how to run meetings. meetings to inform ○ tell all meetings ○ lots of reports ○ very little...
TRANSCRIPT
How to Run Meetings
Meetings to Inform
○Tell all meetings○Lots of Reports○Very little interaction○People are bored○No consent agenda○ Attendance goes down
Meetings to Persuade
○Selling already formed opinions.
○Defending a position.
○Listening to refute.○Unfavorable reaction to disagreement.
Meetings to Problem Solve
• Solve real problems. • Search out new ideas.• Listen for understanding• No speeches.• Stimulate differences of opinions.
Five Step Meetings:Step 1: Start the Process
Open and welcome.
State a clear purpose for the meeting.
Explain the process of the five steps.
Step 2: Generate Ideas Generate ideas
without talking to each other.
Write each idea on an index card / Post-it note.
Facilitator does the same.
Step 2 (cont.): Record Ideas
Suggest one idea at a time, rotate, get all ideas.
Summarize ideas, list on board or chart.
No criticism of ideas. Questions of clarification
only. Rotate to get all ideas. New ideas may be generated
as well.
Step 3: Discuss Ideas
Open discussion. Proceed item by item. Clarify, explain and
discuss items. Explore advantages and
disadvantages. Discuss grouping of
certain items: Careful not to group
too much. No need for a group
decision yet.
Step 4: Reach a Decision
Create a clear ballot on chart or board.
Invite everyone to vote.Number of votes
should cut the list of ideas to number of options you need.
Weighted ballot might work: Give each person 5-4-3-2-1 or 3-2-1 weighted votes.
Step 5:Plan Next Steps
Publicly announce the voting results.
Reach consensus on that decision.
May need to hold interim votes to narrow the choices.
May have a few rounds of voting.
Figure out who is going to do what by when to move the decisions forward.
www.danebener.com
Dr. Dan R. Ebener
Five Step Meeting Process