hr workforce planning & resourcing toolkit preparing for tomorrow’s workforce today, at least...
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HR Workforce Planning & Resourcing Toolkit
Preparing for Tomorrow’s Workforce Today, at Least Risk &
Cost to Your Organisation
©2015 Optimum Performance HR Consultants
Sneak Preview
Fact: The combination of consistently low birth rates since world war two combined with rapidly increasing baby-boomer retirements is creating a global resourcing phenomenon. In many countries for the first time the number of people forecast to enter the workforce will be exceeded by those planning to leave it
Fact: Strategic Workforce Planning now constitutes a critical management issue within those organisations seeking to ensure the ongoing availability of the right people at the right time, and at least cost and risk to the businessFact: In the vast majority of organisations we have worked with to date the Human Resources Department is neither equipped or resourced to unilaterally change this status – quo
Conclusion: Astute organisations will embrace Workforce Planning as an integral component of the annual strategic planning process. Astute Human Resources Departments will find a way to rise to this challenge
Financial Plan
Workforce Plan
Business Plan
The Key Elements of Organisational Strategic Planning
Dispelling the Myths……
Despite what many Human Resources professionals may think Strategic Workforce Planning is not a complicated nor complex discipline to master. And contrary to what others may say, it does not require systems integration or a large up-front software investment in order to be effectively implemented.
What it does require however is: -
• A knowledgeable, capable and engaged Human Resources Department;
• A dedicated resource, albeit not necessarily on a full-time basis;
• A well-structured, cross-functional steering committee incorporating all key-stake-holders;
• An integrated set of Excel Spreadsheets that can facilitate and automate much of the workforce forecasting process;
• Automated forecasting
process
• Multi-layered committee structure
• Professional acumen &
depth of knowledge
• Common vision, understanding & appetite
Human Resources
Synergy
Competent Facilitator
Software Capability
Governance Structure
Our Simple Solution….
Welcome to our totally re-vamped HR Workforce Planning & Resourcing Toolkit. A comprehensive software package that enables every HR Department to facilitate effective Workforce Planning in their organisation at a price that they can afford!
From just $1,995 you will receive: -
• A comprehensive Instruction Manual that will enhance your knowledge, understanding and professional acumen;
• An integrated set of Excel Spreadsheets that will produce detailed labour demand forecasts and costing models for designated departments and the corporation as a whole;
• An introductory tutorial program that will get you started and headed in the right direction;
Our Workforce Planning & Resourcing
Instruction Manual
Over 100 pages in length, our Workforce
Planning & Resourcing
Instruction Manual contains detailed
guidelines, models, process maps
template forms and costing models, all
contained within the following eight
modules
The Essential Pre-Requisites For Success
Labour Demand Planning – Environmental Scanning
Labour Demand Planning – Scenario Planning
Labour Demand Planning - Forecasting
Labour Supply Planning- Environmental Scanning
Labour Supply Planning- Scenario Planning
Labour Supply Planning - Forecasting
Long –Term Sustainability Planning
HR Workforce Planning and Resourcing Toolkit
Division: Manufacturing Date:
Prepared By: Workforce Planning Steering Committee Report: Divisional Reporting Structure
Index Division Name Go to Divisional
Reports Delete Division
1 Manufacturing
2 Quality
3 Distribution
Inserting the divisions that you wish to use for Workforce
Planning within your organisation
Division: Manufacturing Date:Prepared By: Workforce Planning Steering CommitteeReport: Approved Job Families
Job Families Starting Head-count Specific Roles Incorporated Delete
Assemblers 100
Technicians 50
Supervisors 30
Inserting the designated Job Families and starting FTE
headcounts you wish to use within each Division
HR Workforce Planning and Resourcing Toolkit
Division: ManufacturingDate:Prepared By: Workforce Planning Steering CommitteeReport: Key Forecasting Criteria
KPI Measure KPI Measure KPI Measure
Customer DemandSelect from drop down or type in measure…
Capital ExpenditureSelect from drop down or type in measure…
TurnoverSelect from drop down or type in measure…
Product Offering (Enhanced)Select from drop down or type in measure…
Business Process Re-EngineeringSelect from drop down or type in measure…
RetirementsSelect from drop down or type in measure…
Investment/fundingSelect from drop down or type in measure…
Systems/TechnologySelect from drop down or type in measure…
Leave ReplacementSelect from drop down or type in measure…
Mergers/ AcquisitionsSelect from drop down or type in measure…
Government LegislationSelect from drop down or type in measure…
Long Term AbsencesSelect from drop down or type in measure…
Growth Factors:(select from drop down menu) Business Operational Factors Workforce Replacement Factors
Expansionary/Rapid
+ + +
Establishing the key data you wish to
capture & utilise as the basis for future Labour Demand Forecasting
(To be incorporated into the Environmental
Scanning Process)
HR Workforce Planning and Resourcing Toolkit
HR Workforce Planning and Resourcing Toolkit
Forecasting future workforce Headcount
& Job Families for your preferred Workforce Planning timeframe
(I.e. 1 to 3 years ahead)
Division: Manufacturing Date Prepared: Prepared By: Workforce Planning Committee Report: Workforce Demand Forecast (Existing/Required)
Job Family
FYE
CURRENT APPROVED HEADOUNT
LABOUR GROWTH FACTORS FORECAST REVISED
HEADCOUNT
LABOUR REPLACEMENT
FACTORS
COMBINED LABOUR
RESOURCING FORECAST
As at End of Previous
Financial Year
Business Growth
Business Operations
Total Projected Positions Required
As at end of Next Financial
Year
Total Projected
Replacement Positions Required
Total Positions Required (Growth &
Replacement)
NBR FTE’s +/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s + FTE’s +/- FTE’s
Assemblers 2015 100 +125 +10 +135 235 +30 +165
2016 235 +125 -25 +100 335 +40 +140
2017 335 +100 +10 +110 445 +50 +160
HR Workforce Planning and Resourcing Toolkit
Labour Demand Forecast Manufacturing Division
Budgeted Headcount Previous Financial
Year
Business Growth Projections
Business Operations Projections
Total Projected Positions Required
Forecast Headcount at End of Financial Year
Total Projected Replacement
Positions
Total Projected Positions to be
Resourced
Nbr of FTE’s +/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s
Assemblers
FYE 2015 100 125 10 135 235 30 165
FYE 2016 235 125 -25 100 335 40 140
FYE 2017 335 100 10 110 445 50 160
Technicians
FYE 2015 50 45 5 50 100 10 60
FYE 2016 100 45 -5 40 140 15 55
FYE 2017 140 45 5 50 190 20 70
Supervisors
FYE 2015 30 30 5 35 65 5 40
FYE 2016 65 30 0 30 95 10 40
FYE 2017 95 30 5 35 130 15 50
Totals All Job Families
FYE 2015 180 200 20 220 400 45 265
FYE 2016 400 200 -30 170 570 65 235
FYE 2017 570 175 20 195 765 85 270
Consolidating your individual Job Family
forecasts into one overall Labour Demand
forecast for each Division within your
organisation
Labour Supply Risk Assessment Manufacturing Division
Projected Growth
Positions Required
Projected Operations Required
Projected Replacement
Positions Required
Projected Total
Positions Required
Projected Internal
Appointments
Projected External
Hires
Labour Market Factors
Recruitment Factors
Risk Profile
+/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s +/- FTE’s FAV UNF N/C FAV UNF N/C Assemblers 1 Low
FYE 2015 125 10 30 165 165 X X
FYE 2016 125 -25 40 140 140 X X
FYE 2017 125 10 50 185 185 X X
Technicians 1 Medium
FYE 2015 45 5 10 60 60 X X
FYE 2016 45 -5 15 55 55 X X
FYE 2017 45 5 20 70 70 X X
Supervisors 1 High
FYE 2015 30 5 5 40 40 X X
FYE 2016 30 0 10 40 40 X X
FYE 2017 30 5 15 50 50 X X
Divisional Totals
FYE 2015 200 20 45 265 265
FYE 2016 200 -30 65 235 235
FYE 2017 200 20 85 305 305
HR Workforce Planning and Resourcing Toolkit
Identifying Labour Supply critical risk
Job Families requiring specific
interventions
Stephen MooreFounding Director
Optimum Performance HR Consultants
Hi there, thankyou for visiting our range of HR Management Toolkits and support services. We hope that you like what you see! In considering whether to place an order, there are a few things I thought you might like to know as follows:-
• All of our Toolkits/Support Tools have been hand-crafted, based upon custom design work we have previously undertaken with a diverse range of clients over the past 19 years
• They have not been designed to replace “the big end of town” but rather to provide every sized HR Department in every sized organisation with an opportunity to produce quality outcomes that will exceed CEO/Senior Management Team expectations at prices everyone can afford!
• We know that they are practical, that they are contemporary and that they are effective because our clients have told us so! Perhaps this is why they are currently utilised by hundreds of organisations in more than 20 countries around the globe!
What are you waiting for?
Our Simple Solution….
Welcome to our totally re-vamped HR Workforce Planning & Resourcing Toolkit. A comprehensive software package that enables every HR Department to facilitate effective Workforce Planning a price that they can afford!
From just $1,995 you will receive: -
• A comprehensive Instruction Manual that will enhance your knowledge, understanding and professional acumen;
• An integrated set of Excel Spreadsheets that will produce detailed labour demand forecasts and costing models for designated departments and the corporation as a whole;
• An introductory tutorial program that will get you started and headed in the right direction;
Order your copy from our on-line shop now!