how to manage expectations and having fun

Your Research and Planning Timeline 1

How to Manage Expectations and Having Fun


By the end of this first lesson, Effective Project Management, you will be able to:

• Define 'project management' in the context of a Pride campaign.

• Deconstruct a large project into more easily manageable tasks.


Introduction to Project Management


What is a project?

A project:

• Has a well defined goal expressed as an output or final result

• Has a finite start date and end date• Has well defined activities that lead to the target goal• Represents a collection of human, technological, and

financial resources organized around the goal

A project is a set of planned and coordinated activities designed and pursued to yield some type of observable result with a benefit.


Managing a Project


PROJECT MANAGEMENT

PROJECT MANAGEMENT is to plan, organize and manage resources to bring about the successful completion of specific project goals, outcomes and outputs.


Why is Project Management Critical?


WHY IS PROJECT MANAGEMENT CRITICAL?

• Ensures that all stakeholders understand precise goals and stay informed of changes.

• Ensures that only activities that are directly relevant to the overarching goals are completed.

• Ensures that team members collaborate as efficiently as possible.

• Greatly increases the chances that all stakeholders will be satisfied and that the outcomes will be met


Trying out Project Management Skills


Work Breakdown Structure

“Project best understood bybreaking it down into its

parts”


Work Breakdown Structure Work Breakdown Structure (WBS)

powerful tool for doing this (not just a task list) defines the total scope of the project fundamental to much of project planning & tracking

Start at top, progressively break work down (tree structure) into work packages

Roll up the packages for bottom up estimating

Packages give clear work assignments


Sample Intranet WBS Organized by Phase


Intranet WBS in Tabular Form1.0 Concept

1.1 Evaluate current systems1.2 Define Requirements

1.2.1 Define user requirements1.2.2 Define content requirements1.2.3 Define system requirements1.2.4 Define server owner

requirements1.3 Define specific functionality1.4 Define risks and risk management

approach1.5 Develop project plan1.6 Brief web development team

2.0 Web Site Design3.0 Web Site Development4.0 Roll Out5.0 Support


Intranet WBS and Gantt Chart

Project 98 file


Intranet WBS & Gantt Chart Organized by PM Groups


Components of a Work Plan • Work Breakdown

Structure• Schedule• Budget• Resource

Assignments• Risk Management

Plan• Communications

Plan


The Goals for the Research and Planning Phase: Project Plan

The following is a list of the key Project Plan deliverables:

1. Qualitative Analysis2. Final Concept Model3. Final Results Chain(s), with Final Target Audience(s)4. Final Quantitative Survey5. Survey Profile for Each Target Audience 6. Quantitative Analysis7. Status of Target Audience(s) on the Behavior Change Continuum8. Barrier Removal Strategy9. Final SMART Objectives10. Final Theory of Change11. SurveyPro File12. Updated Data Management Tool


GANTT CHART

The visual representation of your campaign timeline


PROJECT CONSTRAINTS


Good Pride Campaign is key to achieving life-work

balance.


“Imagine life as a game in which you are juggling some five balls in

the air. You name them - work, family, health, friends and spirit - and you're keeping all of these in the air. You will soon understand that work is a rubber ball. If you drop it, it will bounce back. But

the other four balls - family, health, friends and spirit - are

made of glass. If you drop one of these, they will be irrevocably

scuffed, marked, nicked, damaged or even shattered. They will never

be the same. You must understand that and strive for

balance in your life.”

― Brian Dyson

http://www.goodreads.com/author/show/301270.Brian_Dyson


MANAGING YOUR CAMPAIGN GANTT

List down your personal non-negotiables (personal time, holidays, vacation time, etc.)

Decide on when best you like to have the next Ocean’s 14 sharing and get-together

Do a high-level review and update activities specific to your site – Mark potential areas of bottlenecks

Continue working on this timeline throughout the next 2 weeks.


By the end of this first lesson, Effective Project Management, you will be able to:

• Define 'project management' in the context of a Pride campaign.

• Deconstruct a large project into more easily manageable tasks.

how to manage expectations and having fun

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