hr pay roll.doc

8/9/2019 hr pay roll.doc

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Class Summary

SAP Human Capital Management (HCM) is also called SAP-HR. SAP HCM consists of

important sub-modules like Personnel Administration (PA), rgani!ational Management (M),"ime, Pa#roll all of $%ic% $ill be discussed in detail.

What should i know?

&amiliarit# $it% SAP ' is a plus. f #ou are an absolute beginner to SAP please take t%is basic

SAPcourse first.

What Will I Learn?

Master data management using infot#pes. Creating rgani!ational %ierarc%# along $it% *obs +positions. Attendance time processing, pa#roll processing and generating pa#slips, using reports.

Syllabus

All About Infotypes!

%at is an nfot#pe/

0 Ho$ to Create an nfot#pe

1 Ho$ to 2SP3A4 an nfot#pe

5 Ho$ to CHA6'7 an nfot#pe

8 Ho$ to CP4 an nfot#pe

9 Ho$ to 2737"7 an nfot#pe

: Ho$ to displa# ;7R;7 an nfot#pe

< &ast 7ntr#

Some More Infotype Information

= Ho$ to >ie$ all nfot#pes Sa>ed for an 7mplo#ee

? All About nfot#pe ???1 @ Pa#roll Status

"ime Constraints

Important Personnel Administration Topis
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0 SAP Personnel Actions

1 Ho$ to 2elete a Personnel 6umber

r"ani#ational Mana"ement

$irst Steps

5 Structures n SAP

8 b*ect "#pes , ;alidit# 2ates , nfot#pes

9 Relations%ips

: 7pert Mode

< Simple Mode

r"ani#ational %nits

= Ho$ to Create an rgani!ational nit

0? Ho$ to Create an rgani!ational nit $it%in eisting Structure

Positions

0 Ho$ to CR7A"7 a Position

00 Ho$ to CP4 a Position

01 Ho$ to 273M" a Position

05 dentif# a Position as Head of rg nit

08 Ho$ to assign a Bob + Cost Center to a Position

Time

About Time we disuss TIM&!

09 "ime 7>aluation 7ssentials

0: Ho$ "o Run "ime 7>aluation

0< Ho$ "o CH7C "ime 7>aluation Results
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Payroll

Important Conepts

0= >er>ie$ f Pa#roll Process

1? %at s Pa#roll Area and Period

1 Control Record

10 Ho$ to eecute Pa#roll

11 Ho$ "o C%eck Pa#roll Results

15 Ho$ to 2737"7 Pa#roll Results

Must know Payroll Information

18 Ho$ to 7ecute Pa#roll in Dackground

19 %at is ff C#cle Pa#roll

1: Ho$ to Audit Pa#roll

1< %at is MA"CHC27

1= "#pes of age"#pes in SAP

5? @age "#pe Reporter

Post Payroll'(un Ati)ities

5 Dank "ransfer

50 Ho$ to Create a Dank e#

51 Posting to 'eneral 3edger

55 All About Ad-Hoc Euer#
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What is Payroll Area and Payroll Period?

A >er# common confusion amongst beginners in SAP - HR is t%e concept be%indpa#roll area

and pa#roll period. 3ets eamine -

Pa#roll AreaF

"#picall# an organi!ation %a>e a >ariet# of emplo#ee t#pes $%o are paid at different pa#

freGuencies. &or eample, blue collar $orkers are paid $eekl#, $%ite collar emplo#ees

are paid mont%l# , part time emplo#ees are t#picall# paid bi-$eekl#.

Pa#roll Area groups emplo#ees toget%er on t%e same pa#roll run freGuenc# (semi-

mont%l#, mont%l#, etc.).

%en eecuting a pa#roll for a particular pa#roll area all emplo#ees belonging to t%at

pa#roll are processed. "%is a>oids t%e need for running pa#roll indi>iduall# for

emplo#ees $%o are paid at same freGuenc#

Pa#roll PeriodsF

Records of pa#roll run for earlier mont%s an emplo#ee are al$a#s stored for ta, audit

and retro purposes. Suppose t%e current mont% is ct 0?? and #ou $ant to refer to t%epa#roll results for t%e mont% of Ban 0?? for an emplo#ee $%o is paid on mont%l# basis.

t surel# is eas# to look for t%is data. Dut $%at if t%e emplo#ee is configured to be paid

e>er# = da#s and #ou $ant to kno$ $%at %is 9t% pa#slip, for t%e current financial #ear,looked like. Ho$ do #ou go about searc%ing for t%is data / ncon>enient isnt it / ell,

7nter Pa#roll Periods.

Pa#roll Periods represents t%e period for $%ic% regular pa#roll is run.

t is identified b# a period number and a pa#roll #ear.
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All About Payroll Control (eord

"%e Pa#roll Control Record defines t%e current pa#roll period and pa#roll past for retroacti>e

accounting.

t locks t%e SAP-HR Master 2ata against c%anges during a pa#roll run, $%ic% applies for

t%e pa#roll past and pa#roll present. C%anges t%at affect t%e future are still possible.

t defines t%e greatest earliest retroacti>e accounting period.

The Payroll Control (eord sreen is di)ided into * setions+

Pa#roll AreaF "%is section indicates t%e pa#roll area for $%ic% t%e pa#roll control record

is applicable for. &or eac% pa#roll area, onl# 67 Pa#roll Control Record can eist at a

time.
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Pa#roll StatusF "%is section indicates, $it% a green tick, at $%at stage a pa#roll run is

currentl# in. t also defines t%e current pa#roll period $it% eact dates and indicates %o$

man# times a pa#roll %as been run.

7arliest Retro Acctg PeriodF "%is section indicates t%e greatest earliest pa#roll period for

retroacti>e accounting.

3ast C%ange to Personnel Control RecordF "%is section indicates $%o triggered a c%ange

to t%e Pa#roll Control Record, $%en, and $%at c%ange occurred.

In the Payroll Control (eord sreen, you an use the followin" buttons+

Inorret Pers- .os+Click t%is button to get a list of emplo#ees in SAP HR , re*ected

during t%e last pa#roll run.

List Personnel .umbers+Click t%is button to get a list of emplo#ees included in t%e

pa#roll area.

Loked Pers- .os+Click t%is button to obtain a list of emplo#ees , in SAP HR locked out

of pa#roll in infot#pe ???1 (Pa#roll Status), %ence stopping t%e abilit# to eecute apa#roll run for t%em.
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inS%are

/ow to &0eute Payroll in SAP

Defore #ou proceed a%ead eecutingpa#roll , make sure t%at control record is set to releasedstatus in #our SAP s#stem

n t%e SAP command prompt , 7nter transaction PC??KM11KCA3C , $%ere 11L Molga of t%e

countr# for $%ic% #ou $ant to eecute pa#roll.

n t%e net SAP screen,

7nter Pa#roll Area

Select Current Period

4ou can also select ot%er period and run pa#roll for a period ot%er t%an t%e current period.

Select t%e correct Sc%ema
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nder 3og , &lag t%e 2isplay lo"c%eckbo.

nder Remuneration statement parameters

&or a SMA33 number of emplo#ees, tick t%e I2ispla# ;ariant Rem. StatementI field and

select t%e appropriate >ariant

&or a 3AR'7 number of emplo#ees, tick I6o Remuneration StatementI since t%ere is a

%ig% c%ance of a ADAPdump 7rror

Click 7ecute C%eck t%e 2isplay Lo" for t%e results of t%e Pa#roll Run. t gi>es summar# of

total number of emplo#ees run , emplo#ees in error and emplo#ees successful.

f #ou selected (emuneration statementin t%e pre>ious selection screen, #ou can >ie$ t%is b#

clicking on t%e $ormbutton.
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Remuneration Statement
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4ou can also run pa#roll in Simulation ("est Mode) using transaction

PC334M114CALC4SIM%( L Molga). "est Mode simulates t%e actual pa#roll run but doesnot update t%e pa#roll tables. t is %elpful in determining and correcting errors before #ou

perform actual (li>e) pa#roll run

/ow to Chek Payroll (esults usin" PC4PA5(&S%LT

%en eecuting apa#rollrun, #ou need to c%eck #our pa#roll results to ensure t%at emplo#ees

are paid correctl#. t s%ould be done an# time after #ou %a>e eecuted a Start Pa#roll, anddefinitel# before #ou eecute a bank transfer in #our SAP s#stem.

4ou can use t%e transaction PC4PA5(&S%LT , $%ic% displa#s all pa#roll related tables in SAP.

Salient &eatures of PC4PA5(&S%LTF-

t includes ustomer wa"etypesand tehnial wa"etypes.
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nce #ou eecuted a IStart Pa#rollI, pa#roll results are created for t%e selected

emplo#ees.

6o pa#roll results are created during a simulation.

4ou can onl# displa# pa#roll results for 67 particular emplo#ee at a time.

"#pe PC4PA5(&S%LTinto t%e SAP transaction code bo.

nder Seletion,

7nter t%e Personnel numberof t%e emplo#eeJs #ou $is% to >ie$ pa# results.

7nter t%e date#ou $is% to >ie$ all results from

Hit 7nter e#

n t%e Personnel .umbers Seletedsection

Clikon t%e personnel numberfor $%ic% #ou $ant to see pa#roll results

n t%e )er)iew of Payroll (esultssection, #ou can no$ see all pa#roll runs t%at %a>e been

eecuted for t%is emplo#ee, including an# pa#roll run caused b# retroacti>e accountingand off-
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c#cle pa#roll processing.

2ouble click on t%e Payroll resultsline tem for $%ic% #ou $ant to >ie$ t%e tables

2ouble click on t%e pa#roll program table #ou $ant to >ie$ (i.e., R", R"K, CR", D", etc.).
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"%e selected pa#roll program table for t%at particular pa#roll run $ill no$ be displa#ed.

inS%are

/ow to &0eute Payroll in 6ak"round

%en runningpa#rollfor large emplo#ee range it is ad>isable to process it in t%e background.

n SAP Command Prompt , 7nter "ransaction PC??KMKCA3C , $%ere L Molga of t%ecountr# for $%ic% #ou $ant to run t%e pa#roll.

7nter t%e Pa#roll Area and Pa#roll Sc%ema
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n SAP Menu Dar , Click

. Program

0. 7ecute in Dackground

n t%e SAP -utput 2e>ice 2ialog Do

. 7nter 2e>ice as 3C3 (local)

0. Click t%e c%eck mark
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An nformation message stating &ormat is set to K98K10 is s%o$n. Click C%eck Mark toproceed a%ead.

Click mmediate and t%en click t%e sa>e button so t%e *ob is sc%eduled instantaneousl#.

Alternati>el# #ou can also specif# a date and time to run t%e *ob.
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'o "o "ransaction SM1: to c%eck #our Bob.
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)er)iew of Payroll Proess in SAP

"%e follo$ing flo$ c%art gi>es depiction of t%e SAP HR pa#rollprocess along $it% t%e status

of t%e control record during eac% p%ase.

(eleased Payroll+

At t%is stage, t%e Pa#roll Control Record is set to IRelease for Pa#rollI.

Past and present HR Master 2ata is locked for t%ose particular emplo#ees. Ho$e>er

,future dated c%anges in master data are permitted in #our SAP s#stem.

f t%e pa#roll is released from t%e I7itI stage, t%e s#stem rolls into t%e net pa#roll

period, increases t%e pa#roll area period number b# in t%e Pa#roll Control Record (for

eample, from period ?J0??< to ?0J0??


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4ou s%ould make appropriate corrections to fi t%e pa#roll errors.

nce #ou %a>e made t%e appropriate corrections, #ou need to (elease Payrolland Start

Payrollusing MathodeW, $%ic% $ill onl# select t%e emplo#ees t%at $ere re*ected

during t%e pre>ious pa#roll run.

4ou can c#cle bet$een t%e ICorrectionsI and IReleased Pa#rollI stages as man# times asnecessar#.

&0it Payroll+

At t%is stage, t%e Pa#roll Control Record is set to &0it Payroll.

Past and present HR Master 2ata for t%ose particular emplo#ees is no$ unlocked in #our

SAP s#stem.

"%e pa#roll run is closed off for t%e particular period. 4ou cannot go back$ards in

respect to pa#roll results.

hr pay roll.doc

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