how to use the powerpoint template - · pdf filecommitment to deliver any material, code, ......

Copyright © 2014, Oracle and/or its affiliates. All rights reserved. |

Chinmayee Pattanaik

Principal Software Engineer Oracle Global E-Business Support Oracle India Private Limited

November 08, 2014

Oracle Internal


Safe Harbor Statement The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.

Oracle Internal


Oracle Internal

Why Do We Close Books?

Team A Team B

Why Do We Close Periods?

Isolating Information

Produce The Income Statements

Key Business Decisions


Program Agenda

Introduction - What’s Different In R12?

Proactive Steps

Period Close - Sequence

References

Q & A

1

2

3

4

5

Oracle Internal


Does your organization face reporting delay(s)?

Does your organization face costly recovery efforts?

Does critical business information fail to reach management?

Oracle Internal


Get Proactive : Run Period Close Diagnostic / PCA / PCH

Follow Close Schedule : Clear Cut-Offs

Utilize Standard Reconciling Procedures

Use Well Defined Checklist : The Sequence To Do

Relieve The Stress!

Oracle Internal


Subledger Accounting (SLA) - Centralized “Accounting Engine”

What’s New In R12?

Oracle Internal


Additional Reports :

SLA Reports

More Accounting Detail Reports

Report To Reconcile Subledgers With GL

What’s New In R12?

Oracle Internal


R12 Period Close All Modules Major Activities

Oracle Internal


Complete Transactions

Creating Accounting

Post To GL

Reconcile Accounting

Close Period

Oracle Internal

All Modules Major Activities


Create Accounting

Run Create Accounting DAILY - Avoid Performance Delays

Utilize Draft Mode Accounting

Resolve Issues Reported in Subledger Accounting Program DAILY

Before Closing Period Run Transfer to GL Program Again

Oracle Internal


Program Agenda


Proactive Steps


References

Q & A

1

2

3

4

5

Oracle Internal


Proactive Steps

Subledger Period Close Exception Report

Use the Period Close Diagnostics

Apply Latest Recommended Patch Collection (RPC)

Follow Period Close Helper (PCH) - Diagnostics

Period Close Advisor (PCA)

Oracle Internal


Period Close Advisor (PCA) - Doc ID 335.1

Oracle Internal


Period Close Advisor (PCA) - Doc ID 335.1

Oracle Internal

Evaluate & Prepare

Process Transactions

Create Accounting Reconcile Close The

Period

Understand product Ensure it’s in stable

state Validate setups and data

Nuts and bolts to complete processing

of transaction types within the product

Create accounting transactions in SLA & GL corresponding to transactions in product

Confirm everything you expect made it through the process

How to close Resources to

use if there are issues


Oracle Internal

Why Do We Need PCA?

Bring order and reliability to this critical activity A cleaner, smoother ‘on-time’ period close

Before PCA Information spread all over, hard to find Processes ill defined Cross product impacts difficult to follow Issues and errors in processing,

accounting and closing P1 SRs and delays in closing and

reporting

After PCA Centralized, comprehensive, source of

information Processes organized and well defined Procedures organized in a logical order based

on product dependencies Proactive prevention and resolution of issues. Timely close with minimal interruptions or

unexpected problems.


When Would You Use PCA?

Oracle Internal

Day 01

Begin processing

transactions Apply RPCs

Run final weekly Create

Accounting

Complete Sub-Ledger

Reconciliations

Close Period

Generate Reports

At any point (from start to finish)

PC - 7 PC - 1 Close


Proactive Steps : Checklist

Oracle Internal


Use Case 1

Challenge - To close the period, all transactions must be accounted

Obstacles - Due to data integrity issues - unable to process & account transactions

Pain Point - Downstream processing is delayed, and the period cannot be closed

Oracle Internal

Oracle Support Solution

1. Recommended Patch Collection

2. Master GDF Diagnostics (MGD)

3. Period Close Helper

Provides additional details of exceptions and solutions

Allows you to run the MGD simultaneously

Payables Data Integrity Issues


Use Case 2

Challenge - Before closing, AP should be reconciled to GL to ensure the subledger data is accurately reported in GL

Obstacles - Missed steps, incorrect setups, incorrect parameters, undo accounting and data integrity issues

Pain Point - Large amount of data to review and compare to find differences

Oracle Internal

PCA Solution

1. Recommended Patch Collection

2. Master GDF Diagnostics (MGD)

3. Trial Balance Helper Diagnostics

Identifies missed steps, incorrect setup, incorrect parameters, undo accounting and data integrity issues

Reconcile Payables to GL


Period Close Advisor - Communities

Dedicated Community - Each Product

When To Use Communities?

For clarification of information

To provide feedback

To suggest improvements

To get information on corner case (or) issues not covered by the PCA

Oracle Internal


Program Agenda


Proactive Steps


References

Q & A

1

2

3

4

5

Oracle Internal


1. Order Management / Shipping

2. Cash Management / Treasury

3. Payables

4. Receivables

5. Purchasing

6. Inventory / Costing

7. Projects

8. Assets

9. General Ledger

Oracle Internal

Period Close Sequence - R12


Order Management

OM does not impact GL directly

Ensure the following : No unprocessed shipping transactions

Interface Trip Stop is complete

No holds on order lines & are closed

All closed sales order lines are interfaced to AR

Use Period close report to review / show unprocessed transactions

Oracle Internal


Payables - Smoother Period Close

Oracle Internal


Period Close Helper (PCH)

PCH - Pro-active Companion for Hassle-free, Smoother Period Close Why do we offer PCH?

Corruptions / defects cause delay in period close activity Transactions stuck in Period Close Exception Report (PCER)

What do we offer?

PCH - Tool to check stuck transactions Ensures that transactions are caught in diagnostics Suggests next course of action

Oracle Internal


Master GDF (MGD)

Why do we offer MGD?

Data corruptions cause incomplete transactions Data integrity issues need to be fixed

What do we offer?

Checks transactions - Generic Data Fix (GDF) patches available

Scans for additional known issues - GDF patch is not yet available (Non GDF)

Oracle Internal


Recommended Patch Collection (RPC)

Why do we offer RPC?

Numerous very important fixes have been made Many of these fixes affect Critical Business Processes such as Period

Close and are observed as reoccurring very often in the Installed Base

What do we offer?

Adoption of these important fixes is highly recommended, so consolidating them into a single Recommended Patch Collection has been done to facilitate this Proactive activity

Oracle Internal


AR - Submit Accounting vs Create Accounting

Oracle Internal


Receivables Subledger Period Close Exception Report

Incomplete Unprocessed Invalid / Orphan Final

Orphan Events - Run Script ”del_orphans_xla_120.sql”

Reports

AR Reconciliation Report Potential Reconciling Items Report Run Aging and compare with Reconciliation Report Run AR to GL Reconciliation Report

Oracle Internal


Purchasing

Receipt Accrual Period End process

Do not close period unless the process is completed Avoid Duplicate Entries

Encumbrance

Want to reverse budget blocked by Requisition / PO in the same period

Ensure you make Proper Receipt / Invoice against PO before closing the period

Oracle Internal


Inventory / Costing

Inventory Period Cannot Be / Should not be Reopened Review Pending transactions in Inventory Accounting Periods form

Resolution required Resolution recommended

Run Period Close Pending Transactions Report

Resolution required Resolution recommended Both Categories / All

Ensure Cost Manager is Up & Running

Oracle Internal


Stay Informed Subscribe to Oracle Support Newsletters

Stay Connected

Follow us on Twitter @OracleEBS “Like us” Oracle E-Business Suite Support Facebook page Add a comment to the Oracle E-Business Suite Support blog

Talk to us via the My Oracle Support E-Business Suite Support Communities

Configure email notifications to receive alerts for

Critical Patch Updates(CPUs) Security Alerts Third Party Bulletin updates

Participate in Advisor Webcasts

Oracle Internal

https://twitter.com/Oracle_EBS

http://www.facebook.com/OracleEBusinessSuiteSupport

https://blogs.oracle.com/ebs/


Program Agenda


Proactive Steps


References

Q & A

1

2

3

4

5

Oracle Internal


References

Oracle Premier Support: Get Proactive! [Doc ID 432.1]

Period Close Advisor: E-Business Suite (EBS) [Doc ID 335.1]

R12: Payables Period Close Analyzer [Doc ID 1489381.1]

EBS: R12.1 Oracle Financials Recommended Patch Collection (RPC), Aug 2014 [Doc ID 954704.1]

Advisor Webcasts: Current Schedule and Archived Recordings [Doc ID 740966.1]

Oracle Internal


We Covered

Oracle Internal


Proactive Steps


References

1

2

3

4

how to use the powerpoint template - · pdf filecommitment to deliver any material, code, ......

Documents