hrc welcome pack

8/3/2019 HRC Welcome Pack

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HonitonRunningClubContentsWelcome....................................................................................................................................................... 3

1.TheClub.................................................................................................................................................... 4

1.1Introduction........................................................................................................................................ 4

1.2Accounts.............................................................................................................................................. 4

1.3ClubStructure..................................................................................................................................... 5

2.MembershipIssues................................................................................................................................... 5

2.1ClubConstitution................................................................................................................................ 5

2.2MembershipFees................................................................................................................................ 5

2.3ClubKit................................................................................................................................................ 5

2.4Benefits............................................................................................................................................... 6

3.Club

Activities

............................................................................................................................................

6

3.1ClubCompetitions............................................................................................................................... 6

3.2Training............................................................................................................................................... 7

3.3ClubMinutes....................................................................................................................................... 7

3.4SocialEvents........................................................................................................................................ 7

3.5Publicity............................................................................................................................................... 8

3.6ClubWebSite...................................................................................................................................... 8

4.ClubPolicies.............................................................................................................................................. 9

4.1ChildProtection.................................................................................................................................. 9

4.2.EquityPolicy....................................................................................................................................... 9

5.ClubCodesofConduct............................................................................................................................ 10

5.1Codeofpracticeforcoaches,clubofficials&volunteers................................................................. 10

5.2 CodeofpracticeforJuniorMembers.............................................................................................. 10

5.3CodeofpracticeforParents/Carers................................................................................................ 11

AppendixA:ClubConstitution................................................................................................................... 12

AppendixB

:Club

Committee

2009/10

.....................................................................................................

16

AppendixC:WebSiteGuidance................................................................................................................ 18

AppendixD:WebSiteCalendarGuidance................................................................................................. 20


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HonitonRunningClub

WelcomeWelcometoHonitonRunningClub,anaffiliatedmemberofEnglandAthletics(EA),UKAthleticsand

AssociationofRunningClubs(ARC).TheclubisundergoingaClubMarkaccreditationprocessandhas

achievedtheUKAthleticsClubsFutureawarddemonstratinganefficientandeffectiveclub

managementstructurewithdueregardbeingofferedtoallparticipantswithinthatstructure.

Theclubisopentoallandwehopeyouenjoybeingapartofafriendlyandsociableorganisation.Our

mainaimisthatyouenjoyyourself,beitasaroadorcrosscountryrunner,trackandfieldathlete,

official,helper,coachorsocialmember.TheClubprovidesopportunitiesforeveryonetoachievetheir

owngoals.PleasetellClubofficialswhatyouraimsareandwewilldoourbesttohelpyou.Wearrange

andsupporteventsforcompetitorsofallstandardsandencourageyoutoparticipateinthem.

Thispackisintendedtoprovidealltheinformationyouwillneedtoallowyoutogetthebestoutofyour

membership.Itcanalsobeusedforreferenceduringyourmembershipandcanbeusedinconjunction

withourwebsite,www.honitonrc.comwhichshouldhavethemostuptodateinformationofallclub

matters.

Theaimsandobjectivesoftheclubareto:

a) encourageandsupportmemberstoachievepersonalgoals.b) promotetheRunning(andathleticswheredemandexists).c) offercoachinginrunningandathletics.d) toprovideopportunitiesthatarecentredontheindividualandopentoall.e) ensureallmembersreceivefairandequaltreatment,whethercompetingornoncompeting.

Thepackissplitintofivesectionsdealingwiththewaytheclubisrun,membershipissues,itsactivities,

policiesandfinallyasectionthatyoucanuseforyourownpersonalreferencecoveringCommittee

contacts,competitions,websiteguidance,runningroutesandsocialevents.

Ifyoufeelthereisanythingwehavemissedoutorcouldbebetterexplainedpleaseletamemberofthe

Committeeknow(seelistatAppendixB).


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HonitonRunningClub

1.TheClub1.1

Introduction

HonitonRunningClubwasformedin1999byamixedgroupoflikemindedrunnerswhosharedan

interestandpassionforrunning.Ithasalargeactivemembershipofbothseniorsandjuniorstotalling

about120atpresent,ofwhichabout25%arejuniors.Trainingsessions,socialrunsandfriendlycontests

areamongtheregularweeklyschedule.DetailsareoutlinedinSection3.2.andalsoupdatedregularly

onthewebsite.

TheclubhasannualandseasonalClubonlycompetitionsaimedatalllevelswhichinclude:

TheHandicapTrophy,a5kmrunbasedonindividualtimesovertheyear. ThePointsTrophy,basedonpersonalperformanceatlocaleventsandraces.

TheclubalsohostsavarietyofracesintheHonitonareatheseinclude:

TheHonitonHippo,atoughmultiterrainracewith7milesofMud,SweatandTears. TheHippoCalf,a1.75milemultiterrainfunrun/Juniorrace. TheHoniten,atenmileroadraceoveranundulatingonelapcourse.Thereisalsoafunrun

associatedwiththisrace.

ThebiannualSportRelief,ComicReliefandBBCSport'sfundraisinginitiativecovering1,3and6milerunsthroughthestreetsandroadsofthetown.

TheClubalsohostsoneoftheWoodlandRelayserieswherelocalclubsareinvitedtotakepart.Thisseriesisalsoappropriateforjuniormembers.

Wealso

aim

to

compete

in

anumber

of

leagues

and

other

competitions.

Members

are

supported

and

encouragedtoentereventsasateammember.TheseincludetheaboveClubeventsand:

TheWestwardLeague TheEastDevonCommunityRaceSeries TheYeovilTownRunningClubSummer5kmSeries WoodlandRelaysJuniormembersarealsoencouragedtotakepartintheOpenAthleticsmeetingsatExeterArena

duringthesummermonths,the3kseriesattheArenainthewinterandtheEastDevonCross

CountrySeries.

1.2AccountsTheClub'sannualaccountsmustbeapprovedbytheAGMafterassessmentbytheindependentauditor.

TheTreasurerprovidesbimonthlyupdatesatCommitteemeetings.Copiesoftheaccountsare

availabletomembersonrequest.


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HonitonRunningClub1.3ClubStructureTheClubisrunthroughamainCommitteecomprisingtheClubOfficers,theGeneralCommittee,and

otherpoststhathavespecificresponsibilities.AllareappointedattheAnnualGeneralMeeting(AGM).

MeetingsareheldmostmonthswithanAGMinMarch.

Anumberofmanagementsubcommitteeshavebeenintroduced,whichmeeteverytwomonthsorat

otherfrequenciesasagreed.

ItisintendedthatthesegroupswilldealwiththedetailoftheClub'sbusinesswhereastheGeneral

CommitteedealswithoverallmanagementoftheClubgivingsupportandguidancetothesub

committees.

Thesubcommitteesinclude:

Juniorsawellestablishedandby far the largest subcommittee.The subcommitteehas itsown

Secretary

and

Lead

Coach.

It

covers

all

members

up

to

and

including

age

16.

RaceOrganisers theseareindividualsorgroupsoforganiserswhoputonclubrunsandevents.AlistofCommitteememberscanbefoundinAppendixB.Alistofotherclubvolunteersisnot

includedbutisavailablefromtheClubSecretary.Othervolunteersareusedtoassistorganisers

ofclubracesandotherevents.

2.MembershipIssues2.1ClubConstitutionThisformsthebasisofhowtheclubisrun,andisgiveninfullinAppendixA.

2.2MembershipFeesFeeswillbeagreedattheAGMeachyearfollowingarecommendationoftheGeneralCommittee.

2.3ClubKitTheclubscoloursareBlackwithWhiteandRedperiphery.

Therearecertaineventswherethecompetitionrequiresthewearingofaclubvest,particularlyfortrack

andfieldleagueswhereitisusuallymandatory.

KitcanbepurchasedthroughtheClubviathekitofficer,seeAppendixB

Duringwintertrainingintheeveningsyouareadvisedandexpectedtowearreflectiveclothing,unless

atthetrack.Forthejuniorsthisiscompulsory,butitemsareavailabletoborrow,otherwiseyouwillnot

beallowedtoparticipate.


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HonitonRunningClub2.4BenefitsMembershipofHonitonRunningClubgivesyouanumberofbenefitsaswellasthosementionedinthe

Welcome.BeingaffiliatedtoUKAthletics(optionalwhenjoining)meansyou:

a) areinsuredwhencompetingfortheClubb) getdiscountedentriesforcompetitionsc) cantakeadvantageofspecialisttrainingfacilitiesandeventsd) gainaccesstocompetitionsandeventsopenonlytoaffiliatedClubMemberse) candevelopnewskillsandpotentialf) canbeenteredintotheHonitonRunningClubdrawforaLondonMarathonClubentry(other

criteriaapply)

g) haveaccessto5thatcanbespentonlineatSweatshop.co.ukonceregisteredh) have10%offallpurchasesatSweatshop

ThespecificbenefitsofbeingaHonitonRunningClubmemberare:

a) Encouragementandsupportfromalargegroupofexperiencedrunnersandathletesb) RegularreceiptofnewslettersforJuniorsand/orSeniorsc) AccesstoqualifiedathleticscoacheswhoarealsomembersoftheClubd) AccesstoClubonlycompetitionsandregularsocialeventse) Detailsoffuturerunningandathleticseventsf) 10%discountattheIronBridgeRunnerathleticsshopandHonitonSportsShopg) MemberofaclubwithClubMarkstatus(pending)whichwillgivebenefitssuchasincreased

grantsforequipmentandfinancialsupportforcoaches

3.ClubActivities3.1ClubCompetitionsTheClubsmaineventsaretheHonitonHippoandtheHonitenthatalsoincorporateshorterJunior

races.Thesearecontrastingracesthatvaryfroma7mileonandoffroadtrekacrossthehilly

countrysideandaflat/undulatingroadrace.Theclubalsoassistsinotherraceslocallyincludingthebi

annualSportReliefoffering1,3or6mileruns,localvillagefunrunsandcrosscountryraces.

Thecluborganisesanumberofbothopenandmemberonlycompetitions.Theseareheldonregular

clubeveningsforeitherclubmembersorlocalclubs.Examplesofsucheventsare(1)localwoodland

relayraceswithotherlocalclubs.(2)Handicaprunsagainstyourownpersonalbesttimeonaset5k

courseand(3)Predictarunsforasmallprizefortheclosestpredictiontoyourowntimeoverarandom

course.

TheAnnualGeneralMeetingincorporatesanawardpresentationofnumerousawards.Theseareforall

typesofmemberachievementsandyearlyclubcompetitions.


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HonitonRunningClubWhilsttheClubencouragesMemberstoenterthecompetitionsoftheirchoice,therearespecificteam

andindividualeventsthatareparticularlypromotedbytheClubCaptain.Insomeinstancestransportis

suppliedatalowcostandcarsharingiscommonamongstfellowrunners.

TheClubappliesforLondonMarathonplacesandtheseareofferedtoallClubmembers,viaalottery.

Recipientsof

club

places

are

expected

to

raise

funds

for

acharity

nominated

by

the

management

committee.Fulldetailsofeligibilitycriteriaareissuedpriortotheallocationofplaces.

3.2TrainingAlltrainingnightsstartat6.30p.m.whenannouncementsandinformationisgivenbytheClubLeader

oranotherclubmember.ThisisfollowedbytheClubRunofarangeofdistancesfrom3milesupto

about8,extraloopscanalwaysbeaddedforthosewantinglonger.Runnersnormallysortoutgroups

themselves,ornaturally,butgroupsbasedonpaceanddistancearesometimesformed.Itis

encouragedthatfasterrunnersonthesameroutetrackbacktokeepthegroupcompact.SeniorNights

aremainlyforseniors,butolderjuniors(16years+)arewelcometocomeforshorterruns.Allrunsare

listedontheWebSiteCalendar;seeAppendix3and4forWebSiteandcalendarguidance.Regularclub

nights

are:

Monday:SeniorTrainingNight

Tuesday:JuniorTrainingNightWednesday:SeniorSocialRun

Friday:SeniorRun

Weekend:OrganisedlongrunsandRacedays3.3ClubMinutesAcopyoftheClubCommitteeminutescanbeobtainedfromtheClubSecretary,andisalsosenttoall

membersontheClubsGroupemail.

3.4SocialEventsBrief descriptions of some of the events held throughout the year are given below. The committee

welcomessuggestionsforsocialevents.Thesocialsecretary(s)willarrangeextra itemsthroughoutthe

year,recenteventsincludeaSkittlesandpubeveningandatheatretripinLondon.

TheAnnualGeneralMeetingisheldalongwiththeawardpresentationsduringspring.Allmembersarewelcomeandabuffetisfreeforallthatattend.

DuringthesummerarunfollowedbyaBBQispopularandrepeatedifandwhenpossible. PubRunsarenormallyheldmonthlyonaWednesdaythroughouttheyear. AFireworkspartyisheldinNovemberwithdrinksandsnacksonoffer. DuringDecemberaChristmasLightrunisorganisedtotakeinthefestivelightsdisplayedaround

thetown.

JuniorsPresentationEveningisnormallyheldinJulyandalljuniorsareinvitedtoattend.WeatherpermittingaBBQisalsoofferedtoallthatattend.


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HonitonRunningClub3.5PublicityTheClub'snewsletterispublishedregularlyandfeaturesraceresults,storiesfromclubmembers,future

events,newsand information from thechairmanandclubofficials. Itemsshouldbesubmitted to the

Editor(seeAppendixB).

3.6ClubWebSiteTheClub'swebsiteaddressiswww.honitonrc.com

WebNavigationandCalendarguidancecanbefoundinAppendix3and4respectively.


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HonitonRunningClub

4.ClubPoliciesItisthepolicyofHonitonRunningClubtosafeguardthewelfareofallitsmembers,particularlyitsjunior

members.Tothisaim,Clubpolicieshavebeendrawnup;theyareemployedbyappropriatesectionsof

theClubandcopiesareavailablefromtheSecretary.Theyaresummarisedasfollows:

4.1ChildProtectionHonitonRunningClubChildCarePolicyisprovidedseparatelytoallthoseadultmembersworkingwith

children,TheWelfareOfficersoversee issues relating toworkingwithchildren,consideredasanyone

undertheageof18years.

Thekeyprinciplesareasfollows:

Thechild'swelfareisparamount. Allchildren,irrespectiveoftheirage,culture,ability,gender,language.racialorigin,religious

beliefand/orsexualidentity,havetherighttoprotectionfromabuse.

Allsuspicionsandallegationsofabusewillbetakenseriouslyandrespondedtoswiftlyandappropriately.

Workinginpartnershipwithchildrenandtheirparents/carersisessentialfortheprotectionofthechild.

TheClubrecognisesthestatutoryresponsibilitiesofSocialServicesDepartmentstoensurethewelfareofchildren.

4.2.EquityPolicyThefollowingkeypointsshouldbefollowed:

Theclubiscommittedtoensuringthatequityisincorporatedacrossallaspectsofitsdevelopment.IndoingsoitacknowledgesandadoptsthefollowingSportEnglanddefinitionof

Sportsequity:

Sportsequityisaboutfairnessinsport,equalityofaccess,recognising

inequalitiesandtakingstepstoaddressthem.Itisaboutchangingtheculture

andstructureofsporttoensureitbecomesequallyaccessibletoeveryonein

society

Theclubrespectstherights,dignityandworthofeverypersonandwilltreateveryoneequallywithinthecontextoftheirsport,regardlessofage,ability,gender,race,ethnicity,religious

belief,sexuality

or

social/economic

status.

Theclubiscommittedtoeveryonehavingtherighttoenjoytheirsportinanenvironmentfreefromthreatofintimidation,harassmentandabuse.

Allclubmembershavearesponsibilitytoopposediscriminatorybehaviourandpromoteequalityofopportunity.

Theclubwilldealwithanyincidenceofdiscriminatorybehaviourseriously,accordingtotheclubdisciplinaryprocedures.


10/21

HonitonRunningClub5.ClubCodesofConduct

Honiton Running Club is fully committed to safeguarding and promoting the wellbeing of all its

members. The club believes that it is important that members, coaches, administrators and parents

associatedwith

the

club

should,

at

all

times,

show

respect

and

understanding

for

the

safety

and

welfare

ofothers.Therefore,membersareencouraged tobeopenatall timesand to shareany concernsor

complaintsthattheymayhaveaboutanyaspectoftheclubwiththeanymemberoftheCommittee,

Coachesoranotherofficial of the club.AsamemberofHonitonRunning Club, youareexpected to

abidebytheappropriatecode(s)ofpractice:

5.1Codeofpracticeforcoaches,clubofficials&volunteers Considerthewellbeingandsafetyofparticipantsbeforethedevelopmentofperformance. Develop an appropriate working relationship with participants, based on mutual trust and

respect.

Makesureallactivitiesareappropriatetotheage,abilityandexperienceofthosetakingpart. Promotethepositiveaspectsofthesport(e.g.fairplay). Displayconsistentlyhighstandardsofbehaviorandappearance. FollowallguidelineslaiddownbytheNationalGoverningBodyandtheclub. Holdappropriatevalidqualificationsandinsurancecover. Neverexertundueinfluenceoverperformerstoobtainpersonalbenefitorreward. Nevercondoneruleviolations,roughplayortheuseofprohibitedsubstances. Encourageparticipantstovaluetheirperformancesandnotjustresults. Encourage and guide participants to accept responsibility for their own performance and

behaviour.

InadditioncoacheswillhaveagreedtoadheretotheCoachesCodeofConductbysigningtheircoacheslicence.5.2 CodeofpracticeforJuniorMembers

Allmembersmustplaywithintherulesandrespectcoaches,helpersandtheirdecisions. Allmembersmustrespecttherights,dignityandworthofallparticipantsregardlessofage,

gender,ability,race,culturalbackgroundorreligiousbeliefsorsexualidentity.

Membersshouldkeeptoagreedtimingsfortrainingandcompetitionsorinformtheircoachiftheyaregoingtobelate.

Membersmustwearsuitablekitfortrainingandcompetitions,asagreedwiththecoaches. Membersmustpayanyfeesfortrainingoreventspromptly. Juniormembersarenotpermittedtosmokeatthecluborwhilstrepresentingtheclubat

competitions.


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HonitonRunningClub Juniormembersarenotallowedtoconsumealcoholordrugsofanykindatthecluborwhilst

representingtheclub.Theconsumptionofdrugsbyanyathletecanleadtobeingbannedfrom

thesport.

Juniormemberswhosebehaviorisunacceptablewillbewarnedandparents/carerswillbeinformed.Persistentpoorbehaviorwillleadtolossofmembership.

5.3CodeofpracticeforParents/Carers Encourageyourchildtolearntherulesandplaywithinthem. Discourageunfairplayandarguingwithofficialsandleaders. Helpyourchildtorecognizegoodperformance,notjustresults. Neverforceyourchildtotakepartinsport. Setagoodexamplebyrecognizingfairplayandapplaudinggoodperformanceofall. Neverpunishorbelittleachildforlosingormakingmistakes. Supportyourchildsinvolvementandhelpthemtoenjoytheirsport. Encourageandguideperformerstoacceptresponsibilityfortheirownperformanceand

behavior.

Ensurethatyourchildisproperlyequippedforactivities. Usecorrectandproperlanguageatalltimes. Publiclyacceptofficialsandleadersjudgmentsanddonotenterintoargumentsinpublic. Intheeventofanyproblemsthatcannotberesolvedbytakingwithclubcoaches,please

contacttheclubchairman.


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HonitonRunningClub

AppendixA:ClubConstitution1. TitleThe

name

of

the

Club

is

HONITON

RUNNING

CLUB

2. Headquarters

TheheadquartersoftheClubisatHonitonSportsCentre,SchoolLane,Honiton,Devon.

3. ObjectiveTheobjectoftheClubisthepromotionoffitnessthroughrunningbyprovidingfacilitiesand

encouragingparticipation.

4. ManagementTheManagementoftheClubisvestedinaclubmanagementcommitteeconsistingofaPresident,

officersi.e.

Chairman,

Treasurer,

Secretary,

Club

Captain

and

other

members;

all

to

be

elected

annually.

Additionally,theclubmanagementcommitteeshallincludeasecretarytothejuniorssection(Juniors

secretary)alsoelectedbymembers.

TheJuniorssecretarywillhaveresponsibilityforthedaytodayadministrationofthejuniorssectionand

reporttotheclubmanagementcommitteeatthebimonthlymeetings.

AminimumoftwoCommitteeofficersandthreeordinarycommitteemembersarerequiredtobein

attendancetoformaquorumatcommitteemeetings.TheCommitteehasthepowertofillanyvacancy

whichmayarise.

5. MembershipMembershipoftheClubisconfinedtoAmateursasdefinedbytheBritishAthleticFederationinthe

B.A.F.RulesforCompetitionbook.Theclubisopentothewholecommunitywithoutdiscrimination.

Theclubyearwill,foralladministrativeissues,commenceontheAprilthe1steachyearandendon

March31st.Thereforemembershipsubscriptionrenewalwillbedueonthe1stdayofAprilannually.

Athleteregistrationfeesarealsodueatthistimeunlessthememberhasoptedoutofthescheme(See

rule7).

Individualswishingtoapplyformembershipmustcompleteanapplicationformandtopassthiswith

theirsubscriptiontotheTreasurerwhowillregistertheapplicantandissueamembershipcard.Incases

ofdoubt,thematteristobereferredtotheChairman.

InordertoenabletheprospectivemembertobeabletotakepartinClubTrainingNightssafelyand

withoutprejudicingthesafetyofanyothermember,itisnormallythecasethathe/shewillwear

appropriateclothingsuitablefortheambientweatherconditionsandtoensurevisibilitytomotorists

andpedestrians.


13/21

Additionalcriteriaapplytoclubjuniors,seetheWelcomePackforfurtherguidance.

Gradesof Membership

FullMember Definedasanormalrunningmemberwhoenjoysallclubbenefits.

FamilyMember

A

discounted

membership

fee

is

paid,

but

has

the

same

benefits

as

aFull

Member.

StudentMemberMembers16yearsorolderbutunder18yearsand/ormembersinfulltime

educationpayareducedfee,butenjoythesamebenefitsasaFullMember.

JuniorMemberAmemberagedlessthan16yearsofageandattendingformalcoachedsessionson

thenominatednighttrainingnight.

AssociateMemberNoncompetingmemberspayareducedfeeandbenefitfromclubinsurance.

Associatemembershavenovotingrightsinclubelections.TheAssociatemembershallnotbeentitled

toserveontheclubmanagementcommitteebutmaybecooptedtoadviseorassistinareaswhere

theyhave

expertise.

LifeMembershipThisisgiveninrecognitionofoutstandingservicestotheclubasdefinedfromtime

totimebytheclubmanagementcommittee.Nominationsmayalsobemadebyanyfullmembertothe

clubmanagementcommitteeforconsideration.InreviewingsuchnominationstheCommittees

decisionshallbefinal.

6. ResignationAmemberintendingtowithdrawfromtheClubshallgivenoticeinwritingtotheHonorarySecretary,

andhis/hermembershipterminatesonthedateofthatnoticeunlesshe/sheisfinanciallyindebtedto

theclub,inwhichcasetheCommitteemaywithholdacceptanceoftheresignationuntilhe/shehas

dischargedhis/herliability.AMembernothavingtenderedhis/herresignationpriortothe1stofApril

shallbeliablefortheensuingyear'ssubscription.

7. SubscriptionTheAnnualClubSubscriptionof12,thefullrate,ispayableonelectionandsubsequentlyonthe1stof

Aprileachyear.ThemembershipfeewillbereviewedannuallyattheAnnualGeneralMeeting.The

membershipfeechargedforNEWmembersjoiningafterOctober1st,may,atthediscretionofthe

committee,bereduced.

ItshouldbenotedthatinadditiontotheclubsubscriptionfeestherewillbeanEnglandAthletics(The

GoverningBody)

Athletes

registration

fee

which

will

vary

from

time

to

time.

This

fee

is

payable

by

all

gradesofmemberwhowishtocompeteinEnglandAthleticsevents.Theclubdoesnotbenefitinany

wayfromthecollectionofthisfeeandtheindividualdoeshavetheopportunitytooptoutofthe

Athleteregistrationscheme.Detailsoftheimplicationofoptingoutmaybeobtainedfromtheclub

secretaryorEnglandAthletics.Allsurplusincomeorprofitsaretobereinvestedintheclub.No

surplusesorassetswillbedistributedtomembersorthirdpartieswiththeexceptionofdonationsto

charitiesortootherclubsthatareregisteredascommunityamateursportsclubs.


14/21

i. TheCommitteeshallhavethepowertoexpelanymemberwhosesubscriptionistwelvemonthsinarrearsprovidedonemonth'snoticeinwritingshallhavebeensenttosuch

memberbyaregisteredorrecordedletter,addressedtohis/herlastknownaddress,

informinghim/heroftheproposedactionoftheCommittee".

ii. ThenameandaddressofanypersonsoexpelledfromaClubintheSoutherndistrictshallbesenttotheSouthofEnglandAAwhoshallenterhis/hernameinabook(tobecalled"The

SuspensionBook")tobekeptforthatpurpose.Everypersonwhosenamehasbeenso

enteredinaBlackBookshallbesuspendedfromcompetingatanymeetingheldunder

FederationRulesuntiltheliabilitycausinghis/hersaidexpulsion,whichshallnotexceedone

year'ssubscription,shallhavebeendischarged.Nomemberwhosesubscriptionisinarrears

iseligibletotakepartinanycompetitionpromotedbytheclub.

MembershipRates

FullMember FullRate

FamilyMembership 2.5timesthefullrate(notapplicabletojuniorsundergoingcontinuous

coachingwhereadhocchargesmayapply).

StudentMember 2/3oftheFullRate(Roundeduptothenearest50p).

JuniorMember paystheathletesregistrationfee&clubmembershipfeecombinedplusan

additionalfixedfeepersessionassetbythejuniorscoachingteamsubjectto

endorsementbytheclubcommittee.

AssociateMember 1/3oftheFullRate(Roundeduptothenearest50p)noAthleteregistration

fee

is

payable

assuming

the

associate

does

not

wish

to

compete

at

EA

events.

LifeMembership Exemptfromannualmembershipfees.

8. AnnualGeneralMeetingAGeneralmeetingshallbeheldduringthemonthofMarchineveryyeartoreceivetheCommittee's

reportandfinancialstatement,electofficersandCommitteeanddealwithanyothermatterspecified

ontheagenda.TheHonorarySecretarymustgiveeverymember21daysnoticeofthemeeting,and

noticeofanybusinesswhichitisdesiredbeplacedontheagendamustbegiveninwritingtothe

HonorarySecretary

at

least

14

days

prior

to

the

meeting.

9. GeneralMeetingTheHonorarySecretaryshallgivetoeverymemberatleast7daysnoticeofthetimeandplaceofa

GeneralMeetingalongwiththebusinesstobedealtwithatanysuchmeeting.

10. SpecialGeneralMeeting


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ASpecialGeneralMeetingmustbecalledbytheHonorarySecretarywithin14daysofthereceiptby

him/her,ofarequisitioninwritingsignedbyatleasttenmembersoftheClub,statingthebusinesstobe

broughtbeforesuchameeting.

11. AlterationofRulesNo

alteration

or

addition

may

be

made

to

the

rules

except

by

an

Annual

General

Meeting,

or

aSpecial

GeneralMeetingcalledforthatpurpose.Noticeofanyproposedamendmentmustbegivenasprovided

inRules.

12. DisclaimerMemberstakingpartineventsorganisedbytheclubdosoattheirownrisk.Theclubdoesnottake

responsibilityforanyinjury,lossordamagethatmightariseasaresultofparticipationinclubactivities.

DISSOLUTION

13. DissolutionUpon

dissolution

of

the

club

any

remaining

assets

shall

be

given

or

transferred

to

another

registered

CASC,aregisteredcharityorthesport'sgoverningbodyforusebytheminrelatedcommunitysports.

ApprovedBy

Chairman Secretary

_________________________Date________ ______________________Date__________


16/21

HonitonRunningClub

AppendixB :ClubCommittee2009/10ClubCommittee:President:

Alan

Rowe

MBE

Chairman: PaulLowman

Secretary: AlanNicholls

Treasurer&Membership: RogerSaunders

ClubCaptain: NickThorpe

SocialSecretary(s): NikkiGigg/AlisonGuest

JuniorsOfficials:JuniorsSecretary: JohnBurgess

JuniorsLeadCoach: RichardHarvey

GeneralCommittee:IanJeeves

JoLowman

JohnBurgess

HelenMugford

JudyDavey

GaryEnticott

Coaches:SeniorCoaches AlanNicholls(L3)

LeadCoach

(Juniors)

Richard

Harvey

(L2)

JoLowman(L2)

PaulLowman(L2)

WarrenOak(L2)


17/21

JulianGigg(L2)

LisaMaggs(L2)

HeatherFoundlingHawker(L2)

JudyDavey

(L2)

TraceyStrawbridge(L2)

CoachingAssistants:HelenMugford(L1)

CarolineParkhouse(L1)

FranBond(L1)

JulieMitchell

(L1)

JohnBurgess(L1)

RogerSaunders(L1)

MickieDicks(L1)

OtherPositions:KitOfficer: JohnBurgess

NewsletterEditor:

Sandra

Thorpe

Webmaster: PaulLowman

JuniorsWebArea: JohnBurgess

ClubVolunteers:A comprehensive list of club volunteers, including coaches track & fieldjudges, marshals and event

organisersisavailablefromtheClubSecretary.


18/21

HonitonRunningClub 1AppendixC:WebSiteGuidance

WebSite:Thewebsiteisaccessiblefromanyinternetconnectionandavaluableresourceforuptodateclub

information.

These

include

scheduled

runs,

races,

club

news,

photos

and

much

more.

The

web

site

can

benavigatedviathelinksonthelefthandsideofthepage,seethescreenshotbelow.Allnavigation

linksbeennumbersandareexplainedbelow.Justclick...

1 Home.Thehomepageisshownbelowandisthewelcomingpageandnavigationscreen.

2 Calendar.ThecalendarisshownandexplainedinAppendix2.

3 ClubContacts.AnaddressbookandwhoswhooftheRunningClub.

4 ClubShop.Offtotheshops,checkherefordiscountsandClubsponsoredlinksonline.

5 DevonCountyAA.AdirectlinktotheDevonCountyAthleticsassociation.

6 JuniorsSection.Alinktothejuniorsownwebsite.

7 Maps.Linkstomapsusedduringtheyear.Themapnumbertoberunwillbelistedonthecalendar.

8 MemberServices.Thispageoffersservicesfromlocaltradesmen,businesses&theskillsofourownmembership.

9 Newsletters.Anarchiveofclubnewslettersincludingthecurrentissue.

10 NoticeBoard.Essentialinformationandlinkstoclubonlycompetitions.

11 Photographs.Agalleryofvariousraces,eventsandoutings.

12 PressArchive.Anarchiveofpressreportsthatweresenttolocalmedia.

13 PressReports.Recentpressreportsofrunnersandraces.

14Race

Page.

LocalracesorganisedorassistedbytheClub.

15 SiteUpdates.Alistofsignificantchangestothewebsitestructure.

16 Sponsors.OfficialsponsorsoftheClub:LinksandContacts.

17 UsefulLinks.Linkstowebsites:localrunningclubs,generalsitesandsitesofinterest.


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AppendixD:WebSiteCalendarGuidanceWebSiteCalendar:ThecalendaropensinAgendaviewwiththenexteventinview.Theviewcanbechangedwiththetab

buttonsinthetoprightofthescreen.

ThemonthofJulyisshownbelowwithallitemsdisplayedontheonepage.


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Differentmonthscanbeaccessedviatheleftandrightbuttonsinthetopleftareaofthescreen(nextto

theTodayButton).Allthemonthsplanneditemscanbeviewedinmoredetailbyclickingonthe

particulardate.Fulldetailsincludingtimes,distancesandmapnumberswillbegiveninthedayviewof

thecalendar.

Senioritemsareinred. Junioritemsareingreen.

Eachitemislistedonthedayitoccurs.ThethirdMondayofeverymonthisdesignatedtotheHandicap

Run,whichisaseteventeachmonth.IntheshownmonththiscoincideswiththeWoodlandrelayand

hasbeenmovedtothefollowingweek. Localracesareaddedasandwhentheyfall,whichareusually

attheweekend(see8,18and20July).Trainingandsocialnightsareupdatedperiodicallywiththe

detailsoftheeveningstrainingtype,runlocationorsocialevent(See22and29July).Ifadateisempty

foraclubnightthenaregularlocalrunwilltakeplace,itisnormaltodecidebetweenwhoattendsona

Friday.

Thecalendarcanbeaddedtootherapplicationforeasyaccess.

AddtoOutlookoryourpreferrednewsfeedreader

Addtoyourbrowser(Internetexplorer,Firefoxetc.)

AddthecalendartoyourIphone.

hrc welcome pack

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