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TRANSCRIPT
HR Technology Showcase
December 9th 2014
Agenda
A Few Announcements to Start
University of Colorado, Boulder Human Resources Project Overview
AgendaOverview
Business Problems
Solution Overview
Business Benefits
Examples
University of Colorado, Boulder
Human Resources
HR
University of Colorado, Boulder
Human Resources
HR
University of Colorado, Boulder
Human Resources
HR
University of Colorado, Boulder
Human Resources
HR
University of Colorado, Boulder
Human Resources
HR
HRI (HR Intranet) Home PageBusiness Benefits:
Central place to share the department vision, mission and values
Store commonly used documents in one easy to access location.
Individual unit sites linked from header bar.
Separate unit color schemes for individuality and branding.
Individual site permissions maintained centrally in SharePoint.
I-9 Processing with Email Integration
Business Benefits:
Updated information feeds to the HRI from PeopleSoft to eliminate duplicate data entry.
Integrates email functionality for efficiency and enhanced work tracking.
I-9 Case Tracking
Business Benefits:
Cases track email notification history.
Note history maintained in one place for each case.
Document storage ability.
Multiple users can collaborate and work on the case successfully.
Labor Relations Overview
Business Benefits:
Overview screen shows running list of active cases among all case managers along with quick links to key reports.
Separate sections for tracking important actions like recent terminations makes important data easy to find and access quickly.
Employment Action TrackingBusiness Benefits:
Multiple employment actions summarized and tracked in one place for each employee. Provides an historical record of employment actions specific to each employee and tracked over time.
Employment action data is also available in reporting and provides total counts by type or department as needed.
Flags at the top of the page alert the user if the employee has a case pending in another HR unit’s application.
Discrimination & Harassment Case
Business Benefits:
Documents are stored with each case for easy sharing and reference.
Information for each case participant is pulled from PeopleSoft data feed and eliminates duplicate data entry.
Recognition ProgramsBusiness Benefits:
Detailed information previously collected from paper documents is summarized electronically allowing for enhanced data reporting and analysis.
Users are able to search for existing programs with similar criteria to use as a model. This was difficult to do previously with only paper documents and Excel spreadsheets.
Reports - Open Cases Summary
Business Benefits:
This report summarizes all open cases for an HR unit within the time frame specified by the user.
Allows users and supervisors to track workload and case status quickly and easily.
Report – Executive Summary of Cases
Business Benefits:
This report was designed to be printed and presented to campus leadership on a regular basis to keep them up to date on the status of cases.
Can be filtered by campus area, department, and date range as needed.
Reports - Employee Relations Dashboard
Business Benefits:
This type of report is used to track total counts of action types used in the application.
Can be filtered by date range, case manager, department or action type.
Helps track real time work metrics efficiently.
University of Colorado, Boulder
Human Resources
HR
Microsoft Products
Human Resources
HR
Improving HR Efficiency with Automation Solutions from K2
PRESENTED BY:
K2.COM
K2 FOR HR
3/13/2015
MARK MCGOVERN
K2.COM
Performance Review
Personnel Training
Policy Management
Recruiting
Vacation Request
Benefits Administration
Employee On / Off boarding
Employee Self Service
Expense Claim
Management
Human Capital Management
Job Requisitions
Payroll
HR
POPULAR USE CASE BY DEPT
K2.COM
FORMS
WORKFLOW
DATA
REPORTS
Faster Forms. More Control.
Deliver outcomes.
One truth. Multiple
sources.
Visibility matters.
K2.COM
One Truth Multiple Sources
K2.COM
K2 WORKFLOWK2 PROCESS
INFO
K2 CONNECT
FOR SAP
SAP
K2 ACTIVE
DIRECTORY
INTEGRATIONAD
WEB SERVICE
CRM
SMARTOBJECT
K2 SHAREPOINT
INTEGRATIONSHAREPOINT
SMARTOBJECT SERVER
Image
Interest
Contract
Proposals
SP Employee
Accounts
Opportunities
Manager
LOB Employee
Name
IM
AD Employee
ID
First Name
Last Name
Role Description
Cost Center
Date Started
SAP Employee
First Name
Last Name
Account ID
Cost Center
Manager
Image
Contract
Proposals
IM
Accounts
Opportunities
Role Description
Date Started
Employee
SMARTOBJECT SERVER
Completed
In Progress
Durations
Process Data Completed
In Progress
Process Data
SE
CU
RIT
Y
REPORTS
FORMS
WORKFLOWS
SMARTOBJECT SERVER
K2.COM
Finance ProcessesHR ProcessesSales ProcessesOperations Processes
Portals Worklist Mobility ReportsForms
K2 Processes
SOA / API
SMARTOBJECTS INTEGRATION
K2.COM
FORMS
Faster Forms. More Control.
K2.COM
Vacation RequestNew Expense Claim Performance Review
VIEWS
FORMSVIEW
Employee Details
K2.COM
With our proven SmartObject framework, tie together information from multiple line-of-
business systems in a single form. Out of the box, K2 SmartForms supports SharePoint,
Dynamics CRM, SQL Server, Oracle, SAP, Salesforce.com
or your own.
LEVERAGE EXISTING DATA
K2.COM
CONTROLS
K2.COM
VALIDATION & RULES
K2.COM
Forms Designer
Forms Designer
K2.COM
WORKFLOW
Deliver outcomes.
K2.COM
K2 SERVER
MODEL
•Process Reuse
•Rework & Loopback
•Escalations WORKSPACE
•Versioning
•User Management
•Exception Management
REPORTS
•Process Performance
•User Performance
•Audit TrailLOGGING
•User Audit
•Detail Process
History
•Data Changed
MANAGEMENTLOGGINGMODEL REPORTING
WORKFLOW SERVICES
Workflow Engine
WORKFLOW ENGINE
K2.COM
DESIGN CANVAS
K2.COM
DESIGN EXPERIENCE
Workflow
K2.COM
HYBRID
K2.COM
TASK MANAGEMENT
K2.COM
MOBILE
K2.COM
- WINDOWS PHONE
- IPHONE
- BLACKBERRY
- ANDROID
MOBILE CLIENTS
K2.COM
REPORTS
Visibility matters.
K2.COM
OOB REPORTS
K2.COM
CUSTOM REPORTS & DASHBOARDS
Employee Onboarding-
SAP HCM integration
K2.COM
DEMO
K2.COM 49 Copyright 2012 Axceler All Rights Reserved
Mark McGovern
Technical Partner Account Manager
MCTS – SharePointECMP, CTT+
Twitter:
@mark__mcgovern
linkedin.com/in/markrmcgovern
Questions?