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QUESTIONNAIRE FOR STUDY OF IMPLEMENTATION OF HRIS

Name of the organization:

Industry/Sector:

Name of the interviewee:

Designation:

1.  Since when is HRIS implemented in your organization?

o  Less than a year 

o  1 to 5yrs

o  More than 5yrs

2.  What was the need for implementation of HRIS in your organization? What were the

 problems faced by the organization prior to the implementation of HRIS?

Various modules in ur system?

3.  Who configured the software for organization?

o  Software Vendor 

o  IT Department

o  Others (please specify)

4.  On which platform does the HRIS work?

o  Windows

o  Linux

o  Unix

o  Others (please specify)

5.  Name of the vendor of HRIS/HRMS/SAP modules:

 ____________________________________________ 

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6.  Did you have any other HRIS/HRMS/SAP modules installed previously?

Yes No

7.  Please tick O perational HRIS/HRMS/SAP modules that your system consists of today:

o  Employee Information Systems

o  Position Control Systems

o  Applicant Tracking and Placement Information System

o  Performance Management Information Systems

o  Government Reporting and Compliance Information Systems

o  Payroll Information Systems

o  Recruitment Module

o  Training module 

o  Organizational Structure

o  Induction

o  Leave Management

o  Others: _______________________________ 

8.  Have you opted for customization, if yes, at what level?

Low Medium High

9.  If the answer to the above question is yes, mention the functions you modified:

10. How was the implementation of HRIS done in your organization?

Big Bang Module wise

11. Was there any need for training the employees on using the HRIS?

Yes No

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 12. If yes, at what level and how often?

13. Approximately, how much time did the employees take to adapt to the change?

14. What major changes did your HR department go through in terms of size, quality/quantity

of work (as it must have saved you time)?

15. Approximate cost of installation

a) Product cost: -

 b) Installation Cost: -

c) Training cost: -

d) Annual maintenance cost: -

16. Please tick the appropriate level of satisfaction for the specified

characteristics of HRIS

Characteristics Unsatisfied Satisfied Neutral

User friendliness

Flexibility

Reliability

Accuracy

Maintainability

Value for money

Security

Efficiency

17. What is the number of errors recorded in a month and how do you rectify them?

18. What are the various types of reports that the HRIS system can generate?

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19. Who are the people involved in management of HRIS? Are they permanent employees or 

contractual employees? What skill sets that the employee needs to possess?

20. Please explain the overall process of HRIS, with a flow chart if possible.

21. What are the security measures to keep the method obviate from any trouble?

22. What is the approximate cost saved by implementation of HRIS?

23. Please list down the limitations of the system, if any? And how do you tackle them?

24. Which functions are yet performed manually?

25. What are the common misconceptions about the software?

26. How often is the HRIS upgraded? What criteria¶s are taken into consideration for 

upgradation? What is the procedure followed after the system is upgraded?

27. What are your future plans with regards to upgradation of the software?

28. What are the areas of improvements?