i'' ?'pt?t · tabulallon and recot.1menda110n for itb-13-bov carfi!t and tile bid...

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As.enda Item Details

~~~;~.:~'-{~~ ~.~,'',,, ,,~ ;__ 4 ~ ·~/If.' •

~ (.;:1:,\ .,"::-C.b • .::. --···~"' ?'Pt?T .. u\i'"'

Meeting May 09, 2016 - Regular Meeting

Category 7. Consent Agenda

of2

Subject 7.10 Renewal of ITB 13-09 Carpet & Tile Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.

Access Public

Type Action (Consent)

Fiscal Impact Yes

Budgeted Yes

Budget Source Varies

Recommended Motion to approve the renewal of ITB 13-09 Carpet & Tile Bid-District Wide, based on Action fixed pricing.

Public Content

, Request approval to renew the award of ITB 13-09 Carpet & Tile Bid-District Wide, based on fixed prices. The Primary Service Provider is The Flooring Authority and the Secondary Service Provider is Carpet City. The bid is used on an as needed basis and the effective dates of the contract are June 11, 2016 through June 10, 2017. A copy of the original award tabulation (2013) and approved price increase (2015) are attached.

For additional information, please contact Steve Bolton, Director of Facilities Planning and Maintenance Support at (850) 689-7159.

RENEWAL OF ITB 13-B09.pdf (497 KB)

Administrative Content

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Motion & Voting

Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent

Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries

https://www.boarddocs.com/fl/okaloosa/Board.nsf/Private?open&login 5/10/2016

BoardDocs® Pro of2

Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White


03/18/2016 15:45 8502435786 FLOORING AUTHORITY PAGE 01

.;

SCHOOL DISTRICI' Or OKALOOSA COUNTY Purcllu1D1 Departmeot

A'mlllm'TOTD IOAIID C.lln'UY MciNlBt.IIIQ.

I'GII.IIIICI'Oa·I'DCIIAIDIC VIIQWINDJwf.CPPa

CCIIICIICt UniiMI'"- Inc. dbe Tha floarl111 Authority AltA: Mr. Glly MIIIPY 111 ~ • ....,cutctr Fort walton lftch, FL 11541

D•rMt.lfeapy:

M.rch 7, 2016

IQdD Mladlll D&WIYDUI'IM

CA'IBY1111GPD MII.IM& TllaUIB

.aDJmYL.W.UXU JA.aWl 'MII1'I

On JuM 10. MU "'• Sdloollo.rd t/1 ObiD ... Caunty, Floftda aPIIf'CMCI bid: rTIIJ.- Carpet 6 1h Dilb'ld Wlda, The · ter111 of cantriCt II for.-. ... (I) v-.. far tile periOd tJI JUne 11, ZOIJ th!'DUP June 10. 2016.

8ld term~ liMe that upon • 1M ~Waft~. tilt tetm1 ilnd conclitlaftl t4 thll 8ld Ot anw portic:HI therwf !MY upon mutual •••• fll Cfle paflfes be utended for 1111 addltloul term(sJ orfOt addltla•f qu.nllt,. (all orfiiAal termsiiNI con•lfana wiU refM!ft in effRt. W1 waulciiUre 10 ...., .. thM lhis blcllae renewed for an lllld!floMI one (I) yeer period lltlfnnlniJune 11,1011 throulh June 10, 2017.

PluM cMclc 111\8 of the respoN~S belOw lncllmti'W your dac:lllan resarci"C this NqUest. Sltn and retum lllls lettet, IIOfll with a completecl CliP¥ of the enclaa• Federal Debanntnt Cettitbtlon to "'' a"'ntlon, no laW than 'Fri.,, M8rch 11, 1016. .... .,.. 10 ,. your NSJNifiN to 150-U3-UZ7, ... -.a "ta INfte oawe at .,. .... .u .............. JcU.fl.w. or fftill to the Purchallnl ~rtment, 120 Lowety Place U. Fort Wilton llach, A. DS48 •

...... fa 1 cwrant ~of bltui'IMt fOtlft fOt your tlulinlll to • lllk Ma...-.nc ~ftiMIII Ill aso.IJJ.I19S. M CGidrlc.tors must CIOndnue to caapfy with the lniiUI"'IICCI ,....,.mentl • providetl M the oritiMf -.1c1 clacumants. If your cerdi&Me flflrllu,_ II currant. 01 waa not a requlrtmMt In' the otflln• llld claculftlftU, ,.,..,. ..........

'"'-k wn far your conlldlmlan. Wtlooll fOIWanl to dolna buslneu wfth you far •nolhet o•• (IJ year period.

sc:w~ VInce Windham, ,.,.,.... Dlreclor of JIUrcllNinc

~ I ~tree to renew tM bid adlterint~ to cwqlnll temll .. d mnditlanllnc:ludlnl prldq far anotller one (1) year period, .lunell,1011 throulh Juna 10,2011.

raMW the bid •clhMflll to Olfllnll terms tnd colldltiOnl lncludlnc ptldnr fet another one (lJ yar II. 20'l6 tlwouth Junelo, 2017. ·

_.,... ~v; '-"'" \-«""'" 1/ Tide Pr-~~\!~1: Dati s-\t ... \t.

•llfDie: Mull 6e Mllfflll6, 1111 f1/lbr Dl' .,..,.,,_ ...... t1Je ~ ID .!tid the C'OMpOII)'OT /In&

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As.enda Item Details

Meeting Jun 10, 2013 - Regular Meeting

Category 7. Consent Agenda

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Page 1 of2

Subject 7.21 ITB 13-809 Carpet&. Tile-District Wide, presented by VInce Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.

Access Public

Type Action (Consent)

Fiscal Impact Yes

Budgeted Yes

Budget Source Varies

Recommended Motion to approve the award of ITB 13-809 Carpet &. Tile-District Wide, based on fixed Action pricing. The term of contract Is for three (3) years, effective June 11, 2013 through

June 10, 2016, to be used on an 'as needed' basis. The awarded vendors are The Flooring Authority as Primary Service Provider and Carpet City as the Secondary Service Provider.

Public Content

The purpose and Intent of this bid Is to establish a three {3) year contract and secure firm pricing for professional services for. the purchase and installation of new carpet and tile (V.C.T.), District wide on an 'as needed' basis. The effective dates of the contract are· June 11, 2013 through June 10, 2016 and the awarded vendors are The Flooring Authority as the Primary Service Provider and Carpet City as the Secondary Service Provider. A copy of the award tabulation Is attached.

For additional information, please contract Steve Bolton, Program Director, Maintenance at (850) 689-7159 . . f

~TB 13-B09.pdf (331 KB)


. - \ 8tam t#ilet'tG / r 01~---v~") ~oos~c~

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agen~everal Items for approval of the Board by a single motion. Most of the Items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these Items has been provided to all Board members and the public In advance to assure an extensive and thorough review. · Items may be removed from the consent agenda at the request of any board member.

Motion &. Votlna

Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent


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Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush Not Present at Vote: Rodney Walker

https://www.boarddocs.com/fl/okaloosa!Board.nsf/Private?open&login

Page 2 of2

611112013

TABULAllON AND RECot.1MENDA110N FOR ITB-13-BOV CARFI!T AND TILE BID DISTRICT WIDe· DFI!NING DATI! 5128113 0 2:CDPM CT

BOB TAYLOR'S CARPET ONE

YES/YES

10 YEAR COMMERCIAL! INSTALLATION: 2 YEARS LABOR

NORTHWEST FLORIDA STATE COLLEGE, SANTA ROSA COUNTY SCHOOL

DISTRICT

CARPET CITY

YES/YES

SEE ATTACHED

BARLOVENTO LLC, CENTER LINE

CONTRACT UNLIMITED, INC. dba THE FLOORING AUTHORITY

YES/YES

TWO YEAR LABOR PLUS MANUFACTURER WARRANTY

CENTURY 21 WILMCO REALTY, CHILD DEVELOPMENT SCHOOLS, INC.

·MINIMUM 28 OUNCE-YARN WEIGHT BROADLOOM /UNITARY/ENHANCED/NON-CUSHION/NON-ACTION BACKED· ""'"""'"Ttll>l'l> AND STYLE/YARN WEIGHT (OZ./SQ.YD)

SHAW 'POTENTIAL Ill' 28 OZ. UNITARY BACKING

$15.30 X 5000 (EST. QUANTITY)= $76,500.00

$14.98 X 7000 (EST. QUANTITY),. $104,860.00

$14.88 X 2000 (EST. QUANTITY)= $29,760.00

PATCRAFT-SCHOLASTIC II ULTRALOC I SHAW CONTRACT GROUP/POTENTIAL Ill 10121 28 OZ. 28 UNITARY 60588

$14.75 X 5000 (EST. QUANTITY)" I $13.05 X 5000 (EST. QUANTITY)= $73,750.00 $65,250.00

$14.75 X 7000 (EST. QUANTITY)= I $13.05 X 7000 (EST. QUANTITY)= $103,250.00 $91,350.00

$15.00 X 2000 (EST. QUANTITY)= I $12.87 X 2000 (EST. QUANTITY)= $30,000.00 $25,740.00

""MPOSITION TILE) 12''X12'X0.1251NCH THICK, CLASS 2 THROUGH-PATTERN TILE, A9 SELECTED FROM THE MANUFACTURER'S FULL COLOR MANUFACTURER & STYLE '

MANNINGTON "ESSENTIALS· DESIGNER ESSENTIALS"

$1.59 X 9000 (EST. QUANTITY) • $14,310.00

$1.57 X 8000 (EST. QUANTITY) • $12,560.00

$1.57 X 10,000 (EST. QUANTITY)= $15,700.00

$1.99 X 9,000 (EST. QUANTITY) • $17,910.00

$.39 X 7,000 (EST. QUANTITY)= $2,730.00

$1.37 X 16,000 (EST. QUANTITY)" $21,920.00

MANNINGTON MILLS - ESSENTIALS"

$1.35 X 9000 (EST. QUANTITY) • $12,160.00

$1.35 X eooo (EST. QUANTITY)= $10,800.00

$1.30 X 10,000 (EST. QUANTITY)= $13,000.00

$1.70 X 9,000 (EST. QUANTITY) • $15,300.00

$.30 X 7,000 (EST. QUANTITY)= $2,100.00

$1.25 X 16,000 (EST. QUANTITY)" $20,000.00

MANNINGTON/ESSENTIALS • 1/8" VCT

$1.35 X 9000 (EST. QUANTITY)= $12,150.00

$1.35 X 8000 (EST. QUANTITY)= $10,800.00

$1.25 X 10,000 (EST. QUANTITY)= $12,500.00

$1.35 X 9,000 (EST. QUANTITY) • $12,150.00

$.30 X 7,000 (EST. QUANTITY)= $2,100.00

$1.20X 16,000(EST. QUANTITY)" $19,200.00

TABULATION AND RECOMMENOAnON FOR IT111-13-809 CARPET ANO nU! 811llli8TRICTWIDE • OFENINCl DATI! 512V/13 02:00PM CT

BOB TAYLOR'S CARPET ONE CARPET CITY CONTRACT UNUMITEO, INC. dba

THE FLOORING AUTHORITY llemll Item Oescr1ptlon

INSTALLING VINYL !lASE PER LIN. FT.-UNIT $1.37 X 16,000 (EST. QUANTITY) • $1.18 X 16,000 (EST. QUANTITY)= $1.20 X 16,000 (EST. QUANTITY) •

10 COST X EST. QTY. 16,000 UN. FT. • $21,920.00 $18,880.00 $19,200.00

EXTENDED AMOUNT:

REI.IOVAUREPLACE-MENT OF FURNITURE

11 PER SQJYO- UNIT COST $.95 X 9000 (EST. QUANTITY) "' $1.00 X 9000 (EST. QUANTITY)= $.72 X 9000 (EST. QUANTITY) • XEST. QTY. 9,000 $8,550.00 $9,000.00 $6,480.00 SQ/YD• EXTENDED At.IOUNT:

INSTALLATION OF TRANSITIONS P!:R LIN. $1.49 X 2000 (EST. QUANTITY)= $1.05 X 2000 (EST. QUANTITY)= $1.40 X 2000 (EST. QUANTITY)"

12 FT.- UNIT COST X EST. QTY. 2,000 LIN. FT. c $2,980.00 $2,100.00 $2,800.00 EXTENDeD At.IOUNT:

PREPARATION OF FLOOR PER SQ/FT· $.30 X 6000 (EST. QUANTITY) • $.08 X 6000 (EST. QUANTITY)= $.25 X 8000 (EST. QUANTITY) = 13 UNIT COST X lOST. OTY. 6,000 SQIFT • $1,800.00 $480.00 $1,500.00 EXTEN OED AMOUNT:

FLORIDA BUSINESS PREFERENCE LAW· PRINCIPAL PLACE OF BUSINESS IN FLORIDA PRINCIPAL PLACE OF BUSINESS IN FLORIDA PRINCIPAL PLACE OF BUSINESS IN FLORIDA FLORIDA STATUTE (8) 287.084 (1) & (2)

TOTAL I!ID PRICING FOR CARPET & TILE AND FOR ADDITIVE $331,600.00 $310,810.00 $281 ,220.00 OPnONS (ITEMS I THRU 13)

-- ------

Olfers from lh8 vendors listed herein ara lhe only offers reoetved Umety as of lhe above opening date and time. All olher offers aubmMted In response to this solicitation, If any are hereby reJected as late.

NOnED IN CONTRACT: THE ESTIJ.IAnED QUANnTIE.S (EST. Q'IY.) PROVIDeD ON PRICE SHEETS ARE GIVEN ONLY AS A GUIDELINE FOR PREPARING YOUR BID AND SHOULD NOT BE: CONSTRUED AS REPRESENnNG ACTUAL QUANTITIES PURCHASED UNDER THE CONTRACT.

BIDDERS W!!O BID "NO Bl!l"; NONE NON-RESpoNSIVE BIQPERI; NONE

I

I

BASIS OF AWARQ; MULTIPLe AWARD TO A MAXIMUM OF TWO (2) VENDORS WITH THE OVERALL LOWEST ReSPONSIVE AND RESPONSII!LE BID THAT COMPLIES WITH ALL PROVISIONS OF THIS SOUCITATION. THE DISTRICT ANTICIPATES MAKING AWARD OF THIS CONTRACT ON THE BASIS OF A PRIMARY (LOW BID) SERVICE PROVIDER AND A seCONDARY (Nt:XT L.OWI!ST BID) SERVICE PROVIDER. TeRM OF CONTRACT: THIS CONTRACT IS TO liE FOR A THREE (3) YEAR PERIOD WITH AN EFFECTIVE DATe COMMENCING ON AROUND JUNE 11, 20'13AND ENDING ON JUNE 10,2016. THE CONTRACT MAY THEREAFTER UPON MUTUAl. AGREEMENT OF THE PARTIES BE EXTENDED FOR AN ADDITIONAl. TI:RM(S) OR FOR ADDITIONAL QUANTITIES (ALL ORIGINAL TeRMS AND CONDITIONS Wll.L REMAIN IN eFFECT),

RECOMMENPADON FOR AWARD

Committee: Steve Bolton, Program Dlrector-Majntenanc; Bill Smith. Dlreqtor-fac!ljtles P!ann!na

Recommendation for Award; Committee recommends award to the lowest responsive and responsible bidder that complies with all provisions of this solicitation to Contract Unlimited. Inc. dba The Floodng Authority as the Primary Service Provider (low bid) and to Carpet City as the Secondary Service Provider (next lowest bid).

f!.ltlQl!:jfi Eilwtfiiiii;Jign ~~ ~ 6lil!lll!ll

Ol.l!IJ!.ICT FUNDING AS AVAILABLE

"FAil-URE TO FilE A PROTEST'MTIIN THE nME PRI!SCR1BED IN FLORIDA STATUTES 12<1.157 (3) SHALL CONSTITUTE A WAIVER OF PROCEEDING IJNOER CHAPTER 120, FLORIDA STATUTES'

POSTED: 5130/13 11 ;05AM CT

LIMITED 5 YEAR COMMERCIAL

WARRANTY

EXtEPTIONS AND LIMITATIONS

The Manrlir1gton Comrnan::ial vinyl co•T1po~itlon tile products Essentiai.I",Desililnor Essentiala•, and Pragesr;ion!'" ;m: backed by a Wmltec:l S·Year Comnierclal Warr~nly for mMuf~Gturing daleds as dascribed below.

Tlw M<1nnln~)tm1 Cc)mmilrcial vinyl r.om~siUon tilr:t praduc:t.s Essontillls~.Deslgner E!1$11ntlals", fmd P1·ogeulon~·· that y<.>l~ purdmse ar6 ~)ulltan-teed to be free from r>11tnul<•<:turin!l d.,lttct~. II~ d!!ff!C\ ocriJrS In your floor. up<>n verification of thl> defect. Mannington will aurlwriZI'l lflllalr or rP.plar,;tmenr of the t~ffer.tecl ;ore,, wil.ht>lit c:lu1rgtt. with 1lo.;oi"g of oil(.jlr3ll/.,lu•! and{or· qu&~lity. If your floor We5 installed bye profe&siootal noorlng instoll~r/controctor puo·auor•t \0 Mannington Ccmumtrciallnstt>llatio•l Instruction!;, Mar.nhtgt<ln wlllulso pz.y relilio•n•ble pmfesslonal btbor COl~ to in~titll your repl<u;emfmt floor If th11 defect is feportr.d with!~ the ffr~t. ye~r of the <>~lgin'lll purc.hase, and 50% if tim deh1r.t is repc.rtcd withiro the sec:ond year of the original purchaSII. Leb<1r c<l$ts wlllr1ot b@ r~irnbursed if 1h"' defect iv r<~portllcf wilhin the third, fourth, t'r fifth yeer of the origin<~! f'urch~$e,

1. Llmft"d commerclnl warrnnty ~pplies fmm th~ d~te of r;.ur~h&s~t ~nd only to thf, origln;,l owMr of th4f floor.

2. WeiJI· fmm chairs or ,,ther furnltt<re withoilt pmper tloor pt·ot•"tt:lfll wilt ll\1kl the w<~rr!711ty.

3. lnd<1•1tations, sc.r~tr.hes or sudnca ci«n1age cauaotd by impropi~r rnaintanancu,, misus~. nc,gligc.rr<:a, spiktJ hl!f:l<:d ohcas. pebbles, s.1nd, or other ~brMives ~·a not. covered by thi~ warr~nty.

4. DI~<Satif,fa(.tlon or dam;•g+J due t(rlrnpmper lnstllllation or Installation (c•ntraryto Mannington reoc:omnttllldatlcms wUI vuid tht: warrarn.y.lnrrtallation lnstNctions are av~~able on O<.Jr Wflbsltcl r'flllnninglQiltommel'\~ial.~1lrn.

5. Labor 011 material ln$!.~lled with obvlr>\1'5 clelectl, is nc•l· ~~overed by this w~rr.~nty.

6. l.abor co!;t.!l on reFmir or "~lllac:GITI<ll'ot of •r•~t111rial whlr.h w~s r,ot c>rlgimtlly proft.\l)(;iom•lly lnst1rllc.d aro11ot ce>v~red by thi~ wam~nt.y.

7. Any dls(:clorr.tlon or l:oarlcl failure on M.,nningtor. c,,mmero;lal PI'!Jduct~ I'P.!>lllti,g fmm iml)ro)j)t;l .ldhHiVtr $ill~ct;ol" m· application i:; not ~OV(~o'f!d by thi5 warr;mty.

!1. lnstalllat.ton utlli%ing adhe~ives othnr than those r«c<>mrnonded <'!nd •PPro~~t~d by Manni~gton f<'ll MMnington llo,mng product• rnny causr; d>vn&fJ"' t~> thA flc•o•· :md void this Yl'l~Jrarrty.

9. Problems dve tQ rnoia\\ln;>, mildt~w, alhlin~ subst;~nccu, or hydrost.'1tic pr<ISSUI"'I in the s\rb-Fioor Qre nol covered by this wammty.

10.1Js1ng I'\OrH<*t:ornmcmded flol)r Cllr-!1 products m~'Y clam.-ge tbo fltx>r ~nd v~'id tM wn•nlnty.

11. P1wchsn of "tll<:ond¥", ''remn•nti", ''mill trials' 4,. .:.ther "lrregvl;ar" {ncm-flr~t qu~lity) fiooriog rnaterivl, or m~t(trial rl<lt

pa1t ()t, (ll' ~vallltblfllll tho regull•r M~nnlnotoll CCI"1rllerciul r.rroduc:t liM Br•:• liCit Wlllmnted.

Note: If 1he Marmil1~to11 Comml!l•cial floor f!lils to pe•form as sl~tt:d in th~ i<pplir;able Limited W<trronty, Mcmnio1<.:lton Comr"•m:i~l w•!, ;e~t its optlt)n: (I) t·ep • .,.,r wlthollt ch~rge tho!! ~ff~<~ed flooring to coni<>rrn to the warr3ht)•; or fin replace tho aff~lcted tkx>rlng without chmge, with Hoorinr;J ol equal value andl or qiJIJiity. M~nnlngton CcmmH!r•.:ial willal•o pay fm rea~o•labk<lilbar ccrJb pa• lhl! r:onditio11~ sl:atttd 1<bllve. Mt~~mir>Qt<~n Commmcial will nat pay for t.ha remc:ov11l or repiar.em•rn of c-abi11et~, armll11nCP.$, or ~rther fiKil~es. Repl~cemec'lt flor,rs are w~rr.~ntad <mly for the remaining tirne of the orl9irrel werr~nty 11t•d al'f;J '"vt wo•-rantod to makh S31Y1ples m· rrlllrketing matli'rillls (lo. photogrophs, website, ~1tc:) c~r match in color, dye lc!t, 111d giOils with yoUI'tiXistil'og floot·. THESE ARE YOUH EXCLUSIVE REMEDIES UNDER THE LIMITED WARRANTIES SET FORTI1 ABOVE. UNDER THE TERMS OF THESE LIMITED WARRANnES, MANNINGTON COMMERCIAL WILL NOT BE UABL.E FOR INDIRECT. SPECIAl., INCIDENTAL, CONSEQUENTIAL OR OTHER DAMAGF.S OF ANY KIND. NO MATTER WHAT THE CAUSE. THERE ARE NO IMPUED WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OR MERCHANTABilrrY AN() FITNF.S.'i FOI~ A PARTICULAR PURPOSE, EXTENDIN13 BEYOND THE TERMS OF l'HESE LIMITED WARRANTIES. EXCEI>T AS SET FORTH HEREIN, THERE-ARE NOT EXPRESS WARRANTIES MADE ElY MANNIN<.'n"ON COMMERCIAL

pate raft DESIGNWEAVE ,.

ULTRALOC PATTERN BACKING SYSJEM . LIFETIME COJYIMI;RCIAL· LIMITED W~RRANTY,

Our Ultraloc Pattern Is a high performance SBR latex pre-coat and a high performance SBR secondary coat laminated to a woven secondary backing.

The following Is the Lifetime. Commercial Limited Warranty Issued by Shaw Industries, Inc. ("Shaw") for our high performance SBR Latex Broadloom backing system.

This Lifetime Commercial Limited Warranty begins When the carpeting Is purchased. The carpet must be Installed In accordance with Patcraft Oeslgnweave Installation guidelines and specifications. The carpet must be maintained In accordance with Patcraft Oeslgnweave maintenance (carpet care) recommendations and such maintenance (carpet care) continues throughout the duration of the original Installation.

The Lifetime Warranty Is further limited to the period of time the carpet Is owned and maintained by the original end-usa purchaser. The basis of any warranty related claim Is the original Patcraft Deslgnweave Invoice or authorized Patcraft Deslgnweave dealer Invoice.

Installation· guidelines and specifications along with carpet care recommendations can be obtained from your dealer or from Patcraft Oesignweave Customer Connect 1.800.241.41 04 or on·llne at patcraftdesignweaye.com.

What the Ultraloc Pattern lifetime commercial limited warranty covers:

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Patcraft Deslgnweave warrants that carpet using our approved face fiber and coated with our high performance latex broadloom backing system will lose no more than 10% of the pne face fiber, by weight, during the lifetime warranty period. This warranty does not cover appearance retention, matting and crushing and normal appearance changes In high traffic areas.

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Patcraft Designweave warrants that carpet using our approved face fiber and coated with our high performance latex broadloom backing system will not generate static build-up In excess of 3.5 kV, during the lifetime warranty period as tested by AATCC Test Method 134.

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Patcraft Deslgnweave warrants, under normal use, that carpet coated with our high performance latex backing system will provide superior tuft bind properties In high traffic environments.

Patcraft Dlllllgnwnve P.O. Bolt 2:1.28, Dillion GA 30722 Palc!llftOeergnweave.oom • 600.241.4014

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,...ShaWl' A Berkshire Halhaway Company

pate raft DESIGNWEAVE ,.,

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Patcraft Deslgnweave warrants, under normal use, that carpet coated with our high performance latex backing system will not edge ravel, for the lifetime warranty period.

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Patcraft Deslgnweave warrants, under normal use, that the secondary backing on carpet coated with our high performance latex backing system will not delaminate from the face carpet for the lifetime warranty period.

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Patcraft Deslgnweave warrants, under normal use, that carpet coated with our high performance latex backing system will pattern match within acceptable Industry standards, regardless of pattern repeat size, when Installed In strict accordance with Patcraft Installation guidelines.

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You (the original purchaser) should notify the authorized Patcraft Deslgnweave Dealer andfor your Patcraft Deslgnweave representative and submit in writing, the following:

~ A velld proof of purchase In the form of a sales receipt or other documents, which establish proof of purchase.

nJ A detailed description of the problem and/or a photograph/sample that clearly shows the warranty problem.

To: shawonllne.oom or Shaw Industries - Financial Services, P.O. Box 40, Dalton, GA 30722.

Shaw Industries will designate a representative to Inspect the Carpet coated with our high performance latex broadloom backing system and evaluate the warranty claim.

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Should a defect covered under this warranty be found, the affected area will be repaired to conform to the warranty. If repair Is not commercially practical, Shaw may, at Its sole option, replace the affected carpet or refund the proportional purchase price for the affected area.

Shaw will pay the reasonable costs for freight and labor. Any costs incurred for the moving of equipment, furnishings, partitions and the like, that were Installed over the Shaw Commercial Backing product will be at the consumer's expense.

Pal4r8ft Daalgnweave P.O. Box 2128, Delton GA 30722 PatcraftDealgnWI!llve.com • 800,241.4014

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~bawr A Berkshire Hathaway Company

pat craft DESJGNWEAVE I•

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Patcraft Deslgnweave requires seam sealer, properly. applied per Patcraft Deslgnweave Installation guidelines, to minimize or prevent yarn from raveling and fraying at the seams.

This warranty does not cover burns, cuts, fading, matting, pills, pulls, odor, soiling, staining, tears or damage due to Improper Installation or due to Improper cleaning agents or methods. Carpet Installed on stairs or In areas subJect to abnormal foot-traffic use {I.e. golf spikes, other spiked footwear, ski boots, and the like) Is excluded.

Chair pads are recommended under roller caster chairs. Replacement carpet will come only from current running-line products comparable to the warranted product.

Plltor~tt Dealgnweave P.O. Box 2128, Daltan GA 30722 PatcraftDeslgnweave.com • 800.241.4014

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~ A Berkshire Hoth&way Compony

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A.s.enda Item Details

Meeting Jun 22, 2015 - Regular Meeting

7. Consent Agenda Category

Subject 7.14 Amendment to Award of ITB 13-B09 Carpet & Tile, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.

Access

Type

Fiscal Impact

Budgeted

Public

Action (Consent)

Yes

Yes

Budget Source District Funding As Available

Recommended Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The Action awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid

items 1-7, 9, 10 & 12.

Public Content

Request approval of the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid Items 1-7, 9, 10 & 12. The price Increase is effective June 23, 2015 through June 10, 2016. A Copy of the signed letter is attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPl. This price increase request meets the CPI requirements.

For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668.

ITS 13-609 PRICE INCREASE ACCEPTANCE LETIER.pdf (751 KB)


Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these Items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Motion & Votin.s.

Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent . .- =--

Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White

https://www.boarddocs.com/fl/okaloosa!Board.nsf/Private?open&login

SCHOOL DISTRICf OF OKALOOSA COUNTY Purchasing Department

St1PDJH1'INI)Dn OP ICBOOLS MARY BI!TR JACKSON

ATJ'ORHIY 10 TH1 BOAaD C. JUFREY MciNNIS, ESQ.

PGM. DIRICJ'OR • PVJlaWINO VINCE WINDHAM, CPPB

June 3, 2015

The Flooring Authority Attn: Gary Heapy 503 Mary Esther Cut-Off Fort Walton Beach, FL 32548

Dear Mr. Heapy:

JOAIDMDIBUS DEWEYDU'IlN

CATHY THIGPEN MELISSA THRUSH

R.ODNIY L. WALKO LAMAR W1llT£

We have received your email and request for a price increase on March 9, 2015. Per the terms and conditions of the ITB 13-B09 price increase shall not exceed the rate of inflation determined by the Consumer Price Index for urban wage earners and clerical workers, U.S. city average, all items (1982-84=100), published by the U.S. Bureau of Labor Statistics or any successor or substitute index appropriately adjusted from the commencement of the initial term of the contract to commencement of each extension period. The months of January and February, 20 IS do not appear to reflect a price increase however the month of March, 2015 indicates a 0.45 percent change.

Based off of your request for increase the Purchasing Department will accept the following increases:

Items I, 2, 3 • Carpet ........................ Increase 0.45% to $13.37, $13.37 and $13.19 per square yard Items 4, S, 6 ·Vinyl Composition Tile ... .Increase 0.45% to $!.36, $I .36, and $1.26 per square foot Item 7 ·Carpet Take-up ..................... Increase 0.45% to $1.36 per square yard Item 8- VCT Take-up ....................... No Increase $.30 per square foot Item 9 ·Install Cove Base .................. Increase 0.45% to $1.23 per linear foot Item I 0- Install Vinyl Base ............... .Increase 0.45% to $1.23 per linear foot Item II -Remove Furniture ................ No Increase $.72 per square yard Item 12- Transition Pieces ................. .Increase 0.45% to $1.44 Item 13- Preparation of Floor .............. No Increase $.25 per square foot

If you agree to the allowable price increases listed above please sign this letter below. The Purchasing Department will take this before the School Board for approval on June 22, 2015. If approved, price increases will take effect on June 23, 2015.

If you have any questions, please contact the Purchasing Department at 850-833-7668 .

mce Windham, CPPB Program Director-Purchasing

..,· Gary Heapy , L< v President • 1

• · ·

PURCHASING DEPARTMENT • ADMlNISTRATIVI COMPLEX -120 LOWERY PLACE S.l. FORT WALTON BEACH, FLORIDA 32548

TELEPHONE (ISO) 133-'"' FAX (ISO) 133-631'7

i'' ?'pt?t · tabulallon and recot.1menda110n for itb-13-bov carfi!t and tile bid...

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