Zack Enterprises

Printing and Imaging SolutionsSingapore

Created by Michal Bohucky

Strengthen competitiveness by reducing printing costs

Introduction

Our intention during this consultation period has been to analyze your current print fleet, identify cost saving, inefficient process’s and pain point within your business.

Then to provide a secure, reliable and cost effective solution which will future-proof your company and allow you to concentrate on running Zack Enterprises.

What we did

During a 2 month period we worked with Mr. Tan and Zack enterprises to analyze the use of your fleet of equipment in your Singapore head office. During this period we collected device usage, end user experience and technical issues experienced not only during this time frame but also over a greater timeframe. Using this data we have been able to identify area’s of potential financial waste, possible security issues and end user dissatisfaction.

Our Findings• High print costs• Over-population of equipment• Lack of control• Lack of functionality• Complex drivers• Supplies / ordering problems and waste• Lack of physical and electronic security• Queuing for printing

Current vs. Future Fleet

Current State• User/device ratio: 2:1• Number of printers: 16

– Number of models: 10

• Number of Copiers: 3– Number of models: 2

• Number of fax machines: 4– Number of models: 1

Future State• User/device ratio: 6:1• Number of printers: 1

– Number of models: 1

• Number of MFPs: 4– Number of models: 2

• Number of fax machines: 0– Number of models: 0

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Our Findings

Areas of Improvement

• Simplifying the approach to print.• Automation of supplies ordering and helpdesk calls.• Introducing security to both the physical and electronic documents.• Next day on-site service.• Enhanced user

experience through a common look and feel device and driver.

Solution Approach•Introduction of the industry leading HP WebJetadmin for proactive device maintenance, supplies ordering and fleet security. •Simplified user experience through reduced number of manufacturers and models. •Enhanced workflow scanning through the embedded HP/Papercut scanning solution.

Your Benefits• Reduce financial cost to the business.• Reduced helpdesk and IT requirements.• Reduce the number of drivers and updates.• Improved end user experience.• Improved document storage and production.• Improved on-site support.

Next steps

Through our in house project management team we wish to now help you to implement and achieve these savings and benefits.

Headquarters, Floor 1: Current Device Fleet1

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HP Imaging & Printing Assessment and Design Training v12.1

Headquarters, Floor 1: Future Device Fleet

HP Imaging & Printing Assessment and Design Training v12.1

Zebra Printer

HP

M9040

HP

CM6040

HP

CM6040

HP

CM6040

HP

CP5525

HP SJ

7000

Device Icons

Personal Mono Printer Personal Color Printer

Networked Mono Printer Networked Color Printer

Networked Mono MFP Networked Color MFP

Mono Copier Fax machine

Scanner Special device

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Thank you, and wishing you a lot of success in the future