hr essential 4 newly joined
TRANSCRIPT
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Essential HRFor Those Who Have Recently Assumed HR Responsibilities
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Session Objectives
Understand HR priorities
Learn more about the organization
Identify the requirements of employment laws and workplace policy
Make ethical decisions
Perform job responsibilities successfully
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Keepingaccurate records
Administering compensation
and benefits
Promoting and enforcing
policies
Communicatinginformation
Managing new employee
orientation
Recruitingand hiring
Understanding the business
strategy
HRPRIORITIES
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Terminatingemployees
Investigatingemployee
complaints
Coordinating and facilitating
training and development
Dealing with service providers
Ensuringcompliance with employment and
safety laws
Handling leaves of absence
HR SHAREDRESPONSIBILITIES
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What You Need to Know About the Organization
• Mission, and strategic goals and objectives
• People and processes• Job descriptions and
classifications• Labor markets and
recruiting sources
• Practices and procedures
• Products, services, and customers
• Metrics
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What You Need to Know About the Organization (cont.)
• HR communications
• Benefits and compensation
• Performance management
• Safety, health, and wellness programs
• Policy and regulatory issues
• Personnel files
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Compliance withLaws and Regulations• Who is protected?
• What is required or prohibited?
• Where can you find more information?
• Are there local, state, and federal laws?
• Who can you contact if you have compliance questions?
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• Are there posting requirements?
• What else do you need to tell employees?
• What records must you keep and how long do you have to retain them?
• How do you deal with employee complaints?
• What do you need to know about enforcement agencies, investigations, and penalties for noncompliance?
• Are there posting requirements?
• What else do you need to tell employees?
• What records must you keep and how long do you have to retain them?
• How do you deal with employee complaints?
• What do you need to know about enforcement agencies, investigations, and penalties for noncompliance?
Compliance withLaws and Regulations (cont.)
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• Have you read all the organization’s policies?
• What is the purpose of each policy?• How are policies communicated to
employees?• How do policies assist in legal compliance?• What happens when policies change?• What are the consequences of violating
policies?
Workplace Policies• Have you read all the organization’s
policies?• What is the purpose of each policy?• How are policies communicated to
employees?• How do policies assist in legal compliance?• What happens when policies change?• What are the consequences of violating
policies?
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Professional Ethics• Confidentiality and trust
• Hiring and compensation
• Discipline and discharge
• Training and development
• Performance evaluations and promotions
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Professional Ethics (cont.)
• Employee privacy
• Discrimination
• Relationships within the organization
• Relationships with service providers
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HR Basics:True or False?
You have little to do with workplace policies.
You only need to know about employees, not products, services, or customers.
Ethics is not generally an HR issue.
You should be familiar with state and federal employment laws.
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HR BasicsDo you understand:
• HR priorities?
• What you need to know about the organization?
• Compliance with employment laws?
• Workplace policies?
• Professional ethics?
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HR Communications• Employee handbook
• Management policy manual
• Orientation and training programs
• Brochures, booklets, and payroll stuffers
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HR Communications (cont.)
• Posters
• Bulletin boards
• Newsletters
• E-mail, intranet, and Internet
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• Memos
• Meetings
• Surveys, questionnaires, and suggestion systems
• Communication with supervisors and managers
HR Communications (cont.)
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Completed I-9 FormsW-4, W-2 formsReferences, background check
information
Job interview notes and evaluations
Employment applications, résumés, authorizations for release of information
Signatures acknowledging policy review and receipt
of employee handbook
Job titles, descriptions, and
classifications
• Employment applications, résumés, authorizations for release of information
• Completed I-9 Forms• Job interview notes and evaluations• References, background check information• Job titles, descriptions, and classifications• W-4, W-2 forms• Signatures acknowledging policy review
and receipt of employee handbook
Recordkeeping
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Leaves of absenceTraining Documentation
Exit interview reportsPerformance appraisals,
performance goals
Discipline, grievance, and investigation
reports
Promotions, transfers, and salary historiesInventories of skills and competencies
• Inventories of skills and competencies• Performance appraisals, performance goals• Promotions, transfers, and salary histories• Discipline, grievance, and investigation
reports• Leaves of absence• Training documentation• Exit interview reports
Recordkeeping (cont.)
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Recruiting And HiringRecruiting sources include:
• Employment advertisements
• Employment agencies
• Job postings
• Promotions from within
• Applications on file
• Employee referrals
• Job fairs
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Recruiting and Hiring (cont.)
• Screening applications and résumés
• Conducting job interviews
• References and background checks
• Hiring the best candidate
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Interviewing Job Candidates• Gain relevant
information
• Avoid discriminatory questions
• Conduct with an open mind
• Talk about the organization and the job
• Ask all candidates the same questions
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Interviewing Job Candidates (cont.)
• Assess skills, knowledge, and competencies
• Find out about past job experience
• Ask for examples of problems faced in prior jobs and solutions
• Ask about achievements
• Allow applicant to ask questions about the job and organization
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Compensation & BenefitsMonetary issues
Payroll practices
Healthcare plans
Disability insurance
Leaves of absence
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Compensation & Benefits(cont.)
Retirement plans
Workers’ compensation
Reimbursement accounts
College tuition programs
Employee assistance programs
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Orientation and TrainingOrientation programs:
• Supervisory training
• Role of supervisors in employee training
• Regulatory considerations
• Organizational training needs
• Documentation
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Orientation and Training (cont.)
Employee training topics:• Sexual harassment• Diversity and
discrimination• Safety and emergency
procedures• Quality and
customer service• Wellness• Specific work skills
and competencies
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HR Responsibilities: Matching Quiz
Communication
Recruiting & Hiring
Benefits
Recordkeeping
Orientation
Health plan
W-4 form
Employee handbook
Job Interview
Training &Development
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HR ResponsibilitiesDo you understand:
• HR communications?
• Recordkeeping?
• Recruiting and hiring?
• Compensation and benefits?
• Orientation and training?
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Key Points to Remember
We depend on you to ensure that we hire, train, and retain well qualified employees
We rely on you to communicate information, administer programs, and promote and help enforce workplace policies
You play a central role in compliance efforts
You must become an expert in all your HR responsibilities