how to maximize the use of google calendar
TRANSCRIPT
TUTORIAL
What an amazing Google! I thought it was just a mere browser!
It’s time to share with you what I discovered
First, you have to type gmail.com into your browser
Then sign in to your gmail account
Once you are inside, look for the google apps icon
Behind this Google apps icon, are the Google’s Hidden Treasures
One of which is the Google Calendar
What is Google Calendar For?
It helps you keep track of your life events and daily schedule
Google Calendar app is designed to save you time and help you make
the most of every day
So go ahead, click on the Google calendar app icon
So this is the Google Calendar in its week view default format
On the left side column you find the create button
Under it is a mini calendar of the year
Under the mini calendar is (your own) My calendar
Within My Calendar, is a default calendar for birthdays and Tasks
Within My Calendar, you can create other calendars too
Click the dropdown arrow
The click Create New Calendar
Write the name of your New Calendar
Write a description of your calendar
Write Also the Location
Then check your calendar time zone
You may share this calendar to a specific person by writing the email address
You can adjust the permission settings for each person
Example, add [email protected]
Then click Make changes and manage sharing under permission
Click Add person button to include more
Write another email address in the box
Select See all event details as the permission setting
There you see all the emails and settings
In case you want to remove someone, just click the delete icon
So there, evp.divine@gmail have no more access to this calendar
Now click the Create Calendar button
If this pop up warning asks you, just click yes or no
In case you don’t want your calendar be available to the public, click No!
Go back to the middle part of your screen under Calendar Time Zone then click Share
only my free/ busy information
Click the Create Calendar again.
There you see a Project Tuesday calendar being added
Now let’s Explore the TASKS button
Click on it and you will see the tasks appear on another column
Here you can simply write a
task or a to-do list
Click the Actions button
below to manipulate
your list
Among the actions you can
do with the tasks list is to clear
completed tasks
Then click Back to list
You can also sort by
due date
View completed tasks or even
Print the task list
Click the numbered list
icon to refresh, rename, delete or create a new list
Click New List then write
the Title in the box that
popped out
There goes your VA
TUTORIAL TASK
Click on the square under
it to add a list to do
Example, write Research
about Mailchimp then click the arrow
To set the due date, click the
drop down arrow for the
mini calendar
Just choose your preferred
date then click
Under the due date you may write some notes or reminders about this task
Then click Back to list
to add another task
Next, write Study Qwaya to the tasks then set the
due date also
Again, Write a note under the set due
date
Add one more task:
Submit all assignment
for VA
Set the due date on
September 8, 2016
Again, write a
reminder in the note box
Click the week tab to see your tasks plotted in your calendar
If you missed a task, just click on a particular day and time then write it in
your calendar
Below My calendars could be other calendar of events shared with you
Click the dropdown menu and choose
Just click: add a friend's calendar, import or browse other calendars
During holidays, you may choose to display, hide or edit notifications
On the second column is the time broken down throughout the day
The days of the week follow on the next 7 columns
The days within the week start on a Sunday and ends on Saturday
The tabs on top, give you the freedom to view your calendar
You may opt to open it on a daily, weekly or monthly view...
Click Day to view on your schedule for the day
This is how it looks on a day view
Click Month and see the whole month view
Like a physical calendar you find the dates being spread out
You also have an option to view the 4-days of the week only
There is your 4-days view of your calendar
Now click AGENDA to view your written schedules or itineraries
In a summarized format you will see your schedule like this
Now it’s time to find out other features
Click the CREATE button on the left
Now you see the words Untitled Event
Highlight it then write your own title
Example write: ACCOMPLISH TUTORIAL : Picmonkey App
Then click date below your title to set the date
In the popped up mini calendar click 7 as your preferred date
Now you see your event is set on Sept. 7, 2106
Click the before All day if you want it to be on your calendar
Click the next box If you want to repeat this event
A pop up window like this will appear on your screen
Choose the preferred schedule from the dropdown menu
Example, click weekly
Decide how many times that it should be repeated
You may specify the preferred days
You can also set when you want to put an end to this event
Example, just type 2 if you want to end it after 2 occurences
Or simply click Never if you want it to be always on your calendar
Then simply click DONE!
Just click EDIT if you need to change something on it
Proceed to the Event details
Enter a location where this event will take place
Click Add video call if you need to call someone before or
during the event
This calendar will automatically save in your own gmail calendar
Next, write any description or reminder about this event in this box
On the right side you may add or invite guests
Enter the guest email then click the Add button
You can control what the guests may do with your event
Guest may modify your event. If not then leave it unchecked
Guest may invite others to join your event, so check the box
Guest may see the guest list and see who are invited or attending
Or simply uncheck all the boxes if this is for your personal schedule
Then click the SAVE button
Click Add attachment if you need to attach any file, folder, image etc.
To make your calendar colorful or color-coded, you may click any of the
colors for your event
If you want to be reminded before the event, set your notifications
If you want to be reminded an hour before, write 60 minutes
If you want to be reminded just 10 minutes before then it is up to you
But if there is no need for you to be notified then just click x
Click your preference whether available or busy
You can also adjust your visibility whether public or private
Scroll up and click the SAVE button
Your Calendar should look like this after saving your event
Click on it and a pop up window will appear like this
Click edit event if you need to otherwise just leave it as is
Or simply click Delete when done
Repeat the same process for other events within the day
Then don’t forget to click save
Another schedule is now added on your calendar within the same day
Again, click on it and this will pop out
Another event for another day...
Your calendar will now look like this
And this should also pop out when you click on it
Click on Agenda again to see these summary of your events
For additional changes click the settings button
And you will be directed in this Calendar Settings page
Scroll down and look for Week Starts on:
Now Change Sunday to Monday
Check Dim past events only
Click Yes, show weekends in week and month view
Then Click the Save button
So here is your calendar starting with Monday instead of a Sunday
Those are the features and functions of Google Calendar