how to make an nhs jobs offer for employers · step 20: on the response to the conditional offer...

Document name: How to make an NHS Jobs offer for employers user guide

Document version: 0.1 11052020

Page number: 1

Copyright: © NHS Business Services Authority 2020

How to make an NHS Jobs offer for employers

Following your interviews, you can send an offer to your preferred candidate. You can also

reject or make changes and resend the job offer if the candidate gives their decision by

phone or email.

Find the job name

Step 1: On your job listings page, select the Job name title link to start the offer.



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Add your feedback

Step 2: On your confirmed interviews page, select the Add feedback link for all applicants

interviewed.



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Confirm if the interview happened

Step 3: Answer if the interview happened by selecting a Yes or No tick box.

Step 4: Select the Save and continue button to confirm your answer.



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Interview feedback

Step 5: Enter the interview feedback in the box. For example: ‘this applicant would be excellent for

the role, therefore we would like to offer them the role as they meet the essential and desirable

criteria’. Please note: you can add notes for internal use, but this could be requested as feedback by

the applicant.

Step 6: Select the Save and continue button to add your information.



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Making a job offer

Please note: currently you can only offer the job to a single applicant using the new service. If you

need to make multiple offers then please use your current process outside of the NHS Jobs system.

Step 7: Once all feedback has been added, select the successful applicant tick box to make them

an offer.

Step 8: Select the Offer job to selected applicant button to confirm the applicant job offer.



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Choose the pay type

Step 9: On the offer the pay page, select the Fixed pay or Pay range tick box to choose the pay

type. For example: Fixed pay could be £25,000 or pay range could be from £20,000 to £30,000.

Step 10: Select the Continue button to confirm the pay type.



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Pay range

Step 11: If you’ve chosen pay range, enter the from and to pay range salary and select an option

from the drop down list.

Step 12: Select the Save and continue button to confirm the pay range. Go to step 15.



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Fixed pay

Step 13: If you’ve chosen fixed pay, enter the salary and select an option from the drop down list.

Step 14: Select the Save and continue button to confirm the fixed pay.



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Check the offer details

Step 15: On the offer details page, make sure the information is correct. If you need to make any

changes, select the Change link (Optional).

Step 16: Select the Continue button to confirm the details of the offer.



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Email your job offer

The email job offer template is shown. This adds the applicant name and contact details from the

NHS Jobs system.

Step 17: Once the email is received by the applicant, the sign-in link allows the applicant to

complete their remaining information for the offer.

Step 18: Select the Send offer button to email the offer to the applicant.



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Job offer sent

The job offer sent page is shown confirming the offer has been sent to the applicant.

Step 19: Select the Go to job adverts button to view your job adverts and their status.

You have reached the end of the steps of sending the job offer to the applicant.



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Applicants response to the offer

Please note: you can do this on behalf of the applicant but you must have had an email or

telephone confirmation with the applicant to be able to complete this step (Optional).

Step 20: On the response to the conditional offer page, select the View details of conditional offer

link to view the applicant and job details (Optional).

Step 21: Select the Reject it or Make changes and resend it tick box.

Step 22: Select the Continue button to confirm your answer.



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Offer rejected by the applicant

Step 23: If the applicant has chosen to reject the offer, enter their reason why in the box. For

example: ‘The applicant has chosen to reject this offer as they have been successful in accepting

another role with a different employer’.

Step 24: Select the Save and continue button to confirm your answer.

You have reached the end of the steps to an applicant rejecting a job offer.



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Check the offer details (make changes and resend it)

Step 25: On the offer details page, make sure the information is correct. If you need to make any

changes, select the Change link. (Optional).

Step 26: Select the Continue button to confirm the details of the offer.



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Email your job offer (make changes and resend it)

The email job offer template is shown. This automatically adds the applicant name and contact

details from the NHS Jobs system.

Step 27: Once the email is received by the applicant, the sign-in link allows the applicant to

complete their remaining information for the conditional offer.

Step 28: Select the Send offer button to email the offer to the applicant.



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Job offer sent (make changes and resend it)

The job offer sent page is shown confirming the offer has been sent to the applicant.

Step 29: Select the Go to job adverts button to view your job adverts and their status.

You have reached the end of the steps to an applicant making changes and resending the job offer.

how to make an nhs jobs offer for employers · step 20: on the response to the conditional offer...

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