how to write work mail
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TRANSCRIPT
Infor Confidential
How to Write Work Mail
Navigator Internal Workshop
Mail Is Simple
?
!
Basic Principle: Simple & Effective
•Reveal Main Thing As Early As Possible
•Conclusion
•Decision
•Question
•Problem
•Imagine You Were the Receiver
•Don’t Repeat Known Things
•Explain Need-Be-Known As Clear As Possible
Basic Principle: Simple & Effective - Tips
•Usual Word
•Short Sentence
•Use Numbers and Bullets
First Important: Title
About issue 10000
Help required for reproducing issue 10000
I cannot reproduce issue 10000. Could you please help me?
Summary of Main Thing
Content Pattern
1. Request For Help
1. The Problem
2. Why/What I Cannot Handle / You Could Handle
2. Ask Somebody To Do Something
1. The thing: What / Why Need / How Important / Background
2. Expected Result
Discuss and Argue
I Agree/Don’t Agree/Suspect
What I Agree
What I Don’t Agree But Think Instead
Think, Write, Review
Format & Misc
Font: 10pt, Arial
Alignment: Left, No leading space
Use empty line to separate paragraph
Start with Hi
End with Regards,
Prefer attachment rather than embedded picture
Zip big attachment
Be Polite:
Please …
Would you please …
I wonder if you could …
Thanks
Sorry it’s my fault
The End