HR Time Collection System

KABA

ASPSA’s New Time Reporting System

What you need to clock in/clock out:-NC State Username-NC State Password-Employee ID #

Quick Facts

• You must “clock in” and “clock out” for each appointment you have

• If you have any breaks between session you will clock out for the break, clock back in for next session

• If you miss a punch you must complete a missed punch form

GradesFirst

• Reports are still to be submitted in GradesFirst. – Nothing in GradesFirst will change. You will still

submit payroll in GradesFirst.• We will use GradesFirst time sheet to

verify accuracy of your KABA time sheet.

Time Collection System Overview

• Types of Time Collection Devices (TCD)

– Kaba web clock

Time Collection System Overview (cont’d)• For those utilizing a Kaba web clock

– Accessible from the MYPACK Portal through Employee Self Service. (valid unity_ID/password required)(Navigation: Time Reporting->Report Time->Punch Clock)

– Employees with a valid NCSU ID # can login to the web clock to punch In/Out.

– Convenient for employees with access to a computer, laptop, or personal IP device with access to the internet.

Punch Employee Responsibilities

• Be on time for scheduled work activity• Punch In/Out on the Kaba clock device specified by the

supervisor– Web clock - Type in the 9 digit employee_ID #

• Access the web clock through the MYPACK Portal• Main Menu->Employee Self Service->Time Reporting->Report Time-

>Punch Clock

• Follow the onscreen instructions to punch In/Out• Follow department guidelines regarding lunch and break

time

• Notify the supervisor immediately if unable to punch In/Out of a Kaba clock device. Please note any errors or messages.

Kaba Web Clock

Enter your 9 digit employee ID# then click OK

Kaba Web Clock

Employee Name

Click on the “Job Clock In” link at the beginning of your work day or returning after a break.

Kaba Web Clock

If you have multiple jobs, select the appropriate clock location from the drop down list.

Kaba Web Clock

Welcome EmployeeSuccessful clock punch

Kaba Web Clock

Employee Name

Click on the “Job Clock Out” link for breaks or the end of your work day.

Kaba Web Clock

EmployeeSuccessful clock punch

Kaba Web Clock

Employee Name

To view historical punch data click on “Time Record View”.

Kaba Web Clock

Select the date you want to view and click the “View Time” link.

Kaba Web Clock

Punch time activity for a specific date. When you finish view click “Done”.

Employee Self Service Timesheet

Employees can view and/or print a copy of their timesheet by navigating to Employee Self Service in the MYPACK Portal. Navigation Path:Main Menu->Employee Self Service->Time Reporting->Report Time-> Display/Print Time Sheet

Employee Self Service Timesheet (cont’d)

When the Display/Print Time Sheet panel opens (below) the user can click on the high-lighted search icon then select the specific paycheck date the user wants to view or print. After the date is select then click “Generate Time Sheet” to view and/or print.

Bi-weekly Employee Timesheet Example

How to create Kaba Web Clock Shortcut• To create a shortcut on the desktop to the Kaba

Web Clock, do the following:• Right-click an open area on the desktop, point

to New, and then click Shortcut.• In the “Type the location of the item:” field

copy and paste the web link, http://go.ncsu.edu/timeclock , and then click Next.

• Type Kaba Web Clock as the name for the shortcut, and then click Finish.