hua xia chinese school of greater...hua xia chinese school of greater new york registration policy...

HUA XIA CHINESE SCHOOL OF GREATER

NEW YORK REGISTRATION POLICY

2014-2015

Registration

@hxgny.org

Registration Policy 2014-2015 [email protected]

1

Registration Policy Key Highlights

Registration Start Date– 5/28/14 for existing families

Open House – 6/1/14 for all families

Early Registration Discount Period – 5/28/14 through 7/6/14

Age Limit – new students need to turn 4, 5 and 6 by 12/31/14 in order to

enroll in Pre-K, K and Grade 1, respectively. Proof of birth date required.

Class Placement – based on FULL tuition payment date

Payment Priority – PayPal payment strongly preferred. Credit card

payment may cause delay linking to school system. No check accepted.

Late Fee – $50 late fee will be applied to any family account with account

balance or new registration starting 9/8/14

Transfer – Each student is allowed one free transfer for each of language

and culture class per school year. Each additional transfer will be subject to

a $20 fee per transfer. No transfer allowed after 9/21/14

No student can audit class post 9/14/14

Parent-on-Duty – All parents need to fulfill POD responsibilities

Contact Information – [email protected]


2

School Important Dates

The 2014-2015 school year of Huaxia Chinese School of Greater New York (HXGNY) starts on

Sunday, September 7, 2014. Classes run from 9:30 am to 12:30 pm on Sundays.

Important Dates Comment

5/28/14 Registration start date for existing families

5/28/14 – 7/6/14 Early registration period ($50 discount per student

expires on 7/6/14 based on payment date)

9/7/14 First day of school

9/21/14 Last day for transfer for kids’ classes

9/10/14 Adult class registration starts

9/21/14 First day of adult class

10/5/14 Last day for transfer for adult classes

Language Classes Offered

Based on students’ level and preference, we offer different Chinese language classes using

different sets of textbooks. To compare the different features offered by each textbook and

understand how to select the proper class for your kids, please refer to: “Textbook Evaluation”

and “Class Selection Guide” at www.hxgny.org under Registration.

Grades Textbooks Used

Pre-K 马立平 (MLP) for Kindergarten (optional for separate purchase)

Kindergarten 汉语拼音(Han Yu Pin Yin) and stories/poems

Grade 1 - 8 马立平 (MLP) Book 1 to 8

Grade 1 - 9 美洲华语 (MZHY) Book 1 to 10, 标准中文 as reference

CSL 1 - 3 My First Chinese Reader series

AP Class AP Chinese, Physics, Calculus, Computer

http://www.hxgny.org/


3

Class Placement Priority and Waiting List

Teacher Assignment

Teachers will be assigned to different language and culture classes based on their past experience

and specialties. Teacher assignment, if available, will be published concurrent with the

registration start date.

Class Placement Priority

Class placement priority will be based on parent preference and full tuition payment date. The

school reserves the right to adjust class placement based on optimum class size and will give

priority to families based on tuition payment dates.

Paypal payment is STRONGLY preferred and enables real-time link to school registration

system. Credit card validation requires extra time. As a result, school does not guarantee that

the registration system will reflect the payment date on a real-time basis.

Students will not be allowed to audit class if full payment is not received before the second week

of class beginning on 9/14/14

Waiting List

For any other student who could not get into his desired class, please send an email to hxgny-

[email protected] . Please include the following information in the email: (i)

Family ID; (ii) student’s name; (iii) parent contact information (parent names, email and home

phone number); (iv) current class placement; (v) desired class placement; and (vi) a short

description of reasons. The school will use its best effort to match each family’s needs. Waiting

list priority is based on tuition payment date.

mailto:[email protected]:[email protected]


4

Tuition and Fees

Tuition and Fee Structure

There are 3 fees that apply to each registered family / student:

Family management fee - $50 per family (regardless of number of students in each

family); non-refundable

Registration fee - $40 per student; non-refundable

Tuition – see table below. Tuition listed below includes textbook costs

Early registration discount - $50 per student when enrolling a regular language class.

Payment has to be received on or before 7/6/14. For students who has registered but not

paid prior to 7/6/14, early registration discount will be forfeited.

Tuition

Grade/Class Full Year Tuition

Textbook (incl. in Tuition)

Pre-K (a) $690 --

Kindergarten $600 $5

MLP G1-8 $630 $50

MZHY 1-9 $600 $20

CSL Level 1-3 $750 $50

AP Class $600 --

Culture class only $300 (b) --

Adult class (full year) $230 – $370 (b) --

(a) Pre-K class is 2 hours. Textbook is optional for purchase.

(b) Some classes’ cost may vary. Please check the online registration system.


5

As an illustrative example, if a family has 2 children - one will register for MZHY G1, one will

register for MLP G2, and the family will register and pay before 7/6/14, the total payment will be

as follows:

Family management fee – $50

Registration fee – 2 students x $40 = $80

Tuition for MZHY G1 - $600

Tuition for MLP G2 – $630

Early registration discount – 2 students x ($50) = ($100)

Total payment - $1,260

Tuition for Partial Semester

Student will pay full tuition for the semester even if registering in the middle of a semester.

School administration will exercise discretion to determine if family fee or registration fee can be

partially waived.

Culture Class Tuition for Selected Classes

Most culture classes are free of charge if a student also registers for a language class. For

selective culture classes that the school needs to hire outside vendors, or uses special teaching

materials, a tuition and/or a material fee will be required to cover the school’s costs. Please

check the online registration system for specifics.

Culture Class Only Registration

For students who only register for culture classes, but not language classes, tuition of $300 per

class per year plus the $50 family management fee per family and $40 registration fee per

student will apply. In addition, for those culture classes that need to hire outside vendors, or use

special teaching materials, additional fee will be required. If the student is taking 3 culture

classes, the school could consider offering a discount on the third class. Please contact

[email protected] for such adjustment.


6

Adult Class

Adult class will require full year registration.

For adults with children enrolling in our school, a student registration fee of $40 plus full

year tuition will be applied.

For adults without children enrolling in our school, both family fee and student

registration fee, together with full year tuition, will be applied.

Penalty Fees

Late fee –

o A $50 late fee will be applied to each family account whose full payment for

student registration is not received by 9/8/14

o A $50 late fee will be applied to each new registration post 9/8

o A $50 late fee will be applied to any unpaid adult class registration or any new

adult class registration post 10/5/14 (third week of adult class)

Transfer fee – $20 (see detailed transfer policy below)

Check bounce fee – $35 on each returned check


7

Transfer Policy

Before 9/21/14, each student is allowed one free transfer for language class and one free transfer

for culture class per school year. Any additional transfer will be subject to a $20 fee per transfer

per student.

Last student allowable transfer date is 9/21/14. Transfers after the transfer deadline will be

subject to a $20 fee per transfer per student.

Before 10/5/14, each adult student is allowed one free transfer. Any additional transfer will be

subject to a $20 fee per transfer per student. Post 10/5/14, any transfer will be subject to a $20

fee per transfer per student.

Payment Methodology

All payments can be made online via Paypal or credit card. The “Pay by Paypal” link on the

registration page will allow you to use both methods of payment once clicked in. Checks are

only acceptable during onsite registration. The school has the right to deny a student’s

acceptance if the payment has not been made in full and on time.

Paypal payment is STRONGLY preferred and enables real-time link to school registration

system. Credit card validation requires extra time. As a result, school does not guarantee the

registration system will reflect the payment date on a real-time basis.

If a check is returned for any reason (e.g., insufficient funds, stop payment, or account closed), a

$35 processing fee in addition to any penalty amount charged by the bank will be added to your

account. If a student with a bounced check decides to withdraw from the school, the $35

returned check fee and bank charges will still apply.


8

Refund Policy

Refund during the Semester

The $50 family fee and $40 registration fee are not refundable at any time

Textbook costs are not refundable unless the books are returned in brand new

condition or sealed (for MaLiPing books)

Withdraw before or on first week of class: 100% refund of Fall semester tuition +

100% refund of Spring semester tuition (excl. textbook costs)

Withdraw before or on second week of class: 80% refund of Fall semester tuition

+100% refund of Spring semester tuition (excl. textbook costs)

Withdraw before or on third week of class: 50% refund of tuition of Fall semester

tuition and 100% refund of Spring semester tuition (excl. textbook costs)

Withdraw after third week of class: 0% refund of tuition of Fall semester tuition +

100% refund of Spring semester tuition (excl. textbook costs)

Refund for Spring Semester

Since the tuition is paid for the whole school year, if a student decides to only enroll for the Fall

semester, but not the Spring semester, 100% of Spring semester tuition will be refunded (excl.

textbook costs).

Refund Processing

Refund via Paypal (within 3 months of payment via Paypal) will be processed promptly. Refund

via check will be processed altogether during the last week of October for the Fall semester and

during the last week of February for the Spring semester.


9

Grade Assignment – Age Limit

Pre-K, K and Grade 1 Age Limit

For new students, age limits to enroll in Pre-K, K and Grade 1 are as follows:

Pre-K – Student must be 4 years old before Dec 31, 2014 to enroll in Pre-K classes

Kindergarten – Student must be 5 years old before Dec 31, 2014 to enroll in K classes

Grade 1 – Student must be 6 years old before Dec 31, 2014 to enroll in Grade 1 classes

Proof of birth date in the form of birth certificate or passport must be emailed to

[email protected] upon payment. If the documentation is not received within two weeks

after payment, class placement will be invalidated and tuition will be refunded (but not the

family fee and student registration fee). Please include Family ID and student name in the email.

For existing students, we strongly recommend students of younger age to enroll in the right

grade. The school reserves the right to reassign students to proper grade based on teacher

feedback.

Grade 2 and above

New students for grade 2 and above should contact school registration ([email protected])

to be evaluated and assigned to appropriate class based on students’ Chinese proficiency levels,

subject to availability of the grade/class.

Parent-on-Duty

All parents shall fulfill Parent-On-Duty responsibilities and tasks, which is to ensure the safety

and orderly conduct of students enrolled at HXGNY.

mailto:[email protected]:[email protected]


10

Code of Conduct

All the common courtesy obeyed in English schools applies in HXGNY, including but not

limited to the following. For a full description of Code of Conduct, please refer to HXGNY

Code of Conduct menu on www.hxgny.org

No staying in classroom without teacher’s permission

No lingering outside classroom

No switching classes without school registration team approval

Follow security team’s instruction on parking for safety of everyone

Photo Usage

The school reserves the right to take pictures of students/families participating in the school's

academic/cultural/social events and activities, and use those pictures in School’s newsletters and

website. Any family that does not want their pictures to be posted should make a written request

to the school at the beginning of the school year.

Acknowledgement

I and my family hereby agree that we will comply with the Rules and Regulations set by the

School for 2014-2015.

By registering hereunder, each student and/or family assumes the risks of participating in any

activity at the School and hereby irrevocably release the School and its agents, officers, directors,

employees, successors and assigns from any and all liabilities of any type of nature arising out of

his/her participation in activities at the School.


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Non-discrimination

HXGNY admits students of any race, color, national and ethnic origin to all the programs and

activities generally accorded or made available to students at the school. It does not discriminate

on the basis of race, color, national and ethnic origin in administration of its educational policies,

admissions policies, and athletic and other school-administered programs.

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