how to use the grade point calculator a brief description

How to Use the Grade Point How to Use the Grade Point CalculatorCalculator

A Brief Description A Brief Description

What the calculator doesWhat the calculator does

The Grade Projection Calculator (GPC) is The Grade Projection Calculator (GPC) is designed to compute a student’s: designed to compute a student’s:

Weighted GPAWeighted GPA Qualifying Points Qualifying Points Necessary Future GPA to stay in good Necessary Future GPA to stay in good

academic standingacademic standing

Most importantly if the qualifying points Most importantly if the qualifying points are are negativenegative the student is below the 2.5 the student is below the 2.5 minimum standardminimum standard

A few important notesA few important notes

The (GPC) has many hidden formulas. Please The (GPC) has many hidden formulas. Please do not unhide the hidden rows as it will be do not unhide the hidden rows as it will be hard to readhard to read

If the columns of the GPC are to narrow it will If the columns of the GPC are to narrow it will round decimals leading to inaccurate tallies. round decimals leading to inaccurate tallies.

If you think you affected something on the If you think you affected something on the GPC quit without saving and reopen or re-GPC quit without saving and reopen or re-download the filedownload the file

If there are any problemsIf there are any problems

If there are any problems or concerns about the If there are any problems or concerns about the GPC please contact me. GPC please contact me.

The best way to reach me is by e-mail or The best way to reach me is by e-mail or calling Cathy Thornhill in the OIA office :calling Cathy Thornhill in the OIA office :

[email protected]@sgu.edu

Using the GPC CalculatorUsing the GPC Calculator

I will try to make this PowerPoint as visual as I will try to make this PowerPoint as visual as possible. possible.

There is also a word file called Description of There is also a word file called Description of Calculator for more detailed information on Calculator for more detailed information on the fieldsthe fields

In addition I am supposed to do a In addition I am supposed to do a demonstration on sonic foundry however this demonstration on sonic foundry however this is tentative at this time. is tentative at this time.

Using the GPC Calculator con'tUsing the GPC Calculator con't

The only valid grades are A, B, C, F, and W The only valid grades are A, B, C, F, and W (use W for incomplete grades (I) as well. The (use W for incomplete grades (I) as well. The GPC is not case sensitiveGPC is not case sensitive

The calculator is only to be used for student The calculator is only to be used for student admitted in term 2 or after term 2 as the new admitted in term 2 or after term 2 as the new minimums only apply to them. minimums only apply to them.

The calculator is broken into 6 sections one for The calculator is broken into 6 sections one for each term. Each section begins with column each term. Each section begins with column headlining and ends with a Blue border. headlining and ends with a Blue border.

The fields of the GPC and an The fields of the GPC and an ExampleExample

To start, I will explain the first 3 fields of the GPC and what happens.To start, I will explain the first 3 fields of the GPC and what happens. As stated the GPC is broken into 6 term sections each new term beginning with a As stated the GPC is broken into 6 term sections each new term beginning with a

column heading. column heading. The field you will use the most is the Enter Grade field, in addition you may use The field you will use the most is the Enter Grade field, in addition you may use

the Retaken field it the student has retaken the course. the Retaken field it the student has retaken the course. You will start by entering a grade into the enter grade column as shown on the You will start by entering a grade into the enter grade column as shown on the

transcript. For incompete (I) use W. transcript. For incompete (I) use W.

Course NameCourse Name Enter GradeEnter Grade RetakenRetaken

Course xCourse x

Course yCourse y

Course zCourse z

Example 1Example 1 Now lets enter grades into fields below; I will use first term courses for this Now lets enter grades into fields below; I will use first term courses for this

example.example. I have noted which column I am referring to. Remember there are many I have noted which column I am referring to. Remember there are many

hidden columns where formulas exist hidden columns where formulas exist For this student I have given him a B, C,F, and A respectively. For this student I have given him a B, C,F, and A respectively.

Course Name (col D)Course Name (col D) Enter Grade (col E)Enter Grade (col E) Retaken (col G)Retaken (col G)

Histo Cell BioHisto Cell Bio BB

AnatomyAnatomy CC

BiochemistryBiochemistry FF

Topics in medicineTopics in medicine AA

Example 1Example 1 When you enter grades into col E, you will immediately notice that numbers When you enter grades into col E, you will immediately notice that numbers

appear in col K, col O. appear in col K, col O. Col K – Simply tells the credits of the course, if you put a W into col E, no Col K – Simply tells the credits of the course, if you put a W into col E, no

credit value will be given. credit value will be given. Col O will tell you the GPA by subject.Col O will tell you the GPA by subject. Col V is why the GPC was made, it tells the qualifying points based on the Col V is why the GPC was made, it tells the qualifying points based on the

new standard. Notice that if the grade is a C or F the numbers are negative i.e new standard. Notice that if the grade is a C or F the numbers are negative i.e (-#) (-#)

The values are determined by the number of credits and the letter grade.The values are determined by the number of credits and the letter grade.

CourseCourse Enter GradesEnter Grades

(col E)(col E)

Credits earned Credits earned (col (K)(col (K)

GPAGPA

(col O)(col O)

Qualifying PTS Qualifying PTS per subjectper subject

(col V)(col V)

HistoHisto BB 44 33 22

AnatomyAnatomy CC 88 22 -4-4

BiochemBiochem FF 66 00 -15-15

Topics in medTopics in med AA 11 44 0.50.5

Example 1Example 1 Observe that I ommited col J, col L, and col T from the previous example. Also notice that Observe that I ommited col J, col L, and col T from the previous example. Also notice that

those columns are ‘walled off’ as the results for these columns are at the bottom of the term those columns are ‘walled off’ as the results for these columns are at the bottom of the term section. section.

Usually between 5 to 8 rows below you will see the word “For Term:”Usually between 5 to 8 rows below you will see the word “For Term:” Directly under that you will see “For All Terms:”Directly under that you will see “For All Terms:” In the cells right next to these fields a disply of what the totals are for the terms and for all In the cells right next to these fields a disply of what the totals are for the terms and for all

terms of the respective categories. Look at the example on the next page.terms of the respective categories. Look at the example on the next page.


(col E)(col E)

For term and For all terms: For term and For all terms: (col J)(col J)

GPAGPA

(col L)(col L)

Qualifying PTS per Qualifying PTS per subject (col T)subject (col T)

HistoHisto BB

AnatomyAnatomy CC

BiochemBiochem FF

Topics in medTopics in med AA

For TermFor Term For TermFor Term For TermFor Term

For All TermsFor All Terms For All TermsFor All Terms For All TermsFor All Terms

Example 1Example 1 As you can see at the end of each section totals will appear once grades are entered. As you can see at the end of each section totals will appear once grades are entered. As you can see this person has negative qualifying points i.e. (-15.5) qualifying points as a total. As you can see this person has negative qualifying points i.e. (-15.5) qualifying points as a total. This means that she or he is below the minimum. This is confirmed by the GPA for the term.This means that she or he is below the minimum. This is confirmed by the GPA for the term. The next 4 columns after the thin white divider will tell what GPA the student needs to eliminate The next 4 columns after the thin white divider will tell what GPA the student needs to eliminate

their negative qualifying point totals and return to the minimum of a 2.5 (see the next slide)their negative qualifying point totals and return to the minimum of a 2.5 (see the next slide)

CourseCourse Enter Enter GradesGrades

(col E)(col E)

For term and For term and For all terms: For all terms: (col J)(col J)

Credits earned Credits earned (col K)(col K)

GPA TallyGPA Tally

(col L)(col L)

GPAGPA

(col O)(col O)

Qualifying PTS Qualifying PTS totals (col T)totals (col T)

Qualify PTS Qualify PTS per subject (col per subject (col V)V)



BiochemBiochem FF 66 00 -15-15


For TermFor Term 1919 For TermFor Term 1.681.68 For TermFor Term -15.5-15.5

For All TermsFor All Terms 1919 For All TermsFor All Terms 1.681.68 For All TermsFor All Terms -15.5-15.5

Example 1Example 1 So as you can see all the results for the future projections are at the bottom So as you can see all the results for the future projections are at the bottom

of the term section. of the term section. The GPA is weighted on the number of credits left. The GPA is weighted on the number of credits left. On the next slide I will show what to do if a student Retakes the course On the next slide I will show what to do if a student Retakes the course


(col E)(col E)

Future ProjectionsFuture Projections

(Col Y)(Col Y)

GPA equiredGPA equired

(col Z)(col Z)

Credit Tally (Col Credit Tally (Col AA)AA)

Credits Left(col AB)Credits Left(col AB)

HistoHisto BB

AnatomyAnatomy CC

BiochemBiochem FF


Future ProjectionFuture Projection 2.732.73 Credits LeftCredits Left 6666

Example 2Example 2 Now lets say the student who got an F in bio chem retakes the Now lets say the student who got an F in bio chem retakes the

course. course. Simply enter the retaken into the adjacent cell as below the Simply enter the retaken into the adjacent cell as below the

calculator will update the results. calculator will update the results.



AnatomyAnatomy CC

BiochemistryBiochemistry FF AA


Example 2Example 2 In this example the student retook the course which they failed and got an In this example the student retook the course which they failed and got an

A. A. While this raises the student’s subject GPA for the subject back up to 2 it While this raises the student’s subject GPA for the subject back up to 2 it

does not erase their qualifying point deficit. does not erase their qualifying point deficit.


(col E)(col E)

RetakeRetake For term and For term and For all For all terms: (col J)terms: (col J)

Credits earned Credits earned (col K) (col K)

GPA TallyGPA Tally

(col L)(col L)

GPAGPA

(col O)(col O)


Qualify PTS Qualify PTS per subject per subject (col V)(col V)



BiochemBiochem FF AA 66 22 -6-6



For All For All TermsTerms

1919 For All For All TermsTerms

2.322.32 For All TermsFor All Terms -6.5-6.5

Example 2Example 2 The student is now still below the 2.5 minimum however the The student is now still below the 2.5 minimum however the

total has changed considerably. total has changed considerably. Again the most notable fact of the new system is that the Again the most notable fact of the new system is that the

student A does not cancel out their F. student A does not cancel out their F.


(col E)(col E)

RetakeRetake Future Future ProjectionsProjections

(Col Y)(Col Y)


(col Z)(col Z)

Credit Tally Credit Tally (Col AA)(Col AA)

Credits Left(col Credits Left(col AB)AB)

HistoHisto BB

AnatomyAnatomy CC

BiochemBiochem FF AA

Topics in Topics in medmed

AA

Future Future ProjectionProjection

2.552.55 Credits LeftCredits Left 6666

Example 3Example 3

Now instead of giving the student an F they decide to Now instead of giving the student an F they decide to withdraw from the coursewithdraw from the course



AnatomyAnatomy CC

BiochemistryBiochemistry WW


Example 3Example 3

Now lets see an example of where a student Now lets see an example of where a student withdraws after they realize they are having withdraws after they realize they are having difficulties at mid term. difficulties at mid term.


(col E)(col E)

RetakeRetake For term For term and For all and For all terms: (col terms: (col J)J)


GPA TallyGPA Tally

(col L)(col L)

GPAGPA

(col O)(col O)





BiochemBiochem WW 66 II 00





2.462.46 For All TermsFor All Terms -0.5-0.5

Example 3Example 3

Now for the future projectionsNow for the future projections As you can see withdrawal makes a big differenceAs you can see withdrawal makes a big difference


(col E)(col E)

RetakeRetake Future ProjectionsFuture Projections

(Col Y)(Col Y)


(col Z)(col Z)

Credit Tally Credit Tally (Col AA)(Col AA)

Credits Left(col AB)Credits Left(col AB)

HistoHisto BB

AnatomyAnatomy CC

BiochemBiochem WW


Future ProjectionFuture Projection 2.512.51 Credits LeftCredits Left 7272

Example 4Example 4 In this case the student is in good academic standingIn this case the student is in good academic standing As one can see the is an incentive to withdraw instead of failing and As one can see the is an incentive to withdraw instead of failing and

retaking is far more compelling with the new criteria. retaking is far more compelling with the new criteria.


(col E)(col E)

RetakeRetake For term and For term and For all For all terms: (col J)terms: (col J)


GPA TallyGPA Tally

(col L)(col L)

GPAGPA

(col O)(col O)





BiochemBiochem WW AA 66 II -6-6


For TermFor Term 1313 For TermFor Term 2.952.95 For TermFor Term 8.58.5



2..952..95 For All TermsFor All Terms 8.58.5

Question or CommentsQuestion or Comments

Please E-mail me if you have any Please E-mail me if you have any question or comments question or comments

[email protected]@sgu.edu

how to use the grade point calculator a brief description

Documents