ibm research almaden · frequently used telephone numbers ... towers behind building l. contractor...

Safety andSecurityGuide forContractors

2016 - 2018

IBM

Research

Division

San Jose

California

IBM Research

Almaden

Safety & Security Guide for Contractors i

Accidents, Illnesses and First Aid ......................... 3 Asbestos ............................................................... 3 Alcohol, Firearms, Etc. .......................................... 3 Building Alarms ..................................................... 4 Cameras /Recording Devices ............................... 4 Chemical Products ................................................ 4 Environmental Affairs Policy ................................. 4 Hazard Communication ......................................... 5 Identification Badges ............................................. 5 Information Security .............................................. 6 Office Ergonomics ................................................. 6 Potentially Hazardous Areas ................................. 7 Recycling Program ................................................ 8 Search Policy ........................................................ 8 Site and Building Access....................................... 8 Smoking and Tobacco Products ........................... 9 Speed Limits and Parking ..................................... 9 Telephones ......................................................... 10 Your Well-Being .................................................. 10 Summary of General Safety Rules ..................... 10

Definitions ........................................................... 11 Air Actuated Nail Drivers ..................................... 11 Aisles, Stairways, Mechanical Rooms and Service Cores ...................................................... 11 Biohazards .......................................................... 12 Breakroom ........................................................... 12 Chemicals ........................................................... 12 Chemical Waste Disposal ................................... 33 Clean Rooms ...................................................... 13 Compressed Gas Cylinders ................................ 13 Confined Space Entry ......................................... 14 Cranes and Hoists ............................................... 15 Electrical Safety .................................................. 16

General ............................................................ 16 Live Electrical Circuits ..................................... 17 Ground Fault Interrupt Circuits ........................ 17 High Voltage Work ........................................... 17

Contents

EMERGENCY REPORTING ............................................. iii

CONTRACTOR EMERGENCY EVACUATION ............... iv

INTRODUCTION ............................................................... 1

CONTRACTOR MANAGEMENT RESPONSIBILITY ....... 2

GENERAL INFORMATION .............................................. 3

WORK ISSUES SPECIFIC TO CONSTRUCTION TRADES ......................................................................... 11

Safety & Security Guide for Contractors ii

Elevated Work Areas .......................................... 18 Elevators ............................................................. 19 Emergency Equipment ........................................ 19 Excavations and Trenches .................................. 20

General ............................................................ 20 Guidelines ........................................................ 20 Storm Water Pollution Prevention ................... 21

Floor and Walkway Openings ............................. 22 Hazard Areas ........................................................ 7 Helicopter Lifts .................................................... 22 Housekeeping ..................................................... 22 Internal Combustion Engines .............................. 23 Ladders ............................................................... 23 Lasers .................................................................. 24 Lockout/Tagout - Control of Hazardous Energy . 24

Locks and Tags ............................................... 25 Multiple Source Circuits ................................... 25 Equipment with Stored Energy ........................ 26

Materials Handling .............................................. 26 Noise ................................................................... 26 Overhead Work ................................................... 26 Paints and Solvents ............................................ 26 Permits and Advance Approval ........................... 27 Powder-Actuated Tools ....................................... 28 Protective Equipment and Clothing ..................... 29 Radiation Sources and Equipment ..................... 30

Ionizing Radiation ............................................ 30 Non-Ionizing Radiation .................................... 30

Roof Work ........................................................... 31 Smoke Detectors/Duct Detectors ........................ 32 Tools .................................................................... 32 Utilities ................................................................. 32 Warning Signs ..................................................... 33 Waste Disposal ................................................... 33

General ............................................................ 33 Chemical Wastes ............................................. 33 Waste Reduction and Recycling ..................... 34

Welding, Cutting, Open Flame ............................ 35 Working Alone ..................................................... 36

IBM Corporate Well-being Policy ........................ 37 IBM Corporate Environmental Affairs Policy ....... 37 Frequently Used Telephone Numbers ................ 38

Author Jennifer Dimitri Owner Facilities Services Date May 16, 2016

This guide is effective until replaced with a new version.

APPENDIX ...................................................................... 37

Safety & Security Guide for Contractors iii

EMERGENCY REPORTING

To Report a Fire, Accident or Other Emergency Call:

7-1111 or

(408) 927-1111 State the following information:

1. The nature of the emergency 2. The location of the emergency 3. Your name and company 4. The telephone number from which you

are calling Stay on the line: DO NOT HANG UP until the Security officer you are speaking with has hung up. Emergency response personnel may have questions to ask you or may have special information to give you about what you can do until help arrives. If a hazardous condition threatens your health or safety, go to a safe location and call Almaden Security on 7-1111 or (408) 927-1111. The Almaden Security non-emergency number is:

7-2555 or (408) 927-2555

Safety & Security Guide for Contractors iv

CONTRACTOR EMERGENCY EVACUATION If there is an earthquake, fire, bomb threat or other emergency, it might be necessary to evacuate a laboratory, wing or the entire facility. Safe and immediate evacuation of all building occupants is essential. Contract employees should familiarize themselves with emergency evacuation procedures as soon as possible after initial arrival at IBM Research - Almaden. Evacuation Route Maps, which show the building exit locations, should be used to find primary and secondary evacuation routes from each work area. Evacuation Assembly Point Maps identify designated assembly areas for contractors and each part of the facility. These maps are posted on bulletin boards throughout the Research Center. Evacuation Procedure - Contract and Vendor Employees If you are a contractor or vendor assigned to or working for a specific department, leave the building by the nearest available exit when an alarm sounds. If it is safe to do so take your car keys, unlock your office door and shut down any equipment that cannot be safely left unattended before leaving. Go to the designated assembly point for your work area. Remain at the Assembly Point until released or given other instructions. The IBM manager or designee will provide further updates and instructions as the situation dictates. Evacuation Procedure - Construction Trade Employees If you are a construction trade employee or contractor with on-site supervision leave the building by the nearest available exit when an alarm sounds. If it is safe to do so, take your car keys and shut down any tools or equipment that cannot be safely left unattended before leaving. Go to the assembly point near the contractor parking area. This is an area along the perimeter road near the cooling towers behind Building L. Contractor supervisors should assess their firms’ employee status and report this information to the IBM Coordinators when they arrive at the assembly area. Contractors should remain at the assembly area until released or given other instructions. The IBM Coordinator will provide further updates and instructions as the situation dictates.

Safety & Security Guide for Contractors v

Safety & Security Guide for Contractors 1

INTRODUCTION Welcome to IBM Research - Almaden. IBM believes that safety, health and environmental awareness are fundamental parts of every work activity. This guide is intended to familiarize contractors, subcontractors and their employees working at our facility with important safety, security and environmental policies. The guidance and rules included in this booklet are not intended to be all inclusive. We have highlighted the topics which are most important and most frequently of concern. The safety and health guidance provided in this booklet should be considered to be minimum requirements supplementing the safety rules of your employer. As part of our commitment to health, safety and environment, we require that all work performed for the Research Center complies with all applicable rules, regulations and laws. This includes federal and state occupational safety and health regulations, all other federal, state, county and municipal laws and ordinances, the IBM Research “Safety and Security Guide for Contractors,” and accepted industry practices. Where there is a conflict between standards, regulations or practices, the one most protective of health, safety and the environment applies. We will monitor contractor safety performance. Where contractor work is observed to create potential hazards to employees, the facility or the environment, corrective action will be required. Depending on the severity of the hazard, it may be necessary to shutdown a job. If the conditions observed are severe or recurring, the contracting firm may be:

1. removed from the approved contractor list 2. required to remove a particular employee or

employees from a job Questions regarding safety, health or environmental aspects of work at IBM Research - Almaden should be directed to your supervisor, foreman or the Project Coordinator or IBM manager responsible for your work at the Research Center.

THINK SAFETY. ACT SAFELY!


CONTRACTOR MANAGEMENT RESPONSIBILITY IBM expects contractor management to: 1. Be responsible for the safety and health of their

employees. Where complex or unique hazards are involved, contractors are expected to obtain their own professional safety and health guidance.

2. Solely supervise and direct the work of their employees.

3. Ensure the skill levels of employees and supervisors match the requirements of the job. Where training for specific hazards is required for the work, contractors must certify employees have been trained before work begins.

4. Ensure employees read, understand and comply with the IBM Research - Almaden’s “Safety and Security Guide for Contractors.”

5. Advise appropriate IBM representatives of any work which may affect the safety of IBM employees or impair IBM property or operations.

6. Provide all tools and equipment necessary for safe work performance. This includes personal protective equipment.

7. Ensure the work area is kept free of safety or health hazards.

8. Require their employees to follow site emergency instructions.

9. Obtain special authorization or work permits for confined space entry, cutting and welding, fire protection impairments and other permit programs. See page 27.

10. Notify IBM representatives immediately of any “OSHA-recordable” injury to contractor or subcontractor employees occurring on IBM property. Contractors are required to provide IBM with copies of their accident investigation report for these cases.

11. Provide current legible Safety Data Sheets for any chemicals to be used and ensure that IBM approves of the chemical products before they are brought on the site.

12. Ensure employees and subcontractors conduct themselves in a businesslike manner. Clothing and language should be appropriate for a business environment. Also, contractor employees may not sell, advertise or market services or products onsite.

13. Ensure all subcontractors comply with the above items and with all safety provisions of the contract.


GENERAL INFORMATION

Accidents, Illnesses and First Aid 1. In case of an accident, chemical spill or other

emergency, contact Almaden Security by either: Calling the site emergency number: 7-1111 or Going to the Security Center located in J1-600

2. After a major disaster, a first aid area will be established in the cafeteria or on the grass outside the auditorium.

3. If contractor or subcontractor employees suffer “OSHA-recordable” injuries or illnesses while on IBM property, the contractor must notify the IBM representative responsible for administering the contract immediately. OSHA-recordable injuries are work-related injuries or illnesses which result in loss of consciousness, restriction of work or motion, transfer to another job or medical treatment beyond first aid.

4. Contractors shall submit to the IBM representative responsible for administering the contract an accident report for all injuries and illnesses occurring on IBM property within the next business day following the incident.

5. Contractors shall ensure that they comply with bloodborne pathogen requirements. Contractors must notify Almaden Security of all on-site accidents involving blood or other potentially infectious material. If any contract employee should be identified as having or suspected to have active tuberculosis, Contractor Management shall notify IBM so appropriate testing and follow up can be made.

Asbestos The IBM Research – Almaden facility was constructed in 1985. The building does not include any asbestos-containing construction materials. However, asbestos can be found in portions of the Almaden site in the form of serpentine rock deposits. Naturally-occurring serpentine contains a type of asbestos known as chrysotile. Before excavating or disturbing serpentine materials, contractors must ensure compliance with all applicable government regulations. Alcohol, Firearms, Etc. Alcoholic beverages, illicit drugs, firearms, ammunition, aerosol chemical irritants (e.g. mace, pepper spray), explosives or other potential weapons are not permitted on IBM property.


Building Alarms There are three ways to inform building occupants of emergency conditions within the building. Fire alarms are sounded by continuous ringing bells accompanied by flashing white lights in the hallways. Continuous horns and flashing blue lights are used to signal chemical spill alarms. The building public address system may also be used to announce alarms, fire drills or evacuations. If an alarm sounds in your work area you should leave the area and go to your designated assembly area. Cameras /Recording Devices To protect IBM assets and meet individuals' expectations of privacy, the use of cameras and other image-recording devices is limited. If you have a legitimate business need to take photographs at the Research Center, ask your IBM representative so the appropriate management approvals may be obtained. Chemical Products Contractor use of chemical products at IBM Research is limited. Each chemical product a contractor plans to bring on the site must be approved by IBM in advance regardless of the timeline or importance of the project. Contractors must provide IBM with current copies of a product’s Safety Data Sheet (previously called Material Safety Data Sheet) for review. IBM’s review is intended to limit the use of chemical products that are particularly harmful to people or the environment. We also require any chemical wastes created on-site be disposed by IBM.

For more detailed information, see the section entitled Chemicals. Environmental Affairs Policy IBM is committed to environmental leadership in all of its business activities. Our corporate environmental policy requires us to provide a safe and healthful workplace, protect the environment and conserve energy and natural resources. This policy applies to every employee and contractor. Details of IBM’s corporate environmental policy are listed in the Appendix. Everyone at IBM Research must be aware of our Environmental Management System objectives. Our primary objectives or goals are to conserve water and energy and to increase recycling of nonhazardous solid waste and hazardous waste. Each contractor must be knowledgeable of the environmental impacts associated with their activities and follow appropriate procedures for their jobs. Any concerns about environmental issues should be reported to your IBM representative.


Hazard Communication Small amounts of many chemicals are used at the Research Center. We maintain an up-to-date, comprehensive inventory of all chemical containers on-site. In compliance with Title 8 California Code of Regulations (CCR) section 5194, we have developed a written hazard communication program. This program and other chemical information is available to contractors who want it.

Information about chemical hazards is also provided by posted signs, manufacturer’s labels and Safety Data Sheets (SDS). SDS may be obtained from IBM representative responsible for your work at Almaden or Almaden’s Chemical Coordinator (7-2121). Contractors with access to the IBM intranet may also access chemical information on-line.

Some chemicals used are listed in Title 27 CCR section 27001. Warning signs to comply with the “Safe Drinking Water and Toxics Enforcement Act of 1986,” or Proposition 65, are posted throughout the site to identify work areas where these chemicals are present or used. Warnings for some potential environmental exposures are posted on site bulletin boards. These chemicals include: environmental tobacco smoke; barbecue smoke; acrylamide from cooking; lead from plumbing fixtures, drinking fountains, beverage dispensers and PVC insulated cords and cables; diesel exhaust from emergency generators and fiberglass from building materials or ventilation systems. Identification Badges 1. Everyone at Almaden must visibly display an IBM

identification badge on their outer clothing at all times while on IBM premises. Identification badges for contractors are issued by Almaden Security in J1-600. Depending on your work you may be issued a CAS photo identification badge with yellow stripe, a yellow CAS temporary badge or a yellow stick-on badge. Stick-on badges do not provide access to card controlled (CAS) areas.

2. Contractor management is responsible for ensuring contractor badges issued to them or their personnel are used properly. Abuse or misuse of IBM contractor identification badges may result in the loss of badging privileges.

3. At completion of the day’s work, the project or an employee’s separation from the contracting company, the IBM contractor identification badge must be returned to the IBM representative responsible for the contract work or Almaden Security.


4. To obtain a CAS contractor identification badge, the IBM representative responsible for the contracted work will request the appropriate type of badge from Almaden Security. The request must include the name of the employee, the name of company the individual represents and the dates of the time period for which the badge is needed.

5. Badges are not to be loaned or transferred to anyone. 6. Lost badges must be reported immediately to Almaden

Security. 7. Almaden Security will retain photographs of all

individuals who are issued photo identification badges. 8. Requests to have badge access to restricted areas, i.e.,

CAS-controlled printer rooms, electrical or mechanical rooms should be made through the IBM representative responsible for your work at Almaden.

Information Security Contract employees who use IBM’s computing systems or have access to IBM information must follow certain security rules. These rules are intended to protect IBM proprietary information and assets from loss, modification or destruction. In general, individuals are responsible for:

1. Only using computing resources for purposes approved by IBM management

2. Properly classifying and securing files, data and information that is created or maintained

3. Not using computing resources for personal use 4. Accessing only the computing resources which you

are explicitly authorized to use 5. Using secure passwords and following other security

procedures when using computers for IBM business

“Security and Use Standards for IBM Employees - ITCS300” contains comprehensive information security requirements. You should read this document if you have access to IBM’s computer system. Office Ergonomics Contractors working in office environments are encouraged to arrange their workstation to maximize their comfort and productivity. This includes: Adjusting the height of the chair, computer keyboard

and display Using appropriate work station accessories such as

keyboard trays, copy holders, foot rests, etc. Keeping the display screen clean Placing work materials within easy reach Taking periodic breaks or shifting between tasks to

reduce eyestrain and body fatigue Using proper lifting techniques


Potentially Hazardous Areas 1. There are certain areas and building systems at

Almaden that have special hazards associated with them. Before entering or working in any of the following areas or on any of the listed systems, workers should be aware of the potential hazards and any special precautions needed.

Hazardous areas include, but are not limited to:

Laboratories or areas using: Chemicals Lasers High powered magnets Sources of ionizing and non-ionizing radiation

Confined spaces (tanks, manholes, vaults, etc.) High noise level areas Chemical storage rooms High voltage electrical areas Mechanical equipment rooms Building roof areas

Hazardous systems include, but are not limited to:

Compressed or liquefied gas lines Vacuum lines, pumps Industrial waste and sanitary sewer piping Industrial exhaust ducts

2. Before work begins contractor management should review the work and any hazards associated with the work area. If contractor employees have questions about potentially hazardous areas or systems, they should be directed to their supervisor. On request, the IBM representative may provide additional information about workplace hazards.

3. Laboratories incorporate many systems and processes that could pose hazards to people not familiar with their operation. When entering laboratories, contract employees should: Obey all warning signs Wear appropriate personal protective equipment, like

safety glasses which meet ANSI Z87.1 Keep away from instrumentation and equipment

unless authorized to work on it Not move laboratory chemicals Take precautions to protect equipment from dust or

flying or falling objects Not bring food or drinks Only activate Emergency Power-off (EPO) buttons in

an emergency


Recycling Program IBM’s commitment to environmental protection includes reducing the amount of waste generated on-site and disposing of hazardous materials properly. Office wastes should be sorted into the following categories:

Mixed recyclables/garbage

paper, photocopies, printouts, junk mail, envelopes, cardboard, newsprint, folders, aluminum cans, glass and plastic bottles, coffee cups, food containers

Compost food scraps – no paper products

Confidential “confidential” papers, CDs

Hazardous batteries, circuit boards, electronic devices, fluorescent lamps

Other recyclables

toner and printer ink cartridges

Containers for recycling/garbage are provided in offices and copy rooms. Additional receptacles for mixed recyclables/garbage and food scraps are located in the cafeteria, near the Auditorium and by the vending machines in Café Almaden. Use locked confidential waste containers to discard confidential papers or other materials. Take batteries, circuit boards, toner and ink cartridges to the general stockroom, G1-120. Use a Move Ticket to request to pick up of old computer monitors.

Construction trade contractors see the section entitled Waste Disposal, Waste Reduction and Recycling. Search Policy In order to protect IBM employees and property, IBM reserves the right to search employees’ or contractor’s personal or other property carried into or being removed from IBM locations. Any vehicle driven onto IBM property is also subject to search. All individuals are expected to cooperate with a search request.

Site and Building Access 1. For safety and security reasons, access to IBM

Research - Almaden is restricted. Security gatearms are located at the Bernal and Harry Road entrances to the facility. Individuals without an IBM identification badge must contact Almaden Security by using the intercom system at the gate to gain access to the site.

2. Contract employees without IBM photo identification badges must enter the building through the Lobby or door J1-1. Door J1-1 is located on the southwest side of the building, adjacent to the loading dock. Maintenance, construction or trade contractors and their employees should use the J1-1 door. These


contractors must also sign in and out at the Security window each day.

3. While on-site, contractors should limit themselves to their designated work areas and public access areas, like restrooms or the cafeteria. Take the most direct route to avoid entering areas where you are not authorized.

4. Exterior doors are either card controlled (CAS) or alarmed. Doors may not be propped open or left unlocked. Building emergency exits should only be used in an emergency.

Smoking and Tobacco Products Smoking and use of tobacco products and e-cigarettes are not allowed within the Almaden facility. Smoking is permitted outside buildings except on roof areas, adjacent to the Shipping and Receiving Dock, between B and C wings or within 15 feet of entrance doors or building fresh air intakes. All building air intakes are clearly identified. Speed Limits and Parking 1. Maximum speed limits are posted on all roadways.

Speed limits must be observed. Maximum speed limits are: 10 mph - parking lots, gate houses 25 mph - perimeter road, Bernal Road 35 mph - Harry Road access road

2. IBM provides parking facilities for your convenience. However, IBM is not responsible for any damage or loss incurred in parking lots. Usual precautions should be taken to protect your car and personal belongings. Remember to store valuables out of sight and lock your vehicle.

3. Vehicles must be parked in designated parking areas. Do not park in reserved spaces, on patios, sidewalks or areas marked with red curbs. Parking along the perimeter road is limited to daylight hours. Improperly parked vehicles will be cited and, when required, towed at the owner’s expense.

4. The designated parking area for construction trade contractor vehicles is the parking area near the cooling towers behind Building L.

5. Loading dock areas may be used during loading and unloading. Afterwards, the vehicle must be moved to a designated parking area.

6. Traffic accidents, theft, vandalism or other incidents should be reported to Almaden Security at extension 7-2555.


Telephones There are no public telephones at the Research Center. Antennas in the building allow for coverage from most cell phone service providers. Your Well-Being We want IBM Research - Almaden to be a great place to work for our employees, vendors and contractors. At IBM, we are committed to employee “well-being.” One way we work to foster well-being at the Research Center is through our Well-Being Management System (WBMS). WBMS provides a systematic way to strengthen and continually improve the effectiveness of our health and safety services, programs and practices. Each year, we look for significant issues effecting health, safety and well-being. Then, we work together to develop plans to lessen any impact on employees and improve overall well-being.

A summary of IBM’s corporate policy on well-being is included in the Appendix. Summary of General Safety Rules Contractors should: Become familiar with emergency alarms and

evacuation procedures

Dial 7-1111 to report an emergency

Comply with all laws, rules, and regulations and obey posted signs

Report any OSHA-recordable injuries or illnesses

Avoid inappropriate behavior, such as horseplay, creating excessive noise (e.g., radios) or using abusive or profane language

Use ladders or step stools to reach items above a person’s reach. Furniture or equipment should not be used in place of a ladder

Adjust your work station and use good lifting techniques

Practice good housekeeping. Keep offices and work areas clean, orderly and free of tripping hazards

Drive carefully and park in designated spaces

If you have questions about safety, health or security issues, contact your supervisor, foreman or the IBM representative responsible for your work at IBM Research - Almaden.


WORK ISSUES SPECIFIC TO CONSTRUCTION TRADES

Definitions 1. “Contractor” means contractors, subcontractors,

vendors and the employees of each. 2. “IBM Coordinator” or “IBM representative” are IBM’s

representative responsible for overseeing the contracted work. They are the primary contact between the contractor and IBM. For construction trades, this individual may be referred to as the “Construction Coordinator.”

3. “IBM” means applicable IBM staff, including Facilities, Health and Safety, Chemical Operations and Environmental Programs.

4. “OSHA” means the Occupational Health and Safety Administration. The most protective requirements of either “Cal/OSHA” or “federal OSHA” will apply.

Air Actuated Nail Drivers A work permit is required to use an air actuated nail driver on IBM property. The tool must be in compliance with all OSHA requirements. Use will be limited to structurally compatible locations. Only authorized personnel will be allowed in the area of operation. Contact your IBM Coordinator to get authorization to use a nail driver.

Aisles, Stairways, Mechanical Rooms and Service Cores 1. Except when specifically required by the scope of work

of the project, work is not to be done in the aisles or stairways. When work is required in aisles or stairways, the aisle or stairway shall be blocked off or barricaded to direct foot traffic around the work area. Blocking or barricading of aisles or stairways must be specifically approved in advance by the IBM Coordinator.

2. Material and equipment, such as tools, tool boxes, job carts and ladders, shall not be left or stored in aisles, stairways, mechanical rooms or within service cores. When a storage area is required, contact the IBM Coordinator.

3. Designated areas for electrical panels, emergency showers and walkways in service cores must always be maintained free of obstructions.

4. Contractors must protect walls, floors and other surfaces from damage while moving equipment, materials, debris or other objects. When moving large equipment in the first floor spine, plywood or Masonite® sheets must be used to protect the floor and tile. Sheets must be arranged to provide a smooth walking surface free from any slip, trip or fall hazards.


Biohazards Bacteria, viruses and other biohazardous materials are used, stored and disposed in some of Almaden’s laboratories. We follow biosafety guidelines to ensure these materials are handled safely. Contractors should not enter laboratories where the international biohazard symbol is posted. Consult the IBM Coordinator if you are contracted to work in one these areas. Breakroom Contractors may purchase food and beverages in the Cafeteria or from vending machines in Café Almaden, H2-502. Work breaks taken away from the construction work zone shall be limited to the Cafeteria dining area or patios. Chemicals Before any chemical product may be brought on IBM property, it must be approved for use on the site. Trade contractors must submit in advance a Trade Contractor Chemical Information Form (TCCIF) together with a legible copy of the current Safety Data Sheet (SDS) for each chemical product the contractor plans to use at Almaden.

1. IBM will review the SDS for each product. We may reject products that contain asbestos, lead, chromium, chlorofluorocarbons or other chemicals particularly harmful to people or the environment. Where necessary, precautions besides those on the SDS may be specified to protect IBM employees or the facility.

2. IBM will maintain a list of chemical products approved for use by each contractor.

3. Chemical products include, but are not limited to: acids, bases adhesives, glues, cements, epoxies compressed and liquefied gasses industrial and domestic bleaches, cleaners,

detergents greases, oils, petroleum products paints, dyes, pigments, fillers pesticides, herbicides, brocades pipe thread compounds solder, fluxes solvents, thinners

4. Each container of chemical product must be labeled with the chemical name, appropriate hazard warnings, manufacturer’s name and address and the contractor’s company name or logo. The contractor’s identification labels should be indelible, unalterable and non-removable.


5. Contractor chemicals may not be stored at the IBM Research - Almaden unless specifically approved in writing by IBM.

6. Hazardous chemicals may be found in: laboratories chemical storage rooms industrial exhaust ducts industrial waste water lines vacuum lines pumps storage cabinets

When work involves hazardous chemicals, IBM will provide the contractor with information necessary for the contractor to evaluate the potential hazard. Based on the contractor’s evaluation, all necessary procedures and protective equipment, consistent with regulatory requirements, shall be used to perform work safely.

7. Contractors shall not drain or flush any piping system that may contain chemicals without prior approval of IBM.

8. If the contractor finds chemicals which must be relocated to perform work safely, unlabeled materials or another hazardous condition, the contractor should notify the IBM Coordinator.

Chemical Waste Disposal See the section entitled Waste Disposal. Clean Rooms 1. Clean Rooms are special areas where dust or dirt may

not be created or permitted to enter. Before entering or working in a clean room special requirements for work must be discussed with the IBM representative. IBM will provide any special clothing needed for contractors to work in clean rooms. If the contractor feels use of special clean room clothing will create a safety hazard, the IBM Coordinator should be contacted immediately.

2. Clean rooms must only be entered and exited through authorized doorways. Paper, food or beverages are not allowed in clean rooms.

Compressed Gas Cylinders 1. Unless specifically approved by IBM, contractor gas

cylinders shall not be stored at Almaden. 2. Compressed gas cylinders must always be held upright

and secured or placed in an approved holder to prevent rolling, tipping or falling.


3. If a leak develops in a gas cylinder and the cylinder can be safely relocated without additional hazard, immediately move the cylinder to a safe location outside the building. If the cylinder cannot be moved and the leak cannot be corrected, call Almaden Security on extension 7-1111.

4. Proper pressure control hardware, Compressed Gas Association (CGA) fittings and rated delivery lines shall be used on cylinders.

Confined Space Entry Definitions Confined Spaces are those areas: large enough and configured so that an employee

can enter and perform assigned work; with limited or restricted means for entry or exit; and not designed for continuous human occupancy.

A Permit-Required Confined Space is a confined space that: contains or has potential to contain a hazardous

atmosphere; contains a material that has the potential for

engulfing an entrant; has an internal configuration such that an entrant

could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a small cross-section; or

contains any other recognized serious safety or health hazard.

Examples of confined spaces at the Research Center include tanks, pits, vaults, maintenance access ports (manholes), crawlspaces and areas above drop ceilings. Labeling Except for large open areas above drop ceilings, each confined space is marked with a confined space warning sign.

Pre-Entry Because of the unique hazards posed, all contractor confined space entries at Almaden must be specifically authorized. Before authorization, provisions must be made to ensure all hazardous conditions are anticipated and controlled so workers may safely enter and work within a confined space. The IBM Coordinator will provide contractors with information about: the site’s confined space permit process, elements or hazards that make the area to be

entered a confined space, and any procedures or protective equipment required by

IBM for work in areas in or near the confined space.


Entry must be approved before work begins. Contractors should notify the IBM Coordinator 48 hours before the intended entry. Contractors must provide the Coordinator with proposed entry procedures and copies of their permit documents.† After a review of the contractor’s permit, the contractor will be given a Contractor Confined Space Release. A new release will be required for each shift of entry workers. †Note: Permits may be required for entry into areas and crawlspaces above drop ceilings when the work requires the entrant’s entire body to be inside a ceiling area or space. In these cases, the IBM Coordinator must be notified in advance. Depending on the nature of the work, permits or special precautions may be required.

Operations The contractor’s entry supervisor will be expected to authorize entry and supervise the contractor’s entry personnel. Both the contractor’s confined space entry permit and the Contractor Confined Space Release shall be posted at the entry site. The entry supervisor shall ensure that the confined space is maintained free of hazards while workers are within the confined space. The entry supervisor shall terminate entry and cancel the permit when:

1. the work as described in the permit has been completed;

2. a condition not allowed by the permit arises; or 3. the shift for the employees engaged in the entry is

completed. Post-entry When work is completed, terminated or at the end of the shift, the contractor shall hold a debriefing session with the IBM Coordinator to review the entry process used and any hazards identified or created during the entry. The contractor will then return the Contractor Confined Space Release form and control of the space to the IBM Coordinator. Cranes and Hoists 1. Any proposed use of lifting equipment must be

coordinated with and approved by IBM. 2. Contractor cranes, hoists and slings used at Almaden

must meet OSHA requirements and have all required certifications and inspections.

3. Unless stated in the contract agreement, contractors may not use IBM hoists or powered lifting apparatus.

4. Crane lifts shall not be attempted over or adjacent to occupied areas. If such work is necessary, the area must be cleared of all IBM personnel before starting the work.


Electrical Safety

General To the maximum extent possible, work on electrical equipment or circuits shall be done with the power off. Before equipment is serviced, repaired or worked on, the line disconnect switch or circuit breaker supplying power must be tagged and locked in the OFF position. Circuits shall be checked with the proper equipment to ensure that all power is removed from the system. Equipment shall not be energized or re-energized until all permanent covers or closures for potentially energized electrical parts or equipment have been reinstalled. See the Lockout/Tagout section of this guide for additional information. Employees working in areas where electrical hazards are present shall use personal protective equipment selected based on NFPA 70E, “Standard for Electrical Safety in the Workplace®.” At the Research Center, voltages are identified as:

Voltage Identification

High Voltage above 600 volts Medium Voltage 30 to 600 volts Low Voltage below 30 volts

All noncurrent-carrying metal parts of fixed, portable or plug-connected electrical equipment shall be grounded or double insulated. Electrical equipment and associated wiring shall be of the appropriate class when used for work in hazardous (classified) locations. Three-wire type extension cords must be used for all grounded tools. Two-wire cords may only be used with double insulated tools. Extension cords shall be in good condition and of sufficient gauge to carry the maximum load for the planned usage. Where electrical cords cross walkways they must be secured to the floor with warning (yellow and black) tape. When running extension cords overhead, clearance of at least seven feet must be maintained. Staples shall not be used to secure electrical cords. Cords may not run through doorways unless they are protected from damage.


Contractors shall not work on the following unless authorized by IBM: electrical load centers power distribution switches or breakers rated at 600

volts or more alarm systems (e.g., gas detector, fire, chemical spill) security systems (e.g., CCTV, intercom, CAS

controlled doors) live circuits with more than 30 volts AC RMS (42.4

volts peak) or 50 volts DC Live Electrical Circuits When it is necessary to work with a live circuit, the contractor shall submit a step-by-step written procedure to the IBM Coordinator. The procedure shall highlight the precautions to be taken and the names of those authorized and qualified to do the work. When exposed circuitry is energized, only authorized and qualified employees, as defined by OSHA, are permitted in the work area. Suitable barricades and warning signs shall be used. NFPA 70E-compliant personal protective equipment, such as, safety glasses with nonconductive frames and fire-rated clothing shall be worn. Ground Fault Interrupt Circuits Ground fault circuit interrupt (GFCI) devices shall be used on power circuits serving outlets in damp, wet or outdoor locations and in any other areas where people using electrical equipment may become grounded. This requirement is in addition to the requirement for use of grounded or double insulated tools and appliances. High Voltage Work Contractors shall not work on any energized high voltage electrical components. Even insulated high voltage cables must be avoided and shall be treated the same as “bare” conductors until tested to verify zero voltage. Work on high voltage equipment shall be started only after the equipment has been de-energized and properly grounded out. All switches to de-energize the system shall be adequately locked and tagged. The contractor shall not operate any high voltage power distribution switches or breakers unless specifically authorized by IBM. Equipment covers or panels on any high voltage compartment shall not be removed or opened unless each instance is specifically approved by the contractor’s foreman.


Comprehensive written operating procedures must be prepared and followed when working on high voltage circuits and equipment. This will include preparing a written tool inventory before starting the job. Personnel working on high voltage power distribution systems shall never work alone. Another worker shall be within sight or calling distance and have the following qualifications:

1. Familiarity with means of de-energizing power from equipment or circuit involved

2. Familiarity with emergency measures, emergency equipment, first aid and fire extinguisher locations

3. Ability to perform first aid and cardiopulmonary resuscitation (CPR) and use automated external defibrillator (AED)

4. Familiarity with methods of safely releasing victims from contact with exposed energized electrical conductors or circuit parts.

All contractor personnel involved must be thoroughly briefed on:

1. All power sources and the requirement to secure each by locking it out

2. Sequence of operation 3. Specific instructions for each assignment 4. Tools and test equipment to be used 5. Required protective equipment such as fire-rated

clothing, gloves, barriers, mats or blankets 6. Potential hazards and consequences of varying

from the stated procedure

All elements and questions of the job must be reviewed and resolved before the work proceeds, regardless of the qualifications or experience of the individuals involved. Elevated Work Areas 1. The hazards of working in elevated areas need to be

identified before the start of work. Safeguards must be used to prevent workers from falling from elevated work areas. In construction, elevated work areas are ones where a worker may fall six or more feet. For maintenance and other non-construction work activities, workers must be protected where they may fall four or more feet to a lower level. Some examples include work:

within 10 feet of an unprotected roof edge, skylight or floor opening

on ladders when the work involves pushing, pulling or other actions which may dislodge the worker or ladder


in aerial baskets on certain scaffolds above machinery, projections or sharp objects

2. Employees working in elevated areas must be protected by standard guardrails, safety nets, personal fall arrest systems or personal fall restraint or positioning systems. Body belts may not be used as part of a fall arrest system.

3. Fall protection must be used by employees on suspended or portable scaffolds.

4. Lanyards and lifelines must be secured to stable and adequate supports. Sprinkler system or utility piping should not be used as the piping may not possess sufficient strength.

5. Precautions must be taken to protect others from the hazards of falling materials. Toe boards must be provided where there is the potential for objects to fall from scaffolding. Tools, debris, pipes or other materials shall not be left on stepladders, above suspended ceiling panels or other places where they may be dislodged and fall. Contractors may not drop or throw materials, tools or other objects from elevated work areas.

Also see the section entitled Roof Work.

Elevators 1. Freight elevators are to be used when moving

materials, tools and equipment between floors. Passenger elevators may not be used for such purposes without authorization from the IBM Coordinator.

2. Freight elevator doors must be closed when the freight elevator is not in use.

3. Contractors must take appropriate precautions to ensure elevator walls are not damaged when moving tools or construction materials.

4. Contractors must ensure that elevator weight limits are not exceeded.

Also see the section entitled Materials Handling.

Emergency Equipment 1. IBM’s emergency equipment (e.g., self-contained

breathing apparatus, first-aid kits, stretchers, eyewash fountains and deluge showers) are not to be moved, relocated or rendered inaccessible unless specific permission is granted in each case by IBM.

2. Unless there is an emergency, use, relocation or removal of fire extinguishers must be approved by the IBM Coordinator.


3. Contractors shall ensure their employees are provided eyewash and deluge showers that comply with Cal/OSHA requirements when needed. Contractor employees may only rely on the use of IBM eyewash and deluge showers where their employer has a specific written agreement with IBM.

Excavations and Trenches General Before the start of any excavation work, the existence and location of underground pipes, electrical conductors or other structures must be determined. To obtain this information, contact the IBM Coordinator.

Excavations shall be inspected by the contractor’s competent person before beginning work each day and as needed throughout the day. If any unsafe conditions are found, work shall stop in the excavation until the problems are corrected. Notify IBM immediately of any damage discovered during or caused by excavating activities.

Contractors should note that certain excavations may contain hazardous atmospheres and be considered confined spaces. For more information about confined space requirements, see the section entitled Confined Space Entry.

Guidelines 1. When excavations are 4 feet or more in depth, ladders

or other safe means of egress shall be located so that a worker does not need to travel more than 25 feet in the excavation before being able to exit.

2. When excavations are 5 feet or more in depth, the sides shall be shored, braced or sloped sufficiently to protect against hazardous ground movement.

3. Regardless of the depth of the excavation, when heavy equipment will be operated nearby, the shoring or bracing shall be able to withstand this extra load.

4. In any excavation that a person will enter, all excavated material, rock, debris or equipment shall be effectively stored or retained at least two feet from the edge of the excavation.

5. All excavations and trenches shall be backfilled and compacted as soon as practical after work is completed and all associated equipment removed.

6. Daily inspections of the excavation/trench, adjacent areas and protective systems must be made by the contractor’s competent person. Corrective actions must be taken where there is potential for cave ins, indications of protective system failures or other hazardous conditions.


7. All excavations into which a person could fall or trip shall be guarded. While work is being performed in or near the opening, the guards surrounding the area shall consist of at least the following: barricades at least 35 inches high and spaced no

further than 10 feet apart yellow and black “CAUTION DO NOT ENTER”

construction tape stretched securely between the barricades

“CAUTION DO NOT ENTER” signs at 20 foot intervals on all taped sides

When work is not being performed in the excavation, a fence shall be erected surrounding the hazard area. The fence shall: be at least 42 inches high be at least 8 feet from the edge of the excavation consist of tight netting with sturdy supports, spaced

less than six feet apart display “CAUTION DO NOT ENTER” signs at 20 foot

intervals on all sides have battery-lighted barricades where vehicular

traffic is possible

8. Where employees or equipment are permitted to cross over excavations, walkways or bridges with standard guard rails shall be provided. Pedestrian bridges shall be designed by a competent person and have sufficient strength to prevent vertical deflection of the center of the walkway. All surfaces which a person could reasonably contact should be free of splinters, nails or protrusions which may cause injury. Bridges intended for vehicular traffic shall be constructed to withstand twice the load of the heaviest vehicle anticipated.

Storm Water Pollution Prevention For projects that involve soil excavation, contractors must minimize soil erosion. Contractors will be expected to follow Best Management Practices (BMPs) as defined by the Santa Clara Valley Non-point Pollution Prevention Program for Construction Related Industries to reduce the entry of sediment into storm water. This may include the use of hay bales, silt fences, anti-track pads and inlet protection. Contractors may not discharge any liquids without prior approval from the IBM Coordinator. Also, appropriate precautions must be taken to reduce contaminated runoff from equipment, chemicals or other materials.


Floor and Walkway Openings 1. Floor openings and/or holes shall be guarded by

substantial barriers, railings and/or covering material supplied by the contractor. Covers for openings shall be cleated, bolted or secured to prevent movement from the opening.

2. Openings created when sidewalk bollards are removed shall be guarded by an attendant, marked with cones or covered to safeguard pedestrians.

Hazard Areas See the section entitled Potentially Hazardous Areas. Helicopter Lifts 1. Any proposed use of helicopters to hoist, set, install or

move equipment or materials must be coordinated with the IBM Coordinator and have prior approval from IBM.

2. IBM Helicopter Lift Procedures, which supplement the applicable OSHA standards, must be followed at the Research Center. Helicopter Lift Procedures are available from the IBM Coordinator. .

Housekeeping 1. All construction work areas shall be left clean at the end

of each work day and “broom clean” at the completion of the project. Work Areas shall be kept free of any potential tripping hazards. The contractor shall ensure that all cautionary devices, i.e. cones, signs, barricades, etc., are in place at the end of each work day.

2. Construction debris, scrap lumber and waste materials shall be removed from the building on a daily basis. Contractors must provide receptacles for the wastes created during their work. IBM trash cans in the construction area may not be used for construction debris or trash. For more information see the Waste Disposal section.

3. Material should be carefully stacked and located so it is stable and does not block aisles, doors, emergency equipment or electrical equipment. Materials may not be stored in mechanical rooms, service cores, stairwells or exitways unless specifically approved by IBM.

4. Noncombustible covers are required for all containers of flammable, combustible or harmful chemicals and wastes.

5. All ceiling tiles removed by the contractor shall be maintained clean, undamaged and shall be replaced immediately after the work is completed.

6. At the end of the project, contractors must remove any contractor-owned tools and materials from the Research Center.


Internal Combustion Engines 1. Any proposed use of internal combustion engines inside

the building must be specifically approved in advance by the IBM Coordinator.

2. Internal combustion engines operated outside the building must be located so neither vapors nor exhaust can be introduced into the building ventilating system directly or by the prevailing winds.

3. Gasoline shall be stored in approved safety cans with secondary containment to prevent spills. Fueling of internal combustion engines must be done outdoors.

4. Drip pans shall be used under engines to contain any oil leakage.

Ladders

1. Ladders and step stools are to be used to access areas above a person’s reach. Workers may not crawl along or climb on duct work, cable trays, piping, equipment or building structures.

2. Contractors are not to use IBM portable ladders. Where portable ladders are needed, the contractor must provide them. Contractor ladders must be inspected for defects before use. Defective ladders must be removed from service immediately. Ladders must be identified with the contractor’s company name.

3. When using a ladder in an area not identified as a “construction area,” such as the Lobby, Cafeteria, hallways or other public area, the area around the ladder is to be identified with barricades, ropes and stanchions, or cones. Alternatively, the contractor may use a second employee to direct personnel around the work area.

4. Ladders must not be placed in front of doors or door openings unless the door is blocked open, locked shut or attended by another employee.

5. Ladders are not to be left unattended unless they are in a secured area. Ladders shall be taken down, stowed and secured at the end of each work day.

6. Only wood or fiberglass ladders may be used at Almaden. Ladders must be equipped with nonslip rubber safety feet.

7. Step ladders must be of sufficient height to prevent standing on the top two steps.


Lasers 1. Lasers are used in some laboratories at Almaden.

Laboratories using higher powered laser equipment have special curtains and door interlocks. Warning signs are posted outside laser laboratories. Entry into these laboratories is not permitted when warning lights or signs are illuminated.

2. Contractors may not bring lasers on-site without the approval of the site Laser Safety Officer. This includes rotating beacon lasers or laser surveying equipment. Coordinate any use of lasers with the IBM Coordinator.

3. Contractor laser operations must follow OSHA and American National Standards Institute Z136.1 guidelines to ensure the safety of all personnel.

4. As required by the IBM Coordinator, all normally occupied areas adjacent to the work area must be closed off or shielded during contractor laser operations. Warning signs must be posted at entrances to rooms or at the perimeter of the area where a laser is being used.

Lockout/Tagout - Control of Hazardous Energy All contractors who will be working on equipment where the unexpected energizing, start-up or release of hazardous energy could cause injury shall follow a Lockout/Tagout (LO/TO) procedure that follows OSHA 29 CFR 1910.147 and the equivalent Cal/OSHA regulations.

Lockout/tagout procedures shall include the following steps:

Removal of Equipment from Service

1. Preparation for Shutdown (including notification of affected employees)

2. Equipment Shutdown 3. Equipment Isolation 4. LO/TO Device Application 5. Dissipation of Stored Energy 6. Verification of Isolation

Release from Lockout/Tagout

1. Inspection 2. Notification of Employees 3. Removal of LO/TO Device(s) 4. Operation of Energy Isolation Devices

Contractors shall review their lockout/tagout procedures with the IBM Coordinator before removing equipment from service to ensure the procedures are compatible with on-site lockout/tagout procedures.


Locks and Tags Contractors are responsible for providing their own locks, tags, chains, blocking devices, etc. Locks and tags to be used for control of hazardous energy must only be used for lockout/tagout. Contractor LO/TO locks must be readily identifiable as lockout devices. Lockout tags shall identify the individual(s), company name and date. Tags are not to be the sole means of energy control. Lockout tags shall be approved by the IBM Coordinator before they are used. Contractors may not remove, relocate, ignore or bypass existing locks and tags. Special procedures are required to remove LO/TO devices. Contact the IBM Coordinator for assistance as necessary. At Almaden, four different types of equipment tags are used to remove equipment from service. These are:

1. Lockout/tagout tags are used only for controlling hazardous energy during servicing and maintenance of machinery and equipment. These tags are attached to designated LO/TO locks and read “DANGER - MY LIFE IS ON THE LINE.”

2. Tags stating “DANGER - OUT OF SERVICE” are used when removing equipment, systems or circuits from service. Although no maintenance or servicing is underway, there would be a risk of injury if the valve was opened or the circuit energized.

3. Tags with the wording “OUT OF SERVICE” used to remove equipment from service or keep people away from the tagged equipment. These tags are not used to warn of hazardous conditions.

4. Tags with the word “ATTENTION” may be used to notify of a particular nonhazardous condition such as “leave valve open.”

Multiple Source Circuits Some electrically powered equipment at Almaden may be supplied by more than one power source. Examples of this type of equipment are fans, pumps or motors controlled by an externally derived 120 V control voltage. Both the equipment and the main breaker of this type of equipment are labeled with a sign or decal which reads, “Multiple Voltage Sources Present” or “Multiple Voltage Present” to show there is a second energy source to the equipment. All separate power and control circuits must be locked and tagged out before the start of work. Specific written procedures are required for this type of work.


Equipment with Stored Energy Some equipment may have a source of stored energy. This energy can be stored as hydraulic or pneumatic pressure, gravitational, mechanical motion, thermal energy or the presence of gas, water, steam or chemicals. At Almaden this equipment is identified with a sign or decal which reads, “CAUTION: Multiple Energies Present. Lockout/Tagout Required.” Proper procedures and equipment must always be used to contain and/or isolate sources of secondary energy. Materials Handling Care must be taken while moving tool carts or carrying sections of pipe, conduit and other materials to ensure people are not injured or the building damaged. At least two people are required when moving sections of pipe or other materials 10 feet or more in length inside the building. Construction materials may only be transported through designated areas. Construction materials should be brought into the building through the loading dock or J1-1 door. Construction materials shall not be taken through the main lobby or through glass exterior doors without approval from the IBM Coordinator. The IBM Coordinator will obtain approval from IBM.

See the section entitled Elevators. Noise Provisions must be taken to ensure that construction noise does not interfere with IBM operations or personnel. It will be necessary to conduct noisy operations before or after normal business hours (8 am to 6 pm). Consult with the IBM Coordinator in advance if you need to do high noise activities like jack hammering or core drilling. Overhead Work 1. Overhead work shall be performed in a manner to

prevent the possibility of a falling object injuring anyone. 2. Personnel should be relocated before overhead work

begins and the area must be maintained clear for the duration of the work. Requests for relocation of IBM employees must be made through the IBM Coordinator.

Paints and Solvents 1. Adequate ventilation must always be maintained when

paints or solvents are used. For activities such as roofing, painting or furniture stripping, additional precautions may be required. These may include doing the work after normal work hours, providing exhaust ventilation or modifying the building ventilation system.


2. Contractors are responsible for determining whether personal protective equipment is needed by their employees while using paints or solvents.

3. Flammable solvents and materials must be used with extreme caution when possible sources of ignition may be present. Flammable liquids may not be dispensed or transferred to equipment or portable containers within the building or on the roofs of buildings.

4. Metal containers must be used for flammable or combustible liquids. Where quantities larger than one gallon are used, flammable liquids must be stored and dispensed from Factory Mutual or Underwriters’ Laboratories approved safety cans. The contents of safety cans must be clearly identified.

5. Waste oil-based paint or solvent used for cleaning paint brushes must be disposed through Almaden’s Chemical Distribution Center. No oil-based paint or solvent may be allowed to enter our drains or sewers.

6. Brushes, rollers or trays used to apply water-based paint may only be cleaned on-site in the sink located in the Building L janitorial closet. Water used for water-based paint clean-up may be rinsed to the sanitary sewer at this location.

See the section entitled Waste Disposal. Permits and Advance Approval Contractors are advised that authorization or a written IBM permit is required for each of the following activities: use of air actuated nail drivers confined space work access to roofs or work within ten feet of an

unprotected roof edge bringing chemical products on-site welding, cutting, grinding, soldering or use of open

flame work on “High Voltage” equipment or systems;

Switching orders, approved by IBM are required and constitute the permit.

work with powder actuated tools any impairment of automatic sprinkler or other fixed

fire protection system use of radiation sources (e.g., radioactive materials,

x-ray equipment, lasers, etc.) helicopter or crane lifts use of internal combustion engines indoors high noise activities like jack hammering or core

drilling


Contractors involved in the activities listed above must be aware of potential hazards, have the proper tools, test equipment, personal protective and emergency control equipment and be prepared to meet all safety and health requirements. Contractors should contact their IBM Coordinator to obtain the necessary approvals or permits. Powder-Actuated Tools 1. Approval must be obtained for each job where powder-

actuated tools are to be used on IBM property. 2. Only powder-actuated fastening tools meeting the

design requirements in “American National Standard Safety Requirements for Powder-Actuated Fastening Systems” may be used.

3. The operator of the powder-actuated tool must have a valid operator’s card at the job site for the tools to be used. Tools must be operated in accordance with Cal/OSHA requirements.

4. Neither powder-actuated tools nor power loads shall be left unattended unless they within a locked container. The tool container must be labeled with the words, “Powder-Actuated Tool.”

5. Access to work areas where powder-actuated tool will be used must be restricted. A “Caution - Powder-Actuated Tool In Use” sign must be posted within 50 feet of the work area. The work area shall be segregated from other occupied areas by sufficiently strong walls, ceilings, floors and doors.

6. When work with the tool is complete, the tool and all live, misfired, or spent power loads/cartridges shall be removed from the site by the contractor.

7. Powder-actuated tools shall not be used in explosive or flammable atmospheres.


Protective Equipment and Clothing 1. Contractors must use appropriate protective equipment

and clothing based on the hazards of their work and required in specific IBM work areas. All necessary protective equipment and clothing shall be supplied by the contractor. Personal protective equipment must not be used as a substitute for ventilation or other engineering controls.

2. When using hazardous materials, the contractor should consult the Safety Data Sheet for recommendations on appropriate personal protective equipment.

3. The following safety equipment may be needed:

Eye and face protection

where there is a potential for flying particles, dust, molten metal, liquid splash, chemical vapor or hazardous levels of optical radiation

Hard hats where there is a potential injury from impact, falling objects or electrical shock or burns

Body Protection

where the body may be exposed to chemicals, radiation, sharp objects, sparks, molten metal or other temperature extremes

Hand Protection

where hands may contact chemicals absorbed through the skin, or risk cuts, abrasions or chemical or thermal burns

Hearing protection

when doing noisy work or working in an area with high noise levels

Respiratory protection

where ventilation cannot reduce exposure to airborne particles or chemical vapors to safe levels

Safety shoes where there is risk of foot injury from falling or rolling objects or objects piercing the sole

Fall protection when working in elevated locations

4. Protective equipment and clothing shall be kept in good condition, be inspected regularly and be repaired or replaced immediately if it becomes worn or damaged.


Radiation Sources and Equipment Ionizing Radiation

1. Sources of ionizing radiation, either materials or radiation producing equipment, are used at the Research Center. Laboratories containing sources of ionizing radiation are identified by warning signs posted outside the laboratory. Guidance on our use of radioactive sources is provided by a site Radiation Safety Officer (RSO) to ensure compliance with our state license and regulations.

2. Contractors handling IBM radioactive sources or who need to enter areas where radioactive sources are used must receive initial hazard awareness training before the start of work and annual refresher training thereafter. The training must be documented and must be specific to the hazards, controls and other requirements needed for work with or around the sources.

3. Contractors who need to use any radiation equipment or source on-site (e.g., x-ray equipment, exempt and non-exempt radioactive materials, etc.), must obtain authorization from the IBM Coordinator in advance. Use of a radiation source must be approved by the IBM RSO. Contractors must submit a documented work procedure and receive approval from the RSO before bringing the source on-site and starting work.

4. The contractor or authorized employee shall have a valid license to use mobile radiation sources. A copy of the license shall be presented to the site RSO.

5. Contractors are responsible for posting appropriate warning signs and erecting and maintaining isolation barriers as required by their license and by IBM.

6. Radiation sources are not to be left unattended during use.

7. Radiation sources may be left on-site overnight at the discretion of the IBM RSO. The contractor must provide for adequate protection and security of the source.

Non-Ionizing Radiation

1. Typical non-ionizing radiation sources include RF, microwaves, magnetic, UV, etc. Lasers and portable communication equipment are not included.

2. Some laboratories at the Research Center contain large superconducting magnets. The strong magnetic fields produced by these instruments are always present, even if the electrical power is shut off. All items effected by magnets, including tools, hardware, credit cards, medical implants or prostheses and cardiac pacemakers must be kept out of the magnetic field and away from the magnet. Warning signs are posted and boundary lines are marked on the floor of laboratories


with strong magnets. Contractors must comply with posted signs and must not take ferromagnetic items beyond the boundary.

3. Contractors who need to use non-ionizing radiation sources in their work must obtain authorization from the IBM Coordinator in advance.

4. The contractor shall comply with ACGIH (American Conference of Governmental Industrial Hygienists) and IEEE (Institute of Electrical and Electronics Engineers) recommended standards for all applicable work performed.

5. Contractors are responsible for posting appropriate warning signs and erecting and maintaining isolation barriers, as required by applicable regulations and standards.

Also see the section entitled Lasers. Roof Work 1. Specific authorization is needed for roof access. The

contractor shall request badge or key authorization from the IBM Coordinator.

2. Anyone working within 10 feet of an open side, unprotected by a standard railing, roof parapet or screen wall greater than 42 inches high, must use a properly anchored personal fall arrest system or an approved safety belt and lifeline. An exception to this requirement is work of short duration and limited exposure such as a “walk along” inspection of flashing or roof surfaces.

3. Two people must be present at all times during work within 10 feet of an unprotected roof edge. Where the workers are protected by a screen wall or parapet at least 42 inches high, a second employee need only check the worker by radio, phone or visually once each hour.

4. Contractors may not drop, discard or throw any materials, debris, tools or other objects from the roof or other elevated areas.

5. Skylights at the Research Center are unguarded. Employees working within six feet of skylights should be protected by use of fall protection, temporary skylight covers, railings or other appropriate means.


Smoke Detectors/Duct Detectors 1. There are many areas throughout the Research Center

monitored by smoke detectors. Smoke detectors are located in mechanical rooms, electrical rooms, laboratory and office corridors, computer rooms, loading dock, supply and return air ducts and adjacent to fire doors and fire windows.

2. Smoke detectors are sensitive to air contaminants other than products of combustion. Excessive concentrations of dust or other airborne particles may either hamper proper operation or cause the smoke detectors to alarm. Contractors must evaluate the conditions which may result from their work. Work which may produce smoke, dust, flying or other airborne particles must be approved in advance by the IBM Coordinator and the Fluor Fire Technician.

Tools 1. Contractors must provide all tools required to perform

their work. Unless stated in the contract/agreement, contract personnel are not permitted to use IBM tools or equipment.

2. Contractors may only use tools that are in safe operating condition. For example, extension cords with damaged insulation or hammers with cracked, split or broken handles are unsafe and should not be used.

3. Non-sparking tools may be necessary in the Chemical Distribution Center, where flammable materials are handled or where sparks could trigger an explosion.

4. Security of contractor tools is the responsibility of the contractor. Theft of any contractor’s tools should be reported to Almaden Security.

Utilities Within buildings at the Research Center there are a number of services. These include: Water Cooling water Deionized Cold (City) Hot

Piped gasses Compressed air Helium Nitrogen Natural gas Oxygen Liquid nitrogen

Electricity


Unauthorized connection to building services may cause interruption of utility services to IBM equipment or processes. Contractors may use 110 V AC electrical outlets in laboratories, cores, hallways as needed. If other site utilities are needed, contractors should contact the IBM Coordinator, who will identify appropriate connection points and specify any safety considerations or other limitations. Warning Signs 1. Various warning signs are posted to inform and protect

workers. This includes signs requiring personal protective equipment, identifying exits, warning of potential physical and chemical hazards, showing speed limits or restricting entry. Contractors must comply with all posted signs.

2. Construction work areas shall be clearly marked with contractor-supplied barricades, signs, cones or fences. Construction zone warning signs must be approved by the IBM Coordinator.

3. Flagmen will be required for work along roads or walkways, where signs and barricades do not provide adequate protection for workers or passersby.

Waste Disposal

General All waste produced by a contractor’s work at the Research Center must be disposed by IBM. Chemical Wastes 1. Chemical wastes must be collected and disposed

through the site Chemical Distribution Center. If chemical products will be used in a contractor’s work, disposal of waste products must be arranged with the IBM Coordinator before the start of work. IBM will ensure any chemical wastes generated are handled, packaged, identified, stored and disposed in compliance with applicable federal, state and local regulations.

Examples of chemical waste include but are not limited to: acids, bases adhesives, glues, cements, epoxies compressed and liquefied gasses empty chemical containers fluorescent lighting tubes industrial and domestic bleaches, cleaners,

detergents paints, dyes, pigments, fillers pesticides, herbicides, biocides pipe cleaning and flushed wastes


pipe thread compounds used greases, oils, petroleum products used solvents, thinners used rags, absorbents or contaminated materials solder, fluxes Unused chemical products (e.g., a half a can of paint) are not waste materials. Unused materials are the responsibility of the contractor and are to be removed from IBM Research premises at completion of the work.

2. Chemicals and wastes must be handled responsibly. Chemicals or wastes shall not be allowed to enter storm drains, industrial waste or sanitary sewer systems. Trenches, drains, sinks, trash cans or the ground are also not to be used for disposal of chemicals or chemical wastes.

3. If chemicals are spilled by a contractor, the spill must be reported to Almaden Security on extension 7-1111. IBM’s full service vendor, Fluor, will manage the cleanup operation. Contractors may be responsible for the costs of any cleanup needed.

Waste Reduction and Recycling To reduce the amount of waste generated on-site and simplify recycling, special containers are provided for disposal of landscaping debris, construction waste and strip out materials. Waste and recycling containers are located adjacent to the loading dock. Cardboard is recycled in the compactor room. Landscape materials are collected beside Building M. Contractors are required to separate their wastes into the following categories:

General mixed debris

recyclable mixed paper, glass and plastic bottles and aluminum cans

Construction/demolition debris/wood

large construction materials and debris, pallets and wood products to be recycled

Cardboard clean recyclable cardboard

Metal scrap metal, racks, solder

Landscape debris grass clippings and organic materials

Contact your IBM Coordinator to determine which materials will be disposed, recycled or reused.


Welding, Cutting, Open Flame 1. A hot work permit must be obtained when the

contractor’s work uses an open flame or produces heat or sparks. Examples of hot work include welding, cutting or grinding. A separate permit is required for each area where hot work will be done. Each permit is valid only for one shift and for the area designated on the permit.

2. Contact the IBM Coordinator to obtain a hot work permit if your project/work includes hot work.

3. The permit shall be posted in the designated hot work area.

4. Hot work conducted outside the building must be located away from building air intakes.

5. The contractor is responsible for maintaining a fire watch throughout the operation. The fire watch is to take appropriate action to prevent fires, to extinguish incipient fires and to summon emergency assistance from Almaden Security (7-1111) if any fire is started.

6. Contractors must have a fire extinguisher immediately accessible at the hot work area. The contractor is responsible for providing a fire extinguisher of suitable size and type (20AB) to mitigate potential fire hazards. The fire extinguisher must be operable, fully charged and manned by an employee trained to use it.

7. After welding, cutting or open flame work is completed, the contractor must maintain a fire watch in the hot work area for at least 60 minutes to determine there are no smoldering or previously unnoticed fires.

8. Hot work permits must be returned to the Fluor Fire Technician at the completion of the hot work or, in any event, no later than the end of the workday. Contractors failing to return hot work permits will be refused additional permits until outstanding permits are returned.

9. The Fluor Fire Technician must be notified whenever hot work has started a fire, even if the contractor was able to extinguish the fire before there is any damage.

10. The types of welding and materials to be used must be reviewed with the IBM Coordinator before starting work.

11. Noncombustible or flameproof shields or screens must be provided by the contractor to protect IBM employees and other contractor employees from radiant energy, sparks and molten metal spatter.


Working Alone Contractor employees must not engage in activities that are potentially hazardous or work in hazardous locations unless another employee is present. The second employee must be within sight and sound and be trained and equipped to respond appropriately in an emergency situation. Examples of potentially hazardous activities and work locations include: live electrical work high voltage electrical work work with hazardous substances work within ten feet of an unprotected roof edge work in excavations confined space work

REMEMBER . . . SAFETY IS PART OF EVERY JOB!


APPENDIX IBM Corporate Well-being Policy IBM has a long-standing tradition of excellence in employee well-being. Our emphasis on well-being demonstrates our commitment to our employees, customers, and the communities in which we operate. Employee well-being is an integral part of our business strategy. IBM seeks to: provide our employees with a safe and healthful

workplace meet legal requirements and voluntary practices to

ensure employee safety and health incorporate employee well-being into business

strategies, plans, reviews and product offerings implement and continually improve well-being

processes for preventing work-related accidents, illnesses and injuries

foster employee involvement and provide appropriate education to enhance employees’ ability to work safely and productively

provide appropriate resources to fulfill these objectives

IBM Corporate Environmental Affairs Policy IBM is committed to environmental affairs leadership in all aspects of its business activities. The objectives listed below are taken from IBM’s corporate environmental policy. Every employee and every contractor on IBM premises is expected to follow this policy and to report any environmental, health or safety concerns to IBM. Contractor employees should report any concerns to their supervisor, foreman or the IBM Coordinator responsible for their work at IBM Research - Almaden.

be an environmentally responsible neighbor conserve energy and natural resources make and sell products that are safe, energy efficient

and reusable or recyclable use processes that are protective of the environment dispose of wastes safely and responsibly use energy responsibly throughout our business help improve environmental protection and

understanding around the world meet or exceed all applicable government

requirements work continually to improve IBM’s environmental

management system and performance ensure compliance with this policy through audits

and self-assessments

IBM’s environmental and well-being policies may be accessed at: www.ibm.com/ibm/responsibility.


Frequently Used Telephone Numbers

Name Telephone

Emergency 927-1111

Almaden Security 927-2555

IBM Coordinator

Chemical Distribution Center (CDC)

927-2127

Safety 927-1370

ibm research almaden · frequently used telephone numbers ... towers behind building l. contractor...

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