BUSINESS OBJECTS REPORTS FOR TRENT HR When Business Objects reports are converted to Excel, sometimes additional columns are created and merged by the software used to create the file. This can make sorting the data in Excel difficult. The instructions which follow show you how you can unmerge columns and delete the additional columns before sorting.

Instructions

1. Click on box in top left corner (to left of Column A and above Row 1) to Select All 2. Click on Alignment to open up the Format Cells dialogue box.

3. In the Alignment tab, click twice in the box marked Merge cells until it is clear.

4. When the box marked Merge cells is clear, click on OK. 5. Highlight the additional columns you need to delete.

6. Click on the Delete icon at the top of the screen.

7. Click Delete Sheet Columns.

8. To sort, you will also need to delete the title row in Row 1. Select this row.

9. Click on the Delete icon at the top of the screen.

10. Click Delete Sheet Rows.

11. To sort, click on box in top left corner (to left of Column A and above Row 1) to Select All 12. Click on the Sort icon at the top of the screen.

13. Select your sort criteria.

[1] Click on box in top left corner (to left of Column A and above Row 1) to Select All

[2] Click on Alignment to open up the Format Cells dialogue box.

[3] In the Alignment tab, click twice in the box marked Merge cells until it is clear.

[4] When the box marked Merge cells is clear, click on OK

[5] Highlight the additional columns you need to delete.

[6] Click on the Delete icon at the top of the screen.

[7] Click Delete Sheet Columns.

[8] To sort, you will also need to delete the title row in Row 1. Select this row.

[9] Click on the Delete icon at the top of the screen.

[10] Click Delete Sheet Rows.

[11] To sort, click on box in top left corner (to left of Column A and above Row 1) to Select All

[12] Click on the Sort icon at the top of the screen.

[10] Select your sort criteria.