how to plan and scope your ibm imodernization so that it...

HowtoPlanandScopeYourIBMi ModernizationSoThatItGetsOrganizationalBuy-in

Presentedby:

Emmanuel(Mani)TzinevrakisVP,Pre-SalesSolutionsFrescheSolutions

2FrescheSolutions|BCD- looksoftware- Quadrant

Agenda

￭ TheModernizationlandscape￭ Gettingstarted￭Whatyou’llneedtogetbuy-in￭ Buildingyourmodernizationplan￭ Howtogetorganizationalbuy-in


KeyTakeaways

￭Modernizationisauniquejourney￭ ThereisvaluebuiltintoyourIBMi applications￭ ThereisanoptimalModernizationstrategyforyou

FrescheSolutions|BCD- looksoftware- Quadrant

TheModernizationLandscape



￭Whatdoesmodernizationmeantoyou?￭ Howothershavefaired?￭Modernizationchallenges


￭ GUI/WebEnablement￭MobileAccess￭WorkflowOptimization￭ DesktopIntegration

￭ RPG-FreeFormat￭ Coderestructuring/modularization￭ DataAccessmodularization￭ Servicesenablement

￭ DDStoDDL￭ Dataaccessibility(longnames,datamodel,reporting)￭ Dataintegrity(foreignkeyconstraints)￭ Datarestructuring,normalization,…

UserInterfaceUserExperience

CodeandBusinessLogic

Database

OrganicModernization


Sample:OrganicModernization


OrganicModernization- Benefits

￭ Lowerrisk￭ Staged,milestone-based￭ Lessbudgetpressure￭ Reducestechnicaldebt￭Makesfuturetransformationeasier￭ EnablesasmootherITskillsetupgrade


ApplicationModernizationWithTools

￭ RPG/COBOL/Synon toJava/C#.NET

￭ DB2toOracle/DB2/SQLServer/MySQL

￭ Greenscreen5250UItoGUILine-by-lineCodeConversion95%+automation

CodeTransformation80%automation

CodeTransformation&Refactoring

Lowest- Cost- Maintainability

Highest- Cost- Maintainability

11Fresche Solutions|BCD- looksoftware- Quadrant

ApplicationModernizationProcess


TargetReferenceArchitecture

￭ Leveragesopensourceframeworks

￭ ModernRichWebInterface

￭ Angular.js

￭ RESTful servicecalls

￭ Springframework(MVCcontroller,Batch,Security,Integration,JPA,etc.)

￭ Hibernate

￭ Modularcodebase

￭ Customizable,pattern-basedgeneration


CodeTransformation- Benefits

￭ Future-prooftheapplications￭ Easieraccesstonextgenerationdevelopers￭Mitigatesrisksrelatedtoagingstaff


ApplicationLifecycleManagementProcessModernization

￭ Devtools▶ IDEs,SCM,impact-analysistools,ticketing▶ Integratedtools

￭ Testautomationandtest-drivendevelopment▶ Testingtoolsandpre-requisiteimprovements

￭ Knowledgecapture,transfer,sharing▶ On-boardingprocess▶ Documentationtools▶ Content,docmanagement,andcollaborationtools▶ Businessprocessknowledgeretention


Sample:ALMProcessModernization


ModernizingtheDevelopmentLifecycle-Benefits

￭ Increasesproductivity￭ Easieraccesstonextgeneration￭Mitigatesrisksrelatedtoagingstaff￭ Canbedonepre-modernization


SoftwareProjectStatistics

66%Softwareprojectsfailtobedeliveredontimeorwithinbudget

Source:Mckinsey &Co.,Oct,2012- Deliveringlarge-scaleITprojectsontime,onbudget,andonvalue



24%Softwareprojectsfailcompletely

Source:GartnerFeb,2012– HowtoIncreaseYourITProjectSuccessRate



17%Oflargesoftwareprojectsactuallygosobadlythattheythreatentheveryexistenceofthecompany

Source:Mckinsey &Co.,Oct,2012- Deliveringlarge-scaleITprojectsontime,onbudget,andonvalue


ModernizationvsRewriteorPackage

ReplacewithPackage

Modernization

Rewrite

DoNothing

Source:StandishGroup

ModernizationvsRewrite/Package


ModernizationChallenges

§ ExistingITbudgetstraditionallythin

￭Whereandhowtostart?

￭ Theseare“firsts”formostclients

￭ Highrisk/highrewardproject

￭ Businessasusualgetsintheway

￭ Thinplanning

￭Weakexecutivesponsorship

￭ Inabilitytosellthebusinessvalue


GettingStarted


GettingStarted

￭ TalktoITandthebusiness￭ Uncoverthreatsandopportunities￭ Clarifyyourdrivers￭ Establishyourtimeframe￭ Assessyourcapabilities￭ Defineyourgoals￭ Takestockofthepast￭ Getagreementtoproceed￭ Reprioritizeyourprojects


WhatYou’llNeedtoGetBuy-in


WhatYou’llNeedtoGetBuy-in

￭ Strongbusinesscasethatincludes:▶ Businessreasonsforthemodernization▶ Aclearlong-termvision▶ Alignmentwithorganization’sgoals▶ Adefendable,predictableplan▶ Arealisticstaffingplan▶ AbudgetthatyourCFOcanapprove▶ Acomprehensiveriskassessment


BuildingYourModernizationPlan



￭ Clearandachievablegoals￭ Yourmodernizationstrategy￭ Businessvaluecreation￭ Aroadmaptoyourdestination￭ Adeliveryplanthat’sdefendable￭ Staffingyourprojecttherightway￭ AbudgetyourCFOcansupport￭ Acomprehensiveriskplan


ModernizationTechnicalGoals

NewGraphical/WebUserInterface

MobileAccess

ReportingandDataManagement

BigDataOpportunities

InterfacesviaWebServices

Leveragenewtechnologiesandapproaches


ModernizationBusinessGoals

Agility

Reducetraining/onboarding

Resolvedependenceonagingstaff

Lowercosts=increaseprofitability

Driveinnovationbeyondcompetitors

Enablenewchannelsofaccess

Mergerandacquisitionintegration

Compliance(SOX,HIPPA,etc.)

ITtobecomemorestrategic

FindingtheRightStrategy

ApplicationModernizationStrategies&Solutions

Maintain

Modernize

Replace

Retire

ApplicationSupportServices

OrganicModernization

Re-hosting

CodeConversion

CodeTransformation

CodeRefactoring

Re-write

PackagedApplication

Decommissioning

Strategy Solution


AdoptaPortfolio-basedApproach

ApplicationModule ModernizationStrategy Rationale Timeframe

Accounting PackagedReplacement Non-Unique 2years

Payroll Outsource Non-Unique 12 months

Shipping&Receiving Basic Modernization 12months

Tracking&Logistics UI,Desktopintegration,workflowoptimization,business enhancements

Doesnotmeetcurrentbusinessneeds. Cumbersomeworkflow.

6months

MaterialsManagement BasicModernization 2years

Inventory UI,workflow optimization Needs intuitiveworkflow 6months

Supplier Management TBD Willworkwithbusinesstorefineneeds

12 months


HaveYouConsideredTools?

￭ Automationtosavetimeandmoney￭ BuildyourROIcase￭ Qualitybenefits￭Maintainability:toolvs.manualapproach


AligningtoBusinessValueCreation

￭ IBMi ITbudgetstraditionallythin

￭ WhywouldmyCFOspendthemoneyforthis?

▶ Ideally,thisshouldnotbesolelyanITproject

▶ Plumbingisnotsexy

▶ Unlessthebuildingisabouttofall,foundationsarecompromised,itcanbeaverydifficultthingtogetapproval

§ MovefromanIT-centricperspectivetoabusiness-centricone

§ Thebusinesswillneedtosponsorandfundtheproject

Whatbusinessproblemsareyousolving?

WhatistheROI?


DiggingForBusinessValue

￭ Typesofaddedvalue▶ Enableneworadditionalrevenues▶ Savemoney/increaseprofits▶ Enablenewmarkets▶ Increasemarket-share

￭ Keyquestions▶ Whydoesthebusinessreallyneedthis?

▶ CanImeasurethebenefits?

▶ Whoispaying?


Sample:ProjectGroupingandValueCreation

NewOrderEntryInterface

MovetoReal-Time

Optional:PrintEngine

Replacement/Optimization

ModernizeDBandBackOfficeApp.

ValueCreation:ReducedoperatingcostsReducedprintingcostsImprovedworkflowImproveddataqualityFasternewuseron-boarding

ValueCreation:ImproveddataqualityImproveddatatimeliness

ValueCreation:BusinessflexibilityClientservicing

ValueCreation:ReducedITcostsReducedoperatingcostsImprovedagilityImprovedresourceavail.

42

Sample:GUIImprovement

Increasedcustomerretention

Increasedproductivity

43

Sample:MobileAccess

3500 hours saved per month across

175 users

$

10 days from start of project to iPad

application delivery

Problems S

olved!

10days

44Fresche Solutions|BCD- looksoftware- Quadrant

DoestheBusinessUserUnderstandYou?

BusinessValueDescription:￭ Movingtoalow-cost,openplatformto

runourbusinesswillreduceoperatingcostsby20%peryearwithmid-to-long-termcostssavingsonresources.

￭ Businessworkflowwillbeoptimizedandweshouldbeabletoseeadecreaseof10%indataentrypositionsand75%reductioninonboardingtimeofnewstaff.

￭ Time-to-marketonnewproductsandrevenue-generatingfeatureswillbecutby60%,enablingustoinnovatequickerandmoreeasilyrespondtocompetition.

TechnicalDescription:

￭ Transformingoursystemtoxxlow-costplatformandyyfeature-richdatabase.

￭ Web-baseduserinterfacewithafocusonanewuserexperience.

￭ Restructured,moderncodethatanyonecanmaintain.

￭ Integratedsecurity

￭ Improveddataintegrityanddataaccessibility.


ModernizationisaUniqueJourney

￭ Uniquestartingpoint

￭ Uniquedestination

￭ Stagedforyourorganization

￭ Executedtomatchyourneeds


TakeaPhasedApproachtoModernization

￭ Organizationsdon’tliketoinvestintomulti-yearprogramswherethebenefitsonlyappearattheend

￭ Createamilestone-basedplan

￭ Establishaquick(andvisible)wintoshowearlysuccess

￭ Whatdoesthebusinessget“alongtheway”


Sample:APhasedModernizationStrategy

DBModernization

(basic–longnames)

UI&WorkflowCustomizations

PublishedDataModel(transparency&accessibility)

RapidWebEnablement

WebServices(exposebusiness

functions)

CodeRefactoring

(maintainabilityandagility)

DBModernization(forintegrityand

security)

ReportingDataMart

DataAccessModularization

(&recordsetprocessing)

Stage1:Non-invasive,quickwins

Stage2:Transformation,strategicinvestmentintoimprovingbusinessagility


Sample:ProjectTimeline

Start 12M 24M6M 18M

Stage1:NewOrderEntry

Stage2:Real-TimePush

Stage3:App&DBPort

Stage4:PrintEng.Repl.


ElementsofaCompletePlan

￭ Considerscompetingprojects￭ Thinksofthebusinesspriorities￭ Sequencedtoaccountfor

▶ code/datadependencies▶ resourceavailability

￭ Yieldsearlyandregularbusinessbenefits￭ Accountsforpeaksandblack-outperiods￭ Leavesroomforsurprises￭ Isbackedbystrongprojectmanagement


StaffingYourProjecttheRightWay

￭ Definetheroles andresponsibilities￭ Identifyanygapsinskills￭ Timelinebasedonavailableresources￭ Dotheenddateslineuptoinitialgoals?￭ Adjuststaffingasneeded


GettingtheRightSkillsandExperience

￭ Trainexistingstaff￭ Hireneededskills￭Mentoryourstaff￭ Outsourceforurgentortemporaryneeds￭ Toolsexperts


HowtoOptimallyDeployYourStaff

￭ Outsourceone-offtasks￭ Essentialclient-specificrolesfirst￭ Staffspreadtoothinfor”businessasusual”andmodernization￭ Howadeptatchanging/learning?￭ Howclosetoretirement?


HowtoPicktheRightPartner

￭ Seeitasatruepartnership￭ Culture,language,timezonefit￭ Beopentowaysyouhavenotyetconsidered￭ Dotheyhavepastsuccesses?￭ Callthereferences￭ Dotheyhavethebandwidthtohandleyourproject?￭ DotheyhaveaPMdiscipline,methodology,PMO?￭ DotheyhaveafocusonIBMi?


HowtoPicktheRightPartner

￭ AreyouplayingtheGeneralContractorrole?￭ Doyouwantonethroattochoke?￭ Theyhavebreadth/depthofcapabilitiesandskills￭ Aretheytryingtosellyouonlywhattheyhave?￭ Dotheyeversayno?￭ Dotheychallengeyou?￭ Dotheyhavetheexperiencewiththisscaleofproject?


KnowYourRealisticBudgetLimitations

￭ Thechickenortheegg?￭ Shortandlongertermbudgets￭ Breakuptheproject￭ Prioritize,prioritize,prioritize!￭ Quantifybusinessvalue-add


MeasureandUnderstandYourSystem


DefineYourScopeandEffort

￭ Dividetheapplicationintoparts￭ Inventorycleanuptoreducesize￭ Buildvsbuy￭ Factorinsavingsfromtools￭ Usebestpracticesforeffortestimation￭ Considerusingvendorstohelp￭ Addcontingencyandreserve


RiskReductionTechniques

￭ Doyourhomework,research.￭ Seekadvicefromthosewhohavegonebeforeyou￭ Dotheworkinstageswherepossible￭ POCsnotasubstituteforthorough,holisticplanning.￭ Doyouhavealternatives?￭ Doyouhaveanyfallbackshouldthingsgowrong?


RiskReductionTechniques

￭ Assesstherisks(technology,business,organizational)￭ Risksfeedcontingencyandreservebuckets￭ Abalancedportfolioapproach￭ Time&materialsvsfixedbidcontracts￭ Dosomethingtomoveyouforward￭ “DoNothing”increasesrisk


HowtoGetOrganizationalBuy-in


ItIsAboutSelling

￭ Businessvalueis“king”￭ ImpactsofdelayedModernization￭ Identifyallyourstakeholders￭ Trytoaddresseachindividual’sneeds￭ Findchampionstohelpyou￭ Findacommoncausetorallyeveryonearound￭ Tieittoyourmissionifyoucan￭Maximizethecredibilityfactor￭ Executivesponsorship


MoreTipsonGettingBuy-in

￭ Countingthecosts:OpEx vs.CapEx￭ Quantifybusinessbenefitsin$￭ Quantify$impactsofdelayedModernization￭ Factorbacksavings(ROI)alongtheway￭Measurevalueonceyoustart￭ Stayoncourse,remainflexible,staypositive!￭ Learnalongtheway


KeyTakeaways

￭Modernizationisauniquejourney￭ ThereisvaluebuiltintoyourIBMi applications￭ ThereisanoptimalModernizationstrategyforyou

Questions

www.freschesolutions.com

Emmanuel(Mani)[email protected]

www.freschesolutions.com

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