ibm yorktown contractor safety guide · the contractor. safety violations may be grounds for job...

ContractorSafety Guide

IBM T.J. Watson Research Center

October 2017

FOR ANY EMERGENCY

Dial 3333

IBM Watson Contractor Safety Guide – Oct 17 i

Emergencies

In case of fire, injury, medical emergency, accident,spill, release, any unsafe condition or other emergency:

Dial 3333

If using a cellular phone dial 914-945-3333

For non-emergency issuesplease call Security at 2323

Issued October 2017

This edition replaces, and makes obsolete all other ContractorGuides that have been previously published for the IBM TJ Wat-son Research Center.

ii IBM Watson Contractor Safety Guide – Oct 17

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IBM Watson Contractor Safety Guide – Oct 17 iii

Table of Contents

General Information...........................................................1Introduction....................................................................1Definitions......................................................................3Contractor Management.................................................4Hazard Communication .................................................8Permits and Approvals ...................................................9Potentially Hazardous Areas ........................................10Warning Signs..............................................................11About the Research Support Facility (RSF).................11Specific Work Subjects ................................................11

Airlifts ......................................................................11Asbestos ...................................................................11Blasting and Explosives ...........................................13Bridges and Walkways.............................................14Cameras....................................................................15Chemicals (including solvents and paints) ...............15Clean Room Areas ...................................................20Compressed Air........................................................21Computer Rooms .....................................................21Confined Spaces (Permit-required)..........................22Cranes and Hoists.....................................................23Earth-Moving Equipment.........................................26Electrical Safety .......................................................27Elevated Work Areas ...............................................31Emergencies and Accidents .....................................32Emergency Equipment .............................................36Excavation, Trenches, and Ground Openings ..........36IBM Facility Exhaust Systems.................................39Fire Prevention.........................................................39Floor and Roof Openings .........................................42

iv IBM Watson Contractor Safety Guide – Oct 17

Gas Cylinders...........................................................43Heaters (Temporary) ................................................45Housekeeping...........................................................45Infection Control ......................................................46Internal Combustion Engines ...................................47Ladders.....................................................................48Lasers .......................................................................49Lead .........................................................................50Loading Docks .........................................................51Lockout/Tagout - Control of Hazardous Energy......53Materials Handling...................................................56Motor Vehicles.........................................................57Noise ........................................................................58Office Safety ............................................................58Overhead Work ........................................................59Personal Protective Equipment ................................59Powder/Nitrogen-Actuated Hand Tools...................59Powered Material-Handling Vehicles (PMV)..........60Radiation Sources and Equipment ...........................60Roofs and Elevated Work Areas ..............................61Safety Equipment & Personal Protective Equipment.................................................................................62Scaffolding...............................................................67Security ....................................................................68Sprinklers and Fire Alarm System ...........................69Tools ........................................................................69Traffic Safety ...........................................................72Waste Disposal.........................................................73Working Alone.........................................................75Working Off-Hours..................................................75

Environmental Management System ...........................76Corporate Policy 139 - Environmental Affairs ........76

ISO 14001 Environmental Standard ............................77

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IBM Watson Contractor Safety Guide – Oct 17 1

General Information

IntroductionAt IBM, safety, health and environmental awareness arefundamental components of every activity. This document(the "Guide") sets forth practices and procedures that applyto work performed for IBM on IBM owned or leasedpremises or at client locations by IBM contractors, con-tractor employees, vendors, partners and subcontractors.The guidance and rules included in this document are notintended to be all inclusive. This document should be con-sidered as minimum requirements supplementing the con-tractor’s safety requirements. It is the responsibility ofeach contracting firm to ensure that its employees complywith the guidance in this document. The Guide shall bemade available to all contractors, contractor employees,partners, vendors, and subcontractors.

As part of IBM’s commitment to protect employee health,safety and the environment, IBM requires that all workperformed at or for IBM by contractor firms and their em-ployees comply with all “Applicable Requirements.” Thisincludes:

Applicable federal, state or local laws, regulations, or-dinances or codes; IBM requirements identified in this guide; IBM client location requirements, ifapplicable.

Where there is a conflict between applicable requirements,the one most protective of health, safety and the environ-ment applies. It is the contractor’s responsibility to ensurethat these requirements are met.

2 IBM Watson Contractor Safety Guide – Oct 17

Contractors are responsible for monitoring the implemen-tation of their safety and environmental processes. IBM re-serves the right to evaluate contractor work for complianceto safety, health and other contract requirements. If IBMobserves conditions that could impact facility or employeewell-being, they will be brought to the attention of the con-tracting firm for corrective action. Depending on the sever-ity of the hazard, it may be necessary for IBM to shutdowna job. If the conditions observed are severe or recurring,the contracting firm may be disqualified from future work.Costs associated with job shutdowns because of safety vio-lations will be charged to the responsible contractor.

Questions regarding safety, health or environmental as-pects of work at IBM should be directed to the contractormanagement. If the contractor management needs clarifi-cation with respect to IBM's safety and environmentalguidelines and rules, they should discuss with the IBMRepresentative, as necessary.

Note: These requirements are in no way intended to supersedethe terms and conditions and attachments to any Agreement orPurchase Order between the Contractor and IBM.

The Contractor's management is also responsible for: Obtaining clearance from the IBM Representative before

starting work Following the IBM emergency instructions Maintaining a safe and controlled work area Barricading work areas that expose non-associated person-

nel to hazards Notifying IBM of any injury or illness that meets OSHA's

recordability criteria Notifying the IBM Representative of any damage to

IBM property


The Contractor and the IBM Representative shall reviewall jobs for safety. Also, the site safety and industrial hy-giene staff or IBM management may review the project.Any comments or questions concerning inspection resultsmay be referred to the IBM Representative. The results ofthe IBM review will be integrated into the evaluation ofthe Contractor. Safety violations may be grounds for jobshutdown. All costs associated with job shutdowns be-cause of safety violations will be charged to the responsi-ble Contractor. In severe or recurrent cases, safety viola-tions may result in either:

Removal of a contracting firm from the IBM T. J.Watson Research Center approved Contractor list.

Removal of a particular employee or employeesat the request of IBM.

DefinitionsContractor as used in this document means any contractor,subcontractor, partner, or vendor employee performingcontracted work for IBM. Contractors may include: Business Partners Construction Trades Contractor suppliers of labor Engineers and Technicians Lab Support Personnel On-site Consultants Manufacturer service representatives providing maintenance

services Vendors (full service and short term)

IBM Representative means an IBM employee, or a contractor employee designated by IBM, who provides over-sight of the contracted work. The IBM Representative isthe primary contact between the contractor and IBM. This


person may be known as a Technical Coordinator, Con-tractor Coordinator, Construction Coordinator, Project Co-ordinator, Contract Administrator or Project Manager. Inmany cases, an approval or permit is required from IBMprior to beginning an operation. These approval and permitrequirements are noted in this guide and the IBM Repre-sentative will act as the interface between the Contractorand IBM to obtain the necessary approvals and permits.

For more information about obtaining permits and approv-als, see the section entitled Permits and Approvals.

Contractor ManagementIBM will periodically check to see if Contractors follow the re-quirements contained in this guide.

IBM expects contractor management to: Be responsible for the safety and health of their employees. In many cases, an approval or permit is required from IBM

prior to beginning an operation. These approvals and permitrequirements are noted in this guide. The IBM Representa-tive will act as the interface between the Contractor andIBM to obtain the necessary approvals and permits. Formore information about obtaining permits and approvals, seethe section entitled Permits and Approvals.

Obtain their own professional safety and health guidance andhave their own safety and health programs and processes.

Solely supervise and direct the work of theiremployees. Ensure employees and subcontractors understand and com-

ply with the requirements identified in this document, bygovernment and regulatory requirements, location specifictraining requirements, and with all safety provisions of thecontract.

Provide employee training for specific hazards as required.Upon request by IBM, contractors shall certify that theiremployees have received appropriate and required training


before work begins. This includes, but is not limited to,work requiring confined space entry, asbestos remediation,hazardous chemical use, live electrical servicing or highvoltage work. Training provided for contract employees byIBM shall meet the terms and agreements in the contract.

Be responsible for all their property (e.g., tools, equipment,and material) while it is being used, transported or stored onthe IBM site.

Advise the appropriate IBM Representative of any work thatmay affect the safety of IBM employees or impair IBMproperty or operations.

Communicate to the IBM Representative any safety concernsand near misses.

Report injuries or illnesses to OSHA and IBM Medical asappropriate (see the section entitled Emergencies and Ac-cidents).

Ensure their employees avoid inappropriate behavior, such ashorseplay, harassment, carrying weapons, creating excessivenoise or using abusive or profane language.

Follow IBM emergency instructions, including, but not lim-ited to, alarms, evacuation procedures, and notification pro-cedures.

Prepare and maintain documentation and/or records. Suchrecords shall be available for submission to IBM upon re-quest (e.g., occupational injury logs and ratings, training, andhazard assessments).

Be responsible and accountable for the work of their em-ployees. All damage to buildings, grounds, equipment andother areas that results from contract work, negligent or not,will be the responsibility of the contractor to correct. TheIBM Representative must be advised immediately of anyand all damage thatoccurs.

Be responsible for any legal liability arising from or in con-nection with the failure of their employees, agents and sub-contractors to act in compliance with applicable federal,state and local legislation, law, regulation, ordinance, andcode or IBM requirements.


Prohibit the sale, advertisement, or marketing of services orproducts onsite by contractor employees.

Comply with national consensus and industry standards in-cluding but not limited to, American National Standards In-stitute (ANSI), American Society of Mechanical Engineers(ASME), ASTM International and National Fire ProtectionAssociation (NFPA).

Comply with applicable IBM standards, specifications andprocedures, including the IBM Corporate EnvironmentalPolicy.

Comply with the safety, health, chemical, environmental andsecurity requirements contained in this guide.

Be responsible for any legal liability arising from or in con-nection with the failure of their employees, agents and sub-contractors to act in compliance with all applicable federal,state, local and IBM requirements.

Initiate, document and maintain programs to protect theiremployees from hazards through procedures, practices andregular inspections of the work area, materials, equipmentand work practices.

Instruct employees in the recognition and avoidance of un-safe conditions and in the regulations applicable to theirwork environment to control or eliminate any hazards orother exposure to illness or injury.

Provide appropriate personal protective equipment (PPE)that complies with applicable OSHA and ANSI standards.

Provide tools and equipment necessary for safe work per-formance.

Use all equipment and tools according to the manufacturer'sinstructions, labeling, and/or listing.

Provide all materials and equipment required to performwork, unless the contract documents specify otherwise.

Provide appropriate American Society of Mechanical Engi-neers (ASME) and/or American National Standards Institute(ANSI) approved safety equipment on the site.

Use of IBM office resources only with the authorization oftheir IBM Representative.


Comply with all emergency alarms. All Contractor person-nel must exit immediately upon the sounding of any emer-gency alarms.

Obey all posted signs. Use ladders (including step stools and access stairways) to

reach items above a person's reach. Furniture and equip-ment shall not be used in place of a ladder.

Discuss all work activities that will create noise, dust or fly-ing debris with the IBM Representative before startingwork. If it is necessary to cover equipment, proper airflow tothe equipment shall always be maintained. Maintain a 12-inch clearance above the equipment and a 6-inch clearanceon all sides. Use six-mil or heavier plastic.

Activate Emergency Power-off (EPO) buttons only duringan emergency.

Not remove any material from site without prior written au-thorization.

Take care when working near office or laboratory equip-ment. DO NOT: Jar the equipment Place tools on or against the equipment Touch any buttons or switches Use power receptacles inside any computer equipment, on

any computer equipment, or beneath the raised floor Use abusive or profane language.

Under no circumstances shall a Contractor work on IBMowned or leased sites, or use IBM equipment unless author-ized by an IBM Representative.

A Contractor's questions regarding safety requirements shall beaddressed to the Contractor's supervisor. It is the Contractor's re-sponsibility to identify hazardous work areas or operations and tofollow safety guidelines for such areas.

Refer to the back cover of this guide for a list of permits and ap-provals required by IBM.


Prohibitions:The following items are prohibited on IBM sites: Alcoholic beverages Narcotics or controlled substances Weapons and/or ammunition Smoking in all buildings, enclosed walkways, and where

posted.

Hazard CommunicationAll federal, state, and local legal requirements shall be followedregarding hazard communication, including Occupational Safetyand Health Administration (OSHA) Hazard CommunicationRegulation (29 CFR 1910.1200). OSHA requires that personsworking where they may be exposed to chemicals/services (e.g.steam/water, electricity, etc.), be informed of potential hazards.

The IBM Representative will arrange for the Contractor to be in-formed of any potential hazards to the Contractor's employeesdue to IBM processes in the immediate area. Any questions re-garding additional hazards to which they may be exposed shouldbe discussed with the IBM Representative. Safety Data Sheets(SDSs) for materials used in IBM processes or by other contrac-tors are available through the IBM Representative.

The Contractor's supervisors are responsible for providing this in-formation to their employees. The Contractor's supervisors arealso responsible for providing information about Contractor-supplied chemicals to their employees. When contractors of vari-ous trades are working in the same area, information about thepotential hazards of the materials used by other contractors isavailable through the IBM Representative.

For more information about chemicals, see the section entitledChemicals.


Permits and ApprovalsBefore performing any work on IBM sites, the Contractor shallbe responsible for obtaining all necessary permits, licenses, orapprovals required by local, state and federal governing bodies.

For some operations, a special approval or permit from IBM isrequired before beginning work. The Contractor shall contactIBM Site Safety Services to obtain these approvals or permits. Inmost cases the IBM Representative or Construction ManagementSuperintendent will work with the other departments involved toobtain the required permits or approvals.

The list of operations that require permits include, but are notlimited to:

Operation Permit Issued ByTemporary Heater use IBM Site Safety ServicesConfined space entry Contractor (w/ Site Safety Ser-

vices Authorization Number)Mobile Crane use IBM Site Safety ServicesOpen flame hot work use IBM Site Safety ServicesPowder/Nitrogen actuated IBM Site Safety Services

tool useSprinkler system impairment IBM Site Safety Services

The list of operations that require safety review includes, but isnot limited to:

AirliftingAsbestos WorkBlasting or Explosives UseChemical UseCrane or hoist useElectrical Hot WorkElevated Work above 24 FeetEmergency-equipment movementExcavation work


Exhaust-system workFire-alarm-system workGas-cylinder workInternal-combustion engine -- indoor useLaser useLead Bricks and SheetingLead-Containing MaterialsLiquid discharge into storm water drainsPneumatic (air powered) tool useRadiation source and equipment useRoof accessScaffold Use

Potentially Hazardous AreasCertain areas and operations at IBM sites have special hazardsassociated with them. Workers in and around such areas musttake precautions. It is the Contractor's responsibility to review allwork and to determine the hazards associated with the work andthe area. The IBM Representative will provide information re-garding IBM-generated hazards. It shall be the Contractor's re-sponsibility to provide all the equipment and procedures nec-essary to perform work safely.

Potentially hazardous areas include, but are not limited to: Chemical and Gas labs and areas Confined spaces (tanks, manholes, vaults, pits, etc.) High noise areas Electrical and high voltage areas Ionizing, Laser and non-ionizing radiation labs Lab and service cores Mechanical equipment rooms (MER's) Roofs Storage, dispensing, and process areas for chemicals and

gases Unprotected elevated areas Bulk chemicals and gases, including cryogenic materials


Warning SignsThe Contractor shall follow all warning signs and signals (i.e. la-ser signs and lights, radiation signs, protective eyewear signs,etc.).

About the Research Support Facili-ty (RSF)The RSF is a restricted building where hazardous materials arestored. The Contractor shall not deactivate, modify or reset anyalarm systems. Before entering or working in the RSF, the Con-tractor shall have permission from both the RSF management andthe IBM Representative. Before starting work inside the RSF,the Contractor shall review emergency procedures, and wear ap-propriate PPE.

Specific Work Subjects

AirliftsAny proposed use of helicopters shall both be coordinated withand have the authorization of the IBM Representative. Beforeany airlift, prior approval must be given by the location Safetyand Health representative and IBM Flight Operations. The Con-tractor shall comply with all federal, state and local legal re-quirements. This includes OSHA 29 CFR 1910.183 and1926.551, and Federal Aviation Administration (FAA) regula-tions and safety standards.

AsbestosTo minimize the potential for exposure to asbestos fibers all con-tractors, except those specifically authorized & trained, are pro-hibited from removing or disturbing potentially asbestos-containing materials (PACM’s) or asbestos-containing materials(ACM's). Contact with materials suspected of containing asbes-


tos shall be avoided, unless the materials are specifically con-firmed not to contain via an asbestos survey.

Asbestos may be present in: Boiler and Chiller Insulation Ceiling Areas Pipe and Fitting Insulation Spray-applied fireproofing Floor Tiles, Mastics, and Adhesives Coatings on Core Walls Laboratory Equipment Lab bench tops Transite Panels (e.g. in laboratory hoods, vented enclosures,

etc.) Pump Packing Roofing Materials

Contractors shall assume all thermal-system insulation, fire-proofing, coatings on core walls and floor tiles (and mastic un-derneath) to be asbestos-containing, unless specifically informedotherwise by the IBM Representative. Contractors shall not ac-cess or work above ceiling grids without prior approval from theIBM Representative.

Most 9 inch and 12 inch floor tiles and underlying mastic inBuilding 801 and the Industrial Waste Treatment Plant have beendetermined to contain asbestos. 24 inch tiles have been abated.Contractors shall not remove, disturb, or damage floor tiles un-less they are confirmed not to contain asbestos.

All core wall coatings in Building 801 are asbestos containingmaterials.

If there is damage to PACM/ACM, Contractors shall immediate-ly: Stop work activities in the affected area Report the problem to the IBM Representative Vacate and isolate the area


Only asbestos-abatement contractors who have an asbestos-handling license issued by the State of New York Department ofLabor (NYSDOL) and are specifically authorized by IBM maywork with asbestos. Asbestos abatement shall be conducted instrict accordance with: NYSDOL, Industrial Code Rule 56, Asbestos Occupational Safety and Health Administration (OSHA),

29 CFR 1910.1001 and 29 CFR 1926.1101 United States Environmental Protection Agency(USEPA),

40 CFR Part 763 and 40 CFR Part 61, Subpart M

For information regarding waste disposal, refer to the section ofthis guide entitled Waste Disposal.

Contractors must ensure that building occupant notifications areposted prior to, and removed promptly after the completion ofasbestos projects as per the NYSDOL Industrial Code Rule 56.

Blasting and ExplosivesBlasting and the use of explosives shall comply with federal,state and local legal requirements including, but not limited to,OSHA 29 CFR 1926, Sub-part U - "Blasting and the Use of Ex-plosives".

Any proposed use of explosives on IBM sites shall be approvedby and coordinated with the IBM Security and the IBM Site Safe-ty Services representative and permitted by the Town of York-town Building Department. The Construction Management Su-perintendent shall notify safety and security at least five days pri-or to any blasting operation. Prior to the first blast, the blastershall obtain approval from Security and the IBM Site Safety Ser-vices representative. The Blaster shall be licensed. While on thesite, blasting equipment shall be stored in an approved magazine.All explosives and caps shall be removed from the site at the endof each work day.


For information about the use of powder/nitrogen-actuated tools,see the section entitled Tools.

Bridges and WalkwaysTemporary bridges and walkways shall be erected on sound, rigidfooting capable of carrying the maximum intended load withoutsettling or displacement. Bridges and walkways and their com-ponents shall be capable of supporting, without failure, four timesthe maximum intended load. Bridges and walkways may be cat-egorized as either pedestrian bridges or material-handling bridg-es.

Pedestrian bridges shall: Have a platform strong enough so that a 300-pound weight

at the center does not cause a bending greater than half aninch.

Be free of splinters, protruding nails, or other protrusionsthat might cause injury.

Have two levels of railings on all sides. The top rail shall be39-45 inches above the platform and capable of withstand-ing a 300-pound push against the center of the rail. Themid-rail shall be 21 inches above the platform. A four-inch-high toe board shall be included if work is to be performedbelow the bridge or walkway, or if pedestrians will pass be-low.

Be tapered to meet ground level on both ends. Have a rise no greater than one foot over a 12-foot run. Have flooring which is even and secured, and which does

not create a tripping hazard.

Material-handling bridges shall: Be free of splinters, protruding nails or other protrusions that

might cause injury. Be designed so that the guardrail system prevents material

and handling devices from falling from the bridge. This maybe accomplished by either:


Having a solid 39-45-inch-high barrier on both sides ableto withstand an impact by the maximum intended loadwithout failing, or

Designing an inner barrier that prevents the material-handling unit from impacting the guardrail system. Theguardrail system shall have two levels of railings on allsides. The top rail shall be 39-45 inches above the plat-form and can withstand a 300-pound push against the cen-ter of the rail. The midrail shall be 21 inches above theplatform. Construction netting shall be installed extend-ing from the top railing to the bridge floor.

Be slanted to ground level on both ends Have a rise no greater than one foot over 12-foot run Have flooring which is even and secured, and which does

not create a hazard.

CamerasThe use of cameras shall be coordinated and approved by theIBM Representative and/or appropriate IBM Manager.

Chemicals (including solvents andpaints)

Contractor ChemicalsThe federal Hazard Communication Standard (Right-To-Know)requires that whenever performing work in areas where hazard-ous chemicals are present, contractors be informed where haz-ardous chemicals are present, what hazardous chemicals theiremployees may be exposed to while working and how to obtainSafety Data Sheets (SDS’s) for these chemicals. It is the Con-tractor’s responsibility to understand Hazard Communication re-quirements and to be aware of the hazards present in the work ar-ea. Upon request, IBM will provide information such as SDSsfor hazardous chemicals used in the work area, or informationabout the location’s chemical hazard labeling system. When con-tractors of other employers are working in the same area, infor-


mation about the hazardous chemicals used by other contractorsis available through the IBM Representative. SDSs for chemicalsused by other contractors may be obtained from the IBM Con-tractor Chemical Program owner or their IBM Representative up-on request.

All chemicals required for a project shall be provided by the Con-tractor. Contractors will not be permitted to withdraw any chem-icals or chemically based products from any IBM stockroom.Contractors shall follow all federal, state and local legal require-ments when using these materials. The Contractor is responsiblefor obtaining all necessary licenses and permits.

Chemical ApprovalsAll chemicals brought to the site or used by Contractors must beapproved by IBM prior to use. Contractors must identify allchemicals planned for use at IBM and provide IBM with a cur-rent SDS for each chemical.

Contractors are required to submit a Contractor Chemical Infor-mation Form (CCIF) to the IBM Contractor Chemical Coordina-tor prior to the start of a project. This includes chemicals thatmight be in trucks, tool boxes, and trench boxes. IBM will notifythe Contractor if a chemical cannot be used or if usage re-strictions exist. The IBM Contractor Chemical Coordinator willgive a copy of the Contractor Chemical Approval Confirmationwith restrictions and requirements for using the chemical on site.Watson maintains a list of pre-approved products that may beused on a regular basis.

All chemicals that are not on the approved Contractor ChemicalRepeat Use List must be submitted through use of the LotusNotes Contractor Chemical Database. This process can be com-pleted by either the IBM Representative or the Contractor. AllOne-Time-Use Contractor Chemicals must be submitted eachtime into this database.


Any work involving chemicals must be conducted in a mannerthat will minimize exposure to IBM employees and contractors,and minimize releases to the environment. Chemicals requiringprior approval include, but are not limited to the following: Acids, Bases Adhesives, Glues, Cements, Epoxies Cleaners, Bleaches, Detergents Compressed and Liquefied Gases Core Solders (acids, resins) Floor Coatings Fluxes Greases, Oils Paints, Dyes, Pigments Pesticides, Herbicides Solvents, Thinners

Pre-approved use of chemicals is NOT valid when working inConfined Spaces; Supply Air Plenums, Ducts, or near Air In-takes; and near Boilers, Open Flames, or Ignition Sources.

Chemical Use and LabelingContractors are responsible for maintaining proper labeling of allchemical containers. This requires that the original labels of haz-ardous chemicals must include the identity of the product, appro-priate hazard warnings, and the name and address of the manu-facturer. This information must not be removed or defaced. If achemical is transferred to another container, the second containermust be labeled with the product name as it appears on the origi-nal label and the appropriate hazard warnings. In addition, allcontractor chemicals must be labeled with the contractor’s com-pany name on all containers.

Contractors must provide all personal protective equipment nec-essary to perform their work safely.


Contractor chemicals are classified by IBM as either “ContractorChemical Repeat-Use List” or “Contractor Chemical One-Time-Use.” Contractor Chemical Repeat Use List items are less haz-

ardous common materials such as oils, detergents, etc. Contractor Chemical One Time Use Chemicals are chem-

icals that may present hazards to those working in the ar-ea. Use of these chemicals may be restricted to additionalcontrols, such as ventilation, or use on off-shift or week-ends.

Flammable Liquids, Paints, and SolventsAdequate ventilation must always be maintained when paints orsolvents are used to control odors, within an occupied area. Con-tractors shall provide temporary, supplemental exhaust, as re-quired, to protect employees and control nuisance odors. For ac-tivities such as roofing, painting, floor sealing or furniture strip-ping, additional precautions may be required, which may includedoing the work after normal working hours or weekends, provid-ing exhaust ventilation or adjusting the building ventilation sys-tems operations.

Dispensing of flammable liquids (flash point below 100F) andClass II combustible liquids (flashpoint above 100F and below140F) must comply with all applicable requirements, includinggrounding and bonding of the containers. Storage and dispensingof these materials must comply with the following: Where quantities larger than one gallon are used, flam-

mable liquids must be stored and dispensed from safetycans bearing the Factory Mutual or Underwriters’ Labora-tories approval

Safety cans must be clearly identified as to their contents Flammable liquids may not be dispensed or transferred to

equipment or portable containers within the building Flammable solvent and materials must be used with ex-

treme caution when possible sources of ignition may bepresent


Waste oil-based paint or solvent used for cleaning paintbrushes must be disposed of by IBM. Oil-based paints orsolvents must never enter industrial waste drains, sanitarysewers or storm drains.

PesticidesContractors may not apply pesticides without being licensed bythe state and providing IBM with a copy of the applicator license,the SDS and the label for the pesticide.

All pesticides must be authorized for use by IBM prior to bring-ing them on site.

Cyanide Users

Contractors that work with cyanides must receive biannual: Cyanide Safety Training Qualification to perform First Aid, CPR & medical ox-ygen application

SpillsA chemical release is defined as any unplanned release, leaking,pumping, pouring, emitting, discharging, or disposing of a chem-ical, including wastewater, recycled water, or chemically-treatedwater, from primary containment. Chemically treated waters in-clude chilled water, steam and steam condensate, non-potablewater, and Fire Suppression Water.

Contractors must notify the IBM Representative immediately af-ter reporting a chemical release to external number 914-945-3333or ext. 3333 from an internal phone.

A secondary spill containment system, which has been approvedby Environmental Engineering, is required for any outdoor workinvolving chemicals, wastewater, recycled water, or chemically


treated water. A containment plan may be also approved for in-door work where a release of large quantities of water is possible.

Storage of Contractor Chemicals Contractors must remove all chemicals from the site each

day unless prior arrangements have been made with theIBM Contractor Chemical Coordinator.

Chemical containers must be closed when not in use. The maximum container size for liquids stored on-site is 5

gallons, unless this is approved prior to bringing on site. Storage of contractor chemicals on site must be approved

by the Contractor Chemical Coordinator. Contractor chemical storage should be kept at minimum

levels. Incompatible chemicals such as acids and caustics, organ-

ics and oxidizers shall never be stored together. Gas cylinders must be secure and must be stored with cyl-

inder caps on the cylinder. For more information on gascylinders see Gas Cylinders use in this manual.

Inventories may be required for Contractors storing morethen 20 containers on site.

For more information about waste disposal, see the section enti-tled Waste Disposal.

Clean Room AreasClean Room Areas are designated areas where it is required thatno dust or dirt be generated. Consult with the IBM Representa-tive for specific issues concerning each clean room area, includ-ing potentially hazardous areas and evacuation procedures.

IBM will provide clean room attire that contractors shall use inclean room areas. If the Contractor feels that the clean room at-tire presents a safety hazard, contact the IBM Representative im-mediately.


Enter and exit clean rooms only through authorized doorways.No paper, food, beverages, or wooden ladders are allowed in theclean room areas.

Compressed AirCompressed air shall not be used to clean particulates from an in-dividual's clothes or body, nor shall the gun be pointed at people.When air pressure is used to clean chips and dirt from material,ensure that eye protection is worn and that chip guards are used.The maximum pressure that shall be used for this purpose is 30psi. Proper pressure-control hardware, proper Compressed-Gas-Association (CGA) fittings and properly rated delivery lines shallbe used with an adequate pressure relief device.

Computer RoomsAll computer rooms are restricted-entrance areas. The Contractorshall have permission from the IBM Representative and Comput-er Center Management before entering computer rooms. Contrac-tors shall: Sign into restricted areas, as required. Prominently wear security identification badges. Not allow unauthorized entrance (e.g. tailgating). Not prop open the doors without the permission of the com-

puter room staff. Report any misuse or theft of IBM property to IBM Securi-

ty.

Also, the Contractor shall follow these guidelines: If raised floor tiles are to be moved, see the Floor and Roof

Openings section of this guide. When working in or near the power-bus duct, ensure that the

circuit breakers and emergency-off breakers are not trippedaccidentally.

Fully educate employees on the Emergency Power Off(EPO) systems to prevent accidental activation.


Confined Spaces (Permit-required)A confined space has all the following elements: It is large enough that an employee can bodily enter and per-

form work. It has limited or restricted means for entry or exit. It is not designed for continuous occupancy (use).

Examples of areas that may be considered confined spaces in-clude tanks, pits, excavations, underground vaults, tunnels, boil-ers, enclosed HVAC ducts, etc.

A confined space entry permit is required for entry into any con-fined space that has one or more of the following conditions: Contains, or potentially contains, a hazardous atmosphere Contains a material that may potentially engulf a person Has an internal shape so a person could become trapped or

asphyxiated (suffocated) by inward sloping walls or a slop-ing floor

Contains any other serious safety or health hazard A non permit-required confined space may become a per-

mit-required confined space when a hazard is introduced in-to the space

Confined spaces are marked with a DANGER sign indicating theneed for a written permit and authorization from the IBM entrysupervisor. Before working in any confined space, the Contractormust contact IBM Site Safety Services representative and providea copy of their written confined-space program and training doc-umentation, as required by OSHA "Permit-Required ConfinedSpace" 29 CFR 1910.146, for review and approval. Before enter-ing the confined space the Contractor must contact both the IBMRepresentative and IBM Site Safety Services representative. Atthis time the Contractor will be given a Confined-Space EntryPermit number. When multiple confined-space entries are to bemade, the Contractor will notify IBM both before and after eachentry. After receiving permission to enter a confined space con-tractors shall issue their own confined-space entry permit and


provide IBM with a copy. The permit shall include safe-entry re-quirements such as: Hazard isolation Lockout/tagout Guarding space entrance and exit Personal protective equipment Atmospheric testing Ventilation Confined-space entrants, attendants and supervisor Rescue

Contractors shall provide their own calibrated atmospheric-testing equipment. If the initial atmospheric levels in a confinedspace are different from normal air, consult with the IBM SiteSafety Services.

If any unforeseen hazardous conditions are met during entry, theconfined space shall be evacuated and IBM Site Safety Servicesshall be notified immediately. The permit is then consideredterminated (ended).

After all confined space entries, the Contractor shall notifythe IBM Representative and the Control Center at 914-945-2323 or tieline 862-2323 to indicate that the entry has ended.Discuss the entry with the IBM Representative.

If there are any questions about confined-space hazards, con-fined-space entry, or whether an area is considered a confined-space, consult with the IBM Site Safety Services.

For more information about personal protective equipment, seethe section entitled Safety Equipment and Personal ProtectiveEquipment.

Cranes and Hoists Any proposed use of lifting equipment shall be coordinatedwith the Construction Management Superintendent and the


IBM Representative, and have the approval of IBM Site SafetyServices. Before any lifts with a mobile crane a mobile cranepermit must be issued by IBM Site Safety Services. All feder-al, state and local legal requirements shall be followed regard-ing cranes and hoists, particularly OSHA 29 CFR 1910, Sub-part N - Materials Handling and Storage (1910.176 to1910.190) and OSHA 29 CFR 1926, Subpart CC – Cranes &Derricks, including: OSHA 29 CFR 1910.179 for overhead and gantry cranesand hoist OSHA 29 CFR 1910.180 for mobile cranes OSHA 29 CFR 1910.184 for slings

General:Lifting equipment includes, but is not limited to, hoists, cranes,slings, shackles, grabs, beams, gantries, and lifting bars.

The following requirements shall be followed: All operators shall be trained in the operation and safe use of

hoists. All lifting equipment shall be designed, built, and rated to

withstand the applied load. Daily inspections shall be performed on all lifting equipment

and lifting accessories before the initial use of the day. All lifting equipment controlled by the Contractor shall have

evidence of annual inspection and shall be marked with theowner's name. Defective equipment shall be taken out ofservice and tagged.

Hoisting equipment shall be attached to IBM-approved at-tachment points that are rated to withstand the load. At-tachment to Contractor-supplied frames is also permitted.The frame shall be rated to withstand the load and shall bemarked with the rated load.

Load hooks shall be swivel-type, self-latching. The equipment shall not be used to lift people unless it is de-

signed and approved for that purpose. Loads shall not be lifted over people, over occupied areas, or

near occupied areas. The area or section of the building af-


fected by the lift shall be cleared of people before the lift.Only employees associated with the lift may remain in thehazard area. The hazard area shall be blocked off or other-wise guarded to prevent unauthorized people from entering.

Equipment shall be removed from the job site or otherwisesecured when it is not being operated.

For more information about personal protective equipment,see the section entitled Safety Equipment and PersonalProtective Equipment.

Mobile Cranes:All mobile crane operators shall be licensed by the State of NewYork for the type of equipment they are operating (e.g. "CraneOperator", "Crane Operator Restricted to Cherry Picker TypeHydraulic Cranes", etc.). All certifications and licenses shall beprovided to the IBM Representative or Construction ManagementSuperintendent, as applicable, along with the annual and monthlycrane signed inspection sheets, at least two days before the jobstarts. A copy of the daily inspection sheet should be provided tothe IBM Representative or Construction Management Superin-tendent, as applicable, on the day of the lift. Before any crane ac-tivity, a mobile crane permit must be issued by IBM Site SafetyServices.

Besides the general crane requirements listed above, the follow-ing requirements specifically apply to mobile cranes:

Cranes shall not be operated in bad weather, including butnot limited to, lightning, high winds, storms, heavy rains,or poor visibility.

Where necessary the Contractor shall supply trained sig-nal people.

Cranes shall not be operated within 50 feet of electricalpower lines without the specific approval of IBM SiteSafety Services. When operating within 50 feet of electri-cal power lines at least one Contractor shall monitor theclearance at all times.

After the crane has been placed/erected, but before theboom is lifted, the crane shall be thoroughly inspected. A


written inspection checklist shall be completed by theContractor and remain on the vehicle during operation.

At a minimum, all people in the hazard area shall wear thefollowing personal protective equipment while the craneis in operation, during rigging, and during picking: American NationalStandards Institute (ANSI) Z89.1 approved hard hats ANSI Z41 approved safe-ty shoes ANSI Z87.1 approvedeye protection

Earth-Moving EquipmentAll operators of earth-moving equipment (including scrapers,loaders, bulldozers, graders, backhoes, tractors, etc.) shall be ex-perienced in its operation and safety features. Operators must useseat belts. While operating such equipment, the hazard area shallbe barricaded by a fence or surrounded by black-and-yellow"CAUTION - DO NOT ENTER" tape.

At a minimum, earth-moving equipment shall have all mechani-cal and safety systems in good operating condition, includingbrakes, a horn, a back-up alarm and windshield wipers (if theequipment has a windshield).Before its initial use each day, the operator shall inspect the

equipment to verify its condition and to ensure safe use. This in-spection shall be documented on a checklist. This checklist shallremain in or on the equipment for the day.

When operating in an area with pedestrian or motor vehicle traf-fic, the contractor shall provide a “spotter” to ensure safe move-ment of earth-moving equipment.


Electrical SafetyBasics:Any electrical work shall follow all federal, state and local legalrequirements and good industry practice including, but not lim-ited to: OSHA 29 CFR 1910.331 through 1910.335 and/or 1926.416,

and 1926.417 for electrical safety-related work practices. OSHA 29 CFR 1910, Subpart S and/or 1926, Subpart K for

electrical work. OSHA 29 CFR 1910.137 and 1910.269 for electrical power

generation, transmission, and distribution work. NFPA 70E 2015, Standard for Electrical Safety in the Work-

place.

To the maximum extent possible, work on electrical equipment orcircuits shall be done with the power off. A safety warning-and-tagging system shall be used to ensure that all power is removedfrom the system. See the Lockout/Tagout section of this guidefor more information. Circuits shall be checked with the properequipment before work is started to insure that no voltage is pre-sent.

Voltage Identification

High Voltage above 600 volts

Medium Voltage 50 to 600 volts

Low Voltage below 50 volts


Color Coding

208 Volts 480 Volts Phase

A – Black A – Brown 1

B – Red B – Orange 2

C – Blue C – Yellow 3

N – White N – Grey N

G – Green G – Green G

Testing to insure that no voltage is present:The test shall also determine if any energized conditions exist asa result of inadvertently induced voltage or unrelated voltageback feed even though specific parts of the circuit have been de-energized and presumed to be safe.

Restrictions:Contractors shall not work on the following unless authorized bythe IBM Representative: Electrical load centers Transformers Alarm systems (e.g., gas, fire, chemical) Security systems (e.g., CCTV, intercom, or card readers) Power-distribution switches rated at 600 volts or more Live circuits with more than 50 volts

When it is necessary to work with a live circuit, the Contractorshall submit a Step-By-Step Written Procedure to the IBM Rep-resentative. The procedure shall highlight the precautions to betaken and the names of those authorized and qualified to do thework. The procedure shall follow the requirements stated in the"Electrical Safety Section" of the Watson Safety Process. Whenexposed circuitry is energized, only authorized and qualified em-ployees are permitted in the work area. Suitable barricades andwarning signs shall be used. Non-metal safety glasses will beworn. "Hot" panels shall be secured after normal working hours.


The Contractor shall install factory-made closures for any poten-tially energized electrical parts or equipment before the equip-ment is energized.

Multiple Source Circuits:Some equipment may be powered from more than one source.One example of this type of arrangement is a motor starter that issupplied from a different source that the rest of the motor. Boththe equipment and the main breaker shall be labeled to show thatthere is a second energy source to the equipment. When multiplesources feed a piece of equipment, the Contractor shall install asecondary disconnect that is interlocked with the main disconnectto insure that all power is interrupted at the same time.

Ground Fault Interrupt Circuits:Ground-fault circuit-interrupt (GFCI) devices shall be used onpower circuits serving outlets in wet or outdoor locations, andany other areas where people using electrical equipment may be-come grounded.

Temporary Wiring and Lighting:All 120-volt, single-phase, 15- and 20-amp receptacle outlets atconstruction sites that are not a part of the permanent wiring ofthe buildings or structure shall have (NEC) approved ground-fault circuit interrupters. Temporary wiring shall be de-energizedwhen not in use.

Temporary lights shall be equipped with guards to prevent acci-dental contact with the bulb. Guards are not required when theconstruction of the reflector is such that the bulb is deeply re-cessed and protected by a GFCI. Temporary lights shall not besuspended by their electric cords unless cords and lights are spe-cifically designed for this means of suspension.

The installation and use of all temporary wiring and lighting shallcomply with all National Electrical Code (NEC) and Occupation-al Safety and Health Administration (OSHA) requirements.


Portable electrical equipment must be: Double insulated or properly grounded Appropriate for the work environment Kept in good repair Compliant with the applicable requirements for attach-

ment/extension cords Plugged into an approved in-line GFCI device

Extension cords must be:

Properly rated for the connected equipment Three-wire type with a three-prong plug and used only in

continuous lengths without splices or connectors Contain polarized caps and plugs and be equipped with an

equipment grounding conductor Not be fabricated using electrical boxes or duplex recepta-

cles Not be used if caps and plugs are damaged. Damaged caps

and plugs must be replaced with devices that are approvedfor the purpose by a nationally recognized testing laborato-ry.

Plugged into an approved in-line GFCI device Not be used if outer jacket has been damaged. Damaged

cords must be replaced Not be fastened to surfaces or placed in a manner that could

cause damage to the outer jacket or create a tripping hazard.EXCEPTION: tape may be used to temporarily fasten exten-sion cords to surfaces.

Maintain at least 7 feet of overhead clearance when installedover aisles and work areas

NFPA 70EContractors must be aware that NFPA 70E minimum re-quirements for use of personal and other protective equip-ment are based on average conditions found at many in-dustrial facilities, but available fault currents and fault


clearing times can sometimes exceed the average condi-tions. This means that the NFPA 70E minimum require-ments may not be adequate to protect workers in all cases.Contractors must perform their own hazard analysis anddecide to upgrade the levels of protection as needed.Restrictions: Contractors shall not work on the followingunless authorized by the IBM Representative: alarm systems. electrical Load Centers. live circuits with more than 48 volts. power-distribution switches rated at 600 volts ormore. security systems. transformers.

For more information about lockout/tagout, see the section enti-tled Lockout/Tagout.

Elevated Work AreasSee the section entitled Roofs and Elevated Work Areas.


Emergencies and Accidents

Building Evacuations:Upon any evacuation announcement over the Public Address(PA) system, immediately shut down any tools or operations andleave the building through the nearest exit. Go to a designatedsafe area away from the building and out of the traffic lanes. Waitthere until an announcement is made permitting everyone to re-enter the building. Contractor supervisors shall check their em-ployees' status and report this information to the IBM Repre-sentative.

To Report a Fire, Accidentor Other Emergency,

Dial the IBM Control Center:

From an IBM phone => 3333

From a non-IBM phone:Bernen House (Recreation Center),

Flewwellin House (Day Care)914-945-3333

State the following information:1. The type of the emergency2. The location of the emergency3. Your name4. The telephone number you are calling from

Stay on the line. DO NOT HANG UP until the Emer-gency Response Person you are speaking to has hung up.

You may be asked questions or be given informationabout what you can do until help arrives.


Specific evacuation assembly points have been set up for somelocations as follows:

Main Building (801) Rear parking lot, near the satellite parking lot (1st and 2nd

floors) Front parking lot as far away from the building as possible

(Terrace floor)

Water Treatment Plant Path to Building 801 south of the bridge

Bernen House Basketball courts

Flewwellin House Rear of the Flewwellin House parking lot

Alarms:Alarms in the Watson Research buildings are announced over thePublic Address (PA) system. Usually, these alarms will requireyou to stop work in the affected area and move to a safe locationuntil the alarm has been investigated by emergency responders.When it is safe to return, an announcement will be made over thePA system.

Accidents and Injuries:In case of an accident, emergency assistance is available. Contactthe IBM Control Center on x3333.

The contractor shall immediately notify its management,on-site Emergency Services (where present) and the IBMRepresentative of incidents, chemical spills/releases, nearmiss incidents, and/or employee injuries/illnesses that oc-cur onsite.


If a contractor employee is injured, he/she should seek thenecessary medical treatment prior to returning to work.

Reporting to OSHA: Contractor management must reportcontractor work-related injuries/incidents occurring whileperforming work for IBM to federal or State OSHA, as ap-propriate.

Within eight (8) hours after the death of any em-ployee as a result of a work-related incident Within twenty-four (24) hours after the in-patienthospitalization of one or more employees or an em-ployee's amputation or an employee's loss of an eye,as a result of a work-related incident Contractor must report the fatality, inpatient hos-pitalization, amputation, or loss of an eye using one ofthe following methods:o By telephone or in person to the OSHA office

nearest to the site of the incident.o By telephone to the OSHA toll-free central tele-

phone number, 1-800-321-6742 or StateOSHA reporting line.

o By electronic submission using the reporting ap-plication located on OSHA's public Web sitewww.osha.gov.

All requirements of the OSHA reporting program

must be met.Reporting to IBM Medical: Contractor work-related inju-ries, illnesses or near miss incidents (non-injury inci-dents/accidents) are to be promptly reported to the follow-ing:

Contractor company management IBM requestor of services or IBM representative. Call toll free to Integrated Health Services (IHS)

at 1-888-553-5752, option #1


o Obtain and complete an Incident Report form andfax it to (IHS) at 919- 254-2127.

If this is a significant incident the contractor man-agement must report to OSHA as defined inOSHA 1904.

For situations where contracted individuals receive day-to-day direction regarding IBM specific processes, additionalrequirements apply. In these cases, the contract companymust:

Call Integrated Health Services (IHS) at 1-888-553-5752, option #1 to confirm appropriateOSHA record keeping & reporting responsibili-ties

Provide site injury/illness case information toIBM for appropriate OSHA documentation:

o Total number of cases;o Total number of days away or restricted work;o Total number of contract employees; ando Total number of contract hours worked Required OSHA documentation will be due to

IBM by December 15th of each year. If additionalinjuries occur after December 15th, updated doc-umentation due by Jan 1 (the IBM contact phonenumber is 888-553-5752).

Chemical Injuries:The Contractor shall be responsible for following the emergencymedical procedures for the materials used on a project. If a haz-ardous material comes in contact with a Contractor's eye or skin,shout for assistance and immediately use the emergency equip-ment while another person dials the IBM Control Center(x3333) for help.


Emergency EquipmentThe Contractor shall supply all emergency/safety equipment re-quired on the work site.

Any proposed movement, relocation or work on IBM-ownedsafety equipment shall be coordinated with and have the approvalof IBM Site Safety Services. IBM-owned safety equipment mightinclude items such as self-contained breathing apparatus (SCBA),first-aid equipment, fire extinguishers, hose stations, stretchers,eye-washes and showers, including fire-alarm-systems. Beforeany work on sprinkler systems, a sprinkler system impairmentpermit must be issued. Fire hydrants are not to be used by con-tractors as a source of water. They are for emergency use only.

Excavation, Trenches, and GroundOpeningsBasics:Excavation work shall follow federal, state, and local legal re-quirements, including the Occupational Safety and Health Ad-ministration (OSHA) 29 CFR 1926, Subparts M, O, and P. Ex-cavations include, but are not limited to, operations such as drill-ing, paving, digging, and trenching. Any and all work associatedwith subsurface disturbance (e.g., earth drilling, soil probing,driving of grounding rods, stakes or posts) shall be consideredexcavations.

American National Standards Institute (ANSI)-approved hardhats, safety glasses and safety shoes/boots shall be worn whileperforming excavation activities.

Before contractors begin any excavation work, they shall know ofthe existence and location of underground pipes, electrical con-ductors, gas lines, or other structures. The contractor is responsi-ble for obtaining an underground utility survey before commenc-ing work. Additional information may be obtained through theIBM Representative. Excavations below the base of footings of


any foundation or retaining wall shall not be permitted withoutthe approval of IBM Representative.

Excavations shall be inspected by the Contractor's competent per-son prior to beginning work each day and during the work day aswarranted by the weather conditions. If there are any unsafe con-ditions or possible cave-ins, work shall stop in the excavation un-til the problem is corrected.

Contractors should note that certain excavations may be consid-ered confined spaces. For more information about confined spac-es, see the section entitled Confined Spaces.

For more information about bridges or walkways, see the sectionentitled Bridges and Walkways. For information about the useof earth-moving equipment, see the section entitled Earth-Moving Equipment.

Construction:The following construction guidelines shall be observed. When excavations are deeper than 4 feet from maximum

grade, ladders or steps shall be located so that a worker doesnot need to travel more than 25 feet in the excavation beforebeing able to exit.

When excavations are deeper than 5 feet from maximumgrade, the sides shall be shored, braced, or sloped sufficient-ly to protect against hazardous ground movement. Shoringdesigns shall be in accordance with Occupational Safety andHealth Administration (OSHA) 1926, Subpart-P, and be (a)approved by the construction management safety representa-tive and (b) reviewed by IBM Site Safety Services.

Protective systems for use in excavations more than 20 feetin depth must be designed by a registered professional engi-neer.

Regardless of the depth of the excavation, when heavyequipment will be operated nearby, the shoring or bracingshall be able to withstand this extra load.


In any excavation that a person will enter, all dirt, debrisand excavation material shall be effectively stored or re-tained at least two feet from the edge of the excavation.

Signs and Barricades:All excavations into which a person can fall or trip shall beguarded. While work is being performed in or near the opening,the guards surrounding the area shall consist of all of the follow-ing: Barricades at least 35 inches high and spaced no further than

10 feet apart. Yellow-and-black “CAUTION DO NOT ENTER” or

“DANGER” construction tape stretched securely betweenthe barricades.

“CAUTION DO NOT ENTER” signs at 20-foot intervals onall sides.

When work is not being performed in the excavation, a fenceshall be erected surrounding the hazard area. The fence shall: Be 39-45 inches high Be at least 8 feet from the edge of the excavation Consist of tight netting with sturdy supports spaced less than

six feet apart Display “CAUTION DO NOT ENTER” signs at 20-foot in-

tervals on all exposed sides Have battery-lighted barricades where vehicular traffic is

possible

Prevention of Storm Water Pollution:Any project that involves soil excavation shall have a soil-and-erosion-control plan that shall be given to the IBM Representa-tive and reviewed by IBM Environmental Engineering. To re-duce sediment discharge, Contractors should consider the use ofhay bales, silt fences, anti-track pads, and inlet protection. Con-tractors shall not discharge any liquids without the approval ofIBM Environmental and Chemical Services. Contractors shalltake all precautions to reduce the potential exposure of equip-ment, chemicals, or materials to storm water.


For information about the use of earth-moving equipment, see thesection entitled Earth-Moving Equipment.

IBM Facility Exhaust SystemsExhaust systems may contain hazardous materials, and are usedto ventilate hazardous fumes or gases. The Contractor shall ob-tain approval from the IBM Representative before performingany of the following activities: Working on the exhaust system Entering an exhaust plenum Blocking or puncturing an exhaust system Interrupting electrical service to an exhaust system Disabling or replacing sensors in exhaust streams

If photohelic/digihelic exhaust set points are moved from theirapproved minimum and/or maximum position, they are to be re-turned to their proper position upon completion of work, or priorto leaving the work area. The IBM Representative should be in-formed if the work has altered the approved exhaust flow/static orvelocity pressure. This includes work associated with balancingand testing systems, as well as all other exhaust systems work.

Fire PreventionUnless authorized by IBM Site Safety Services, IBM fire equip-ment shall not be moved, blocked, or otherwise disabled. Nocombustible material shall be stored outdoors within 10 feet of abuilding or structure. Contractors must furnish their own fire ex-tinguishers/equipment when required for the type of work beingperformed, and shall inspect them periodically in accordancewith regulatory requirements.

Smoking: Smoking is strictly prohibited in all IBM buildings. Smokers must remain in the identified "Designated Smoking

Areas"


Smoking is prohibited under building overhangs, doorwaysand exterior stairwells.

Smokers must not obstruct sidewalks Dispose of smoking materials in appropriate receptacles, and

not in trash containers

Hot Work or Open Flame (cutting, welding, solder-ing or burning):

Any proposed use of equipment that can create an open spark orflame shall be coordinated with and have the authorization of theIBM Representative. Before the equipment is used an open-flame hot-work permit must be issued by IBM. A permit must be obtained from IBM Site Safety Services

prior to performing any cutting, welding, soldering or openflame work

A new permit is required each day unless the permit is spe-cifically issued for multiple days

A fire watch must be assigned by the Contractor and be pre-sent when such work is in progress, and must be posted forone hour after the work ends as indicated on the open flamepermit. See “Rooftop Work” below for additional infor-mation for work on the building roof.

Contractors must provide an individual dedicated to moni-toring the performance of hot work. This individual must befurnished with all equipment necessary to safely monitor theoperation, and for the prevention/extinguishment of fire in-cluding, but not limited to, portable fire extinguishers andfire blankets. For further information, see the section entitledEmergency Equipment.

Contractors must be equipped with the appropriate fire ex-tinguishers and fire blankets. The fire blankets must bespread according to permit documentation on all sides of thehot work. Contractor employees responsible for using fireextinguishers must be trained in their proper use by the Con-tractor.

Gas cylinders must be kept far enough away from hot workor open flame operations so that sparks, hot slags or flame


will not reach them. When such a location is impractical,fire resistant shields must be provided.

Gas carts used to store welding cylinders must be equippedwith an OSHA compliant (29 CFR 1926.350) separationplate to separate the fuel and the oxidizer.

Welding shields or screens must be provided and used at alltimes. Shields or screens must be made from non-asbestos,fire-proof material.

Rooftop Work:

In addition to the above Fire Prevention requirements the follow-ing rooftop hot work and open flame requirements must be ad-hered to:

Fire watch - A two hour fire watch must be performed start-ing immediately upon completion of any heat applied roof-ing and/or hot work. The fire watch must be the responsibil-ity of the Contractor performing the work and must be veri-fied by the IBM Representative.

The individual performing the fire watch must be dedicatedto that responsibility and must have communication accessto the site's Control Center. Provisions must be made in theplanning of the work for the immediate shutdown of airhandling equipment in the event of a fire in order to preventits spread.

Contractors shall provide properly working infrared ther-mometers, or similar devices, to trend the surface tempera-ture of the areas affected by the work. Measurements mustbe taken and recorded every 15 minutes during the two hourfire watch. Certain infrared devices report average tempera-tures across the surface being monitored. To identify local-ized hot spots, the person performing the fire watch mustcheck the surface temperature by touch.

Contractors must make provisions for periodic inspectionsof the roof and the ceiling cavity below the affected roof ar-ea for a period of not less than three hours following the


close of the fire watch. The interval between inspectionsmust not exceed 30 minutes.

The rooftop hot work and open flame requirements above donot apply for the following, however the fire prevention re-quirements shall apply.

For torch applied roofing systems above concrete deck, ifthere are no combustibles (e.g., wood blocking) and noopenings in the roof deck that could allow heat/sparks toenter the building.

For work performed above the roof surface whereflame/heat is not directly in contact with the roof surface.

If there are no combustibles (e.g., wood blocking) and ifthere are no openings in the roof deck that could allowheat/sparks to enter the building.

Floor and Roof OpeningsAll floor and roof openings shall be guarded so that no one canfall in or through the opening. Contractors shall follow all feder-al, state and local legal requirements including OSHA 29 CFR1910, including 1910.23. The only time the opening may be un-protected is when the opening is being created and when protec-tions are being installed. Refer to Safety Equipment and Per-sonal Protective Equipment for fall protection during thosephases.

All floor and roof openings must be guarded by one of the fol-lowing:

A standard railing and toe board on all exposed sides

A cover of standard strength and construction. While thecover is not in place, the floor hole must be constantly at-tended by someone or must be protected by a removablestandard railing.


Wall openings which pose a hazard because of the location shallalso be guarded as defined above.

When raised floor tiles have been removed, tripod-style warningsigns shall be displayed around the opening and caution signsshall be posted at entrance doors.

Gas CylindersBasics:Contractors shall obtain approval from IBM Environmental andChemical Services before bringing any compressed gas cylindersonto the IBM site. See the section entitled Chemicals.

All compressed gas cylinders shall be legibly marked with thename of the material contained. Cylinder markings shall followthe current American National Standards Institute (ANSI) stand-ards and be marked by stenciling, stamping, or tagging. TheContractor’s Company name shall also be attached to each cylin-der. The proper Compressed-Gas-Association (CGA) fitting shallbe used. Adapters are not permitted.

Gas cylinders that are damaged or contain a buildup of scale orrust shall not be brought on site. Hose lines shall be properly rat-ed, regularly inspected, and tested for leaks. If a leak develops ina cylinder, immediately remove the cylinder to a safe locationoutside and away from any buildings, and contact the IBM Con-trol Center at x3333.

Transporting:When moving cylinders, Contractors shall: Install valve protection caps (exception: welding/cutting ap-

paratus) Secure to suitable hand truck or cart Never carry by the bottle valve, regulator or protective cap


Never roll or drag -- use an approved cart Never drop or allow them to strike each other or other sur-

faces Only use the elevator near the Research Support Facility

(RSF) or the freight elevators Either cradle or have two persons carry the cylinder when a

cart cannot be used for transport, or when going up anddown stairs.

Storage/Non-use:Cylinders shall be stored vertically and secured.

A cylinder-valve plug shall be in place when the regulator is notinstalled. Cylinder valves shall be closed when not in use and atthe end of the day's work. Protective caps shall be replaced oncylinders not in use. Torch valves shall not be relied on for cyl-inder shut off. All unopened and/or empty cylinders shall be re-moved from the site daily. Any unusual circumstances that re-quire overnight cylinder storage must be authorized by the IBMRepresentative.

Incompatible gases should not be stored together.

Use:Compressed gas cylinders shall be used in well-ventilated areasor within mechanically ventilated cabinets.

Cylinders shall be kept far enough away from the actual weldingor cutting operation so that sparks, hot slag, or flame will notreach them. When such a location is impractical, fire resistantshields shall be provided. Cylinders shall not be placed wherethey can contact an exposed electrical circuit.

Oxygen cylinders in storage shall be separated from fuel-gas cyl-inders or combustible materials (especially oil or grease), a min-imum distance of 20 feet (6.1 m) or by a noncombustible barrier


at least 5 feet (1.5 m) high having a fire-resistance rating of atleast 30 minutes.

Acetylene:Acetylene cylinders shall not be transported, used, or stored withthe cylinder lying down; this can result in the release of solvents.If such a release occurs, immediately contact the IBM ControlCenter x3333, shut off the cylinder, if possible, and tag it unsafe.

Heaters (Temporary)Any proposed use of heaters or salamanders shall be coordinatedwith and have the authorization of IBM Site Safety Services. Be-fore the use of a heater or salamander, an open flame hot workpermit must be issued by IBM. Contractors must furnish fire ex-tinguishers which are suitable for the type of work being per-formed. Heaters and salamanders shall be either Factory Mutual(FM) or Underwriter's Laboratory (UL) approved. Heaters shallnot be used within ten feet of tarpaulins, canvas, or combustiblematerials.. Heaters shall be guarded from pedestrian or vehiculartraffic and be supervised at all times when operating. Refuelingshall only be performed outdoors.

HousekeepingWhile Working:The aisles and corridors shall always be kept clear unless previ-ous arrangements have been made with the IBM Representativeand IBM Site Safety Services. Pipes and conduit shall be storedhorizontally on carts rather than vertically. Material shall be care-fully stacked so that it is stable and does not block doors, aisles,corridors, or emergency equipment or pose a tripping hazard. Nomaterials shall be stored in stairwells. Stairwell doors and otherfire doors shall not be blocked open. Construction areas shall beclearly identified by the proper Contractor-supplied barricades,signs, ropes, fences, and stanchions.

Care shall be taken not to damage finished work.


Chemicals required to be used on the job shall be properly trans-ported, stored, dispensed, and contained to prevent improperspills, leakage, or release to the environment. The Contractorshall make every effort to prevent the spill of any material ontoIBM sites. IBM reserves the right to inspect the condition of allfluid lines on Contractor's vehicles and equipment, including hy-draulic, fuel, and lubricating lines. IBM reserves the right to re-quire contractors to make any necessary repairs to these lines be-fore the start of any project. For more information about spills,see the section entitled Waste Disposal.

At the End of the Work Day:Contractor property, equipment, and construction material maybe left on IBM sites, but only with the IBM Representative's au-thorization and at the Contractor's risk. All equipment and mate-rials must be labeled with the contractor’s name, IBM Repre-sentative and Project Name. Contractors shall store material andequipment in a neat and safe manner that does not block entranc-es and exits. Any tools or equipment that has the potential to leakfluids must be stored on plastic sheeting of the appropriate thick-ness and size. Chemicals shall be removed from the IBM sites atthe end of each work day unless specifically authorized by theIBM Representative. Remove all surplus material each work day.Work areas shall be broom clean at the end of the work day.

Manage all waste disposals in accordance with the section enti-tled Waste Disposal.

Infection ControlContractors must assure that they are in compliance with all as-pects of federal, state and local requirements, including but notlimited to OSHA 29CFR 1910.1030, Occupational Exposure toBloodborne Pathogens. This rule applies to those persons withexpected exposures to bloodborne pathogens (BBP) and/or otherpotentially infectious material (OPIM). Contractors will followaccepted work practices and use PPE as appropriate for job tasks.


Contractors will not handle any equipment, containers or bags la-beled and/or color coded as biohazardous unless specifically au-thorized to do so. Contractors shall call x3333 in case of anyemergency and shall report all first aid incidents involving thepresence of blood or OPIM to their supervisor and the IBM Rep-resentative before the end of the work shift during which the in-cident occurred. Decontamination of the area will be performedby trained personnel. Contractors must ensure timely evaluationand management of all first aid providers who rendered assis-tance in order to determine whether or not an "exposure incident"occurred, as defined by the standard.

Contractors will notify the IBM Representative and IBM IHS ofany contract employee identified as either having or suspected tohave active Tuberculosis (TB). Arrangements for any PublicHealth Department (PHD) representative to tour the IBM workarea will be made by IBM with assistance of the contract compa-ny. Arrangements for testing and follow-up of contract employ-ees, determined to be at risk, will be made by the contract com-pany and the PHD.

Internal Combustion EnginesAny proposed use of gasoline, liquid-propane (LP) gas, or anyother internal combustion engines inside the buildings or on theroofs shall be coordinated with the IBM Representative and havethe authorization of IBM Site Safety Services. If LP gas enginesare to be used inside the building, they shall be equipped withoxycatalyst exhaust purifiers and be properly vented. Contractorsshall not operate internal combustion engines near building air in-takes where fumes could be carried into heating, ventilation, andair conditioning (HVAC) systems.

The Contractor shall notify the IBM Representative before bring-ing any gasoline or fuel tanks onto the work site. Gasoline shallbe stored in approved safety cans with secondary containmentprovided that will hold the volume of the container and prevent


spills. Proper emergency equipment shall be available near thefuel storage areas.

For more information about material-handling devices, see thesection entitled Powered Material Handling Vehicles.

LaddersThe use and design of ladders shall follow all federal, state, andlocal legal requirements, including Occupational Safety andHealth Administration (OSHA) 29 CFR 1910.25, 1910.26 and1926.1053, as applicable. Ladders, stepstools, and access stair-ways shall be used to get to items above a person's reach. Stepladders shall not be used as straight ladders.

Contractors must use their own ladders, and not those owned byIBM or another contract company. Ladders shall be secured whennot in use. Ladders should be in good condition. Defective lad-ders must not be used and must be taken out of service. IBM re-serves the right to remove defective or unsafe ladders from ser-vice. They should not have: Loose or broken steps Cracks Broken, frayed, or worn ropes Missing or damaged safety feet Inoperable extension devices

Ladders intended for electrical use shall be non conductive.

The following principles shall be followed when using ladders: Ladders shall be secured when not in use Do not use the top two steps of ladder Type III Household Ladders are not permitted Ladders shall be secured to keep them from shifting, being

knocked over, or being blown over Ladders shall not be placed near a door unless the door is

guarded by another person, or blocked by yellow-and-blackconstruction tape


Ladders used in hallways or areas subject to foot traffic shallbe protected by at least two barricades, or yellow-and-blackconstruction tape

Straight and extension ladders shall extend 36 inches (orthree rungs) above the landing

Fall protection is required when climbing or working on aladder above 24 feet, or 24 feet above a lower work surface

Extension ladders must not be separated because this elimi-nates the safety feet from one section and can cause damageto the pulleys and catches on the extension section

Personnel must always face the ladder and hold onto theladder when ascending or descending. When material mustbe handled, it must be raised or lowered in a safe manner toprevent dropping

Wooden ladders must not be used in clean room areas

For more information about working at elevations, see the sec-tions entitled Roofs and Elevated Work Areas. For more in-formation about working alone, see the section entitled WorkingAlone.

LasersInterior and external construction lasers (e.g. alignment, levelers,squaring, transits) shall be approved before use by IBM and usedin accordance with all federal, state, and local requirements, andgood industry practice.

Mobile laser operators shall: Possess a valid New York State certificate (see NYS Code

Rule 50) of the correct class. Follow all Occupational Safety and Health Administration

(OSHA) requirements. Follow the American National Standards Institute (ANSI)

Z136.1 requirements.

High intensity mobile lasers (Class 3b and 4) must be registeredwith the NY State Department of Labor.


All lasers shall be certified by the U.S. Food and Drug Admin-istration's (USFDA) Center for Devices and Radiological Health(CDRH) or the International Electrotechnical Commission (IEC).Lasers are not to be used on the IBM site without the approval ofIBM Integrated Health Services. The following documentsshould be given to the IBM Representative before using the laser: A copy of the New York State mobile laser operator certifi-

cate A copy of the Contractor's safe-operating procedure Information about the laser’s proposed use, laser classifica-

tion, and wavelength/output characteristics

During laser operation, any occupied areas near the work areashall be either closed-off or shielded from all unsafe laser-radiation levels. Visual surveillance of the work area shall bemaintained during operation. IBM IHS will review and approvethe method of shielding.

LeadConstruction and renovation activities involving the disturbanceof lead-containing materials may be hazardous if appropriatework practices are not followed. Examples of materials whichmay contain lead include: Paint and primer coatings Noise and vibration dampers Pipes Radiation-shielding materials Sheet metal Structural steel

Contractors are responsible for evaluating and controlling theiremployees' occupational exposure to lead.

Prior to work on painted surfaces which may result in generationof airborne lead concentrations, contractors shall notify IBM En-vironmental and Chemical Services to request sampling and


analysis of paint and/or primer coatings for determination of theirlead content. When feasible, lead-based paint and primer coat-ings shall be removed manually by licensed, approved vendorswith the aid of IBM approved wetting agents and solvents priorto work on substrate materials. Aggressive removal techniquesmay only be used when manual removal methods are ineffective.In such instances, the specific work practices and engineeringcontrols to be employed shall be approved by IBM Site SafetyServices and/or IHS prior to the start of work. Examples of ag-gressive removal techniques include: Abrasive blasting Burning Grinding Heat-gun application Mechanical chipping, scraping, or sanding

Lead bricks and sheeting used for noise reduction, vibrationdampening, and radiation shielding may only be removed or han-dled with prior authorization from IBM Site Safety Servicesand/or IHS.

Contractors shall not use lead-containing mortar, paint, or primeron construction or renovation projects. Use of lead-containingsolders on water pipes is prohibited.

All work involving the handling of lead-containing materialsshall be conducted in accordance with all applicable federal, stateand local regulatory requirements, including the OSHA standardsfor lead, 29 CFR 1910.1025 and 29 CFR 1926.62.

For information regarding chemical approval procedures refer tothe Chemicals section of this guide. For information regardingwaste disposal refer to the Waste Disposal section.

Loading DocksIBM Managed Shipping and Receiving dock operations, contrac-tors & subcontractors shall comply with the following:


Received adequate instruction on dock equipment, use andlimitations and dock safety devices.

Inspect dock equipment and dock safety devices before use. Report any incidents, defects or damage found to the IBM

representative. Rear wheels chocked, secured, or dock-lock system en-

gaged. Trailers disconnected from tractors must be supported with 2

trailer jacks at the trailer nose Vehicle not left unattended and turn engine off.

Contractors who manage IBM docks, including other contrac-tors/subcontractors using these docks must: Ensure dock personal (including contract employees) have

received adequate instruction on dock equipment, use andlimitations and dock safety devices.

Equipment is in good working condition and taken out ofservice when damaged or in need of repair.

Ensure lift devices are marked with load capacity. Ensure doors, truck lifts, dock plates, and levelers are

properly maintained, and equipped with safety skirts. Powered overhead doors are controlled from the interior on-

ly and require constant operator control to maintain down-ward motion of the door.

Automatic powered doors with safety devices (reversingbumpers) to prevent accidentally crushing people or materi-als are tested per manufactures specifications.

The Contract Company shall report any incidents, defects ordamage found to the IBM representative.

Outside of normal business hours loading dock operations will beoverseen by trained IBM personnel.

For more information about Materials Handling, see the sectionentitled Materials Handling.


Lockout/Tagout - Control of Hazard-ous EnergyAll contractors who will be working on equipment where the un-expected energizing, start-up, or release of hazardous energycould cause injury shall be trained and follow a Lockout/Tagout(LO/TO) procedure in compliance with Occupational Safety andHealth Administration (OSHA) 29 CFR 1910.147. This proce-dure shall include the following steps:

Contractors working on equipment where the unexpected en-ergization, start up or release of stored energy could cause in-jury must have an Energy Control Program which complieswith applicable regulations. Hazardous energies may includeelectrical, mechanical, hydraulic, pneumatic, chemical, steam,pressurized systems, gravity, stored energy, which includessuspended parts and springs.

a. Contractors and IBM must inform each other of theirrespective lockout/tagout process/proceduresthrough the IBM Representative. All contractorlockout/tagout activity must be compatible with theIBM lockout/tagout process, in that, if a device iscapable of being locked out, lockout is used. Tagoutonly is not acceptable where the device is capable ofbeing locked out. Where a lockout is not possible,tagout must include an additional measure such asblocking, removing a circuit breaker, removing thehandle from a valve on a gas cylinder,etc.

b. Awareness notification shall be made to personnelpotentially affected by the work (but not involved)prior to power shutdown, and again prior to powerrestoration.

c. Contractors are responsible for training and author-izing their employees to perform lockout/tagout,having written/documented procedures and per-forming periodic inspections asapplicable.

d. If IBM Lockout/tagout procedures exist, con-tractors may review them for reference, how-


ever the contractor is expected to providewritten procedures as required by applicableregulations.

e. Cord and plug connected equipment with no oth-er forms of hazardous energy are exempt fromlockout/tagout requirements. This only applieswhen the disconnected cord and plug are underthe exclusive control of the person performingwork on the specific equipment.

f. Personnel who apply locks and tags for the pur-pose of controlling hazardous energy must betrained and authorized by their employer. Thelock and key is to be retained by the individualperforming the work, and only this individual isauthorized to remove the lockout/tagout devicesupon completion of the work.

g. Contractors are responsible for providing and usingtheir own lockout/tagout devices. Locks and tagsmust be unique to the contractor’s lockout/tagoutprogram, be legibly marked with the authorized em-ployee name and company name, and not be used forany other purposes. Lockout devices shall be substan-tial enough to prevent removal without the use of ex-cessive force or unusual techniques.

h. Operating equipment shall be shut down using thenormal stopping procedure to avoid any additionalor increased hazard. Energy isolating devices shallbe located and operated such that the equipment isisolated from every energy source which an indi-vidual may be exposed to during the performance oftheir work.

i. Contractors must not defeat, remove, ignore, orbypass existing locks or tags. Locks and tagsmust only be removed by the authorized individ-ual who attached it.

j. When more than one authorized person works onequipment under lockout/tagout, each must applytheir personal lock and tag using a multi-lock hasp.


Alternately, an approved group lockout/tagout pro-cedure may be used.

k. Use administrative locks/tags when removingequipment, systems or circuits from service. Alt-hough no maintenance or servicing is underway,there would be a risk of injury if the valve wasopened or the circuit energized. Tags with thewording “OUT OF SERVICE” shall be used toidentify equipment removed from service orkeep people away from the tagged equipment.These tags are not used to warn of hazardousconditions.

l. Verification of Isolation: Prior to starting work onequipment that has been locked and tagged out, theauthorized employee shall verify that isolation andde-energization of the equipment has been accom-plished.

m. Equipment with Stored Energy: Some equipmentmay have a source of stored energy. This energy canbe stored as hydraulic or pneumatic pressure, gravita-tional, mechanical motion, thermal energy or thepresence of gas, water, steam or chemicals. All po-tentially hazardous stored or residual energy must berelieved, disconnected, restrained, or otherwise ren-dered safe. If stored energy exists, the equipmentmust be identified with a sign or decal which reads,“CAUTION: Multiple Energies Present. Lock-out/Tagout Required” or similar language. Properprocedures and equipment must always be used tocontain and/or isolate sources of secondaryenergy.

n. Release from Lockout/Tagout: Before the lock-out/tagout device is removed and energy is re-stored to the equipment the work area shall be in-spected by the authorized employee to ensure thatnon-essential items have been removed and thatthe equipment components are operationally in-tact. IBM and contractor employees in the areashall be notified that the lockout/tagout devices


are being removed and the work area isclear.

For more information about electrical safety, see the section enti-tled Electrical Safety.

Materials HandlingCare shall be taken when moving materials, tools, and equipment,to ensure that people are not injured and that walls, ceilings, anddoors are not damaged. Damage will be charged to the Contrac-tor.

Materials, tools, and equipment are to be transported through des-ignated areas only. Items on carts shall not be transported throughthe main lobbies. Move materials, tools, and equipment betweenfloors via freight elevators only. The Contractor shall not usepassenger elevators for such purposes without first obtaining au-thorization from the IBM Representative.

When moving equipment across the floors, the Contractor shalluse the following preventive measures: Use pneumatic or semi-pneumatic wheels. Steel wheels

shall be avoided. Use melamine or other non-abrasive protective materials

when rolling over finished floor areas or exposed floor-expansion joints

Avoid excessive noise Place caution signs or signal people at every corridor inter-

section to alert people of work in progress

Floor-tile load rating shall not be exceeded. For example, thefloor tiles in the 801 (Yorktown) Building are rated for 75 poundsper square inch. The load may be calculated by dividing theweight of the equipment in pounds by the total square inches ofarea of the wheels in contact with floor. The IBM Facilities Engi-neering can provide floor-tile ratings for particular areas. If theload to be moved exceeds the rating, then one or more of the fol-lowing actions may be taken reduce the floor loading:


Masonite sheets may overlapped or taped together, but nottaped to the floor

Increase the number of wheels under equipment The size of the wheels may be increased

For more information about Loading Docks, see the section enti-tled Loading Docks

Motor VehiclesContractors shall obey all IBM traffic regulations while operatinga motor vehicle on IBM sites. Contractors will park their vehiclesin designated areas. Do not use restricted, reserved, or visitors'parking areas. Contractor vehicles and equipment shall not blockexits, walkways, loading areas, fire hydrants, fire lanes or emer-gency equipment. Contractors must yield the right-of-way to pe-destrians and emergency response vehicles. Contractors must usedriving lanes and not cross through parking lanes. Contractorsshall turn vehicle engines off when parked to reduce the probabil-ity that engine exhaust will be drawn into the building's ventila-tion systems.

Contractors shall not perform maintenance or repairs to vehicles,equipment, engines, transmissions, or other fluid-containing sys-tems on the IBM site. If an emergency repair is required, contactyour IBM Representative.

For information about the use of powered-material handling ve-hicles (example: forklifts), see the section entitled Powered-Material Handling Vehicles.

Driving and Parking:Safe driving habits are mandatory on the site. Be aware of andobey all speed limits and traffic signs throughout the site. Seat-belts must be worn. Contractors must NOT park in restricted ar-eas or visitors lots. Unless the vehicle has sidewalls and ridersare seated, riding in the back of open vehicles is prohibited.


NoiseAll Contractors working in high-noise-level areas shall wearhearing protection, follow the instructions on noise postings andcomply with Occupational Safety and Health Administration(OSHA) 29 CFR 1910.95. Contractors shall wear hearing protec-tion whenever operations in the work area have the potential toexceed OSHA standards.

Contractors shall notify the IBM Representative before perform-ing tasks that create higher-than-normal noise levels in or nearoccupied IBM buildings. Contractors shall make every effort tomove quietly when transporting materials and equipment throughthe aisles. The Contractor will be asked to remove any cart mak-ing noise that disturbs building occupants.

For more information about hearing protection, see the section ti-tled Safety Equipment & Personal Protective Equipment.

Office SafetyThe following requirements shall be followed when working inoffice areas: No unapproved electrical appliances and heat-producing de-

vices may be used. This includes items such as coffee mak-ers, tea warmers, toasters, popcorn poppers, and area heat-ers. Contact IBM Site Safety Services for review and ap-proval.

Extension cords shall only be used for temporary needs (90days or less), and for office equipment only.

Cube taps are prohibited Equipment shall be maintained in proper working order Exit paths shall be kept clear without obstruction Floors shall be smooth and without trip hazards Follow good housekeeping practices to keep office areas

clean, minimizing the storage of combustible materials.


Contractors are encouraged to pay attention to office ergonomicsby: Properly adjusting chairs and workstations Using appropriate work station accessories (wrist rests, copy

holders, foot rests, etc.). Using proper lifting techniques

Overhead WorkContractors performing overhead construction work shall barri-cade and post construction signs that instruct all unauthorizedpeople to keep out of the entire work area beneath the hazard. Inrare instances when the hallways should not be barricaded, warn-ing signs must be posted.

Crane lifts are prohibited over personnel or occupied areas at alltimes. Contractors should ensure that all areas impacted by cranelifts are evacuated prior to initiating a lift.

For more information about working on roofs or elevated areas,see the section entitled Roofs and Elevated Work Areas. Forinformation about scaffolds, see the section entitled Scaffolding.For information about safety equipment, see the section entitledSafety Equipment and Personal Protective Equipment. Forinformation about lifts, see the section entitled Cranes andHoists.

Personal Protective EquipmentSee the section of this guide entitled Safety Equipment andPersonal Protective Equipment.

Powder/Nitrogen-Actuated HandToolsSee the section of this Guide entitled Tools.


Powered Material-Handling Vehicles(PMV)Any proposed use of powered material-handling vehicles (PMV)(e.g. forklifts) shall both be coordinated with and have the author-ization of IBM Site Safety Services. When operating PMVs con-tractors shall follow all federal, state and local legal require-ments, including Occupational Safety and Health Administration(OSHA) 29 CFR 1910.178 and 1926.602, “Material HandlingEquipment”.

Only trained contractors shall operate PMVs. Before bringingthe PMV on site, information on the operators, training, inspec-tion, preventive maintenance, and PMV safety shall be supplied.If contractors are required to operate IBM-owned PMVs theyshall supply the necessary papers to document IBM-approvedtraining and authorization to IBM Site Safety Services.

PMVs shall be inspected before initial use of the day by a trainedoperator. These inspections shall be documented on an inspec-tion form comparable to the IBM form. The daily inspectionform shall be available during use, and the monthly/annual in-spection form shall be available upon request. A list of trainedoperators shall be available upon request.

Radiation Sources and EquipmentRadiation sources and equipment shall not be used without theapproval of IBM Integrated Health Services (IHS). The Contrac-tor shall notify IBM IHS at least one week prior to any planneduse of a radiation source or radiation equipment. This use wouldinclude any source or equipment that produces ionizing or non-ionizing radiation such as x-ray equipment, radioactive materials,radio-frequency (RF) sources, ultraviolet (UV) or infrared (IR)lights, or magnetic-field sources.

The Contractor shall follow all federal, state, and local legal re-quirements. The Contractor shall obtain any licenses, permits


and training necessary to operate the radiation source or equip-ment. A copy of the license, operator training certificate/recordand the Contractor's safe-operating procedures shall be presentedto IBM IHS at least one week before work starts.

The Contractor shall provide radiation safety monitoring equip-ment as required by law. This monitoring equipment shall havebeen calibrated within the last year. The Contractor is responsiblefor erecting and maintaining warning signs and isolation barriers,as required. No radiation sources are to be left unattended duringuse. Authorization for storage of a radiation source on site maybe obtained through IBM IHS.

This category does not include lasers or portable communicationequipment. For information about lasers see the Lasers section ofthis guide.

Roofs and Elevated Work AreasContractors shall not enter the roof area without the approval ofthe IBM Representative. Before entering the roof, the Contractorshall call the Control Center (x 2323) to report the number ofpeople who will be accessing the roof and where the access is go-ing to be made. Upon completion of work or at the end of thework day, the Contractor will call the Control Center to let themknow that all people are off of the roof (this information will beentered onto the Roof Access Log). The buddy system shall beused as required under the Working Alone section of this guide.Employees shall not work within 15 feet of an unprotected roofedge, unless such a location is specifically required by the workbeing done.

Personal fall arrest systems, guardrail systems, or safety net sys-tems must be utilized when working within 15 feet of the perime-ter of any structure, shaft way or other opening where workersare exposed to a fall which is 6 feet or more. Safety equipmentshall be connected to an approved attachment point rated for5,000 lbs per person attached. Lanyards shall not be tied, knot-


ted, or wrapped around objects. The appropriate length and typeof the lanyard shall be selected to protect the Contractor from thefall hazard. The Contractor shall comply with all federal, stateand local regulations, including OSHA 29 CFR 1910 and 1926(which contains 1926.501/502).

Contractors working on a fixed ladder above 24 feet (or 24 feetabove a lower work surface) shall use appropriate fall protection.

Contractors shall not work on the roof if the weather is a hazard.

For more information about ladders, see the section entitled Lad-ders. For information about working overhead, see the sectionentitled Overhead Work.

Safety Equipment & Personal Protec-tive EquipmentIn most construction operations personal protective equipment(PPE) such as safety eyewear, gloves, respirators, hard hats, safe-ty shoes, fall protection, hearing protection, and other protectiveequipment as applicable shall be worn or used. The hazard willdetermine the type of protective equipment to be used. Contrac-tor supervisors are responsible for performing a job PPE HazardAssessment, selecting the necessary PPE, and training their em-ployees on the use, care, maintenance, fitting, and limitations oftheir PPE. When in doubt of the safety measures to be followed,consult IBM Site Safety Services and/or IBM Integrated HealthServices (IHS). Contractor supervisors are responsible for ensur-ing that PPE is available, and is properly used and maintained.IBM will not supply this equipment to contractors. Time lost toobtain required PPE will be at the Contractor's expense.

When using hazardous materials, the Contractor shall consult theSafety Data Sheets (SDSs) for recommendations on additionalprotective equipment such as gloves and respirators.

Below are some specific PPE requirements.


Foot Protection (Safety Shoe/Boot) Requirements:ANSI Z41.1-approved steel-toed or composite-toed footwearshall be worn by Contractors when the potential for foot injuryexists. Foot hazards may be posed by the following: Heavy falling or rolling objects Sharp debris Heavy debris that can be kicked

Tasks/areas that require the use of protective footwear include,but are not limited to: Frequent use of non-powered and powered-material-

handling equipment Metatarsal protection is required when operating a jack-

hammer. Rigging Crane operations Warehouse Demolition activities and areas Operations involving earth-moving equipment, paving

equipment, rollers, etc. Maintenance activities Storage areas for pipes, beams, valves, etc. Steel work Construction areas Movers shall always wear safety shoes.

Protective Eyewear Requirements:Contractors shall comply with all federal, state and local legal re-quirements, as well as the requirements of OSHA 29 CFR1910.133 and 1926.102 regarding protective eyewear. AmericanNational Standards Institute (ANSI) Z87.1-approved protectiveeyewear shall be worn when the potential for eye injury exists.Unless they are on break, construction contractors shall haveANSI Z87.1 safety glasses on their person at all times. Contrac-tor management shall ensure that an adequate stock of safetyglasses is available. These shall be replaced when the lenses aredamaged, scratched, nicked, etc.


Tasks/areas that require the use of protective eyewear include,but are not limited to:

1. When there is a possibility of an impact. For example: Drilling, chipping, grinding, scraping, wire brushing Model shop and operations Carpentry shops and operations Breaking brick, concrete, mortar Hammering, chiseling, removing floor tiles Mowing, edging, and various types of powered lawn work Portable power tool operation

2. When chemicals are present (Note: Chemical splash gog-gles shall be worn for chemical protection.). For example: Handling or transporting of chemicals Use of open chemicals

3. When heat may be generated. For example: Electrical arcing Using steam

4. When dust is created. For example: Pulling cable through walls, floors, ceilings, etc. Removing walls, ceiling tiles, etc. Buffing or grinding.

5. When high-intensity optical radiation is present. For ex-ample: Electric arc and gas welding Laser use Cutting Torch soldering and brazing

Servicing or repair of electrical – See Electrical Safety

Hand Protection:Hand protection shall be worn when the potential for hand injuryexists. The following conditions could lead to hand injury: Chemical exposure: hand protection should be selected

based on the type of chemical being used


Hot or cold temperature Material handling

Tasks that may require the use of hand protection include, but arenot limited to: Working with solvents, acids, bases, or other chemicals Work with furnaces, liquid nitrogen, or helium Working with cutting tools, handling glass, moving items

Hard Hats:ANSI Z89.1 approved hard hats shall be worn when the potentialfor head injury exists. The following conditions could result inhead injury: Material falling from overhead Headroom restrictions and obstructions Electrical shocks near the head Heavy material movement at head level Hot surfaces near the head.

Tasks or areas that require the use of hard hats include, but arenot limited to: Demolition operations: including all stages up to the point

when the shell of the room is erected, and follow-on workwhich may require a hard hat depending on the hazards

Construction areas where work is being performed on lad-ders and objects may fall

Work in areas that are congested with pipes, valves, etc. (in-cluding cores, ceilings, etc.)

Excavating operations (including work with hand tools) Operation of earth-moving equipment Crane operations Steel work

Hearing Protection:Hearing protection shall be worn when the potential for hearingloss exists. The following areas or tasks may pose the potentialfor hearing loss:


Areas posted as requiring hearing protection Use of power tools (e.g. lawn mowers, blowers, jackham-

mers, saws) Many construction areas

The hearing protection selected shall reduce the exposure to lev-els required by OSHA 29 CFR 1910.95.

Respiratory Protection:If the Contractor's work requires the use of respiratory protection,the Contractor shall inform the IBM Representative. IBM SiteSafety Services and/or IBM Integrated Health Services (IHS) willdetermine whether IBM employees in the area will be exposed tohazardous materials. Respiratory protection shall not be the pri-mary means of protecting employees. The Contractor shall con-sider the following alternatives before requiring respiratory pro-tection: Substituting materials Temporary ventilation Engineering controls

The use of respirators shall conform to all federal, state and localrequirements including OSHA 29 CFR 1910.134 which includes,but is not limited to: A written respirator program Formal employee training Medical evaluation and fit testing of respirator users

A copy of the Contractor's written respirator program, to includeevidence of any medical evaluation and training records, must bemade available to the IBM Representative upon request.

Fall Protection (Harness, Lifelines andLanyards):

Contractors shall comply with all federal, state and local re-quirements including the requirements of OSHA 29 CFR 1910and 1926, including 1926.104 and 1926.502, regarding fall pro-


tection. Also, fall protection shall be used when working in thefollowing situations: In articulating arms (e.g. bucket trucks, Marklifts) At unprotected elevations such as roofs and tanks Beyond the roof safety railings On swinging or portable scaffolds that have no handrails and

toe boards and that are more than eight feet above ground.

Contractors shall provide all required fall-protection devices.The Contractor shall ensure that all users have had the necessarysafety training. The Contractor is responsible for ensuring that noemployee has medical restrictions prohibiting their use of thisequipment.

ScaffoldingThe use and construction of scaffolds shall follow all federal,state and local legal requirements, including OSHA 29 CFR 1910(especially 1910.28) and 1926 (especially 1926.451). Scaffoldinstallations must be reviewed by IBM Site Safety Services priorto use.

The erection and dismantling of scaffolds must be performed un-der the supervision and direction of a competent person. Scaf-folds and their parts shall be sound, rigid, and capable of support-ing at least four times their maximum intended loads. The foot-ing or anchorage for scaffolds shall also be sound, rigid, and ca-pable of carrying four times the maximum intended load withoutsettling or displacement. Unstable objects shall not be used tosupport scaffolds or planks. A safe means shall be available foraccess to and from the work platform. Platforms shall be suffi-ciently wide and secured to prevent slipping. Guardrails, toeboards, and outriggers shall be used when necessary. Guardrailsand toe boards are required on all open sides where the platformis greater than ten feet above the ground or floor. Wheeled scaf-folding shall be equipped with lockable wheels and shall belocked when employees are on the scaffold.


No welding, burning, or open flame work shall be performed onany scaffolds suspended by fiber or synthetic rope.

For information about working overhead see the section entitledOverhead Work. For information about safety equipment seethe section entitled Safety Equipment and Personal ProtectiveEquipment.

SecurityIBM security authorizes entry into IBM buildings by issuing anidentification badge to each Contractor employee. Contractor en-try into IBM buildings must be approved by and coordinated withthe IBM Representative.

Contractor supervisors must notify the IBM Representative ofwork plans, including work location, crew size and expected starttime.

Contractors must sign in and obtain an identification badge.Contractors must prominently display their identification badgesat all times. Contractors must remove, destroy and dispose offabric stick-on badges (one-day badges) when leaving IBM facili-ties at the completion of the work shift.

Contractors who are authorized access to the IBM site must en-sure controlled access security by: Only admitting persons with valid identification badges into

IBM buildings. Directing persons without badges to Security to gain access Not lending a badge to another person. Entering and exiting through designated doors only. Not defeating locks, latches or locking/latching hardware Leaving doors in a closed and locked condition Not propping doors open unless they are monitored to en-

sure that only authorized people enter the area


Monitoring or properly securing openings made in walls,roofs or floors that could provide unauthorized access

IBM and US Trade Regulations: IBM and US trade regula-tions require prior notification of all visits by persons from Re-stricted or Controlled trade countries. IBM Export Control mustbe notified for approval. Questions concerning foreign visitorsor restricted trade country status should be directed to IBM SiteExport Control and to the Procurement interface.

Contractors must report any concerns dealing with Security andSafety to the IBM Representative and to IBM Security.

Search Policy: IBM reserves the right to search Contractor’spersonal or other property either carried onto or being removedfrom IBM sites. Vehicles driven onto IBM property are subject tosearch. IBM will notify the employer of a contractor who doesnot cooperate with a search.

Sprinklers and Fire Alarm SystemSee the section of this guide entitled Emergency Equipment.

ToolsTools must be inspected, handled and used in compliance withOSHA 29 CFR 1926, Subpart I – “Tools – Hand and Power.”

Basics:Contractors are responsible for providing all tools required toperform work. Proper safety equipment and personal protectiveequipment shall be used. Hand and power tools shall be kept insafe operating condition. All tools must be used with the correctshield, guard or attachment recommended by the manufacturer.Equipment guards shall be inspected before each use and shallnot be removed or tampered with. Portable electric power tools


shall be double-insulated or electrically grounded using a three-conductor cord and a three-prong plug. IBM reserves the right todestroy unsafe electrical plugs and cords. Tools and other materi-als shall not be left on stepladders, scaffolds, roofs, or other plac-es where they may be dislodged and/or fall.

Contractor tools that are tagged-out by IBM because of safety is-sues shall not be used until the hazard is repaired. The tag shallbe returned to IBM Site Safety Services with an explanation ofthe repairs.

Use yellow-and-black construction tape to fasten electrical cordsto the floor. Staples shall not be used to fasten electrical cords.Maintain at least seven feet of clearance when running extensioncords overhead. Unless protected from damage, cords shall notbe run through doorways.

For information about safety equipment, see the section entitledSafety Equipment & Personal Protective Equipment. Formore information about electrical safety, see the section entitledElectrical Safety.

Non-sparking Tools:Non-sparking tools may be necessary in certain areas whereflammable solvents are handled, or where sparks could create anexplosion.

Explosive (Powder and Nitrogen) Actuated Fas-tening Tools:

Any proposed use of powder or nitrogen actuated tools shall becoordinated with the IBM Representative or Construction Man-agement Superintendent, and have the authorization of IBM SiteSafety Services. Explosive actuated tools must be inspected,handled and used in compliance with OSHA 29 CFR 1926.302and ANSI, Safety Requirements for Explosive Actuated Fas-tening Tools.


Before each use, a powder/nitrogen-actuated-tool permit must beissued by IBM. The permit shall be posted at the job site. Thefollowing documents shall be provided to obtain a permit: Evidence that the tool meets the requirements of American

National Standards Institute (ANSI) A10.3 Licenses of all tool operators Written hang fire/misfire procedure (normally in the operat-

ing manual).

Powder/Nitrogen-actuated tools shall be operated only by em-ployees licensed for the make and model of tool being used. Theoperator shall have the license at the job site during firing.

The powder/nitrogen-actuated tool shall be protected at all timesfrom misuse or unauthorized use by any of the following: Being in the hands of the operator Being locked in a container Being removed from the site

The powder charges are explosives. The following controls shallbe used: Charges shall be stored in an approved container The quantity in the building shall be limited to a one-hour

supply or less All charges shall be removed from the tool during non-use The charges shall be removed from the building during peri-

ods of non-use and at the end of the work day. All charges shall be accounted for - both those charges that

entered the building and those charges that misfired.

The tool shall not be pointed horizontally to dispense misfires.No one shall be in the line of fire. All associated people shallknow the hang fire/misfire procedure. The type and size of fas-tener to be used must be compatible with the type and size of ma-terial which the fasteners are to be driven into.


The area where firing is performed is the DANGER area. TheDANGER area shall be defined before permit approval and shallbe secured during firing. This area shall be segregated from otherareas by sufficiently strong walls, ceilings, floors, and soliddoors. In order to minimize the number of people, the maximumnumber of people present in the DANGER area during firingshall consist of two competent installers, one IBM Representa-tive, and one IBM Site Safety Services member. DANGER areasshall be prominently marked and the signs shall show that the useof powder/nitrogen-actuated hand tools is occurring. At a mini-mum, all people in the DANGER area shall wear ANSI-approvedeye protection, hard hats, hearing protection and foot protection.

Pneumatic (Air Powered) Tools:A Contractor shall not use air-powered nail drivers without noti-fying the IBM Representative or Construction Management Su-perintendent, and obtaining authorization of IBM Site SafetyServices. Pneumatic tools must be inspected before use, andhandled/used in compliance with OSHA 29 CFR 1926.302 -"Power-Operated Hand Tools".

Precautions shall be taken with pressurized hoses. All pressurizedconnections (including hose-to-tool, hose-to-hose, and hose-to-nozzle connections) shall have both a locking device and an anti-whipping device.

All air shall be turned off when the tool is not in use.

For more information about compressed air, see the section enti-tled Compressed Air.

Traffic Safety

Work performed on or near roadways, highways or parking lotsmust comply with, but not be limited to, the Federal HighwayAdministration's "Manual on Uniform Traffic Control Devices".Contractors must provide and use traffic management and trafficcontrols (e.g., signs, barricades, cones, flaggers, hazard lights,


high visibility warning garments) to protect individuals and prop-erty from vehicular traffic hazards. Contractors such as flaggersthat are exposed to vehicular traffic hazards while performingwork must wear Department of Transportation approved high vis-ibility warning garments (e.g., reflectorized colored vest) and useappropriate warning devices (e.g., flags, signs) to warn trafficabout the work zone.

Waste DisposalUnless otherwise directed by the IBM Representative or Con-struction Management Superintendent all waste, including haz-ardous and non-hazardous waste and construction and demolitiondebris, must be surrendered to IBM for proper disposal.

All waste generated must be placed in IBM-supplied or IBM-approved/Contractor-supplied storage/accumulation containers,roll-offs, or receptacles for proper disposal. All waste materialsmust be properly transported, stored, handled and contained toprevent spills, leakage, discharge or release to the environment.Waste containers must be properly labeled to identify contents.

Contact the IBM Representative regarding Hazardous Waste dis-posal. The Contractor shall consider the following as HazardousWaste: Asbestos and/or asbestos-containing materials (e.g. transite,

roof cements, floor tile) Batteries (lead/acid, alkaline, nickel-metal hydride, lithium,

etc.) Caulk Cement, glue or sealant Chemically contaminated pipe, exhaust duct, tanks Insecticide Chemical contaminated lab equipment, pumps, fume hoods Fluorescent light fixtures, lamps, ballasts Oils or fuels Refrigerants Smoke detectors


Solvents Paint Lead Mercury switches Wipes or rags contaminated or used with any of the above

For more information about asbestos see the section entitled As-bestos. For more information about lead see the section entitledLead. For more information about chemicals see the section enti-tled Chemicals.

Recycling, Reduction, Reuse:The Contractor shall make every effort to reduce the amount ofwaste that is generated on-site. Upon project completion the Con-tractor shall remove any Contractor-owned material(s) that can beused again from the site. IBM reserves the right to charge theContractor for waste-disposal costs if it is found that attempts atwaste reduction have not been made by the Contractor. Checkwith the IBM Representative for a list of recyclable materials.

Liquids, Liquid Waste and Spills:Obtain the approval of the IBM Representatives before disposingof any liquids down a chemical waste or sanitary drain.

Contractors shall not dispose of any liquid or solid wastes in IBMsite storm sewers, industrial or sanitary waste drain systems,sinks, restrooms, trenches, trash cans, eye-wash drains, floordrains, or the ground.

If a spill of chemicals or unknown liquid occurs on IBM sites, theContractor shall immediately contact the IBM Control Centerx3333. The Contractor shall submit a spill clean-up plan to IBMor have IBM coordinate the spill clean up. IBM reserves theright either to authorize or reject the Contractor's spill clean-up


plan. If the Contractor's plan is rejected IBM may use other con-tractors, or its own employees for clean-up activities.

All waste generated by the spill clean-up operations shall be dis-posed of through IBM. All costs charged to IBM including, butnot limited to, clean-up, disposal, and administration shall be paidby the Contractor that caused the spill. It should also be clearlyunderstood that any unreported spills are a violation of both IBMinternal regulations and federal, state, and local laws.

Working AloneContractors shall not work alone when performing at any trade inan isolated activity, or performing an activity that may renderhim/her unable to summon help. Such tasks may include: Working with hazardous chemicals/materials Unprotected electrical circuits/equipment Work on ladders that require extensive movement or ma-

neuvering Work at unprotected elevations Work on systems that require, but do not permit Lock-

out/Tagout Material handling tasks that expose a single person to injury

because of weight, configuration, location, etc. Normal work on the roof (within the rail) requires an initial

notification of IBM Work in a Confined Space (entry requires the presence of an

attendant within sight and sound)

Working Off-Hours

All potentially hazardous activities performed outside of normalbusiness hours (before 8 AM and after 5 PM) require advanceapproval/coordination with the IBM Representative.


Environmental Management Sys-tem

Corporate Policy 139 - EnvironmentalAffairsIBM is committed to environmental affairs leadership in all as-pects of its business activities. Every Contractor on IBM premis-es is expected to follow the company’s policies and to report anyenvironmental, health or safety concern to IBM management.Contractor supervisors are expected to take prompt action.

IBM managers and IBM Representatives shall ensure that Con-tractors are aware of the environmental impacts of their activitiesand that they follow applicable procedures and are properlytrained for their jobs.

IBM is committed to environmental affairs leadership in all itsbusiness activities. The following corporate policy objectiveshave been extracted from the corporate environmental policy(viewable at http://www.ibm.com/environment): Provide a safe and healthful workplace Be an environmentally responsible neighbor Conserve natural resources. Produce safe products that protect the environment Use processes that protect the environment Use energy responsibly Assist in improving environmental protection and under-

standing Assist with worldwide solutions to environmental problems Meet or exceed all applicable government requirements Continually improve environmental management and per-

formance Conduct audits/self-assessments of policy compliance


Every Contractor on IBM premises is expected to follow thecompany's policies and report environmental, health, or safetyconcerns to the IBM Representative. Managers are expected totake prompt action.

IBM’s Corporate Policy 139 - Environmental Affairs can be ac-cessed via the IBM internet website.

Your Role in Support of IBM’s Policy: Follow site environmental procedures, such as for waste

handling, recycling and contractor chemical approvals Work safely and be mindful to avoid spills or unauthorized

chemical releases Participate in conservation efforts, including the use of en-

ergy, water and raw materials Be environmentally responsible - “the eyes and ears of the

system” Report all environmental concerns promptly

Consequences of Not Following IBM’s Policy: Contamination of soil, water, air or wetlands Excessive energy and water consumption Excessive waste generation

ISO 14001 Environmental StandardThe IBM T.J. Watson Research Center is certified to internation-al voluntary environmental standard ISO 14001. IBM’s Envi-ronmental requirements go beyond basic regulatory compliance.Contractors working on this site are responsible for understand-ing and following all site procedures including waste handling,disposal, material recycling, water & energy conservation.

Items Prohibited on IBM sites: Alcoholic beverages Narcotics or controlled substances Weapons and/or ammunition Smoking in buildings, enclosed walkways,

and where posted

IBM Permit Required: Electrical Hot Work Heater or Salamander Use Mobile Crane Use Open Flame Hot Work Use Powder/Nitrogen Actuated Tool Use

Sprinkler System Impairment

IBM Approval Required: Airlifting Asbestos Blasting or Explosives Camera Use Chemical Use Confined Space Entry Crane or Hoist Use Elevated Work Above 24 Feet Emergency Equipment Movement Excavation Work Below Footings, Founda-

tions, or Walls Exhaust System Work Fire Alarm System Work Gas Cylinder Use Internal Combustion Engine -- Indoor Use Laser Use Lead Bricks and Sheeting Lead Containing Material Liquid Discharge Into Storm Water Drains Pneumatic (air powered) Tool Use Powered Material Handling Vehicle

(PMV) Use Radiation Source and Equipment Use Roof Access Scaffolding

ibm yorktown contractor safety guide · the contractor. safety violations may be grounds for job...

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