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STATED SESSION

HOBOKEN BOARD OF EDUCATION

DECEMBER 15, 2009

VERSION I

This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the two local papers on December 12, 2009.

If any Board member or member of the public in attendance believes that the meeting is in violation of the Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement at this time.

The Board wishes to make those in attendance aware that this meeting is being recorded on video and will be broadcast by the Board at a later date on CATV Channel 78. The Hoboken Board of Education is committed to preserving the decorum of the public process and is mindful that we live in the electronic age of computers, cell phones and other electronic communications devices. Nevertheless, we respectfully request that all meeting participants kindly silence their electronic devices during the course of the meeting, and if use of the device is necessary, we ask that you please leave the meeting room if you need to conduct personal business.

SALUTE TO THE FLAG ROLL CALL

I. REPORT OF THE SUPERINTENDENT OF SCHOOLS

II. REPORT OF THE BOARD PRESIDENT

III. COMMITTEE REPORTS

IV. APPROVAL OF THE 2008-2009 CORRECTIVE ACTION PLAN, IN

RESPONSE TO THE 2008-2009 SCHOOL DISTRICT AUDIT REPORT Submitting for review and approval the following resolution for the Board to

approve the 2008-2009 Corrective Action Plan, in response to the School District Audit.

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WHEREAS, the Financial Statement of the Hoboken Board of Education, County of Hudson, New Jersey for the year ended June 30, 2009 have been audited by Lerch, Vinci & Higgins, LLP, as described in the Auditor’s Report dated November 12, 2009, and

WHEREAS, the Board, at the November 17, 2009 Stated Session, accepted the

presentation of the 2008-2009 School District Audit, along with the related synopsis, and acceptance of Auditor’s recommendations, and

WHEREAS, the Corrective Action Plan, an integral part of the Audit submission

to State and Federal Agencies, has been prepared, and signed by the Superintendent and School Business Administrator, now

THEREFORE, BE IT RESOLVED, that the Board approve the 2008-2009

Corrective Action Plan in response to the 2008-2009 School District Audit. V. PUBLIC DISCUSSION (Agenda items only)

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CORRECTIVE ACTION PLAN – June 30, 2009

NAME OF SCHOOL Hoboken Board of Education COUNTY Hudson TYPE OF AUDIT Annual DATE OF BOARD MEETING December 15, 2009 CONTACT PERSON Robert H. Davis TELEPHONE NUMBER 201-356-3610 RECOMMENDATION METHOD OF IMPLEMENTATION AND PERSON RESPONSIBLE COMPLETION DATE NUMBER APPROVED CORRECTIVE ACTION PLAN FOR IMPLEMENTATION IMPLEMENTATION

I. Administrative Practices

And Procedures 1. All bank accounts be desig- All accounts will be included on the agenda for School Business Administrator April 2010 (Re-org) nated annually as official the annual re-organization meeting of the Board. depositories of the district. *2. The district review tuition The district will use state certified tuition rates to School District Accountant Upon receipt of state charges and actual state refund over-charges and/or re-bill for under certified tuition rates certified tuition rates and charges. adjust billings to sending districts, accordingly. *3. Annual tuition billings A schedule of tuition billings will be provided by School Business Administrator Immediately should be provided to the School Business Administrator to the districts sending districts prior to billing agents. year end.

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RECOMMENDATION METHOD OF IMPLEMENTATION AND PERSON RESPONSIBLE COMPLETION DATE NUMBER APPROVED CORRECTIVE ACTION PLAN FOR IMPLEMENTATION IMPLEMENTATION

4. Written policies and pro- The procedures for tracking SEMI reimbursement Director of Special Services January 15, 2010 cedures regarding SEMI reim- payments will be development and implemented. bursement and vehicle tracking and use as required by the State’s accountability regulations be submitted to the Board for their approval. II. Financial Planning,

Accounting & Reporting

*1. Quarterly State pension The four quarterly state pension reports will be Payroll Bookkeeper December 2009 reports be reconciled with reconciled on line with employee deductions actual employee deductions. as listed in payroll agency account reports. *2. The procedures relating Administration has implemented an approval Assistant Superintendent Completed to the approval of payroll process for all overtime with specific Director of Facilities overtime be reviewed and administrators responsible for prior authorization. Payroll Bookkeeper formalized in a Board policy. 3. The district maintain a payroll The district will review available software and/or School District Accountant January 2010 deduction subsidiary ledger by create Excel Spreadsheets where necessary to withholding category that agrees maintain a ledger on a monthly basis. to the reconciled cash balance on a monthly basis. 4. All stipends paid to employees The Board will approve an annual resolution Fiscal Analyst December 16, 2009 be reviewed and updated annually listing all salaries and stipends that are a part for accuracy and approved by of base salaries in accordance with contracts. Board resolution.

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II. Financial Planning,

Accounting & Reporting (Cont.)

5. All compensation paid to or All compensation will be reported on W-2’s as Payroll Bookkeeper January 31, 2010 on behalf of the Board employees as per IRS regulations. be properly reported on employee’s Form W-2 Wage and Tax Statement as outlined by IRS Regulations. *6. Internal controls be reviewed All outstanding purchase orders on June 30th Accounts Payable Bookkeeper June 30, 2010 and enhanced to ensure open will be reviewed by accounts payable to purchase orders are reviewed ascertain the date of service rendered for for validity and properly class- GAAP compliance. ified as accounts payable or encumbrances at year end. *7. The District should reference All purchasing agents, accountants, accounts School District Auditor TBD by Auditor The Uniform Minimum Chart of payable bookkeepers will be provided with the Accounts for New Jersey Public Chart of Accounts and appropriately trained. Schools, 2008 Edition and other available reference materials, such as the Budget Guidelines for the proper classifications required to be in compliance with N.J.A.C. 6A:23-2.2(f).

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II. Financial Planning,

Accounting & Reporting (Cont.) *8. Department of Education All transfers above 10% will be referred to the School District Accountant approval should be requested for County Superintendent for approval per code any transfer which exceeds 10 requirements. percent to/from an advertised appropriation account, as defined under N.J.A.C. 6A:10A *9. IRS Tax Reporting 1099 Form 1099’s will be issued to all as per IRS Accounts Payable Bookkeeper January 31, 2010 Forms be properly issued to all vendors required in accordance with IRS regulations. III. School Purchasing

Program

*1. A formal written purchasing A formal purchasing manual will be developed School Business Administrator March 31, 2010 policy manual be developed and issued to all budget centers for use. and implemented. 2. All District purchases for An order authorization form required for all School Business Administrator March 31, 2010 goods and services which in P.O.’s will be created and forwarded to all the aggregate exceed the bid budget centers. threshold be publicly bid in accordance with the Local Public Contracts Law N.J.S.A. 18:18A-4.

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IV. School Food Services

*1. Prior to submitting reim- The food service vendor will submit verified meal Food Service Vendor Immediately bursement claims to the U.S. counts and student daily attendance to business School District Accountant Department of Agriculture, office for reimbursement claims. meals claimed should be verified to the meal count activity records and edit check worksheets. *2. Appropriate action be taken Increase meal prices. Board of Education, Completed to ensure adequate funds are Reduce Board of Education paid staff Superintendent of Schools, and June 30, 2009 available to sustain the supporting food service. School Business Administrator operations of the Food Service Review policy on closed lunches at high school. Immediately Fund. Explore options for securing payment from April 2010 families 3. All deposit slips for food service The district staff will retain and submit all deposit School District Accountant Immediately collections be retained and made slips to the auditor’s staff. available for audit. 4. Ford Service collections be All deposits will be deposited daily. Food Service Vendor Immediately deposited in a timely manner. V. Student Body Activities *a. All bank statements be Bank statements will be obtained monthly by the School District Accountant December 31, 2009 obtained and available for audit. Business Office and made available for the audit when requested.

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V. Student Body Activities (Cont.) *b. Pre-numbered receipts/deposit Pre-numbered receipt forms will be utilized for Building Principals December 1, 2009 summary forms be utilized for all all deposits. monies received. Staff training shall be conducted to review Fiscal Analyst January 15, 2010 standard procedures. *c. Payment authorization forms A standardized payment request/authorization Fiscal Analyst January 1, 2010 require proper approvals and be form, including proper approvals shall be Building Principals utilized for all disbursements. developed and implemented. Building level staff shall ensure appropriate approvals for any disbursements prior to the new form’s implementation. Staff training shall be conducted to review Fiscal Analyst January 15, 2010 standard procedures. *d. Supporting documentation All payment authorization forms shall have the Building Principals December 1, 2009 be obtained for all disbursements. required approvals, documentation and receipts attached for all disbursements. Staff training shall be conducted to review Fiscal Analyst January 15, 2010 standard procedures. Periodic internal audits of all student body School District Accountants January 1, 2010 activity funds shall be conducted to ensure Fiscal Analyst compliance.

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V. Student Body Activities (Cont.) *e. The student activity accounts No disbursements shall be approved or paid for Building Principals December 1, 2009 only be utilized for purposes any purpose that is not connected with connected with student student related activities or clubs. related activities and clubs. Staff training shall be conducted to review Fiscal Analyst January 15, 2010 standard procedures. Periodic internal audits of all student body School District Accountants January 1, 2010 activity funds shall be conducted to ensure Fiscal Analyst compliance *f. All student activity accounts The Business Office shall obtain the auditor’s Fiscal Analyst January 31, 2010 not under Business Office control records and bank records for all accounts Interim Business Administrator should be closed. Utilizing the district’s tax identification Board of Education code, and direct that all accounts not under Business Office control be closed. VII. Scholarship Accounts

*a. Formal authorization be obtained Authorizing a formal written process for High School Principal February 1, 2010 to support the disbursements of scholarships be developed and implemented. funds. *b. Two signatures be required on Signatories will be approved by board resolution. School Business Administrator Immediately all accounts.

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VII. Scholarship Accounts (Cont.) *c. All bank statements be delivered All bank statements will be forwarded to the School Business Administrator Immediately to the Business Office. to the Business Office each month. VIII. Application for State School Aid

There are none.

IX. Pupil Transportation It is recommended that internal The DRTRS will reflect all IEP approvals by Coordinator of Transportation October 2010 controls over the preparation the district CST’s and reported by the of DRTRS reporting be re- School Business Administrator. viewed and enhanced to ensure all services reported are accurately reflected on student’s Individualized Education Program (IEP) X. Facilities and Capital Assets

There are none _______________________________ ______ _____________________________________________ ______ CHIEF SCHOOL ADMINISTRATOR DATE BOARD SECRETARY/SCHOOL BUSINESS ADMIN. DATE C: County Supt.

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INTERIM SUPERINTENDENT

1. WHEREAS it is necessary for a New Jersey Board of Education to approve and/or adopt a Curriculum on an annual basis, and WHEREAS it is the Curriculum which forms the roadmap by which instruction is delivered, and WHEREAS the Hoboken Curriculum Project has been writing and designing a curriculum product for the past several years, a curriculum aligned with the New Jersey Core Curriculum Content Standards, and WHEREAS a curriculum document is a fluid and growing piece of educational literature, and thus shall be frequently updated and fine-tuned, and WHEREAS adoption of a curriculum by a Board of Education does not necessarily imply the endorsement of every page of the document, but rather acknowledges the fact that its district, its teachers, and its students have been provided with educational guidelines, THEREFORE BE IT RESOLVED that, after a presentation of the Curriculum to the Board and the Public two months ago, and a recent follow-up public and board question and answer opportunity, the Curriculum as prepared, written, and presented, be accepted and adopted by the Hoboken Board of Education on this the fifteenth day of December, 2009 for the 2009-2010 School Year.

2. Submitting for review and approval, the (re) appointment of the certificated and

non-certificated (represented) staff as attached. (The attachment will be available for review at the office of the Board Secretary, 1115 Clinton Street, Hoboken, New Jersey)

3. Submitting for review and approval, after examination by the Equivalency

Committee, I hereby recommend the following staff to be placed on their new payroll level retroactive to October 1, 2009 as per Article X Salary Provisions 10.6

2008-2009 7-1-09 2009-2010 retro to 10-1-09

Joanne Deni 7th step BA+30 8th step BA+30 8th step MA $55,459.00 $64,575.00 $68,018.00 Roseangela Perez 4th step BA 5th step BA 5th step MA $46,948.00 $48,001.00 $54,444.00 Daniel Fagan 4th step BA 5th step BA 5th step MA $46,948.00 $48,001.00 $54,444.00

4. Submitting for review and approval, I hereby recommend acceptance of the

Hoboken School District Mission Statement, as attached

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5. Submitting for review and approval, I hereby recommend the appointment of the following pool of teachers for the AHSA tutoring program at Hoboken High School. This program will run from January 6th – 28th, 2010 and April 12th – 20th, 2010 from 7:30a.m. to 8:30a.m. and 3:00p.m. to 4:00p.m. At a salary of $33.00 per hr. as per HEA contract. Funding from line item #15-140-100-101-07-1903

Patricia Hack Jenissa Wilson Anabel Gomez Mary Sifonios Barbara Teller Joanne Pepe Fiona Stephens

6. Submitting for review and approval, I hereby recommend the appointment of the following pool of teachers for the Saturday Spring HSPA tutoring program at Hoboken High School. This program will run on the following Saturdays January 9,16,23,30, 2010 and February 6,20,27, 2010 from 8:30 a.m. to 1:00 p.m. At a salary of $38.00 per hr. as per HEA contract. Funding from the following line items: Regular Education 15-140-100-101-07-1903 Special Education 15-213-100-101-07-1903 Demarest Regular Education 15-140-100-101-05-1086 Toni Rotondi Jenissa Wilson Howard McKenzie Sharon Malenda Patricia Hack

7. Submitting for review and approval, I hereby recommend the appointment of John LaNeve, as a part-time Cosmetology teacher at A.J. Demarest Alternative high School effective December 16, 2009-June 30, 2010 at a salary of $25,000.00 pro-rated (no benefits).

8. Submitting for review and approval, I hereby recommend the appointment of

Judith A. Beckmeyer, as a School Psychologist, (4) days per week effective December 1, 2009-June 30, 2010 salary pro-rated at the 11th step MA + 30 $87,118.00 plus School Psychologist stipend, $3,264.00 as per HEA contract $90,382.00 x .8% $72,306.00. Funding from line item #20-450-200-100-20-1012-000.

9. Submitting for review and approval, I hereby recommend a correction on

resolution #22 on the November 17, 2009 agenda regarding Daniel Loughran, Supervisor of Curriculum and Instruction: Humanities. Originally approved salary for $102,118.00 changed to $99,978.00 due to reevaluation of credits earned per Administrators/Supervisors contract.


resolution #14 on the November 17, 2009 agenda regarding Gary Enrico, Band Director. Originally approved stipend for $4,500.00 changed to $4,787.00 as per HEA contract.

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resolution #41 on the August 11, 2009 agenda regarding Christopher Dellafave, teacher. Originally approved at the 1st step $45,951.00 of the HEA contract changed to the 3rd step $46,972.00 due to legal requirement to give credit for military service.


Dennis Doneman, as phone system technician effective August 15, 2009-June 30, 2010 at a salary of $37.50 per hr. not to exceed $15,000.00.


Melanie Alberto-Kolmer to the position of Learn & Serve America Coordinator for the 2009-2010 school year, at a prorated stipend of $2,200.00. Funding from line item #15-140-100-101-07-1903-000


Melanie Alberto-Kolmer to the position of Emergency Response Coordinator for the 2009-2010 school year, at a prorated stipend of $5,766.00. Funding from line item #15-140-100-101-07-1903-000


Jared Ramos to the position of Head Strutter Coach for the 2009-2010 school (1 season) at a stipend of $2,393.00 as per the HEA contract.

16. Submitting for review and approval, I hereby recommend payment of $99.00 to

Kim Tarabocchia, teacher for three additional hrs.of preparation time for the LEAP Autism Classroom, Parent Education Carryover Program. Funding from line item #11-214-100-101-01-1018-000

17. Submitting for review and approval, I hereby recommend to add the following staff to the pool of teacher mentors for the 2009-2010 school year at no cost to the district.

Isabel Diaz Lea Di Vincent

18. Submitting for review and approval, I hereby recommend permission to apply for

Hudson County Substitute certificates for the following applicants and to add them to our pool of substitute teachers.

Bridget Cutler $80.00 per day William Leary $80.00 per day Jamie Rivera $80.00 per day

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19. Submitting for review and approval, I hereby recommend, based on communication received from Peter Ising, music teacher, acceptance of the notification to the Board of his retirement effective February 1, 2010.

20. Submitting for review and approval, I hereby recommend, based on

communication received from Stacy Ntansah, teacher at Connors School, the request of a 12 week Family Leave without pay effective January 19, 2010 – April 26, 2010.


communication received from Adela Sanchez, teacher at Connors School, the request of a 12 week Family Leave without pay effective January 1, 2010 – March 29, 2010


communication received from Dolores Gagliardi, Social Worker, requesting a change in dates from the originally approved dates for her Family Leave on item #13 on the October 13, 2009 agenda. Her new date is December 2, 2009 to start her 12 week Family Leave – February 25, 2010.


communication received from Erin Kraven, teacher at Connors School requesting a one year Child Care Leave of absence from September 1, 2009 – September 1, 2010.

24. Submitting for review and approval, I hereby recommend, for the continuing

improvement of the district, the following transfers effective January 4, 2010.

Maria Morales Vice Principal from Connors to Wallace School John Bussanich Vice Principal from Wallace to Connors School

25. Submitting for review and approval, I hereby recommend the use of the free Mobile Dentist/Smile Program for all of the kindergarten students in the Hoboken Public School District.

26. Submitting for review and approval, I hereby recommend, the creation of a

substitute pool of bus drivers for the 2009-2010 school year at a salary of $16.25 per hour not to exceed 25 hrs. per week.

27. Submitting for review and approval I hereby recommend the following drivers to

be placed in the pool of substitute bus drivers.

Leonardo Compoverde Lisa Cruz

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28. Submitting for review and approval as a FIRST READING: Student Attendance Policy (and Procedures) as attached.

29. WHEREAS it is the responsibility of a Chief School Administrator to make

recommendations to the Board of Education in matters of building use and availability, and WHEREAS in Hoboken, New Jersey, the early childhood population has been increasing annually, and WHEREAS we expect no change in that escalation for the 2010-2011 school year, which has a direct effect upon all school buildings in the district, and in addition WHEREAS there is an academic need to expand the learning environment for our “middle School” aged pupils by expanding their educational and social growth opportunities, and WHEREAS the Chief School Administrator is faced with a New Jersey State mandate to relocate the K-8 educational program housed at the district’s Connors School to the Demarest School, thereby displacing the tenant, the Hoboken Charter School, but WHEREAS the Chief School Administrator and Board further wish to mitigate the changes necessary in the relocation of the Hoboken Charter School by permitting HCS to continue to lease space for its 9-12 program at a rental price to be determined, THEREFORE, BE IT RESOLVED that the configuration for the Hoboken Public Schools for the 2010-2011 School Year, and more than likely beyond, be as follows: Grades 8-12 Hoboken High School Clinton Street Alternative 8-12 Hoboken High School (Special Wing – 8th/9th St.) Connors PreK-7 Demarest School Building 4th and Garden Streets PreK-K Brandt School Building Calabro PreK-7 Calabro School Building Wallace PreK-7 Wallace School Building

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30. FIELD TRIP REQUESTS – December Agenda

School/Dept. Date Staff Purpose/Destination Cost/Account Charged

Hopes/Brandt 1/20/10 E. Elling/M. Forcum State Theater No cost to district New Brunswick, N. J. Hopes 1/20/10 G. Acosta/M. Amonte State Theater No cost to district O. Quinones New Brunswick, N. J. Hopes 2/5/10 Ms. Lisa/Ms. Jaheeda/Ms. Abby New Jersey Children’s Museum No cost to district Paramus, N. J. Mile Square 3/18/10 Ms. V. Valdivia/K.Schwartz Liberty Science Center No cost to district K. Danduano Jersey City, N. J. Brandt 2/10/09 Ms. Tregenza/Ms. Schwartz Jersey City Museum of Art $217.00 Jersey City, N. J. 11-190-100-320-02-0000-000

Brandt 2/11/09 Ms. Tomlinson Jersey City Museum of Art $133.00 Jersey City, N. J. 11-190-100-320-02-0000-000 Brandt 2/12/09 Ms. Brunt/Ms. Keith Jersey City Museum of Art $217.00 Jersey City, N. J. 11-190-100-320-02-0000-000 Brandt 3/29/10 Ms. Keith/Ms. Schwartz Jenkinson’s Aquarium $160.00 Point Pleasant, New Jersey 11-190-100-320-02-0000-000 Brandt 3/30/10 Ms. Tregenza/Ms. Brunt/ Jenkinson’s Aquarium $245.00 Ms. Tomlinson Point Pleasant, New Jersey 11-190-100-320-02-0000-000 Brandt 4/21/10 Ms. Tregenza/Ms Tomlinson Interpretive Center at Liberty State Park No cost to district Jersey City, N. J. Brandt 4/22/10 Ms. Keith/Ms Brunt Interpretive Center at Liberty State Park No cost to district Jersey City, N. J.

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Brandt 4/23/10 Ms. Schwartz Interpretive Center at Liberty State Park No cost to district Jersey City, N. J. Connors 12/10/09 K. Sogluizzo, F. Yu Clearview Cinemas No cost to district V. Ramos Hoboken, N. J. Connors 12/14/09 J. Suyat Hoboken Museum No cost to district Hoboken, N. J. Connors 12/14/09 J. DeGennaro Hoboken Museum No cost to district Hoboken, N. J. Connors 12/18/09 G. Rodriguez Hoboken Museum No cost to district Hoboken, N. J. Connors 12/18/09 K. Metcalfe Hoboken Museum No cost to district Hoboken, N. J. Connors 2/26/10 A. Jervis/K. Turso/G. White United Water No cost to district C Pasculli/J. Friedman Haworth, N. J. Connors 3/22/10 J. Friedman/K. Turso Bergen Performing Arts Center $128.00 Englewood, NJ 15-190-100-890-09-0250-000

Demarest 12/16/09 F. Cohen Montclair Art Museum $270.00 Montclair, NJ 15-190-100-890-05-0250-000

Demarest 6/3/10 J. Dobish Fishing Trips $1,400 Atlantic Highlands, N. J. 15-000-270-512-05-0521-000 HHS 12/16/09 L. Martinez Clearview Cinemas $150.00 Hoboken, N. J. 07030 15-202-100-500-07-0521-000 HHS 2/9/10 C. D’Elia Hoboken Rotary Club Professional No cost to district Job Shadowing Connors/ 1/6/10 G. Iervolino-Fusco Bowling Practice at Bowl-Rite Lanes Maximum of $50/trip (8@$50.00)

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Wallace/ 1/13/10 L. Courtney-Martinez Special Olympics Approximately $400.00 HHS 1/20/10 R. Morales Union City, N. J. 11-401-100-600-20-0240-000 2/3/10 2/10/10 2/24/10 3/10/10 3/17/10

OUT OF STATE Brandt 1/28/10 Ms. Brunt/Ms. Tomlinson Carnegie Hall $1040.00 Ms. Schwartz/Ms. Keith Manhattan, NYC 11-190-100-320-02-0000-000 Ms. Tregenza Hopes/Brandt 1/29/10 L Orel American Museum of Natural History No cost to district New York, N. Y. Hopes/Brandt 2/10/10 E. Elling/M. Forcum Staten Island Children’s Museum No cost to district Staten Island, N. Y. Hopes/Brandt 2/10/10 G. Agosta/M. Amonte/ Staten Island Children’s Museum No cost to district O. Quinones Staten Island, N. Y. Hopes/Brandt 3/5/10 L. Orel Carnegie Hall No cost to district New York, N. Y. HHS 1/9/10 H. Flood Shawnee Mountain Ski Resort No cost to district East Stroudsburg, PA. HHS 1/23/10 H. Flood Shawnee Mountain Ski Resort No cost to district East Stroudsburg, PA. HHS 2/6/10 H. Flood Shawnee Mountain Ski Resort No cost to district East Stroudsburg, PA. HHS 2/20/10 H. Flood Shawnee Mountain Ski Resort No cost to district East Stroudsburg, PA.

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DAVID ANTHONY

BOARD SECRETARY

1. Submitting for review and approval minutes of the following Board meetings:

1) November 17, 2009 Stated Session Meeting 2) November 17, 2009 Closed Session Meeting 3) December 1, 2009 Special Session Meeting 4) December 1, 2009 Committee of the Whole Meeting 5) December 8, 2009 Committee of the Whole Closed Session Meeting

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Interim School Business Administrator

1. SBA Submitting for review and approval, I hereby recommend the following facility

requests:

a. Organization: ZogSports NJ Days: Tuesday, Wednesday, Thursday Time: 7:00 p.m. to 10:00 p.m. Dates: January 5, 6, 7, 12, 13, 14, 19, 20, 21, 26, 28, 2010 February 2, 3, 4, 9, 10, 11, 16, 17, 18, 23, 24, 25, 2010

Facility: Connors Primary School gymnasium Purpose: Adult recreational co-ed dodge ball Fee: For Profit – 23 days x 3 hours per day = 69 hours @ $120.00 per hour – Total = $8,280.00 b. Organization: ZogSports NJ Day: Saturday Time: 12:00 p.m. to 5:00 p.m. Dates: January 9, 16, 23, 30, 2010 February 6, 13, 20, 2010 Facility: JFK stadium Purpose: Adult recreational co-ed touch football Fee: For Profit – 7 days x 5 hours per day = 35 hours @ $120.00 per hour – Total = $4,200.00 c. Organization: City of Hoboken Recreation Hoboken All Stars Travel Soccer Day: Tuesday Dates: January 12, 19, 26, 2010 February 2, 9, 16, 23, 2010 March 2, 9, 16, 23, 30, 2010 Time: 7:00 p.m. to 10:00 p.m. Day: Saturday Dates: January 9, 16, 23, 30, 2010 February 6, 13, 20, 27, 2010 March 6, 13, 20, 27, 2010 Time: 3:00 p.m. – 5:00 p.m. Day: Sunday Dates: January 10, 17, 24, 31, 2010 February 7, 14, 21, 28, 2010 March 7, 14, 21, 28, 2010 Time: 3:00 p.m. to 5:00 p.m. Facility: Hoboken High School gymnasium Purpose: Recreation soccer practice Fee: For Non-Profit

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d. Organization: Relay for Life Day: Saturday Date: May 22, 2010 Time: 11:00 a.m. to 11:00 p.m. Facility: Hoboken High School Purpose: Alternate site in case of inclement weather

2. SBA Submitting for review and approval, I hereby recommend the following monthly

reports of the Board Secretary and Treasurer: October 2009 (A-148) Board Secretary (A-149) Treasurer Report 3. SBA Submitting for review and approval, I hereby recommend the Fire Drill reports for

the month of November 2009. 4. SBA Submitting for review and approval, I hereby recommend claims for the month of

December 2009 in the amount of $3,774,432.58. 5. SBA Submitting for review and approval, I hereby recommend payment of medical and

workers’ compensation claims through third party administrator CompServices, Inc.:

November 2009 Check #791 through #810 in the amount of $44,057.03 Minus Check #774 approved 10/13/09 in the amount of 3,388.75 Total $40,668.28

6. SBA Submitting for review and approval, I hereby recommend the payroll, employer’s share of social security and unemployment, pay dates from:

Pay Net Employee Gross Employer

Pay Date Payroll Deductions Payroll SH SS & SUI Total 10 of 26 11/24/09 695,330.85 544,360.79 1,239,448.88 90,223.88 1,329,672.76

7. SBA Submitting for review and approval, I hereby recommend adopting the following resolution:

Alliance for Competitive Telecommunications (ACT) Participation Agreement for Cooperative Purchasing

of Telecommunication Services

The Hoboken Board of Education agrees to participate in the Alliance for Competitive Telecommunications with the Monmouth-Ocean Educational Services Commission and the New Jersey Association of School Business Officials (NJASBO) for the period of July 1, 2010 to June 30, 2012. The Monmouth-Ocean Educational Services Commission shall be the lead Local Educational Agency (LEA) for this program. All New Jersey School districts are

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invited to participate in the Alliance for Competitive Telecommunications, which is intended to fulfill the districts obligation under 18A:55-3.

The Board of Education shall provide the Commission with accurate data, i.e.

telephone line numbers for each number included in the bid and any other appropriate information necessary for the development of bid specifications.

The Board of Education shall not solicit bids or enter into a contract that would

jeopardize the award of a contract for cooperative telecommunication services by the Commission. The Board shall abide by the award of contract made by the Commission. The Board shall not withdraw from this agreement prior to June 30, 2012.

The Board understands that the services to be provided under this cooperative

purchasing agreement will include dial tone/local calls (where available), regional toll calls, long distance toll calls and voice over internet protocol (VOIP) when such option is chosen by the participating district.

All fees for the work of the Commission and the expenses of NJASBO will be

incorporated into the price for services as provided by the successful vendor(s). This participation agreement was approved at a regular board meeting of the

Hoboken Board of Education held on December 15, 2009 and the Board of Education authorizes the School Business Administrator to execute this agreement on its behalf.

8. SBA Submitting for review and approval, I hereby recommend adopting the following

resolution:

Change in Signatory for School Depositories

WHEREAS, the Hoboken Board of Education, at it’s April 28th, 2009 meeting designated TD Bank as an official depository of Board funds for the 2009-2010 school year, and WHERAS, the Board has appointed Mr. Robert H. Davis as Interim School Business Administrator replacing Mr. Brian Buckley, and WHEREAS, it is necessary to designate the School Business Administrator as an individual authorized to exercise On Line Administrative Directives and Activities relative to transactions with TD Bank, and WHEREAS, there is no change in the three signatures required by N.J.S.A. 18A:19-1 on Board warrants, namely those of the Board President, Board Secretary and Treasurer of School Moneys,

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NOW THERFORE be it resolved by the Hoboken Board of Education that Mr. Robert H. Davis is hereby approved as a signatory for the purposes of On Line Administrative Directives and Activities for the following Board accounts: Account Name Account # General Account 3451684306 Child Nutrition Account 3451684314 Payroll Account 3451684284 Payroll Agency Account 3451684292 AND BE IT FURTHER RESOLVED, that a copy of this resolution shall be forwarded to TD Bank together the necessary signature cards and any other documents required by said bank, and BE IT FINALLY RESOLVED, that this resolution shall take effect immediately

9. SBA Submitting for review and approval, I hereby recommend the following end-of-

life equipment for recycling and disposal. Model Serial # Description Compaq Deskpro 6015DT63C654 Desktop Computer Compaq Deskpro 6015DT63C716 Desktop Computer Compaq Deskpro 6015DT63D580 Desktop Computer Compaq Deskpro X127FR4ZA104 Desktop Computer Dimension 2400 C6SVW31 Desktop Computer DVGear 0040804-27122-10 Desktop Computer DVGear 0040804-27122-11 Desktop Computer DVGear 0040804-27122-2 Desktop Computer DVGear 0040804-27122-3 Desktop Computer DVGear 0040804-27122-4 Desktop Computer DVGear 0040804-27122-5 Desktop Computer DVGear 0040804-27122-6 Desktop Computer DVGear 0040804-27122-7 Desktop Computer DVGear 0040804-27122-8 Desktop Computer DVGear 0040804-27122-9 Desktop Computer Gateway 2600S 0038966966 Desktop Computer Gateway 3200 0017155931 Desktop Computer Gateway 3400 0024152806 Desktop Computer Gateway 3600 0025819277 Desktop Computer Gateway 3600 0025819278 Desktop Computer Gateway 3600 0025819283 Desktop Computer Gateway 3600 0025819284 Desktop Computer Gateway 3600 0025819285 Desktop Computer Gateway 3600 0025953709 Desktop Computer Gateway 3600 0025953711 Desktop Computer Gateway 3600 0025953712 Desktop Computer

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Model Serial # Description Gateway 3600 0025953713 Desktop Computer Gateway 3600 0026115476 Desktop Computer Gateway 3600 0026559796 Desktop Computer Gateway 3600 0026559816 Desktop Computer Gateway 4000 0028486788 Desktop Computer Gateway 4000 0028674877 Desktop Computer Gateway 4000 0028674878 Desktop Computer Gateway 4000 0028674881 Desktop Computer Gateway 4000 0028674882 Desktop Computer Gateway 4000 0028674883 Desktop Computer Gateway 4000 0028674884 Desktop Computer Gateway 4000 0028674885 Desktop Computer Gateway 4000 0028698206 Desktop Computer Gateway 4000 0028702762 Desktop Computer Gateway 4000 0028707744 Desktop Computer Gateway 4000 0028707746 Desktop Computer Gateway 4000 0028707748 Desktop Computer Gateway 4000 0028707750 Desktop Computer Gateway 4000 0028707753 Desktop Computer Gateway 4000 0029449111 Desktop Computer Gateway 4000 0029449119 Desktop Computer Gateway 4000 0029449131 Desktop Computer Gateway 4000 0029449132 Desktop Computer Gateway 4000 0029449133 Desktop Computer Gateway 4000 0029449137 Desktop Computer Gateway 4000 0029449139 Desktop Computer Gateway 4000 0029449140 Desktop Computer Gateway 4000 0029449144 Desktop Computer Gateway 4000 0029449145 Desktop Computer Gateway 4000 0029449146 Desktop Computer Gateway 4000 0029976021 Desktop Computer Gateway 4000 0029976023 Desktop Computer Gateway 4000 0029976024 Desktop Computer Gateway 4000 0031633576 Desktop Computer Gateway 4100 0031746085 Desktop Computer Gateway 4100 0031746092 Desktop Computer Gateway 4100 0031854342 Desktop Computer Gateway 4100 0031854346 Desktop Computer Gateway 4100 0031854360 Desktop Computer Gateway 4100 0032511294 Desktop Computer Gateway 4100 0032511295 Desktop Computer Gateway 4100 0032511296 Desktop Computer Gateway 4100 0032511297 Desktop Computer Gateway 4100 0032511298 Desktop Computer

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Model Serial # Description Gateway 4100 0032511299 Desktop Computer Gateway 4100 0032511300 Desktop Computer Gateway 4100 0032511301 Desktop Computer Gateway 4100 0032585183 Desktop Computer Gateway 4100 0032780088 Desktop Computer Gateway 4100 0032781353 Desktop Computer Gateway 4100 0032857612 Desktop Computer Gateway 4100 0032857710 Desktop Computer Gateway 4100 0032884302 Desktop Computer Gateway 4100 0032884303 Desktop Computer Gateway 4100 0032916447 Desktop Computer Gateway 4100 0033265395 Desktop Computer Gateway 4100 0033265398 Desktop Computer Gateway 4100 0034078466 Desktop Computer Gateway 4100 0034078467 Desktop Computer Gateway 4200 0018067190 Desktop Computer Gateway 4300 0034996314 Desktop Computer Gateway 4300 0034998172 Desktop Computer Gateway 4300 0034998173 Desktop Computer Gateway 4300 0035479447 Desktop Computer Gateway 4300 0035530948 Desktop Computer Gateway 4300 0035530951 Desktop Computer Gateway 4300 0035530954 Desktop Computer Gateway 4300 0035530960 Desktop Computer Gateway 4300 0035530962 Desktop Computer Gateway 4300 0035978544 Desktop Computer Gateway 4300 0035978549 Desktop Computer Gateway 4300 0035981531 Desktop Computer Gateway 4300 0036008502 Desktop Computer Gateway 4300 0036008504 Desktop Computer Gateway 4300 0036385540 Desktop Computer Gateway 4500S 0036628915 Desktop Computer Lucent SH-E24 No Serial #s-Quantity 22 Desktop Hub Solo 2150 0018272857 Laptop Computer Solo 2500 BC699180308 Laptop Computer CRT Monitors No Serial #s-Quantity 33 Monitors LCD Monitors No Serial #s-Quantity 21 Monitors HP DJ880 No Serial #s-Quantity 1 Printers HP LJ1000 No Serial #s-Quantity 4 Printers HP LJ1100 No Serial #s-Quantity 4 Printers HP LJ1200 No Serial #s-Quantity 17 Printers HP LJ1300 No Serial #s-Quantity 3 Printers HP LJP2015 No Serial #s-Quantity 1 Printers HP Photosmart 8750 No Serial #s-Quantity 1 Printers

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Model Serial # Description NEC SS870 No Serial #s-Quantity 4 Printers Lucent Cajun P333T s4177180 Rackmount Switch Lucent Cajun P333T s4178286 Rackmount Switch Lucent Cajun P333T s4227261 Rackmount Switch Lucent Cajun P333T s4227266 Rackmount Switch Lucent Cajun P333T s4232288 Rackmount Switch Lucent Cajun P333T s4232294 Rackmount Switch Lucent Cajun P333T s4232301 Rackmount Switch Lucent Cajun P333T s4232313 Rackmount Switch Lucent Cajun P333T s4232334 Rackmount Switch Lucent Cajun P333T s4232356 Rackmount Switch Lucent Cajun P333T s4232573 Rackmount Switch Lucent Cajun P333T s4232575 Rackmount Switch Lucent Cajun P333T s4232590 Rackmount Switch Lucent Cajun P333T s4232602 Rackmount Switch Lucent Cajun P333T s4232670 Rackmount Switch Lucent Cajun P333T s4232685 Rackmount Switch Lucent Cajun P333T s4232689 Rackmount Switch Lucent Cajun P333T s4232697 Rackmount Switch Lucent Cajun P333T s4232712 Rackmount Switch Lucent Cajun P333T s4232715 Rackmount Switch Lucent Cajun P333T s4234972 Rackmount Switch Lucent Cajun P333T s4235406 Rackmount Switch Lucent Cajun P333T s4241126 Rackmount Switch Lucent Cajun P333T s4241147 Rackmount Switch Lucent Cajun P333T s4241171 Rackmount Switch Lucent Cajun P333T s4241282 Rackmount Switch Lucent Cajun P333T s4241324 Rackmount Switch Lucent Cajun P333T s4242684 Rackmount Switch Lucent Cajun P333T s4242698 Rackmount Switch Lucent Cajun P333T s4242718 Rackmount Switch Lucent Cajun P333T s4242745 Rackmount Switch Lucent Cajun P333T s4242747 Rackmount Switch Lucent Cajun P333T s4242763 Rackmount Switch Lucent Cajun P333T s4242280 Rackmount Switch Lucent Cajun P333T s42489082 Rackmount Switch Lucent Cajun P333T s4248970 Rackmount Switch Lucent Cajun P333T s4249020 Rackmount Switch Lucent Cajun P333T s4252957 Rackmount Switch Lucent Cajun P333T s4253009 Rackmount Switch Lucent Cajun P333T s4270190 Rackmount Switch Lucent Cajun P333T s4277197 Rackmount Switch Lucent Cajun P333T s4277198 Rackmount Switch Lucent Cajun P333T s4277221 Rackmount Switch

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Model Serial # Description Lucent Cajun P333T s4277225 Rackmount Switch Lucent Cajun P333T s4277329 Rackmount Switch Lucent Cajun P333T s4277428 Rackmount Switch Lucent Cajun P333T s4277893 Rackmount Switch Lucent Cajun P333T s4375113 Rackmount Switch Lucent Cajun P333T s4393646 Rackmount Switch Lucent P5500RFT-SWB 042a3955 Rackmount Switch Lucent P5500RFT-SWB 108a9021 Rackmount Switch Gateway 745OR R1U11180172 Server Gateway 745OR R1U11180234 Server Gateway 745OR R1U112300115 Server Gateway 845OR 0024771549 Server Gateway 845OR 0024771550 Server Gateway 845OR 0024771551 Server APC Back-UPS 650 No serial #s - quantity 5 UPS APCSUA1400RM2U WS0021001932 UPS APCSUA1400RM2U WS0021001954 UPS APCSUA750RM2U AS0623131792 UPS

10. SBA Submitting for review and approval, I hereby recommend the following revision to the list of NJ DOE vendors approved at the October 13, 2009 Stated Session to provide Supplemental Educational Services to eligible students attending the district Year 2 SINI schools, Calabro and Connors, pursuant to provision of No Child Left Behind and NJ DOE:

Provider I.D. # Typical Cost Per Pupil Per Student

Learn-It Systems 239 From: $60.00 per hour per student To: $65.00 per hour per student 11. SBA Submitting for review and approval, I hereby recommend acceptance of the

Impact Aid payment, in the amount of $139,453.41.

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12. SBA Submitting for review and approval the following workshop requests:


1. Brandt a. 2/26/10 Michelle Zube Assessment and Goal Selection for Students Cost to District - $120.00 with Autism – Piscataway, NJ – 9 a.m. to 3 p.m. 20-218-200-330-27-0147- 000 Mileage travel reimb. $.31 per mile 20-281-200-580-27-0147-000 b. 3/26/10 Michelle Zube Significant Behavior Problems in Students Cost to District - $120.00 With Autism Spectrum Disorders 20-281-200-330-27-0147-000 Piscataway, NJ – 9:00 a.m. to 3:00 p.m. Mileage travel reimb. $.31 per mile 20-218-200-580-27-0147-000 2. HHS a. 1/7/10 Fiona Stephens Writing on Demand: Increasing Your Students’ Cost to District - $199.00 Success When Writing to Prompts on 15-000-223-500-07-0251-000 Writing Assessments (grades 6-12) Substitute Teacher Needed Atlantic City, NJ – Full day b. 1/27/10 Howard McKenzie Raising Math Achievement No Cost to District Newark, NJ – 8:30 a.m. to 12:30 p.m. c. 2/23/10 Howard McKenzie Where Are We Going in Math Education Cost to District - $120.00 Jamesburg, NJ – 8:30 a.m. to 3:30 p.m. 15-000-223-500-07-0251-000 d. 2/23/09 Mary Sifonios Where Are We Going in Math Education Cost to District - $150.00 each Kirti Tank Jamesburg, NJ – 8:30 a.m. to 3:00 p.m. 15-000-223-500-07-0251-000 15-140-100-101-07-1903-000 Substitute Teachers Needed e. 5/14/10 Evalee Batistich PD Guidance Counselor Workshop No Cost to District Newark, NJ – 8:30 a.m. to 3:00 p.m. f. 1/14/10 Howard McKenzie End of Course Algebra I Assessments No Cost to District 1/15/10 Liberty Science Ctr., Jersey City, NJ – Full day

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2. HHS (Cont.) g. 12/16/09 Ivan Ramos Developing Strength Based Approach to No Cost to District Working with Families – North Bergen, NJ Full day h. 2/24/10 Joseph O’Grady Differentiated Assessment & Grading Cost to District - $199.00 Fairfield, NJ – 8:00 to 3:00 p.m. 15-000-223-500-07-0251-000 Substitute Teacher Needed Mileage travel reimbursement $.31 cents per mile – Total $13.64 i. 2/4//10 Cecilia D’Elia Chronological Assessment of Suicide Events Cost to District - $20.00 Sayreville, NJ – 8:00 a.m. to 1:00 p.m. 20-436-200-320-13-0257-000 Mileage travel reimbursement $.31 cents per mile – Total $12.40 3. Demarest a. 12/17/09 Damien Arnone A Free Media Training No Cost to District Secaucus, NJ - 12:30 p.m. to 2:30 p.m. 4. Connors a. 1/8/10 Martin Shannon Writing on Demand Cost to District - $199.00 Newark, NJ – Full day 15-000-223-320-09-0257-000 Substitute Teacher Needed b. 2/23/10 Mariela Fruehwirth Managing Disruptive Classroom Behavior Cost to District - $199.00 each Amanda Sivo-Jervis Saddle Brook, NJ – 8:30 a.m. to 3:30 p.m. 15-000-223-320-09-0257-000 Jaime Friedman 15-212-100-320-09-0257-000 Substitute Teachers Needed c. 5/3/10 Stefanee Wolfsie NASW Annual Conference: 2010 Cost to District - $340.00 5/4/10 Atlantic City, NJ – 2 Full days 15-000-223-09-0257-000 Mileage travel reimbursement $.31 cents per mile – Total $77.50

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5. NCLB a. 12/7/09 Jennifer Lopez ESEA & AARA Update Cost to District - $145.00 East Rutherford, NJ – 8:00 a.m. to 1:30 p.m. 20-235-200-500-18-0259-000 6. Special Svc. a. 2/4/10 Sharon Barth Chronological Assessments of Suicide Events No Cost to District Piscataway, NJ – 9:00 a.m. to 1:00 p.m. b. 5/3/10 Jennifer Dunst National Assoc. of Social Workers Annual Conf. Cost to District - $340.00 5/4/10 Atlantic City, NJ – 2 full days 11-000-219-320-20-0257-000 Mileage travel reimbursement $.31 cents per mile – Total $78.12 c. 5/2/10 to Patricia Drumgoole Strong Individuals, Resilient Communities: Cost to District - $340.00 5/4/10 Coping in Challenging Times 11-000-219-320-20-0257-000 Atlantic City, NJ – 2 full days Mileage travel reimbursement $.31 cents per mile – Total $234.54 7. Wallace a. 2/3/10 Loretta Rhodes What’s New in Children’s Literature Cost to District – 215.00 Newark, NJ – Full day 15-000-223-320-06-0257-000 Substitute Teacher Needed 15-120-100-101-06-1086-000 b. 1/27/10 or Bess Mitsakos PISA –Liberty Science Center, Jersey City, NJ No Cost to District 2/3/10 Daniel Fagan Full day Substitute Teachers Needed Kathy Temple 15-120-100-101-06-1086-000 Vanessa Phalen Virginia Wingert 8. Calabro a. 1/14/10 Ann Marie DeMaio Getting Caught in the Web-Math through the No Cost to District Internet Gr. 3-6, West New York, NJ Substitute Teacher Needed Full Day b. 1/20/10 Louise Boscia Thinkinity – Free, Quality Resources No Cost to District Jersey City, NJ – Full day Substitute Teacher Needed

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8. Calabro c. 2/9/10 Maria Salvetta Math Games Grades 1-2 – Secaucus, NJ No Cost to District (Cont.) Full day Substitute Teacher Needed

d. 2/10/10 Robert Carullo Universal Design for Learning and Mathematics No Cost to District Jersey City, NJ – Full day Substitute Teacher Needed

PUBLIC DISCUSSION

document

Documents

board member

board president

school district audit

school district accountant

meeting room

school business administrator

district review tuition

annual reorganization