how to search in zimbra
TRANSCRIPT
How to Search in
ZIMBRA
How to apply the key words
Keyword Descriptions and Examples
Using a combination of the below along with a search term makes it extremely easy to find what your looking for!
So "in: folder wiu" would return all emails in the 'folder' with the word 'wiu' in them
The possibilities and combinations are endless:
content: Specifies text that the message must contain. For example, content: bananas finds all items containing the word "bananas".
from: Specifies a sender name or [email protected] address that is in the From header. This can be text, as in "John Smith III", an email address such as "", or a domain such as "@zimbra.com".
to: Same as from: except that it specifies one of the people to whom the email was addressed in the To: header.
cc: Same as from: except that it specifies a recipient in the Cc: header of the message.
subject: Specifies text that must appear in the subject header of the message. An example might be subject:"new vacation policy". Use quotes to search for exact match.
in: Specifies a folder. For example, in: sent would show all items in your 'Sent' folder.
has: Specifies an attribute that the message must have. The types of object you can specify are "attachment", "phone", or "url". For example, has: attachment would find all messages which contain one or more attachments of any type.
filename: Specifies an attachment file name. For example, filename:query.txt would find messages with a file attachment named "query.txt".
type: Specifies a search within attachments of a specified type. The types of attachment you can specify are "text", "word", "excel", and "pdf". For example, type:word "hello" finds messages with attachments that are Microsoft Word documents and searches within those attachments for the word "hello".
attachment: Specifies any item with a certain type of attachment. For example, attachment:word would find all messages with Word attachments.
is: Searches for messages with a certain status. Allowable values are "unread", "read", "flagged", "unflagged", "sent", "draft", "received", "replied", "unreplied", "forwarded", unforwarded", "anywhere", "remote" (in a shared folder), "local", "sent". For example, is: unread will find all unread messages. (Comming in 5.0 [hopefully] is:solo to see all emails/conversations without a reply!
date: Use this keyword to specify a date, using the format that is default for your browser's locale (for US English the format is mm/dd/yyyy). For example, date:2/1/2007 would find messages dated February 1, 2007. The greater than (>) or less than (after or before. >= and
after: Specifies mail sent after a certain date. For example, after:2/1/2007 specifies mail sent after February 1, 2007.
before: Same as after: except specifies mail sent before the specified date.
size: Specifies messages whose total size, including attachments, is a specified number of bytes, kilobytes, or megabytes For example, size:12 kb would find messages that are exactly 12K in size. The greater than (>) or less than (
larger: Similar to size: except specifies greater than the specified size.
smaller: Similar to size: except specifies smaller than the specified size.
tag: Finds messages which have been tagged with a specified tag. For example, tag:amber will find message that have a tag called "amber" applied.Search Language Structure
Simple searches can be done by just entering a word into the search field. Bare words (words without a search operator) are interpreted to search in the 'content:' operator -- this matches any text in the message.
More advanced searches can be done by specifying a search operator. A search operator is a special keyword followed by a colon, followed by some other parameter specific to that operator. For example:
in:inbox the operator is "in" and the parameter is "inbox" - this returns messages which are in the folder named "inbox"
From : someone the operator is "from" and the parameter is "someone" - this returns messages which have the word "someone" in their email address
You can prefix any keyword with the word "not" to specify items that do not have that criterion,
for example not in : inbox. Search is case insensitive, meaning that "in:inbox" is the same as "in:Inbox". The minus sign (-) is a synonym for NOT So: not in:inbox is the same as -in:inbox
In most cases, it is not necessary to include punctuation-type characters in your search string, as these are ignored by the search code. There are certain times where this is not true (for example, searching for a time '9:30' in a message) and in those cases you should enclose the search parameter in quotation marks.For example: subject:"9:30" will return messages which have the string 9:30 in the subject.
Allowable characters in the search parameter:
The following characters cannot be anywhere in a search parameter unless it is enclosed by quotes: ~ ' ! # $ % ^ & * ( ) _ ? / { }[ ] ; :
The following characters are allowed in a search parameter as long as they are not the first character: - +
Multiple Search Terms
If multiple search terms are entered (separated by spaces) they are ANDed together by default.
in:inbox foo means "return me messages which are in the inbox AND which have the word foo in them". For searches using multiple criteria, you can either find items that match one of the specified criteria or all of them. You can perform both types of searches using the Advanced search builder in the UI.
For all search panes other than the Basic search, the rules are:
Searching for messages that match any of the specified criteria is called an 'OR' search, because if the message contains either X or Y, then it is considered a match.For Advanced search panes with multiple check boxes, making multiple selections within a single pane creates an 'OR 'search for those items.Searching for messages that contain both X and Y is called an 'AND' search, because the message must meet all the specified criteria in order to be considered a match.
For Advanced server panes with check boxes, opening multiple instances of the same pane and making different check box selections in each one causes the criteria to be specified as an 'AND' search.Only "OR" appears in a query. If you selected as an option to show the search query in the Search bar as you make selections in the Advanced search, the Search text box updates to show the resulting query. With the 'AND' type of search, the word 'AND' does not appear.
Tip: Using parenthesis with AND and OR. Words within parentheses are considered as a unit. For example from: (john thomas) is equivalent to from:john AND from:thomas. If you use OR in the parenthesis, from:(john or smith), the search is for results from:john OR from:thomas.Using * as a wildcard in Search
The asterisk (*) can be used as a wildcard in a search to find content that contains words that have similar spellings.
Use the asterisk * as a wildcard after a prefix. For example, the search string do* returns items such as do, dog, door, etc.
You can use the Zimbra Search menu to search any of the following in your Zimbra account?
The menu option will default to the tab you are in. So, if you are in the Mail tab, the menu will default to “Search Mail”.Note: You can change the menu option at any time, and the search options change based on your selection. Remember to either press Enter or click the magnifying glass to navigate to the Search tab.When Search Mail is selected, you can search using the 3 “Basic Filters” which are “has attachment”, “is flagged”, and “is unread”. You can also refine your search using the menus, which are Received from, Sent to, Date sent, Attachments, Size, Status, Tag and Folder.
If you select Contacts or Search Global Address List,you can search by Tag and Contacts Folder.
If you select Appointments, you can refine your search by Date, Attachments, Tag, and Calendar.
If you select Tasks, you can refine the search by Date, Attachments, Tag, and Tasks Folder.
If you select Files, you can refine the search by Date, Size, Tag, and Briefcase.
If you select Include Shared Items, the search will return results from your shared mailboxes, calendars, etc., in addition to your own items.
