ibm software group © 2005 ibm corporation ibm ® lotus ® domino ® document manager 7 adding value...
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IBM Software Group
© 2005 IBM Corporation
IBM® Lotus® Domino® Document Manager 7Adding Value to your Lotus Domino Investment
NAMEPOSITION
IBM Software Group
© 2005 IBM Corporation
IBM, the IBM logo, Lotus, Domino, Domino.Doc, Lotus Notes, Notes, WebSphere, Workplace, Workplace Web Content Management, AIX, iNotes and DB2 are trademarks of International Business Machines Corporation in the United States, other countries, or both.
Microsoft, Windows, Windows NT, and the Windows logo are trademarks of Microsoft Corporation in the United States, other countries, or both.
Java and all Java-based trademarks are trademarks of Sun Microsystems, Inc. in the United States, other countries, or both.
Linux is a trademark of Linus Torvalds in the United States, other countries, or both.
Other company, product or service names may be trademarks or service marks of others.
The information contained in this documentation is provided for informational purposes only. While efforts were made to verify the completeness and accuracy of the information contained in this documentation, it is provided “as is” without warranty of any kind, express or implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBM without notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this documentation or any other documentation. Nothing contained in this documentation is intended to, nor shall have the effect of, creating any warranties or representations from IBM (or its suppliers or licensors), or altering the terms and conditions of the applicable license agreement governing the use of IBM software.
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Agenda
“Managing” Information: Today
Overview
Technical Architecture
Key Features
What’s New in Version 7
Roadmap to the Future
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“Managing” Information: Today
Tim - marketing communications specialist
Sarah presents her edited copy to Business Partners
Bob presents at a tradeshow with his edits
Sends out for review
Comments sent back
Sarah John Bob
After making edits, Tim gives the final copy to the sales team for use with customers
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What do you get?
Inconsistent information in the value chain
Lost productivity
Increased storage costs
Missed opportunities
Unhappy customers
Lost $$
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© 2005 IBM Corporation
What is collaborative document management?
The capture, storage, and management of documents that have been worked on jointly
with others
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© 2005 IBM Corporation
Why is collaborative document management important? The Main Reason: An organization’s knowledge is
scattered on hard drives, email, shared networks / file servers, paper file cabinets, etc.
–hard to find–difficult to reuse–unorganized and unmanaged
The Costs are Huge!–Loss of intellectual capital–Productivity costs–Hardware / network storage costs–Competitive costs–Risks of litigation / fines for non-compliance
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Empower EmployeesReuse and leverage content across the organization Connect and collaborate across workgroups
Business plansVendor contractsPress releasesCustomer proposalsHR manualsCompetitive assessmentsBest practicesMarketing collateral
License agreementsTest plansMarketing strategiesProduct data sheets PresentationsLitigation supportInvestment prospectusCompliance documentation
If you work with these:
You need a better way to manage!
Why do organizations need collaborative document management?
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© 2005 IBM Corporation
Attractive Total Cost of Ownership:
– Leverages existing Lotus Domino infrastructure
– Minimal end user training
– Incremental admin training
– Minimizes development costs
– Affordable price point
Rapid Time to Value:
– “Soft dollar” return
– Opportunity to become:
• More competitive• More productive• More effective
Why are customers buying Lotus Domino Document Manager?
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© 2005 IBM Corporation
High Production:• document imaging• computer output archiving / presentation
Rich Media: • photos• videos• audio
Web Content: • Internet• intranet• extranet
Collaborative Documents: • office documents• chats• e-mail
ECM makes information,captured as contenteasy to store, find,
use, update and discard
Fit in the IBM Content Management Portfolio
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Lotus Domino Document Manager Overview
Delivers a security-rich organization-wide control system to capture, store, manage, and access business documents
Library services – check-in/check-out, version control, access control, audit trail
Lifecycle – review and approval, publishing, archiving
Collaboration – Email and Instant Messaging Integration
Allows out of the box integration with IBM Lotus Workflow™ and other Lotus Domino Applications
Leverages your existing Lotus Domino infrastructure to help lower your total cost of ownership
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Architecture & Features
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Utilizes Lotus Domino as the Underlying Server Engine
ROUTING WORKFLOW
VIEW INDEXING
FULL TEXT INDEXING
REPLICATIONENCRYPTION
DIGITAL SIGNATURES
ACCESS CONTROL DIRECTORY DOCUMENT
CONTAINER CALENDARINGSCRIPT
ENGINES
OBJECT SERVICES
OBJECT STORE
OBJECT SERVICES API (OLE, Java, LS, C++, C)
SMTP, IMAP, MAPI, POP,
LDAPHTTP NNTP IIOP NRPC
Document Management
Core Lotus Domino
Features
security
collaboration
web server
data mgt
LDAP
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Technical Architecture
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Key Features
Integration with desktop applications
ODMA client interface
Microsoft® Windows® Explorer Integration
Document Drag and Drop
Documented COM-based API
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Key Features
Library Services
• Document profiling• Check-in / Check-out for reviews and
editing• Version control• Audit Trail for accountability• Security features• Search and Discovery
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Key Features
Out-of-the-box Lifecycle Management
• Review and approval cycles
• Publishing• Archiving
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Key Features
Administration capabilities
– Multiple libraries
– File cabinet mobility –Disconnect and Reconnect
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Key Features
IBM Lotus Sametime® integration
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Key Features
Discussion Forums
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Key Features
Attaché Case feature in Windows Explorer allows users to work with their documents while disconnected from the network.
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Key Features
The API contains two dozen classes for access to the features of Lotus Domino Document Manager
Uses for the Lotus Domino Document Manager API include:
– Integrating desktop applications
– Creating custom clients
– Import/export programs
– Background processing
– Bulk-handling of large document collections
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Technical Architecture – Distributed Model
TransactionManager
TransactionDatabase
Replication
TransactionManager
TransactionDatabase
Domino.DocServer
Replication Domino.DocServer
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Profiles
Store information about the document
Contain System attributes
Capture Application attributes
Customizable
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Web UI Screen Shot
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E-mail Integration
User Interface integration with IBM Lotus Notes® client at install time
Archive selected email to specified Doc Libraries
Granular options to copy, move, remove attachments, create multiple documents and send email message text into Lotus Domino Document Manager
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Select the Email(s) that you wish to archive in Notes, then from the Actions Menu select Move to Document Manager.
E-mail Integration
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© 2005 IBM Corporation
Navigate through the Document Manager library hierarchy. and archive the select email/attachments at once.
Granular options are available to archive the email body only or save email bodies and attachments as one document
E-mail Integration – Selecting the Destination
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Additional archive options exist to remove attachments in an email and provide a link to the corresponding archived attachment in the Lotus Domino Document Manager library
A reference document link remains in the email in order to quickly access the document that is stored on Lotus Domino Document Manager.
E-mail Integration – Removing Attachments
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Directly from the File - Save As menu, navigate the Lotus Domino Document Manager library hierarchy and save your instant message chat sessions.
Instant Messaging Integration
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LDAP Directory Integration/SSO
Single Sign On Session based authentication between the web client and desktop client
Authenticate LDAP users with the Lotus Domino Document Manager directory
Supported LDAP sources: IBM Directory Server, Lotus Domino, Active Directory. iPlanet
Support nested LDAP groups
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Support for Lotus Domino Domain Search
Lotus Domino Domain Search
–Federated Search (search across libraries/servers)
–Improved performance by searching multiple dbs in parallel
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What’s New in Lotus Domino Document Manager 7?
Support for Netegrity Siteminder
Enabler support for additional desktop applications
– Details on how to enable additional apps
Serviceability enhancements
– better error messages
– better DE installation logging
– tracing for LS & agents
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What’s New in Lotus Domino Document Manager 7?
Updated platform support
– Lotus Notes and Domino versions 6.0.3, 6.5.2, and 6.5.3
– Browsers: IE 6.0, Safari (Mac OSX only)
– OS: Microsoft Windows XP, 2000, 2003 Server; IBM AIX® 5.1, AIX 5.2; Solaris 8/9, iSeries V5R3
Upgrade path from version 3.1 to version 7
Continued systems testing with other Lotus Notes and Domino 7 extended products
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Futures Roadmap*
*References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in which IBM operates. Product release dates and/or capabilities referenced in this publication may change at any time at IBM’s sole discretion based on market opportunities or other factors, and are not intended to be a commitment to future product or feature availability in any way.
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…and beyond: 7.x
JSR™ 170
Candidates for features include:
– Enablement for additional desktop applications
– Refining email integration for both Lotus Notes and Microsoft Outlook
– Integration with Lotus Domino Web Access (iNotes™)
– Silent install of the desktop enabler
– UI enhancements to the desktop enabler
– More “to be determined”
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JSR 170 - Content Repository API for Java™
The Java Community Process™ (JCP™) is a mechanism for standardizing the Java platform through Java Specification Requests (JSR)
JSR 170 was the proposed API to standardize access to content – approved in May 2005
The specification enables the development of content based applications that can be deployed on top of a number of different underlying repositories
Specifies an API and information model for
– Links
– Versioning
– Search
– Transactions
– Locking
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IBM Content Management Portfolio – Standards Support
IBM Lotus Domino Document Manager
IBM DB2® Document Manager
IBM DB2 Content Manager
IBM Workplace Web Content Management™
IBM Workplace™ Documents
IBM Websphere® Portal
JSR 170
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JSR 170 – Benefits
Common interface among IBM repositories and clients
Allows for in-place co-existence of multiple repositories
Integration point to IBM Workplace
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Repository Convergence
CM
ILWWCMPersonalization
JSR170implementation
WebSphere Portal
JSR170
Global SearchMail
Discussions….Document
Management
Extensions
DominoDoc Mgr
CM
ILWWCM
RDBRDB
FS
RDB
PCM API
WebSphere Portal
WPCP
DocumentManagement
Domino(.nsf)
DominoDoc Mgr
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© 2005 IBM Corporation
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Roadmap*
Q1 2005Q1 2004 Q4 2004 2006
Lotus Domino Document Manager
6.5.1
Domino 6.5.1
Lotus Domino Document Manager 7 Beta cycle begins
Lotus Domino 6.5.3
Lotus Domino Document Manager 7
Notes/Domino 7
Lotus Domino Document Manager 7.X
Lotus Notes and Domino 7.X
January 23-27
* Subject References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in which IBM operates. Product release dates and/or capabilities referenced in this publication may change at any time at IBM’s sole discretion based on market opportunities or other factors, and are not intended to be a commitment to future product or feature availability in any way.
Q3 2005 2007
Lotus Domino Document Manager
Next
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Where does it fit in the IBM portfolio?
For traditional document management applications use DB2 Document Manager:
– compound document support
– rules-based document lifecycle management
– support for engineering file formats
– renditioning services
– remote printing/plotting
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Where does it fit in the IBM portfolio?
For document management needs in Workplace environment use IBM Workplace Documents:
–Provides a security-rich and synchronous experience to create, import, edit and save documents -- with the option of an integrated rich client experience
– Document editors offer flexibility for updating many common file types
– Opportunity to improve organizational effectiveness by providing centralized, consistent management of documents
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© 2005 IBM Corporation
How does it fit with the Lotus Domino family of products?
Common release schedule starting with release 6.5.1
Common set of operating systems
Common set of languages
Common set of supported browsers
Tested and supported to run together
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IBM Business Partner Add-on Solutions
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Intelligent Tools for Lotus Domino Document Manager Imaging / Scanning
Cobra Image Router (CIR) enables powerful, easy-to-use scanning into Lotus Domino Document Manager and Lotus Notes
Delivers resulting files (TIF, PDF+text, etc) directly to binder level
Index with meta-data into the document profile at the point-of-scan
OCR / Barcode Recognition
HP / Xerox / Canon – many more devices supported
Cross Industry
Cobra [email protected]
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Carefree Technologies – eRecords Bridge
Carefree Technologies Inc.Bill [email protected]
Cross Industry
Snap in a records management solution quickly and easily
Centralize retention, suspension, and disposition management
Predefined profiles ensure consistent corporate policy is applied
Enable corporate compliance with Government regulations as well as industry and legal standards
Runs on your technology, supporting Lotus mail and Lotus Domino Document Manager platforms on R5 and R6
Lotus Domino DocumentManager
IBM DB2RecordsManager
Lotus Notes andWeb Mail
ArchiveSystems
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© 2005 IBM Corporation
Correlate K-Map: Solutions for Lotus Domino Document Manager
Enhances Lotus Domino Document Manager with
– Virtual Document and Foldering Capability
– Alternative User Interface
– Industry/Process-specific templates
– Sophisticated Offline capabilities
Cross-Industry Solutions:
– Project Management - Manufacturing
– Case Management - Financial
– Proposal Generation
Correlate Technologies Inc.David [email protected]
Cross Industry
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LEGAL Counsel for Lotus Domino Document Manager
For Corporate Legal Departments
Builds a Corporate Knowledge Base of Legal Content
Shares Documents with Outside Counsel
The Domino Document Manager Solution for Legal Communities
For Law Firms
Integrates with Case/Matter Management
Captures and Re-Uses Work Product
Creates a Security-Rich Client Vault of Documentation
Peters Technology GroupSteve [email protected]
Cross Industry