how to manage a hazard communication and right-to … · how to manage a hazard communication and...
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Webinar info: Toll-free call in: 1-866-844-9419 Participant code: 64514943 http://madwd.adobeconnect.com/osha
How to Manage a Hazard Communication
and Right-to-Know Program
September 30, 2015
October 1, 2015
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1. How to Develop a Written Program
2. Maintain Safety Data Sheets
3. Label Containers
4. Purchase and Store Chemicals
5. Train Employees
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Sample Program Fill-in-the-Blank
Designed for baseline compliance.
You can add more sections
Self-Audit Checklist Optional
Conduct with your own staff; keep in-house.
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Do I have to follow OSHA standards?
YES!
454 CMR 25.00 requires executive branch state agencies to comply with OSHA standards.
(Effective March 2015)
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Do I have to follow OSHA standards?
YES!
Municipal, county and non-executive state
employees are covered by MGL c149 §6
which requires employers to prevent
work-related injury.
The OSHA Standards outline the minimum requirements to prevent work-related injury.
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All workplaces where chemical products are used or stored, are covered by either the OSHA Hazard Communication Standard or the Massachusetts Right-to-Know reg.
Job categories include: Facility Maintenance: maintenance and repair products
Custodial: cleaning and maintenance products
Public Works: Water and sewer, highway, mechanics,
welding, facility maintenance
Housing Authorities: housekeeping, maintenance
Fire/ EMS/Police: disinfectants, housekeeping products
Schools: kitchen; custodial staff, maintenance staff, nurse, teacher
Production: Print shops, wood shops, gas/electric utilities
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Executive Branch
State Agencies
Required to follow Hazard
Communication
(effective March 24, 2015)
454 CMR 25.00
29 CFR 1910.1200
Counties,
Municipalities, and
other State Agencies,
Required to follow
Right-to-Know
(effective September 246, 1984)
454 CMR 21.00
MGL c.111F
Employers who follow Hazard Communication will be considered in compliance with RTK.
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Right-to-Know
Master List
of Chemicals
Labels
MSDS
Training
•Pre-assignment
•Annual
Poster
Hazard
Communication
All Chemicals
Labels
SDS
Training
Pre-assignment
Change in Hazard
Written
Program
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Right-to-Know SDS sheets ……………
Inventory List ………….
Training log …………..
Poster
Hazard Communication SDS sheets
Inventory List
Training Log
Written program
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Both RTK and Hazard Communication have similar requirements.
Labels
Safety Data Sheets
Storage
Training
A written program is mandatory for executive branch state agencies. A written program is recommended, but not mandatory, for municipal, county and non-executive branch agencies.
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Fill-in-Blank:
Agency Name
Building Address
Date developed
Date Reviewed
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Fire
Highway
Water and Sewer
Parks and Rec
Library
Police
School ◦ Custodian/Facilities
◦ Curriculum
◦ Kitchen
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A Town would usually have a separate RTK Program for DPW and Police departments because they operate independently. A School Department could share a RTK Program with Elementary and High Schools because they share management structure; provide site specific info in Appendix.
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Guide: Agency departments with multiple chemicals will have their own Program, ie. DEP lab; state hospital. Agencies with a small number of custodial products could share a Program: ie. RMV, Career Centers. These agencies often have Facility staff responsible for more than one location.
Secretariat
Agency
Region
North
Building A
Building B
Building C
Region
Metro
Building E
Building F
Building G
Agency
Central
Building H
Building J
Building K
Agency Agency
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Fill-in-the-Blank
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Boilerplate text
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Not Acceptable:
Sharpie label
Mandatory Name of the product
The health hazard warnings
The physical hazard warnings
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OSHA made label changes in 2013. Effective for Executive State Agencies in 2015.
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Beginning in 2013, labels will begin to contain hazard pictograms.
This system makes labels in the U.S. the same as Europe.
Global Harmonization System (GHS)
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When a product is transferred from the original manufacturer container into a smaller container, the smaller container must be labeled.
Labels include Product name
Signal word “DANGER” or “CAUTION”
Pictograms
Hazard statements
Name, address, phone number
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For this
container, the
material is
flammable, and
can be harmful to
health.
For this container,
the material can
cause skin/eye
damage, is toxic if
swallowed, and is
flammable.
For this container, the
material can cause
central nervous system
effects, liver damage,
and is flammable.
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Do I need an NFPA diamond?
The NFPA diamond might be required by
your local fire department for large storage
tanks.
Not required by OSHA.
Not required by DLS.
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Fill-in-the-Blank with YOUR inventory list for the specific building.
Can be inserted as Appendix A.
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Required:
Each chemical product used or stored on site.
Each chemical product that employees may be exposed to.
NOT Required:
Quantities
Ingredient list
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Boilerplate
To match data sheets made for Europe, MSDS are now called Safety Data Sheets (SDS). 2012
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For each product on the inventory list, get the corresponding Safety Data Sheet.
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Inventory
SDS for each Product.
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Name matches SDS! Name matches label!
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Highlight Section 1 ◦ Name
Highlight Section 2: ◦ Hazard Statements
◦ Precaution First Aid
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Required:
Replace old MSDS with the new Safety Data Sheet format when you make a new purchase that has the new GHS pictogram labels.
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Replace the 2009 MSDS with the 2015 SDS.
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Can I keep SDS electronically?
Yes, when:
- Access available throughout entire shift.
- Files are pdf, not search engine to the manufacturer’s site.
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Do I need a book of SDS in each room?
No. There must be at least one central file of SDS.
In custodian closets, many employers will put a small binder of SDS for the custodial products. This is a best practice.
Employees that do field work (DPW, DCR, DEP) do not need to bring each SDS with them. A central file is acceptable.
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Do I need a SDS for Consumer Products?
NO- if the consumer product is used in same manner as household use.
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Household quantities – SDS is not required.
Custodians and Laundry staff – SDS required
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Give contractors SDS for your tank contents when the contractor is hired to clean your tank.
Get SDS from contractors working at your site who will be applying chemical products.
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All containers kept closed
when not in immediate use.
All labeled.
Acids separate from bases.
Flammables separate from ignition sources.
No spills, no rust.
Best practice:
Spill bins are a best practice.
Label with Date opened.
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Do not use old food containers to store chemical products.
Is this a drink, or …..?
Anti-freeze
Windshield cleaner
Window cleaner
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Then you need:
Label all
Inventory List
SDS for each
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Massachusetts has a program to encourage Environmentally Preferable Products. EO515.
The website is: www.mass.gov/epp
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Executive branch agencies are required to use the state’s purchasing contracts FAC85 under Executive Order 515.
Other state agencies, municipalities and counties are encouraged to use these contracts.
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Many employers have been able to reduce
the number of custodial products they need
to 3-5 products.
Wall-mounted units
automatically add
the correct amount of water.
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Glycol family
Diethylene glycol butyl ether
Dimethylene glycol ether
2-butoxy ethanol
Why? Throat and respiratory irritation; asthma.
Foaming action increases off-gas irritants.
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Ammonia
Why?
Toxic reaction with bleach products.
Don’t need it!
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If you have a system that includes a floor cleaner and a disinfectant, then you already have a product that does what Ammonia tries to do!
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Avoid Bleach if possible.
Why? Asthma; rash
If you must use it due to cost, use the CDC recipe for blood/feces on floor, sinks, tables:
Prepare 600ppm.
Do NOT use straight
out of bottle.
Bleach Household, 6%
Water Water
2 teaspoon
1 quart 0.25 gal
¼ cup
6 quart
1.5 gal
½ cup
12 quart
3 gal
¾ cup
20 quart 5 gal
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Deliberately select gloves, goggles, aprons for the tasks and chemicals used.
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Tell workers if products could cause health effects, and work practices and protective equipment used to protect themselves, including:
Asthma
Cancer
Lead poisoning
Rash
Kidney or liver damage
Lung damage
Nerve damage
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Tell workers if products could cause physical effects, and how to protect themselves, including:
Fire
Corrosion
Pressure release
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Tell workers how to protect themselves:
Work Practices
Ventilation
Closed containers
Standard procedures
Protective Equipment
Gloves
Goggles
Respirator
First Aid
Emergency Eyewash
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Right-to-Know
Pre-assignment
(<30 days)
Annual Training
Hazard
Communication
Pre-assignment
If a new hazard
is added
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Right-to-Know
Employee,
Supervisor or
Manager
3rd party consultant
registered with DLS
Hazard
Communication
Employee,
Supervisor or
Manager
3rd party consultant
Registration with
DLS is not required.
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Is a Quiz Required? NO!
Some employers use
a quiz to show that the
employee attended
the training.
No score required.
Class can answer
questions together.
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Length of training depends on what you use.
Tip: Combine HazCom with PPE training.
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Training for typical custodial, kitchen, laundry and Public Works staff would be 30 min-1 hour.
Lab workers may need 30 min-1 hour of training for each individual project. (ie. cyanide, mercury, and pyrophorics have different safety protocols.)
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Delegate responsibility to persons responsible for maintaining training records and SDS.
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Optional
Conduct with your own staff; Keep in-house.
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Required for All:
Labels
SDS sheets
PPE
Training
Required Executive Branch
Written Program
Tools from DLS:
Sample written program
Sample training outline
Self-audit checklist
53
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Massachusetts Department of Labor Standards
Workplace Safety & Health Program for Public Employees
508-616-0461