i-web documentation part vi – work items facility condition survey team steve oravetz pe, r1 (team...
TRANSCRIPT
I-Web Documentation
Part VI – Work Items
FACILITY CONDITION SURVEY TEAMSteve Oravetz PE, R1 (Team Leader) Bruce Crockett, R1Randy Warbington PE, R8 Jim Morrison, R3Steve Hodges, R3 Mark McDonough PE, SRS
National Facility Engineering Meeting, Portland OR, April 28 – May 1, 2008
Buildings Work Items
Work Item Screen Access
New Buildings Work Item Screen
New Work Item Tutorial RS Means Facilities
Maintenance and Repair Cost Data
Work Item Resources Work Item Reports
Portland, OR
Forest Service National Facility Engineering
Meeting
Buildings Work Item Tutorial
Buildings Work Item Tutorials Link:
http://i-web.wo.fs.fed.us/support/training/cbt/index.shtml
Three Buildings Work Item Tutorials Access The Work Items Form Via The Buildings Application
Mark A Task as Complete
Add a Basic or Complex Task To A Building
Work Item Cost Factors FOREST SERVICE STANDARD FACTORS
Design – 10% Contract Admin – 10% Overhead – 15%
HERITAGE FACTOR Historic Buildings - 1.5
REMOTENESS FACTOR (Only Factor Controlled by Field)
- Calculated From “Estimated Travel Time” Field Travel Time Cost
Factor
1 Hour (Default Setting) 1
2 Hours 1.5
4 Hours 2
8 Hours 3
> 8 Hours 4
DATA DICTIONARIES
NEW BUILDINGS WORK ITEM DATA DICTIONARY
BUILDINGS MODULE DATA DICTIONARY
http://fsweb.r6.fs.fed.us/eng/facilities/user_board/ Buildings_User_Board.htm
Printing Condition Assessment Forms
NEW TASK
Run BLDSRV01JRL Report - Can Query Security ID, Admin Org, Building ID, or Building Type
Printing Condition Assessment Forms The BLDSRV01JRL Report will print with all the building information completed
Inspector Name, Inspection Date must be filled in Fill in Travel Time on Building Details screen
Will automatically print basic or complex (can be changed) Print & take this form to the field to use during assessments
Annual, DM, Capital ImprovementName: TASK TYPE
Definition: The type of work being completed. It either is annual maintenance, deferred maintenance, or capital improvement.
1. Annual Maintenance. Work performed to maintain serviceability or repair failures during the year in which they occur. Includes preventive and/or cyclic maintenance performed in the year in which it is scheduled. Unscheduled or catastrophic failures of components or assets may need to be repaired as a part of annual maintenance. Annual maintenance may include repairs, preventative maintenance, and cyclic maintenance.
2. Deferred Maintenance. Maintenance that was not performed when it should have been or when it was scheduled. When allowed to accumulate without limits or consideration of useful life, deferred maintenance leads to deterioration of performance, increased costs to repair, and decrease in asset value. Deferred maintenance needs may be categorized as critical or noncritical at any point in time. Continued deferral of noncritical maintenance will normally result in an increase in critical deferred maintenance. All work items default to DM in I-Web, users must select other task type when applicable.
3. Capital Improvement. The construction, installation, or assembly of a new fixed asset, or the significant alteration, expansion, or extension of an existing fixed asset to accommodate a change of purpose.
REASONName: REASON
Definition: The reason that justified performing the work.
1. HEALTH AND SAFETY: Addresses a threat to human health and safety that requires immediate interim abatement or long-term permanent abatement.
2. RESOURCE PROTECTION: Addresses a threat or risk of damage, obstruction, or negative impact to a natural or cultural resource. All work items default to this reason, user must select other reasons when applicable.
3. FOREST MISSION: Addresses a threat or risk to carry out the mission of the organization. Needs are related to administration and providing services (transportation, recreation, grazing, etc.) and are not covered by Health and Safety reasons or Resource protection.
WORK ITEM PRIORITYName: WORK ITEM PRIORITY
Definition: The priority of the task to be completed.
CRITICAL: A requirement that addresses a serious threat to public health or safety, a natural resource, or the ability of the organization carry out its mission. (Financial Health – Common Definitions for Maintenance and Construction Terms, July 22, 1998).
NON-CRITICAL: A requirement that addresses potential risk to public or employee safety or health, compliance with codes, standards, regulations etc., or needs that address potential adverse consequences to natural resources or mission accomplishment. (Financial Health – Common Definitions for Maintenance and Construction Terms, July 22, 1998).
New Buildings Work Item Screen Features
Burden of cost estimating removed from the condition survey process Costs automatically updated annually via RS Means Consistent, Repeatable, Defendable process as required by OIG Tabs: Basic, Complex, RS Assem, RS Unit$ Custom Work Items – Coming Soon, Recommended to be used only when
Basic, Complex, RS Assem, RS Unit$ tabs do not contain needed item Basic Buildings – All buildings with no mechanical, electrical, plumbing
systems, approximately 30,000 FS facilities Basic & Complex forms appear by default to Category and Subcategory, but
can be changed by selecting the alternate form when appropriate Work items needed prior to next survey can be entered by populating the
“Planned Start Date” and selecting “Annual Maintenance” task type If “Planned Start Date” of a task passes before task is checked “Complete”,
the task type will automatically change to “Deferred Maintenance”
New Buildings Work Item Screen Features
Legacy Tasks Easily identified by Cost Factor = 1 Direction to close out all legacy tasks after one 5-year survey
cycle Check “Complete” box to close task Delete tasks that are converted to new condition survey form
tasks Delete tasks that are no longer needed or do not match new Basic or Standard condition survey work items “Actual $” & “Actual Finish” fields are optional for local cost tracking
Must populate “Estimated Travel Time” field on main building form for correct Remoteness Factor to be applied to work items
Future Developments and Ideas Use input from field to update and modify work items and forms
after first year of data collection and reporting
Basic and Complex form printed from I-Web with header information auto-populated
Form will identify if building is listed on RP Inventory
Mobile application similar to ERL (data logger or PDA)
Selection of corporate Maintenance Management System software, use is optional
Custom work item tool is under development
Tools to use I-Web RS Means data for detailed project cost estimates
Building Work Item Resources
Tutorials for I-Web Buildings Work Items: http://i-web.wo.fs.fed.us/support/training/cbt/workitems/buildings/
Buildings Data Dictionary and
Buildings Work Item Data Dictionary http://fsweb.r6.fs.fed.us/eng/facilities/user_board/Buildings_User_Board.htm
Real Property Separation of Duties Clause
View “2007 Instructions” at this link for alternative solutions to Separation of Duty requirements for Real Property Inventory takers who are also Infra Data Stewards
http://fsweb.wo.fs.fed.us/aqm/property/RealProp.php