HOW TO CREATE

LISTS

IN MILLENNIUM

Part 1

Octerber 18, 2012

What is a list?

It is a customized subset of the Millennium

database; enables to display data in an

ordered format

Some Uses of Create List

To identify new titles

To clear up unwanted records and update the

collection

Generate reports for inventories and statistics

To obtain information related to a fund line

Launching Create List

Click Icon on Left

Side Menu

Or Click Go >

Create Lists (Alt +

G + L)

Create List Menu

Bibliographic vs Item

Bibliographic record contains basic information

about a book, video, CD, DVD, etc., such as

title, author, subject, ISBN, etc.

The item record does not contain title, author,

etc. The item records are "attached" to the

bib record, which provides that information.

Usually it contains: barcode, location, call

number

Bibliographic Record– Title

Item Record – Copy/ Volume

Boolean Condition

Terms or symbols that tell the relationship

between the fields you want to search and the

data in that field

Boolean Condition Symbol Meaning Used For

Equal to = Just what you expect;

record should match the

data in the query

Fixed-length fields (ex:

location codes)

Not equal to != Excludes rather than

includes records that match

the criteria you specify

Fixed-length fields

Greater than

Less than

Greater than or equal to

Less than or equal to

>

<

>=

<=

Greater than given value

Less than given value

Greater than or equal to

given value

Less than or equal to given

value

Fixed fields especially

dates and amount (ex: fine

>200aed; chkout <=5)

Has h Looks for specified data

anywhere in the record

Variable length fields (has

FIC; has Shakespeare;

Title, Location)

All Fields don’t have

At least one field doesn’t have

a

o

Used to find record that

don’t have a certain string

of text in a particular field

Subject, Keywords

Between

Not within

w

n

Specifying a range Dates, numbers, Call

numbers

Starts with

Ends with

^

S

Find fields which was given

in a word or phrase appears

at the beginning of the field

Find fields in which a given

word or phrase appears at

the end of the field

Title, Keyword, Call Number

Create List Workflow

1. Go to Create List

2. Select Empty File

3. Click Search Records

6. In the Boolean Search Screen,

Fill in Review File Name

5. Select Record Type

4. Select either Range or Review

file

7. Enter Search Criteria

8. Click Search to generate the

list

9. Export list to Excel

Gentle Reminders

Create list slows down the system so it is best

to do it at the end of the day

Make sure you select only the empty list

Do not own slots for longer period of time

unless used periodically (e.g. New

Titles@ADM)

Initial and save any list you create

Red text means No

Related Videos

http://www.youtube.com/watch?v=bF7ZVvSC2

Mc&feature=channel&list=UL (Exporting Data

to Excel)

http://www.youtube.com/watch?v=bF7ZVvSC2

Mc&feature=bf_prev&list=UUEwdb5a_QAQxF

nzDJBAom0w (Creating List of New Items)

http://www.youtube.com/watch?v=yesDvsyOD

Ws&feature=BFa&list=UUEwdb5a_QAQxFnz

DJBAom0w (Creating InTransit List)

Sources:

http://www.slideshare.net/subasterisms/creating-list-in-millennium-13027608 ADMC Library & Learning Center

http://intranet.library.arizona.edu/archives/teams/irdp/create_lists-millennium.pdf

http://libraries.hct.ac.ae/resources/library-staff-resources/

http://ucblibraries.colorado.edu/collectiondevelopment/Create%20Lists%20in%20Millennium.pdf

http://ils.camden.lib.nj.us/

http://www.webopedia.com