how to use microsoft teams (ms teams) a manual ......then, the system will show the below window....

Faculty of Hospitality and Tourism, Prince of Songkla University, Phuket Campus PAGE 1

Microsoft Teams

HOW TO USE MICROSOFT TEAMS (MS TEAMS) A Manual for Lecturers

1. Preparing yourself before sing-in MS Teams 2. Installation and Sign-in process 3. MS Teams Menus 4. Creating Classroom

o Creating a link and share to students o Accepting the request from students

5. Streaming Video & sharing a screen 6. Recording Teaching Video 7. Defining Member Permission

o Manage Channel o Manage permission


Microsoft Teams

PREPARING YOURSELF BEFORE SING-IN MS TEAMS How to activate your Office 365

1. Visit: https://passport.psu.ac.th/

2. Click on “Request to activate office 365” on the left menu bar.

3. Put your PSU Passport and click “Confirm Activate”.

4. Then, the system will show the below window. You may click “Back to main” or

close this window and wait for an hour before signing MS Teams.

https://passport.psu.ac.th/


Microsoft Teams

3 WAYS TO USING MICROSOFT TEAMS

There are three ways to use the MS Teams namely 1) Via Web Browser 2) Via Smartphone and

3) By install the program to PC or laptop.

1) Using MS Teams via Web Browser

1.1 Open the web browser and go to this website.

1.2 Sign in with your PSU Passport account followed by

"@email.psu.ac.th" (For example, [email protected]) and

the password is your own password of your PSU passport

1.3 Verify your account with a code

that Microsoft will send to your

phone. Then, click “Yes” to

stay signed in and click to

“Use the web app instead”

for using MS Teams via

web browser.

NOTE: If you do not receive the verifying code from the Microsoft, please contact the IT admin

([email protected]) to change your phone number in the PSU database.

2) Using MS Team via Smartphone

2.1 Download MS Teams with Play Store or Apple Store or Huawei AppGallery and install to

your smartphone.

NOTE: In case, you are in China and using Android, please click this link for more information.

2.2 For the sign-in process, you can follow the process 1.2 and 1.3

[email protected]

1.2

1.3

https://www.microsoft.com/en/microsoft-365/microsoft-teams/group-chat-softwaremailto:[email protected]://docs.microsoft.com/en-us/microsoftteams/get-teams-android-in-chinamailto:"@email.psu.ac.thmailto:[email protected]:[email protected]


Microsoft Teams

3) Installation to your PC or laptop

3.1 Download the program from

this website

3.2 Click “Download Teams” or

“More options” to select the

program which applies to the other

operating systems. Then, install it

on your computer.

- For the sign-in process, you can

follow the process 1.2 and 1.3

MS Teams Menus

There are 7 menus as following,

Activity: To show all activities that you did in the program.

Chat: To contact with the lecturer and student via chat, can be private

or group chat.

Teams: A space for group working or classroom

Assignments: To create the questions and check the student answers

Calendar: To create the appointment and meeting schedule

Calls: To call with your group or person (It cannot record the

conversation)

Files: To open the files which collect in the program.

https://teams.microsoft.com/downloads


Microsoft Teams

CREATING CLASSROOM 1. Click “Teams” on the menu bar and click “Join or create team” or “Create team”

2. Then, select a team type to “Class” for creating an online classroom.

3. Name the classroom and click “Next” button.

4. Add people to the classroom (Recommend to skip this process)


Microsoft Teams

5. Then, you can see the classroom. There are 3 parts in this page:

• Services Tab: to show all functions from Microsoft Teams • Teams: to show your classroom’s name and more options (…) to manage your

classroom

• Channel: to show the sub-topics and more options (…) to manage your Channel

CREATING A LINK AND SHARE TO STUDENTS Click on (…) to see more options as shown picture below, select “Get link to team” and copy

the link.

1. Go to your course in the LMS2 and click “Turn editing on”. Then, select “+ Add an activity or resource” to create an activity.

Team

Channel

Tab


Microsoft Teams

2. Select the “URL” and click “Add”.

3. Name the link, paste the copied link (from MS Teams) in the “External URL” box and leave

any message to your students in the description box. Then click “Save and display”.


Microsoft Teams

ACCEPTING THE REQUEST FROM STUDENTS After the lecturer announced the link to the students, the lecturer should stand by to accept

the request of students. Note that the system may show the students name in 5-10 minutes

after the students requested.

1. Go to MS Teams and click on “Activity Menu”

2. Click on “Accept” or “Accept all”. STREAMING VIDEO

1. Click “Calendar” on the menu bar and select “+New meeting” button.

1

2


Microsoft Teams

2. Put the details of your online class such as name, date and time, channel, location and others, then click “Send”.

3. The established online class will be appeared in the calendar and MS Teams will notify to your students who join your class.

3,4


Microsoft Teams

4. When you click on the established online class, MS Teams will show the details. Then, click “Join” button when you are ready to start the class.

5. MS Teams will ask you to check your camera and microphone, then click “Join now”.

4


Microsoft Teams

SHARING SCREEN 1. Click on “Share” and select the screen that you would like to show your students.

RECORDING TEACHING VIDEO

1. Click “More actions”, select “Start recording” and click “Stop recording” when you finish your teaching.

2. Back to the main screen of MS Teams and click “More added apps” from the left menu bar.


Microsoft Teams

2,3

3.2

3. Click “Stream” icon.

4. Click “Microsoft Stream” on My watchlist to manage your video.

5. Log in to the system, you will see the below window. 1. Click “Videos” for downloading the video file. 2. Click “More actions” and select “Download video”. Then, you will have a file to

post on your LMS.

1

2


Microsoft Teams

DEFINING MEMBER PERMISSION 2 parts that you should be set up to limit the actions of your students. First, manage the

channel for turning off the “Meet now” function of members, and the second, mange the

permission to change the member permission to be an attendee, not a presenter.

MANAGE CHANNEL 1. Go to “Teams” menu, select your established course. Then, click “More options” at

the general channel and select “Manage channel”

2. Change the permission option to “Only owner can post massages”.


Microsoft Teams

MANAGE PERMISSION 1. When you start “Meet Now”, click to turn on the “People” tool. Then you will see the

people bar in your right hand and click at (…) more options and select “Manage

permission”

2. The system brings you to the Microsoft website and sign-in with your Office 365 account (Ex [email protected] and your PSU passport). Then, select “Only

me” in the topic Who can present? And click “Save”

mailto:[email protected]

Preparing3waysmenuscreatinglinkacceptstreamingshare-screenrecorddefine-permissionmanage

how to use microsoft teams (ms teams) a manual ......then, the system will show the below window....

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