Exhibit at CUPICJointly presented with The International Association

of Campus Law Enforcement Administrators

EXHIBITOR PROSPECTUS

Conference: JULY 30–AUGUST 1, 2019Exhibits: JULY 30-July 31, 2019

Fairfax Marriott at Fair Oaks

Schedule 2019

The College and University Policing and Investigators Conference (CUPIC), presented jointly with the International Association of Campus Law Enforcement Administrators (IACLEA), would like to offer you the opportunity to reserve your exhibitor space. CUPIC will take place July 30–August 1, 2019 at the Fairfax Marriott in Fair Oaks, Virginia.

There are a limited number of spaces. This year we will be offering three exhibitor levels with several additional sponsorship opportunities available.

CUPIC and IACLEA INVITE YOU...

Floor Plan

MONDAY, JULY 29

12:00 pm-5:00 pm Exhibitor Set Up

TUESDAY, JULY 30

4:00 am-6:00 am Additional Set Up7:00 am-4:00 pm

Exhibit Hours6:00 pm-8:00 pm

Welcome Reception

WEDNESDAY, JULY 31

7:00 am-2:00 pm Exhibit Hours

2:00 pm-5:00 pm Exhibitor Move out

Gold Exhibitor Package $90010’ x 10’ booth, (1) 6’ x 3’ Skirted Table with (2) Chairs and standard electricity; Company logo to be displayed on conference-related materials, including website and program.

Silver Exhibitor Package $600(1) 6’ x 3’ Skirted Table with with (2) Chairs and standardelectricity; Company logo to be displayed on conference-relatedmaterials, including website and program.

Take One Table $400Exhibit at CUPIC 2019 without having a representative present for the conference. Our CUPIC staff will stock the table with the materials you provide.

$500Company logo displayed on the conference trade show bag that is distributed to all attendees at CUPIC. Logos may be combined with up to (4) additional companies per side of the bag.

Coffee Break (3 Available) $250/dayHave your company logo prominently displayed on the break tables during attendee breaks and announced at opening session. One break available per day.

Lunch & Demonstration (3 Available) $300/dayAddress all attendees during lunch with a 15-minute company presentation featuring your product or service. One lunch with demonstration per day.

$100(1) insert promotion your company to be inserted in theconference trade show bag. Company will be responsible forproviding the insert.

Card Number: CV#:

Name on Card: Exp. Date:

The exhibitor understands and agrees that this application is subject to the conditions outlined on the contract for exhibitor space. Exhibitor encloses/authorizes a remittance of $____________ as payment for booth space rental and/or sponsorships.

Signature Date

Return with payment to: Attn: IACLEA, 1110 Bonifant Street, Suite 330, Silver Spring, MD 20910Make checks payable to IACLEA

CUPIC and International Association of Campus Law Enforcement AdministratorsExhibit Application

Contact Name Title

Company Phone ( )

Street Fax ( )

City State Zip

Type of Product/Service Contact Email

New Product/Service r Yes r No First-Time Exhibitor r Yes r No

Fair Oaks, VA | Exhibit Dates: July 30-July 31, 2019

EXHIBITOR SPACE

Trade Show Bag

SPONSORSHIP OPPORTUNITIES

Trade Show Bag Insert

For additional information, please email exhibits@iaclea.org

PAYMENT INFORMATION

Description of Booths Gold Exhibitor Package – (1) 10’ x 10’ booth, (1) 6’ x 3’ Skirted Table with (2) Chairs and standard electricity; Company logo to be displayed on conference-related materials, including website and program. Silver Exhibitor Package - (1) 6’ x 3’ Skirted Table with (2) Chairs and standard electricity; Company logo to be displayed on conference-related materials, including website and program. Take One Table - Exhibit at CUPIC 2019 without having a representative present for the conference. Our CUPIC – IACLEA staff will stock the table with the materials you provide.

Information Packet — Exhibitors receive a packet of information from CUPIC Staff about the exhibition schedule, facility, set-up and break-down procedures. Exhibitors receive a listing in the exhibit section of the program for the CUPIC Annual Conference.

Set Up and Breakdown – CUPIC - IACLEA team will install booths on Sunday, July 28th. Booths will be available for exhibitor move-in and setup on Monday, July 29th from 12pm to 5pm, and Tuesday July 31st 4am to 6am.

• All set up must be completed and show ready by 7:00 am Tuesday July 31st.

• All materials must be removed from the exhibitor area beginning no earlier than 2:00 pm and no later than 5:00 pm on Wednesday, July 31st.

• Exhibits must conform to the size of the allocated space and must not obstruct the view of or interfere with other exhibits. All demonstrations, discussions, or activities such as distribution of descriptive literature of any kind must be confined to the exhibitor’s own booth.

• No exhibitor shall assign, sublet or share the whole or any part of the assigned space without the approval of CUPIC - IACLEA.

• CUPIC and IACLEA reserve the right to refuse any materials arriving before or after the times allotted. Any unclaimed booth space maybe reassigned without refund.

Exhibit Hours - 7:00 am-4:00 pm and during the 6:00 pm-8:00 pm Welcome Reception

Liability for Losses — The College University Police Investigators Conference, International Association of Campus Law Enforcement Administrators, or Fairfax Marriott Fair Oaks will not be held responsible for loss or damage resulting from any cause connected with transfer, installation, maintenance, storage, or removal of exhibits, or management of the exposition. The exhibitor assumes complete responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitor’s display or caused by the exhibitor, his agents, representatives, or employees.

Protection of Property — Nothing shall be affixed to any columns, walls, floors, drapery or other parts of the building or furniture. Nothing may be placed or leaned against and wall. All crates, road cases, scaffolding, panels, pallets, etc. must at all times be kept away from walls. This includes the use of nails, tape, glue, tacks, or other means. Use of glitter or confetti is strictly prohibited. Exhibitors violating these regulations are expressly bound, at their expense, to repair any such damage at their expense.

Regulation Enforcement — Failure by exhibitors to comply with these or any other regulations or any amendments thereto may be sufficient cause for CUPIC - IACLEA to require immediate removal of the exhibit or the offending exhibitor. The exhibitor will forfeit all right to exhibit at future shows sponsored by CUPIC - IACLEA, together with all fees and rental paid by exhibitor. CUPIC - IACLEA may lease any space so forfeited to another exhibitor.

Suitcasing — Attendees, exhibitors, or non-exhibitor suppliers who are observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of these terms will be asked to leave immediately. Suitcasing is also prohibited in all CUPIC - IACLEA official conference hotels. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other conference-sponsored events. Product demonstrations (outside of the show floor) are prohibited in CUPIC - IACLEA official conference venues, unless previously approved by the CUPIC - IACLEA Finance Staff. No networking events can take place during official show hours or conflict with any conference scheduled events.

Scheduling of Vendor Special Events — All events affecting attendees during the inclusive dates and location of the Annual Conference must be reviewed and approved by CUPIC - IACLEA staff member in charge before promotion and implementation of the event can occur. This applies to all events whether they are being held at CUPIC - IACLEA-contracted facilities or otherwise. Failure to seek approval prior to promotion and/or implementation of the event will result in sanctions as outlined by IACLEA.

Booth Sharing — Each exhibiting company must purchase its own booth. Booth sharing is not allowed.

Children — Children are not allowed on the show floor during exhibit hall set up.

Cancellation — If the exhibitor agreement is canceled by the exhibitor or sponsor prior to May 29, 2019, $500 of the total fee will be forfeited; all other fees will be refunded. For cancellations after May 29, 2019, no refunds will be made. All cancellations must be provided in writing. No telephone cancellations will be accepted.

CUPIC – IACLEA Exhibitor Terms and Conditions