I ,

1. REOUESTED MOTION:

Lee County Board Of County Commissioners Agenda Item Summary Blue Sheet No. 20020766

ACTION REOIJESTED: Approve award of the following Projects: # EXO20599, the purchase of 97 Dell personal computers from Dell Marketing L.P. at the Florida State Contract price of % 115,54X.00; and # lT020600, the purchase of 96 AK Back-Ups Pro 650 units from insight at the cwrpetitively quoted openmarket price of $21,371.04 for the Lee County Library Division. Grand total amount: $136,919.04. Also approve the expenditure of a not-to-exceed amount of $5,000.00 for miscellaneous and incidental items that may be needed, including, but not limited to, cables, cards, ovemight delivery, etc.

WHY ACTION IS NECESSARY: Section I 1.0.3.1 of the Lee County Purchasing and Payment Procedures Manual exempts “the purchase of equipment that has gone through the Administrative Code Procedue, such as State Contracts OL‘ Federal General Sewices Administration Schedules, providing the purchase, rental, OI lease amount does not exceed $5O,OOO.OO” As this expenditure will exceed $50,000.00, Board approval is required.

WHAT ACTION ACCOMPLISHES: These computers will replace all staff and public WinTerms throughout the library system; allowing the Lee County Library Division to upgrade existing technology and phase into tho implementation of the Horizon Sunrise System.

2. DEPARTMENTAL CATEGORY: 3. MEETING DATE: COMMISSION DISTRICT #

4. AGENDA: 5. REQUIREMENT/PURPOSE: 6. REOUESTOR OF INFORMATION: f%@iQ

X CONSENT STATUTE A. COMMISSIONER ADMINISTRATIVE ORDINANCE B. DEPARTMENT APPEALS X ADMIN. AC-4-1 C. DIVISION Library

PUBLIC WALK ON

REQUIRED:

CODE OTHER BY: Cynthia N. Cobb, Director

--BACKGROUND CONTINUED ON PAGE TWO--

8. MANAGEMENT RECOMMENDATIONS:

9. RECOMMENDED APPROVAL:

A B C / D 1 E F G 1 Department ( Purchasing / Human ( Other ( Couuty ( Budget services County Manager

Direc

1,o. COMMISSION ACTION: ’

APPROVED --~__

DEFERRED

--BACKGROUND CONTINUED FROM PAGE ONE--

On June 14,2002, the Division of Purchasing received a request from the Lee County Library Division to prepare a request to purchase 97 Dell personal computers from Dell Marketing L.P. at the Florida State Contract price of $115,548.00; and 96 APC Back-Ups Pro 650 units from Insight at the competitively quoted open market price of $21,371.04. (Grand total amount: $136,919.04.) It was also requested by the Library Division that Board approval be obtained for the expenditure of a not-to- exceed amount of $5,000.00 for miscellaneous and incidental items that may be needed, including, but not limited to, cables, cards, overnight delivery, etc.

The Division of Purchasing has obtained a Florida State Contract price quote from Dell for the computers (please see Attachment #2); informally telephone quoted the APC Back-Ups Pro 650 units to obtain a competitive open market price; and will assist the Library Division in obtaining any incidental services or items that may be required.

Funding is available: KG57101 14800

Attachments:

ii; Department Request for Purchases Dell Quotes via Florida State Contract No. 250-040-99-I

(3) Tabulation Sheet and Quotes for IT020600

MEMORANDUM FROM THE

LIBRARY DIVISION 0 t= TO: Janet Sheehan, Director of Purchasing

FROM:

DATE:

RE:

Cynth~ia N. Cobb, Library Director

June 12,2002

Computers for WinTerm replacements

The Division of Library Services requests a Blue Sheet to go before the Board of County Commissioners for the purchase of computers to replace all staff WinTerms and public WinTerms and the Regional Libraries. This action is necessary because the total amount exceeds $50,000; it must be approved by the BOCC.

This action allows the Lee County Library Division to upgrade existing technology and phase into the implementation of the Horizon Sunrise system.

Section I - Purchase of the following items:

. 56 Gray OptiPlex GX240 Small minitower computers with no monitors - specifications attached

o 1 - Deliver to Bonita Springs Library o 2 - Deliver to Captiva Library o 6 - Deliver to Dunbar Library o 17 - Deliver to Ft Myers Library o 3 - Deliver to Library Administration o 1 - Deliver to Library Processing o 4 - Deliver to N Ft Myers Library o 1 - Deliver to Pine Island Library o 4 - Deliver to Riverdale Library o 3 - Deliver to Rutenberg Library o 14 - Deliver to South County Library

l 40 Gray OptiPlex GX240 Small minitower computers with 17 inch Dell M781 P, 16.0 VIS monitors - specifications attached

o 15 - Deliver to Ft Myers Library o 2 - Deliver to Pine Island Library o 2 - Deliver to Riverdale Library o 21 - Deliver to South County Library

l 1 C610 Laptop o Deliver to Cape Coral Library

. 96 APC backups PRO 650 UPS units o 1 - Deliver to Bonita Springs Library o 2 - Deliver to Captiva Library o 6 - Deliver to Dunbar Library o 32 - Deliver to Ft Myers Library o 3 - Deliver to Library Administration o 1 - Deliver to Library Processing o 4 - Deliver to N Ft Myers Library o 3 - Deliver to Pine Island Library o 6 - Deliver to Riverdale Library o 3 - Deliver to Rutenberg Library o 35 - Deliver to South County Library

Section II - The purchase of miscellaneous and incidental items:

. Request BOCC approval of a not-to-exceed amount of $5,000 for miscellaneous and incidental items that may be needed, including but not limited to cables, cards, inside hand delivery, overnight deliveryservices. These will be purchased via the most economical and timely method available, i.e., State contract

Funds are available in KG571 0114800

250-040-99-l = Computers: Client Server Systems

Computers: Client Server Systems 250-040-99- 1

Effective: 7/l/98 through g/30/02

Certification Special Conditions

Specifications Price Sheet ,a

Orderinq Instructions Revisions

Complete Contract

3Com Corporation ABC Computers, Inc. Acer America Alcatel American Power Conversion Amherst Corporate Computer Apple Computers. Inc. Avava. Inc. Cisco Svstems. Inc. Comark Government & Education Sales Compaq Computer Corporation Dell Marketing L.P. Enterasvs Networks Sales and Service, Inc. Executive So&e

http:Nwww.execsource.com/sfl2000 Extreme Networks Gatewav Companies. Inc. Haves Computer Svstems Hewlett-Packard Comnanv L!z$ Lexmark International Marconi Communications NEC Computers. Inc.

computerscorn Network Appb Nortel Networks USA Inc.

http://www.nortelnetworks.com Pomerov Comouter Resources. Inc.

~:llwww.3com.com httu://www.abc2000.com http://www.acer.com http://www.usa.alcatel.com http://www.apcc.com ht@//www.amherstl .com http://www.apple.com httn:/www.avava.com http:/www.cisco.com &p://www.comarkn.coml http://www.compact.com http://www.dell.com http://www.enterasvs.com

www.extremenetworks.com &p:l/www.nateway.com httn://www.hcs.net &tp:/lwww.hp~ httu://www.ibm.com &://www.lexmark. corn ~://www.marconi.com &p:ilwww.nec-

http:Nwww.nomerov.com

http://fcn.state.fl.us/st-contracts/250040991/ 2/27/2002

84170683

DELL

Page 1 of 2

QUOTE #:

customer #:

Quote Date:

Date: 6/16/02 2:,9:29 PM Customer Name:

QUOTATION

64170683

1935449

6/l S/O2

LEE COUNTY FINANGE DIV

TOTAL QUOTE AMOUNT: 562,720.OO Product Subtotal: $62,720.00

Tax: $0.00 Shipping a Handling: $0.00

Shipping Method: Ground Total Number of System Groups: 1

GROUP: 1 QUANTINz 56 SYSTEM PRICE: $1,120.00 GROUP TOTAL: $62,720.00

I I I

TOTAL QUOTE AMOUNT: 562,720.OO Product Subtotal: $62,720.00

Tax: $0.00 Shipping&Handling: $0.00

Shipping Method: Ground Total Number of System Groups: 1

SALES REP: 1 APRIL DELASHAW PHONE: 600-661-3355 Email Address: ApriLDelashaw~Dell.com I Phone Ext: 1 44721

For your convenience. your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. You may also place your order online at wwv.dell.comlq~

This quote Is subject to the terms of the agreement signed by you and Dell, or absent such agreement,

tile:NC:Dxuments and SettingsUrancerdhxal Settings\Temnp\Quote 84170683.HTML 6l1912002

84170683

is subject to the applicable Dell terms and conditions agreement.

Prices end tax rates are valid in the U.S. only and are subject to change.

All product and pricing information is based on latest information available. Subject to chaoge without notice or obligation.

LCD panels In Dell products contain mercury, please dispose properly. PIease contact Dell Financial Sewlces’ Asset Recovery Services group for EPA compliant disposal options at US-DFS-AssetRecovery@dell.com. Minimum quantities may apply.

PageZof2

tile://C:IDocumnents and SettingsIfimcerdILocal Settings\Temp\Quote 84170683,HTML

Page 1 of 2

QUOTATION

Date: 6/16/02 2:16:30 PM

QUOTE* 84171317

Customer #: 1935449

Quote Date: 6/19/02

Customer Name: LEE COUNTY FINANCE DIV

TOTAL QUOTE AMOUNT: $50,760.00 Product Subtotal: 550,760.OO

Tax: $0.00 Shipping &Handling: $0.00

Shipping Method: Ground Total Number of System Groups: 1

GROUP:, QUANTIN: 40 SYSTEM PRICE: $1,269.00 GROUP TOTAL: $50,760.00

TOTAL QUOTE AMOUNT: 1 $50,760.00 1 Product Subtotal: 550,760.OO 1

Tax: 1 50.00 I I

I _.... $0.00 1

I Shipping &Handling:

Shipping Method: Ground Total Number of System Groups: 1

For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. You may also place your order online at www.dall.comlquote

This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,

file:llCXhcuments and SettingsYranccrdILocal Settings\Temp\Quote 841713 l7.HTML 6/19/2002

x4171317

is subject to the applicable Dell terms and conditions agreement.

Prices and tax rates are valid in the U.S. only and are subject to change.

All product and pricing information is based on latest information available. Subject to change without notice or obligation.

LCD panels in Dell products contain mercury, please dispose properly. Please contact Dell Financial Services’ Asset Recovery Services group for EPA compliant disposal options at US~DFS~AssetRecovery@dell.com. Minimum quantities may apply.

file:llC:Documents and Settings\h-ancerd\Lacal Settings\Temp\Quote 84171317.HTML

Page 2 of 2

6l1912002

84235097

DELL

Date: S/49/02 1:68:45 PM

Page 1 of2

QUOTATION

QUOTE #: 64235097

Customer #: 1935449

Quote Date: 6/19/02

Customer Name: LEE COUNTY FINANCE DIV

TOTAL QUOTE AMC -.. , __,______ , Product Subtotal: 1 $2.066.00 1

t I

Tax: Shipping 6, Handling:

Shipping Method:

.~.~~~~~~ $0.00 $0.00

Ground Total Number of System Groups: 1

GROUP: 1 1 QUANTITY: 11 SYSTEM PRICE: $2.068.00 1

I I I

TOTAL QUOTE AMOUNT: $2,068.00 Product Subtotal: $2,068.00

Tax: $0.00 Shipping &Handling: $0.00

Shipping Method: Ground Total Number of System Groups: 1

SALES REP: 1 APRlL DELASHAW Email Address: April-Delashaw~Dell.com

I PHONE: 800-9813355 Phone Ext: 1 4472,

For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. You may also place your order online at www.dell.comlquote

This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, is subject to the applicable Dell terms and conditions agreement.

Prices and tax rates are valid in the U.S. only and are subject to change.

All product and pricing information is based on latest information available. Subject to change without notice or obligation.

tile://C:Uhcuments and SettingsbiancerdLocal Settings\Temp\Quote 84235097.HTML 6/21/2002

84235097

1 ! LCD panels in Dell products contain mercury, please dispose properly. Please contact Dell Financial Services’ Asset Recovery Services group for EPA compliant disposal options et US~DFS~AseetRecovery@dell.com. Minimum quantities may apply.

page 2 of2

4

tile://C:U)ocuments and Scttings\fmncerdLocal Seltings\Temp\Quote 84235097.HTML 6/21/2002

OTE: IT020600 E: JUNE 20,ZOOZ

BOB FRANCESCHINI

LEE COUNTY, FLORIDA TABULATION SHEET FOR THE PURCHASE OF

(96) APC BACK-UPS PRO 650 UNITS I I I / I

SYSTEMS c0MAF.K ,:‘~“.“r:.:...;,:.:;: ,..,, ij ,.,. l’i’l:’ . ,,. . . . . . . ~...~..~.,.~ / ,.,~,.....,...... I . :“*;‘..I..:.:.:.:~...:.~.~.:.:.:.:.:’I i..,~:.:l;:;~:.~::.~:it:::.~~:.~.~;.~~..~.~..~.~.. . ,. ,,, ,.~ ..p... ,.,., .,., ./. *.ro:rli” :,~i :,:L:,:o GRAND TOTAL DELIVERED

PRICE /

$ 21,371.04 $22,504.32 22,812.48 I

1 Ub/CU/:I Ib:Yb r'.uI/us . 1

6820 S. Harl Ave Tempe, AZ 85283

06/20/02 / BOB FRANCESCHINI LEE COUNTY Customer Number: 1799371 Quote Number: K92973

! Dear Bob Franceschini,

I Thank you for your interest in Insight. Please find below the price quote ! you requested.

PRODUCT DESCRIPTION QUANTITY PRICE/EA TOTAL ___._--______--_________________________------------~--------~-------~~---~~~~- APC7Lflf876 APC BACK-UPS PRO 650 650VA 96 216.99 20831.04

LflO 6 OUTLET LAN STANDBY POWER MFG Parts: BP650S

_--___-_---__-__--_____ Subtotal Without Shipping & Handling 20831.03

Shipping Via BEST WAY 3-6DAY t 5Lfo.00

GRAND Total 21371.OLf ___________________-___

* All products carry full manufacturer warranty

If you have any questions, hesitate to give me a call.

or require additional information, please do not

www. insight.com, If you'd like to place this order online, go to

log in and click on "Quotes," or simply follow this link:

Contact a Payment Solution Expert for affordable monthly payment options at 8OO-q67-qqLf8 x6715

Thank you again for,calling Insight.

Sincerely,

Brian Talbot ACCOUNT EXECUTIVE l-800-INSIGHT x5688

insight.com 8DD.INSIG”T

QA Systems, Inc. 6620-Manor Rd. Austin TX 78723 512-637-6100 Voice 512-637-8811 Fax

Quotation

Quote: 18019 Date: 06/17/2002

Part Number Description 1 Qty 1 Price ( Extended

1) BP6SOS

2) QASHPOS

AMERICAN POWER CONVERSION Bp65Os; Back-ups Pro 96 234.42 22,504.32 Bp65Os QA SHIPPING 1

Return Policy: Subtotal 22.504.32

TOTAL $22,504.32

Page 1

Cw Your Paimr ~for the Fuhue 105 W 5th A& Tallahassee FL 32303 Tel. (EC@4914822

06/18/2002

Thii quote has been specially prepared for

L~~o~$yg&Jp

Customer: 54136 Quote # : 20413833

M SP65OS

Quote Total

Descritation APC BACK-UPS PRO 65OVA UPS

QEY m Ext. Price 96 237.63 22812.48

22.812.48

quoted by Deaon Wheaton 800-491-6822

Tha@ you for the opportuniv to provide this quotation. questlons you may have, or d you wish to place an order.

Please contact me with any further

TOM GFUMES Corporate Account Manager

Fax (850)222-3457