hscn2017 sponsorsexhibitor prospectus january...

10th Annual Healthcare Supply Chain Conference The Leading Edge of New Horizons

May 15 – 17, 2017

2017 Sponsorship and Exhibitor Prospectus Mark your calendar for the HSCN’s Annual National Healthcare Supply Chain Conference and Exhibition – the Canadian choice for professional development and networking for healthcare supply chain professionals.

May 15 – 17, 2017 International Plaza Hotel & Conference Centre/Delta Hotels Marriott Toronto, Ontario www.hscn.org

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To our valued partners: HSCN, Canada’s national association for healthcare supply chain professionals, celebrates healthcare supply chain’s growth and successes of the past decade. These have been pivotal years in the evolution of our association and of the entire industry and at HSCN we know that our unique membership mix of providers and vendors have vastly contributed to our individual and collective success in weathering political and economic turbulence with strength and resilience. HSCN celebrates the 10th anniversary of Canada’s national healthcare supply chain conference May 16 – 17, 2017. “The Leading Edge of New Horizons” celebrates the many accomplishments of the healthcare supply chain industry that have occurred through sharing, collaboration and innovation between and across provider and vendor colleagues. HSCN is a proud contributor to this success delivering an open milieu for networking to take place across Canada. Healthcare supply chain has successfully steered projects, amalgamations and restructuring with a common view to improve the performance and effectiveness of our industry and strengthening its status as a leading influencer in the future of healthcare. These experiences have lead to a more in-‐depth understanding of the essential skills that organizations need as well as of intergenerational knowledge transfer mechanisms – all key components for a healthy future for Canadians. The HSCN conference is known as the foremost gathering place for healthcare supply chain professionals and leaders because it offers excellent opportunities by design … the finest blend of distinguished keynotes, diversified learning opportunities, industry topics, unequaled networking opportunities and supply chain insights to the future! Participating in the HSCN conference will provide a prime opportunity for vendors, manufacturers and distributors to meet with current customers and to engage with prospective clients looking for new products, services and technology. The conference enhances the provider – vendor relationship through extended breaks, a networking reception and sponsorship opportunities that will boost brand recognition to ensure competitive advantage. Let HSCN support your company with exceptional industry exposure that will promote your products and services and open collaborative opportunities to engage customers to meet the challenges of healthcare supply chain. I would like to conclude by thanking supporters of HSCN for your unwavering and tireless support to our industry – to launch and complete impactful measures that benefit the Canadian healthcare system! Sincerely,

Sue Smith General Manager Healthcare Supply Chain Conference Chair

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Table of Contents

• About the conference 4

• Conference program 2017 5

• Why become a sponsor or exhibitor? 6

• How to sign-‐up as a conference sponsor or exhibitor 7

• 2017 sponsor and exhibitor program details 8 o Platinum $10,000.00 -‐ $8,000.00 8 -‐ 10 o Gold $6,500.00 -‐ $5,500.00 11 -‐ 18 o Silver $5,000.00 -‐ $4,500.00 19 -‐ 23 o Bronze $2,000.00 -‐ $1,500.00 24 -‐ 25 o Exhibitors $3,000.00 26

• Tradeshow floor plan 27

• Polices, Terms and conditions 28

• Key contact information 31

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About the Conference Within the ongoing transformation of the Canadian healthcare system, supply chain has become a key player in meeting organizational goals by driving clinical value, executing innovation, and producing operational efficiency. To fulfill its objectives, supply chain engages with a host of stakeholders in pursuit of fostering a coordinated healthcare delivery system. The conference will explore strategic ideas, innovation, and best practices in supply chain.

Attend the HSCN 2017 Annual Conference & Exhibition to:

• Connect with more than 350 fellow healthcare supply chain professionals • Discuss best practices and innovative ideas • Showcase new products and solutions in the expanding Exhibit Hall As the healthcare landscape rapidly changes and the supply chain is faced with new demands and opportunities, HSCN promotes a fully integrated and collaborative approach: employees, processes, technology, functions and partnerships all synchronized to build capacity and capability for a successful future. The conference content offers practical resources and education designed to support the changing landscape.

The conference is a three-‐day field-‐defining event designed to turn innovative ideas into practical solutions and strategies – it will cover specific issues faced by supply chain professionals’ daily.

Attended by leaders and decision makers, the conference has quickly earned a reputation as a ‘must attend’ event within the Canadian healthcare supply chain community. To learn more about the HSCN and to see highlights of past conferences, please visit www.hscn.org. Who attends the National Healthcare Supply Chain Conference? Professionals attend the conference from the healthcare sector including health regions, Shared Services Organizations (SSOs), Group Purchasing Organizations (GPOs), hospitals, long-‐term care and other healthcare facilities as well as all levels of government and supplier companies. Delegates attending the conference include:

• Presidents, Vice Presidents, Directors, Managers of Supply Chain with Shared Service Organizations, Group Purchasing Organizations and Healthcare facilities

• Purchasing and Logistics Professionals • Ministry of Government Services Leadership • Clinical Resource Managers • Contract Administrators • Chief Financial and Resource Officers • Healthcare Supplier, Manufacturer, Distributors and Logistics Representatives • Healthcare iCommerce and MMIS Professionals • Standards Organizations • Healthcare Resource and Materials Management Consultants

The Annual National Healthcare Supply Chain Conference is the only opportunity of its kind in Canada for you to promote your company and connect directly with healthcare providers.

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Conference Program 2017 The 10th Annual National Healthcare Supply Chain conference is scheduled for May 15 -‐ 17, 2017. The conference includes two full days for the Conference Program and Trade Show (Tuesday, May 16 and Wednesday, May 17) and one Pre-‐Conference Professional Development Day on Monday, May 15 2017. Both the Conference and Trade Show and the Pre-‐Conference Professional Development Day programs are designed specifically for the Canadian professional supply chain community. The Conference and Trade Show program scheduled for Tuesday, May 16 and Wednesday, May 17 is open to delegates and exhibitors and includes: keynote and motivational speakers; plenary and concurrent sessions; and panel discussions. Conference hours are as noted below and include continental breakfast, lunch and two networking coffee breaks and the evening networking reception hosted on Tuesday May 16 2017. The Trade Show is open Tuesday, 7:30 AM to 6:00 PM and Wednesday, 8:15 AM to 3:30 PM. The conference agenda provides dedicated time for delegates to network at the exhibit booths. All exhibitors are included in the Trade Show Passport that is received by all provider delegates to drive traffic to visit all 34 booths over the course of the two-‐days. All trade show staff are welcomed and encouraged to attend the conference program sessions.

When: Monday, May 15 – Wednesday, May 17, 2017

Where: International Plaza Hotel & Conference Centre/Delta Hotels Marriott, Toronto Airport

What: Program

§ Monday, May 15 (8:00 AM – 5:00 PM)

• Pre-‐Conference Professional Development Day (no Trade Show)

• Trade Show move-‐in and set-‐up (12:00 noon – 5:00 PM)

§ Tuesday, May 16 (7:30 AM – 6:00 PM)

• Conference and Trade Show

• 10th Anniversary Networking Reception

§ Wednesday, May 17 (8:15 AM – 5:00 PM)

• Conference and Trade Show

Please note the 2017 program schedule is currently in development and may differ from the above. You

will be advised of any changes as necessary.

To confirm your participation as a sponsor or exhibitor contact the conference management office: Caroline Aston Aston Events Office: 416 521 9148 or [email protected]

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Why become a Sponsor or Exhibitor? Strengthen your brand recognition, increase profile and awareness, and build relationships through the Annual National Healthcare Supply Chain Conference. Attended by 350 leaders and senior professionals from across Canada, the conference is an excellent opportunity for companies to connect directly with those that are important to business. The HSCN annual conference is designed specifically for the healthcare supply chain sector and is the only conference of its kind in Canada.

• Build profile, raise brand awareness and increase your competitive advantage • Network with industry leaders and influencers • Generate new business • Strengthen relationships with existing customers, clients and prospects • Demonstrate your company as a leader in the field of healthcare supply chain • Learn from Canada’s leaders within the field of healthcare supply chain • Demonstrate your support for HSCN and the healthcare supply chain field

2017 Sponsor and exhibitor opportunities*

Platinum Sponsor

• Conference App $10,000.00 -‐ sold • Opening Keynote $8,500.00 -‐ sold • Day Two Keynote $8,000.00 -‐ sold

Gold Sponsors • App Gamification & Live Display $6,500.00 -‐ sold • Lanyard $6,500.00 -‐ sold • Motivational / Feature Speaker $6,500.00 – sold out • 10th Anniversary Networking Reception $6,000.00 -‐ sold • Tote Bag $6,000.00 -‐ sold • Power Bank Charger $6,000.00 -‐ sold • Pen & Pad $5,500.00 -‐ sold • Promotional Product $5,500.00

Silver Sponsors • USB Key $5,000.00 • Speaker or Panel $5,000.00 -‐ one of four sold • Breakfast and Coffee Breaks $4,500.00 -‐ sold out • Lunch $4,500.00 -‐ sold out • Guest Room Key Card $4,500.00 -‐ sold

Bronze Sponsors • Delegate Draw $2,000.00 – one sold • Conference Supporter $1,500.00

EXHIBITOR Booths $3,000.00 (2 remaining)

*HST at 13% will be charged on all sponsor and exhibitor fees.

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How to sign-‐up as a Conference Sponsor or Exhibitor Signing-‐up as a conference sponsor or exhibitor is easy! To confirm your participation as a sponsor or exhibitor for the Annual National Healthcare Supply Chain Conference, please contact Caroline Aston at the conference management office. Experienced in planning the HSCN annual conference for many years, Caroline is ready to assist with any questions you may have and help you select the sponsorship or exhibit opportunity that is right for you. To book as a sponsor or exhibitor:

1. Contact Caroline Aston, Aston Events & Communication 416 521 9148 or [email protected] and confirm the sponsorship or exhibit opportunity you would like.

2. You will receive a confirmation email from the conference management office confirming the details of your participation, the sponsorship or exhibitor fee, and associated benefits.

3. With the confirmation email, you will be asked to select your exhibit booth (if applicable) 4. You will also be asked to submit your company profile and logo at this time. Details on page 27. 5. You will receive an invoice directly from the HSCN office. 6. Staff and delegate registration instructions will be sent to you following receipt of payment for

your sponsorship or exhibitor commitment. (Note that registration opens January 2017 and instructions and codes cannot be provided before then).

Note: • The 2017 Exhibitor Logistics Manual will be available in February 2017, and distributed at that time

and following receipt of your sponsor or exhibitor payment to HSCN. • Access to the conference and trade show will not be allowed unless full payment of your sponsor or

exhibitor commitment has been received by HSCN.

Questions?

Please contact the conference management office Caroline Aston, Aston Events 416 521 9148 or [email protected]

Complete details of sponsor and exhibitor benefits are outlined on the following pages.

HST at 13% will be charged on all sponsor and exhibitor opportunities fees.

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Platinum Sponsor – Conference App $10,000.00 As the conference App sponsor you will receive the highest profile and benefits provided at this year’s conference. The conference App is active for 12-‐months and is available in advance providing significant pre-‐conference visibility. Enjoy the following benefits: • Pre-‐Event:

o Dedicated HSCN e-‐blast to members announcing company as 2017 conference App sponsor o Promoted in HSCN additional e-‐blast and social media efforts o Logo recognition on conference promotions o Logo and 50-‐word profile on conference website in sponsor and exhibitor listings with hyper-‐link to

company website o Logo branding of the conference App – home page centre widget o App advert page with hyper-‐link to company website o Rotating logo banner as one of three platinum sponsors on home page o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company

website with sponsor ribbon attached • On-‐site:

In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all on-‐site communication materials and supports o Conference App listing with hyper-‐link to company website and sponsor ribbon o Recognized by HSCN in opening and closing remarks o Recognized by HSCN in program remarks about conference App o Two App alerts recognizing your company to attendees o Inclusion on the on-‐site gamification incentive o Logo on gamification Live Display board/screen o Option to include your company’s own promotional item/product in the delegate bag o Option to include own literature insert in the delegate bag

• Post-‐Event: o Only sponsor to be recognized in post-‐conference App notification to all attendees o Thanked in the HSCN e-‐newsletter, e-‐blast and social media o Year-‐round recognition in conference App – active for 12-‐months o Year-‐round logo recognition on HSCN conference website o 50% discount on HSCN website banner advertisement o Complimentary HSCN e-‐newsletter banner advertisement

• Booth/Registrations o Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,000.00. o Three complimentary registrations valued at $575.00 each for HSCN members or $1,295.00 each for

non-‐member o Option for two additional registrations at discounted rate of $300.00 per registration

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Platinum Sponsor – Opening Keynote $8,500.00 As the only opening keynote sponsor you will receive some of the highest benefits provided at this year’s conference. This is one of only two sponsorship opportunities to provide stage time for a sponsor. As the sponsor of the opening day Opening Keynote, you will enjoy the following benefits: Enjoy the following benefits: • Pre-‐Event:

o Dedicated HSCN e-‐blast to members announcing company as 2017 Opening Keynote sponsor o Promoted in HSCN additional e-‐blast and social media efforts o Logo recognition on conference promotions o Logo and 50-‐word profile on conference website in sponsor and exhibitor listings with hyper-‐link to

company website o App advert page with hyper-‐link to company website o Rotating logo banner as one of three platinum sponsors on home page o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all on-‐site communication materials and supports o Conference App listing with hyper-‐link to company website and sponsor ribbon o Stage time with opportunity to introduce speaker o Recognized by HSCN in opening and closing remarks o Recognized by HSCN in program remarks o One App alerts recognizing your company to attendees o Inclusion on the on-‐site gamification incentive o Option to include your company’s own promotional item/product in the delegate bag o Option to include own literature insert in the delegate bag

• Post-‐Event: o Thanked in the HSCN e-‐newsletter, e-‐blast and social media efforts o Year-‐round logo recognition on HSCN conference website o Year-‐round recognition in conference App – active for 12-‐months o 50% discount on HSCN website banner advertisement o 60% discount on HSCN e-‐newsletter banner advertisement



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Platinum Sponsor – Wednesday Keynote $8,000.00 As the only Wednesday keynote sponsor, you receive some of the highest benefits provided at this year’s conference. This is one of only two sponsorship opportunities to provide stage time for a sponsor. Enjoy the following benefits: • Pre-‐Event:

o Dedicated HSCN e-‐blast to members announcing company as 2017 Wednesday Keynote sponsor o Promoted in HSCN additional e-‐blast and social media efforts o Logo recognition on conference promotions o Logo and 50-‐word profile on conference website in sponsor and exhibitor listings with hyper-‐link to

company website o App advert page with hyper-‐link to company website o Rotating logo banner as one of three platinum sponsors on home page o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all on-‐site communication materials and supports o Conference App listing with hyper-‐link to company website and sponsor ribbon o Stage time with opportunity to introduce speaker o Recognized by HSCN in opening and closing remarks o Recognized by HSCN in program remarks o One App alerts recognizing your company to attendees o Inclusion on the on-‐site gamification incentive o Option to include your company’s own promotional item/product in the delegate bag o Option to include own literature insert in the delegate bag




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Gold Sponsor – App Gamification & Live Display $6,500.00 As the App Gamification & Live Display sponsor, enjoy gold-‐level sponsor status at the conference and high-‐visibility with the interactive game on the conference App used by all conference attendees. • Pre-‐Event:

o Promoted in HSCN additional e-‐blast and social media efforts o Logo recognition on conference promotions o Logo and 50-‐word company profile on conference website in sponsor and exhibitor listings with hyper-‐

link to company website o Logo branding for gamification widget on App home screen o Rotating logo as gold sponsor on App home page o Menu item logo banners with sponsor ribbon attached o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company

website • On-‐site:

In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Recognized by HSCN in opening and closing remarks o One App alert recognizing your company to attendees o Logo branding on gamification Live Display board/screen o Inclusion on the on-‐site gamification incentive o Option to include your company’s own promotional item/product in the delegate bag o Option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon


• Booth/Registrations o Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,000.00. o Two complimentary registrations valued at $575.00 each for HSCN members or $1,295.00 each for

non-‐member o Option for one additional registrations at discounted rate of $300.00 per registration

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Gold Sponsor -‐ Lanyard $6,500.00

As the lanyard sponsor, enjoy gold-‐level sponsor status at the conference with all delegates wearing the sponsor branded conference lanyard. Enjoy the following benefits: • Pre-‐Event:


link to company website o Rotating logo as gold sponsor on App home page o Menu item logo banners with sponsor ribbon attached o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Recognized by HSCN in opening and closing remarks o Inclusion on the on-‐site gamification incentive o Option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon




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Gold Sponsor – Motivational / Featured Speaker $6,500.00 As a Motivational / Featured Speaker sponsor, enjoy gold-‐level sponsor status at the conference and high-‐visibility at the 2017 HSCN Conference and Trade Show. • Pre-‐Event:








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Gold Sponsor – 10th Anniversary Networking Reception $6,000.00 As the sponsor of the 10th anniversary networking reception, enjoy gold-‐level sponsor status at the conference including highlighted recognition during the program remarks leading into the reception. Enjoy the following benefits: • Pre-‐Event:




In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Recognized by HSCN in opening and closing remarks o Recognized by HSCN in program remarks o Inclusion on the on-‐site gamification incentive o Option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon




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Gold Sponsor -‐ Tote Bag $6,000.00 As the tote bag sponsor, enjoy gold-‐level sponsor status at the conference with all delegates receiving the sponsor branded conference tote bag.

Enjoy the following benefits: • Pre-‐Event:








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Gold Sponsor – Power Bank Charger $6,000.00 As the power bank charger sponsor, enjoy gold-‐level sponsor status at the conference with all conference delegates receiving the sponsor branded power bank charger that will continue to be used by conference delegates following the conference. Enjoy the following benefits: • Pre-‐Event:








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Gold Sponsor -‐ Pen & Pad $5,500.00 As the pen and pan sponsor, enjoy gold-‐level sponsor status at the conference with all delegates receiving the sponsor branded conference pen and pad. Enjoy the following benefits: • Pre-‐Event:








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Gold Sponsor – Promotional Product $5,500.00 As the promotional product sponsor, enjoy gold-‐level sponsor status at the conference with all delegates receiving the sponsor branded conference binder. Enjoy the following benefits: • Pre-‐Event:








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Silver Sponsor – USB Key $5,000.00 As the USB key sponsor, receive silver-‐level recognition at the conference with all conference delegates receiving the sponsor branded USB key that will continue to be used by delegates post-‐ conference. Enjoy the following benefits: • Pre-‐Event:


link to company website o Rotating logo as silver sponsor on App home page o Menu item logo banners with sponsor ribbon attached o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Inclusion on the on-‐site gamification incentive o Option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon



non-‐member

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Silver Sponsor -‐ Conference or Panel Session $5,000.00 As a conference session or panel sponsor, receive silver-‐level recognition at the conference including recognition during the program remarks before the conference session or panel you sponsor. Enjoy the following benefits: • Pre-‐Event:




In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Recognized by HSCN in program remarks o Inclusion on the on-‐site gamification incentive o Option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon



non-‐member

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Silver Sponsor -‐ Breakfast and Coffee Breaks $4,500.00 As the sponsor of either the Tuesday or Wednesday conference breakfast and coffee breaks, receive silver-‐level recognition at the conference including highlighted recognition during the program remarks after the breakfast and before and after the coffee breaks. Enjoy the following benefits: • Pre-‐Event:




In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Recognized by HSCN in program remarks o Inclusion on the on-‐site gamification incentive o $250.00 additional fee option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon


• Booth/Registrations o Complimentary 10’ wide by 8’ deep exhibit booth w/ pipe and drape valued at $3,000.00. o One complimentary registrations valued at $575.00 each for HSCN members or $1,295.00 each for


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Silver Sponsor -‐ Lunch $4,500.00 As the sponsor of one conference lunch you will receive silver-‐level recognition at the conference including highlighted recognition during the program remarks before and after the lunch break. Enjoy the following benefits: • Pre-‐Event:




In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Recognized by HSCN in program remarks o Inclusion on the on-‐site gamification incentive o $250.00 additional fee option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon




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Silver Sponsor – Guest Room Key Card $4,500.00 As the only sponsor of the guest room key card you will receive silver-‐level recognition at the conference with all attendees registered to stay at the conference hotel receiving sponsor branded guest room key cards. Enjoy the following benefits: • Pre-‐Event:

o Promoted and thanked in HSCN e-‐blast reminder to book guest rooms at conference hotel o Promoted in HSCN additional e-‐blast and social media efforts o Logo recognition on conference promotions o Logo and 50-‐word company profile on conference website in sponsor and exhibitor listings with hyper-‐



In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o Inclusion in the on-‐site gamification incentive o $250.00 additional fee option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website and sponsor ribbon




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Bronze Sponsor -‐ Delegate Draw Prize $2,000.00 As a sponsor of a delegate draw prize, you will have bronze level recognition at the conference including during the program remarks for the announcement of the delegate draw. Enjoy the following benefits: • Pre-‐Event:

o Logo recognition on conference promotions o Logo and 50-‐word profile on conference website in sponsor with hyper-‐link to company website o Rotating logo as bronze sponsor on App home page o Menu item logo banner o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o $250.00 additional fee option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website

• Post-‐Event: o Thanked in the HSCN e-‐newsletter, e-‐blast and social media efforts o Year-‐round logo recognition on HSCN conference website o Year-‐round recognition in conference App – active for 12-‐months o 10% discount on HSCN e-‐newsletter banner advertisement

• Booth/Registrations o One complimentary registrations valued at $575.00 each for HSCN members or $1,295.00 each for

non-‐member

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Bronze Sponsor – Supporter $1,500.00 As a supporting sponsor of conference, you will be recognized as a bronze level sponsor. Enjoy the following benefits: • Pre-‐Event:

o Logo recognition on conference promotions o Logo and 50-‐word profile on conference website in sponsor with hyper-‐link to company website o Rotating logo as bronze sponsor on App home page o Menu item logo banners o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and supports o $250.00 additional fee option to include own literature insert in the delegate bag o Conference App listing with hyper-‐link to company website


• Booth/Registrations o Option for one registrations at discounted rate of $300.00 per registration

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Conference EXHIBITOR $3,000.00 As a conference exhibitor, enjoy the valuable networking time and the opportunity to showcase your services and products to all conference delegates attending the conference. As an exhibitor, enjoy the following benefits: • Pre-‐Event:


link to company website o Logo and company profile listed in sponsor and exhibitor App listings with hyper-‐link to company


In addition to above benefits that continue on-‐site during the conference: o Logo recognition on all onsite communication materials and support o Inclusion on the on-‐site gamification incentive o $250.00 additional fee option to include own literature insert in the delegate bag




To confirm your participation as a sponsor or exhibitor contact the conference management office: Caroline Aston, Aston Events Office : 416 521 9148 | [email protected]

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Tradeshow Floor Plan

Exhibit booths are reserved on a first-‐come first-‐served basis following the order of both sponsor and exhibitor confirmations. HSCN reserves the right to revise the trade show floor plan and will advise sponsors and exhibitors if a change is made and reassign booths in discussion with sponsors and exhibitors. Notes about the floor plan:

• Doors between to booths 7 and 8 are service doors only and not a point of entry or exit for attendees.

• Doors between booths 3 and 4 are available to attendees as points of entry and exit but the traffic through these doors is not consider to be high as the entrance/exit does not lead to conference session meeting rooms.

• All other marked ‘ENTRANCE/EXIT’ locations (4) are primary access points for the attendees.

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Policies, Terms and Conditions: Once you have confirmed your participation as a sponsor or exhibitor you will receive a confirmation email from the conference management office (Aston Events). Following the confirmation email, you will receive an invoice directly from the HSCN office. Please note that HST at 13% will be charged on all sponsor and exhibitor fees. Payments are to be submitted directly to HSCN. We will also ask you to confirm who from your office will be the lead with regard to sponsor/exhibitor logistics for the conference management office (Aston Events) to work. Aston Events will continue to be your primary contact leading up to the conference and on-‐site at the conference, and will coordinate with you and provide all necessary information and resources for your successful participation as a sponsor and or exhibitor.

1. Cancellation policy: Upon confirmation of participation as a sponsor or exhibitor, you will receive a confirmation email from the conference management office. You will also receive the sponsor or exhibitor invoice directly from the HSCN office. This process confirms your company as a sponsor or exhibitor at the conference. Sponsorships are non-‐refundable. Exhibits cancelled on or before Monday, February 27, 2017 may be refunded at fifty percent (50%) of the total value of the exhibit fee. Exhibits cancelled after Monday, February 27, 2017 are non-‐refundable.

2. Payment of sponsor and exhibitor fees policy:

Payment is due upon receipt of invoice from HSCN. Complimentary and discount registrations codes will be provided once the HSCN office has received full payment for sponsor and exhibitor fees. Access to the conference and trade show will not be allowed unless full payment of your sponsor or exhibitor commitment has been received in full by HSCN.

3. Sponsor and exhibitor registrations policy: Sponsor and exhibitor registration rates apply to sponsor and exhibitor companies only. Companies recognized as sponsors and exhibitors are those companies that have purchased a sponsorship or an exhibit booth. No other company will be recognized as a sponsor or exhibitor or be entitled to the rates received by sponsors and exhibitors. HSCN Non-‐Members from sponsoring or exhibiting companies may be eligible to register for the conference at the HSCN Member Not Exhibiting or Sponsoring registration rate. For more details on HSCN membership please visit the HSCN website.

4. Booth and registration sharing policy: Sponsor and exhibitor booths are for the exclusive use of the sponsor or exhibitor companies only. Should another company be found to be part of the activity and or display at a booth, HSCN reserves the right to ask that company and its representatives to leave the show floor. Sponsor and exhibitor complimentary and discounted registrations are a benefit of sponsorship/exhibit participation and can not be transferred. Should a sponsor / exhibitor registration be used by another company HSCN reserves the right to cancel that registration/s.

5. Booth selection process: Exhibit booths are reserved on a first-‐come first-‐served basis following the order of both sponsor and exhibitor confirmations. Once you have confirmed your participation as a sponsor or exhibitor the conference management (Aston Events) will advise which booths remain available and will help you select your booth.

6. Insurance:

All exhibitors must provide proof of insurance (general liability) in the amount of $2,000,000.00 to HSCN no later than May 5, 2017.

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Each exhibitor shall assume responsibility for all damage to the exhibit materials and exhibit area and that they shall indemnify and hold harmless the HSCN their employees, officers and agents and any service providers acting as agents for said company, from all liability which may ensure from any cause whatsoever. Directions will be provided within the Exhibitor Manual

7. Nuisance: HSCN reserves the general right to restrict exhibits which, because of noise or other reason become, in show management’s opinion, objectionable, and to close without indemnity, any exhibit or his employee or agent who shall refuse after notice, to conform to the regular rules which apply to all exhibitors. Specifically no amplified sound, except when directly related to product demonstration, is permitted and then only at levels that do not exceed normal conversation levels as adjudged by show management.

8. Sponsor and exhibitor delegate registration process and timelines:

Conference registration opens January 2017. Upon confirmation of receipt of payment by HSCN, Aston Events will provide sponsors and exhibitors with directions on how to register your complimentary and/or discount registrations for the conference. Completing the on-‐line registration process for each of your delegates (including complimentary and discounted registration) is your responsibility. Deadline for registration for all conference delegates is Friday April 21, 2017.

9. Logo and company profile submissions:

Company logos and profiles are due to the conference management office immediately upon confirmation as a sponsor or exhibitor. Logos and company profiles will be posted within the sponsor and exhibitor recognition section of the conference website as well as the conference App. Company profiles are to be a maximum of 50 words. Profiles more over 50 words will be returned for editing. For quality purposes, company logos are to be high-‐resolution jpeg or eps file format. HSCN makes no guarantee that materials received after Friday March 17, 2017 will be included in the on-‐site print materials at the conference or conference app.

10. Delegate bag literature guidelines and deadlines: Literature insert options for the delegate bags are limited to a maximum of one 8 ½ by 11 sheet. The sheet can be full colour and double sided. Companies submitting insert options are responsible for direct delivery of materials to the International Plaza Hotel & Conference Centre (formerly the Doubletree by Hilton, Toronto Airport). Delivery date is Friday May 12, 2017. The conference management office will provide delivery instructions and shipping label.

11. Booth prizes and draws:

Companies providing booth prizes and draws at the show as part of the booth activities are directly responsible to award their prizes and draws and to give the prize items directly to their selected winners. HSCN will not announce or hand out an exhibitor company prize or draw. Nor will HSCN make arrangements to deliver a prize on behalf of the exhibitor. Companies are to make their arrangements to deliver any booth prize or draw items.

12. Exhibit booth details Each exhibitor and exhibiting sponsor receives one 10’ wide by 8’ deep exhibit booth with complimentary pipe and drape (black). Exhibitors and exhibiting sponsors are responsible to order directly and pay for their booth power, Internet access and booth accessories such as chairs, tables, etc. The conference management office (Aston Events) will provide you with a complete Exhibitor Manual including contact information for these additional services. HSCN and Aston Events are not responsible for any such costs as incurred by exhibitors and exhibiting sponsors. Exhibitors are asked to keep their exhibits within the 10’ wide by 8’ deep exhibit space. Any materials outside of this space may be removed at the discretion of HSCN and Aston Events.

13. Exhibitor logistics and show services:

As conference management, Aston Events will assist with the coordination of exhibitor logistics and provide a complete exhibit manual and show services guide with all the necessary details and information

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you will need. The exhibitor manual will be available in February 2017, and distributed after that date according to receipt of your sponsor or exhibitor payment to HSCN.

14. Acceptance:

HSCN reserves the right to accept or reject any application for exhibit space without stating a cause. Exhibitors may not sublet exhibit space. Exhibit space can not be used to display any items for which the exhibitor is not a representative. HSCN reserves the final decision on acceptability of display materials and exhibitor content. All exhibits must comply with the host property exhibitor rules and regulations that will be provided with the Exhibitor Logistics Manual.

To confirm your participation as a sponsor or exhibitor contact the conference management office: Caroline Aston, Aston Events Office : 416 521 9148 | [email protected]

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Key Contact Information Conference management services for the National Annual Healthcare Supply Chain Conference are provided on behalf of the HSCN by Aston Events. Sponsor and exhibitor management Caroline Aston 416 521 9148 [email protected] Registration support Michelle Wilson [email protected] For information about HSCN membership Kathryn Knight [email protected]

hscn2017 sponsorsexhibitor prospectus january...

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