how to use snapshot & formatta e-forms nevada commission on p.o.s.t. click left mouse button to...

SPOC Training CourseHow to Use

Snapshot & Formatta E-Forms

Nevada Commission on P.O.S.T.

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Section 1 – Snapshot Slide 3

Section 2 – Formatta E-Forms Slide 13

Adding a New Peace Officer Slide21

Updating Peace Officer Information Slide34

Basic Certificate Application Slide43

Entering Training Slide58

Professional Training Slide60

Annual Compliance Training Slide63

Applying for Professional Certificates Slide69

Course Certification Slide81

Course Change or Decertification Slide93


Table of Contents

Section 1Snapshot


There are two ways to access Snapshot:

SnapshotThis program allows “view only” access to officers’ records that have been submitted to POST by an agency and can be used as a tool for SPOC’s to check status of their peace officers’ training, employment history, certificates and other information

or

apps.post.nv.gov/snapshot

1. Go directly to the web site:


post.nv.govCursor down below “HOME” at bottom of page and click on Snapshot link

2. Go to NV POST Home Page


1. Click on dropdown to select your agency

2. Enter password (This is the same password you will use for Formatta E-Forms)


A list of all active peace officers that POST has in its database for your agency will appear


Click on name of peace officer to open their record

Type last name of peace officer in box and click “Find” if necessary


Click on any tab for information under that section ie “Training” shows a list of training per year according to NV POST Records in database


The record for “Annual Training Compliance” will reflect as follows:

Status: “Passed” with “Hours” as “1.00” indicates that specific requirement is met for Credit Year indicated

Status: “Completed” with “Hours” as “0.01” indicates “Excused” for that specific requirement for Credit Year indicated

*P numbers will reflect actual hours of the professional course completed and B numbers will reflect NAC minimum requirement for academy completion


Snapshot also has an option for viewing and printing the officer profile if needed


Please remember it takes 24 hours for Snapshot to update after

information has been submitted by your agency


Return to Table of Contents

Section 2Formatta E-Forms


To access Formatta E-Forms:

Formatta E-Forms

http://eforms.post.state.nv.us/efm/catalog/publishedforms.jsp

Go to:

Hint: Create a short-cut on your desktop for easy access


Filler program must be installed before using Formatta E-Forms

*Administrative rights may be needed to install program If you have any problem with installing Formatta Filler, please contact your IT Department for assistance


1. Click “Run” to begin install

2. Click “I Accept”

3. Click “Next”


4. Change the “Destination Folder” if necessary

5. Click “Next”


6. Exit installed program (if it opens)


7. Return to Formatta E-Forms to begin using filler

http://eforms.post.state.nv.us/efm/catalog/publishedforms.jsp


The seven available forms in Formatta at this time are:

• Basic Certificate Application• Course Certification• Course Change or Decertification

• Employment PAR• Professional Certificate Application

• Professional Training or Annual Compliance• Update – Personnel Action Report



Adding a New Peace Officer


Click on the page icon in

“Employment PAR” section


Enter Username – this is the 4-digit number POST uses to identify your agency

Enter Password – this is the 8-character alpha/numeric password assigned to you by POST

Each time you exit a Formatta form, you will have to log in again to

complete another formClick left mouse button to

advance slideshow

1. Enter 4-digit “Agency ID #” assigned from POST

2. Enter your agency name

3. Enter name of agency that completed the background

4. Enter investigator’s full name

5. Enter a contact phone number for investigator


NAC 289.350 (1) The personnel action report

form must be submitted to the Executive Director within 15

days after the date of employment or termination of

a peace officer or the activation or termination of

the reserve status of a reserve officer.

Legal

Stuff

6. Click “Yes” or “No” to indicate whether National Decertification Index database was checked

If your agency does not currently have access to the NDI, and would like to, please visit their web page at https://iadlest.org/Projects/NDI20.aspx and click “Request Access”


https://iadlest.org/Projects/NDI20.aspx

7. If the person has been previously POST certified, click “Yes” and enter their POST ID#, otherwise click “No”

8. Click “Yes” to indicate the person is at least 21 years of age and enter their date of birth

9. Click “Yes” to indicate the person is a citizen of the United States

10. Click on dropdown to indicate whether person is male or female


11. Click “Yes” if academy training is required

Click “No” if person is already POST certified or has graduated from an academy as a non-affiliate or is a candidate for reciprocity from another state;and enter a note in the “Comments:” box specifying which.

12. Enter the name of the academy the person will be attending within the next12 months


NRS 289.550 Persons required to be certified by Peace

Officers’ Standards and Training Commission; period by which certification

is required. 1. Except as otherwise provided in

subsection 2 and NRS 3.310, 4.353, 258.007 and 258.060, a person

upon whom some or all of the powers of a peace officer are conferred pursuant to NRS

289.150 to 289.360, inclusive, must be certified by the Commission within

1 year after the date on which the person commences employment as a peace officer

unless the Commission, for good cause shown, grants in writing an extension of time, which

must not exceed 6 months, by which the person must become certified.

Legal

Stuff

12. Click position category

15. Enter the last-4 digits of person’s SSN

13. Click position level

14. Enter position title

16. Enter the person’s hire date as a peace officer with your agency

17. Click button for “Full Time” or “Part Time”

18. Enter person’s last name, first name, middle name and suffix (if applicable)

19. Enter person’s previous name if applicable

20. Enter person’s home address, city, state, and zip

21. Enter any additional information you believe is necessary for POST to be aware of in “Comments:”


22. Enter your full name as submitter

23. Enter your phone number

24. Enter your email address


25. After you have ensured accuracy of the data you entered, click “Submit” to send form to POST

Please make a note of your tracking number and then Click

“Ok”


Click “Ok”


At this time, you can print your form, or save it if you choose

You must do this before you “Reset Form” if you intend to add another person


To add another peace officer, click “Reset Form” to clear current information in form

This will keep your agency and submitter information and allow you to enter new data



Updating Peace Officer Information

• Name Change

• Termination (Deceased, Retired, Separated)

• Address Change

• Level Change

• Position Change that Requires New Certification


Click on the page icon in “Update – Personnel

Action Report” section


1. Enter 5-digit POST ID#

2. Click “Lookup” and verify the correct name appears

3. Click the box next to “Name Change?”,

Remember: You must log in each time you change forms

4. and/or click button for “Level Change?”

You can make multiple changes with this form if needed

“Address Change?”and/or “Position Change…” in order to activate those sections


1. Click the applicable button under the “Status Change?” Section to terminate a peace officer

Terminating a Peace Officer’s

Employment

NAC 289.290 (3) Denial, revocation, suspension and reinstatement of

certificate. The employing agency shall notify the Commission any time that it

becomes aware that one of its officers has been charged with a crime that could result in denial, suspension or revocation procedures. Upon receipt of information alleging any of the causes enumerated in subsection 1, the

Commission will determine whether to pursue revocation or suspension of the certificate of

the officer.

2. Click the “No” or “Yes” button next to “Does the above NAC Apply?”


Legal

Stuff

After making the necessary changes, you may choose to add comments for additional information you believe is necessary

The information entered will be recorded in Peace Officer’s record with POST


NAC 289.350 (1) The personnel action report

form must be submitted to the Executive Director within 15 days after the date of

employment or termination of a peace officer or the

activation or termination of the reserve status of a

reserve officer.

Legal

Stuff




1. Enter effective date of change (date of termination should be last date of employment with your agency)




“Ok”


Click “Ok”


At this time, you can print your form or save it if you choose

You must do this before you “Reset Form” if you intend to change another record



Basic Certificate Application


Click page icon next to

“Basic Certificate

Application”


1. Enter person’s 5-digit POST ID #


3. Click correct category

4. Enter date the state certification exam was successfully completed (This date can be found in officer’s record in “Snapshot” under the “Training” tab)


NOTE: Only one basic certificate per submission can be requested

5. Enter the 8-character academy course “B” number and click “Lookup”

This number should be located on the

“Academy Certificate of Completion”

6. Enter the academy completion date

(Academy course name and hours will auto fill)


NOTE: Academy hours reflect the minimum required by NAC and are not necessarily the total hours of training received in the academy

1. Academy Certificate of Completion

2. Veteran Status, Child Support Statement and Personal Affirmation

3. Physical Fitness Test Score Card

Please attach only the required

documents:


NOTE: Reciprocity application must also include the Request for Verification of Certification/License and Copy of Certificate from reciprocity state

7. Click “Attachments” button to add required documents to form


NOTE: Before scanning the “Veteran

Status, Child Support Statement of Personal Affirmation” form, remember to redact the first 6-digits of SSN.

Retain original document in agency file.

Applications submitted without required documentation will be rejected

8. Click “Add” to insert attachment

A box will open to allow you to attach

the necessary documents


9. Go to directory where file(s) are located


10. Click “Open” to insert document

You can add separate files for each document if necessary

NOTE: There is a 9MB limit for the total size of the files that will be accepted as attachments to Formatta forms. If the size exceeds the 9MB limit, an error will be displayed and the form cannot be submitted. Reduce the total file size (e.g. delete unnecessary or blank pages) and resubmit.


11. Click “Close” to return to application form

Document will show in attachments window



“Ok”


Click “Ok”



You must do this before you “Reset Form” if you intend to enter another basic application


To add another basic application, click “Reset Form” to clear current information in form

This will keep your submitter information and allow you to enter another application



Entering Professional Training or Annual Compliance Training


Click page icon next to “Professional

Training or Annual Compliance”


Note: The “Professional Training or Annual Compliance” Form is

used to report either the officer’s professional training or the officer’s annual compliance

training

You can only report one completed course at a

time

That is: one professional training course

completion

Or one of the annual compliance

requirements per submission

Hint: The “Reset Form” button comes in handy here



1. Enter 5-digit POST ID#



1. To enter a Professional Training course, click on box next to “Professional Training?” to activate that section of the form

2. Enter the POST Course# (it will begin with the letter “P”

3. Click “Lookup”

The course name and hours will appear

4. Enter the date the course was completed



1. To enter annual compliance, click the box next to “Annual Compliance?” to activate that section of the form

2. Check to make sure the credit year is correct as it will default to current year

3. Click the box next to one of the completed requirements


Submit only once when the requirement has been completed

Do not submit hours of training as they accrue

This includes the “12 hours Agency Training” requirement

If you are unsure if a requirement has been submitted to POST, please verify

in “Snapshot” program

4. To report an excused requirement, click box next to item

5. Choose excused reason from the dropdown box items







6. Enter any additional information or comments you feel are necessary



“Ok”


Click “Ok”


To add another completed requirement, click “Reset Form”

This will keep your officer information and submitter information and allow you to enter new data for that officer

Remember you will have to reactivate either the

“Professional Training?” box or the “Annual Compliance?” box

to enter information in the section



Applying For Professional Certificates

• Intermediate

• Executive

• Advanced

• Supervisor

• Management



“Professional Certificate

Application”


1. Enter person’s 5-digit POST ID #



3. Click button next to the certificate for which you are applying

4. Select the qualifications that have been met for the certificate

5. Click “Attachments” button


Applications submitted without required documentation will be rejected

NOTE: Check “Snapshot” before submitting application to ensure the required number of hours are reflected in officer’s training record

Please attach the required

documents

7. Go to directory where file(s) are located






“Ok”


Click “Ok”



You must do this before you “Reset Form” if you intend to add another request


To add another request, click “Reset Form” to clear form



Course Certification



“Course Certification”


This form does not require a password


1. If applicable, enter the 4-digit “Agency ID#” (for agencies already registered with NV POST)

2. Enter the “Agency/Vendor Name”

3. If applicable, enter the law enforcement agency that is sponsoring the course

4. Enter the course title

5. Enter total course hours

`

6. Click “Attachments” button`

Please be sure to attach the required

documents


Requests submitted without required documentation will

be rejected

IMPORTANT: If this is a new vendor include vendor address, and vendor

contact information in the additional information field



“Ok”


Click “Ok”


At this time, you can print your form or save it if you choose before you exit



Course Change or Decertification



“Course Change or

Decertification”


This form does not require a password


1. Enter 4-digit “Agency ID#”

2. Enter “Agency/Vendor Name”

3. Enter the “P” number assigned by POST for this course and click “Lookup” button

`

The course name will appear

5. Enter the effective date of change or decertification

6. Click on dropdown and choose “Yes” to decertify/inactivate course or “No” if making changes only

7. Enter a description of the change or reason for decertification


8. Click “Attachments” button

`

Please be sure to attach the required

documents



“Ok”


Click “Ok”


At this time, you can print your form or save it if you choose before you exit



Congratulations! You have

completed the NV POST

SPOC Snapshot and Formatta

Training Program!Click left mouse button to

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how to use snapshot & formatta e-forms nevada commission on p.o.s.t. click left mouse button to...

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