in the school level by n represcntntive designated hi/ tlie School Head)

Component Indicators Agree Disagree Recommendations :

Student Commission on Election (COMELEC)

The students and school admin were well-represented in the school Commission on Elections (COMELEC) i

Student Commission on Election (COMELEC) The students and school admin were knowledgeable and

prepared for the conduct of the elections. -

Student Commission on Election (COMELEC)

The students and the school admin were actively involved in organizing and running the election procedures.

-

Student Commission on Election (COMELEC)

The students and the school admin objectively performed their functions and remained non-partisan during the conduct of elections.

!

i 1

Logistics The Election materials were prepared on time. . _ _ ,

Logistics

The schedules and deadlines were strictly followed. . _ _ ,

Logistics

The application forms were made available to all interested students.

Student Engagement The students were well-informed about the purpose of the Student Government elections. i

Student Engagement

The students were aware of the voting process. 1 I

Student Engagement

Tlie students actively participated in the elections.

Student Engagement

The students were encouraged to participate in the student government.

Selection of Candidates

The interested students were given the opportunity to participate in the elections.

Selection of Candidates

All the qualified candidates were considered.

Selection of Candidates

The application process was objective and in accordance with the DepEd Student Government Election Code.

Campaign The campaign was orderly, organized, fair, and peaceful. Campaign

The campaign was held in accordance with the DepEd Student Government Election Code.

Campaign

The election code was effectively enforced.

Voting The ballots were clear and available. Voting

The voting was organized and fair. \

Counting of Votes The C O M E L E C effectively, efficiently, and fairly conducted the counting of votes.

Counting of Votes

The count was fair, honest, and transparent.

Counting of Votes

The announcement was immediate and undisputable.

NAME O F S C H O O L :

C O M E L E C Chair's Name and Signature:

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Enclosure No. 3: Filing of Candidacy Packet

^Republic of tl)e ^Ijilippines

DEPARTMENT OF EDUCATION Youth Formation Division

2017 Elections Application Packet

To run for a position in tlie SSG/SPG office, each candidate should submit a completed signed application with the following attacfiments:

• Certificate of Candidacy

• Parental Consent

• Two (2) pes. of 2x2 photograph

• An official copy of the Report card for the present Academic Year

• General Plan of Actions

• Two (2) recommendation letters from two (2) individuals whom the candidate has worked with in a co-curricular and extra-curricular activity.

R E C O M M E N D A T I O N L E T T E R S :

Please secure and submit two (2) recommendation letters (in a signed/sealed envelope) from two (2) individuals that the candidate has worked w^ith In a co-rurr ic i i lar and oxtra-rurr icular nrtivit\ Tho recommendations shall include the following:

« Description of the activity wherein the candidate and the author of the recommendation letter worked together

• Detailed description of how the candidate the principles of teamwork, collective decision-making, and good work ethic in the said activity.

The author of the recommendation letters should not be related by affinity or consanguinity to the candidate.

The two (2) recommendation letters should each come from a fellow student that he/she worked with in an activity and from the teacher that served as an adviser of the sainc activity.

The authors of the recommendation letters should not be related to the candidate by affinity or second degree consanguinity. If needed, the COMELEC has the authority to validate the recommendation letters with its signatories.

Enclosure No. 4: Parental Consent for SPG/SSG Candidates

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DEPARTMENT OF EDUCATION

Youth Formation Division

PARENTAL CONSENT

as a parent/guardian will support my (name of parent/guardian)

son/daughter to the best of my ability as (name of parent/guardian)

he/she commits to the Student Council.

I am allowing him/her to fulfill the duties and responsibilities of a Supreme Pupil

Government Officer and to be involved in all of its activities, programs, and projects.

Parent's/Guardian's Signature over Printed Name Date

Enclosure No. 4: Parental Consent for SPG/SSG Candidates

^Republic of tlje l^ijilipptnfg

DEPARTMENT OF EDUCATION Youth Formation Division

PARENTAL CONSENT

I , ] as a parent/guardian will support my (name of parent/guardian)

son/daugf>ter to the best of my abiUtv as (name of parent/guardian)

he/she commits to the Student Council.

I am allowing him/her to fulfill the duties and responsibilities of a Supreme Student

Government Officer and to be involved in all of its activities, programs, and projects.

Parent's/Guardian's Signature over Printed Name Date

Enclosure No. 5: Certificate of Candidacy for the SPG/SSG

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Youth Formation Division

C E R T I F I C A T E O F C A N D I D A C Y F O R S U P R E M E PUPIL G O V E R N M E N T

An officer of the Supreme Pupil Government lives the ideals, principles, and practices of participatory democracy. He/She represents the student body, and must be fully committed to lead and serve the student body towards the fulfillment of the

goals of the Student Government. He/She must uphold the core values and thrusts of the Dcparlmonl of l-diualiun and serve as a role model of school and communitv in words and in deeds.

Studenf s Name: Current Grade Level:

P E R S O N A L D E T A I L S :

Gender: Age: Date of Birth:.

E-mail Address: Mobile No: __. Landiine:.

Home Address:

C O M P E T E N C I E S O F C A N D I D A T E S I N R E L A T I O N T O T H E D E S I R E D P O S I T I O N

Name of activities participated related to the desired position

Specific role in the activity

I

E L E C T O R A L I N F O R M A T I O N : Parly Name: - Position in the Party:

I certify that I am a bona fide student of this school. I, whose name and other personal details are herein stated, do hereby file this Certificate of Candidacy for the Supreme Pupil

Government C O M E L E C in the election for school year 2017-2018. I do hereby declare my intention and desire to be nominated for the particular position of

I further state that I am bona fide student of this school with good moral character and academic standing, and I will abide with the election rules and guidelines of the Supreme l^iipil Government.

I hereby certify that the facts stated herein are true and correct to the best of my knowledge.

Signature of Candidate over Printed Name

SUBSCRIBED A N D SWORN to before me this . day of. .2017, at _ his/her nomination kit which contains his/her C.O.C, photograph, academic records, and parental consi-nt.

. affiant exhibiting to me

SPG C O M E L E C R E P R E S E N T A T I V E

Enclosure No. 5: Certificate of Candidacy for the SPG/SSG

^Republic of t))e ^jfjilippiueg

DEPARTMENT OF EDUCATION

Youtfi Formation Division

C E R T I F I C A T E O F C A N D I D A C Y FOR S U P R E M E S T U D E N T G O V E R N M E N T

An officer of the Supreme Student Government lives the ideals, principles, and practices of participatory democracy. He/She represents the student body, and must be fully committed to lead and serve the student body towards the fulfillment of the

goals of the Student Government. He/She must uphold the core values and thrusts of the Department of liducation and serve as a role model of school and community in words and in deeds.

Students Name: Current Grade Level: P E R S O N A L D E T A I L S :

Gender: Age: Date of Birth:

E-mail Address: Mobile No: Landiine:

Home Address:

C O M P E T E N C I E S O F C A N D I D A T E S I N R E L A T I O N T O T H E D E S I R E D P O S I T I O N

Name of activities participated related to the desired position

Specific role in the activity

E L E C T O R A L I N F O R M A T I O N : Party Name: Position in the Party:

1 certify that I am a bona fide student of this school. I, whose name and other personal details are herein stated, do hereby file this Certificate of Candidacy for the Supreme

Student Government C O M E L E C in the election for school year 2017-2018. I do hereby declare my intention and desire to be nominated for the particular position of .

1 further state that I am bona fide student of this school with good moral character and academic standing, and I will abide

with the election rules and guidelines of the Supreme Student Ciovernment.

I hereby certify that the facts stated herein are true and correct to the best of my knowledge.

Signature of Candidate over Printed Name

SUBSCRIBED A N D S W O R N to before me this day of 2017, at affiant exhibiting to me his/her nomination kit which contains his/her C.O.C, photograph, academic records, and parental consent.

S S G C O M E L E C R E P R E S E N T A T I V E