How to Do Business With the

State of South Carolina

• Small Purchases• Invitation for Bids• Fixed-Priced Bids• Best-Value Bids• Competitive On-Line Bidding• Request for Proposals• Sole Source• Emergency

TYPES OF PROCUREMENTS

• Fair and ReasonableSMALL PURCHASES UNDER $1,500

• $1,500 to $5,000 Three Verbal or Written Quotes, IFBs, or RFPs

SMALL PURCHASES UNDER $5,000

SMALL PURCHASES UNDER $10,000• $5,000 to $10,000 Three Written Quotes, IFBs, or RFPs

• $10,000 to $25,000 Written Solicitation of Written Quotes, IFBs, RFPs

• Advertised in South Carolina Business Opportunities

• Bidders Must be Afforded Reasonable Time to Respond

SMALL PURCHASES UNDER $25,000

• Over $25,000 (no maximum)• Written Solicitation, Advertised in South Carolina

Business Opportunities• Bidders Must be Afforded Reasonable Time to

Respond• Lowest Responsive & Responsible Bidder Wins

INVITATION FOR BIDS

• Over $25,000 (no maximum)• Written Solicitation, Advertised in SCBO • State Sets Maximum Price It is Willing to Pay• All Responsive & Responsible Bidders Will be

Added to List of Providers• Agencies can Negotiate for Price & Services

Below the Max. Price

FIXED PRICE BIDS

• Over $25,000 (no maximum)• Written Solicitation, Advertised in SCBO • Factors Other Than Price May Be Considered• Evaluation Factors Must be Included in Bid• Factors Other Than Cost Must be Considered First• Cost Must be at Least 60% of the Evaluation• Award to Highest Scorer

BEST VALUE BIDS

COMPETITIVE ON-LINE BIDDING

• FIRST ONLINE BID – 4,777 LINE ITEM PHARMACEUTICAL BID.

• REVERSE AUCTIONS

REQUEST FOR PROPOSALS

• Over $25,000 (no maximum)• Written Solicitation, Advertised in SCBO • Request for Qualifications (optional)• Evaluation Factors, Must be Included in RFP,

Price Need Not Be a Factor• Negotiations allowed• Award to Highest Scorer

HOW TO GET COPIES OF SOLICITATIONS

FROM THE STATE

• SCBO• MMO WEB SITE

www.state.sc.us/mmo/mmo• BE A SUGGESTED VENDOR FROM

THE AGENCY

AWARDS

• ALL AWARDS WILL BE POSTED ON OUR WEB SITE

• AWARDS OVER $50,000 REQUIRE 16 DAY INTEND TO AWARD PERIOD

• NO WORK CAN BE DONE UNTIL AWARD IS OFFICAL

STATE TERM CONTRACTSPersonal Computers (P)

AppleCompaqDellGatewayHPIBMToshiba

Personal Computers (L)CompaqDellGateway

Laser Printers

Networking Products3ComCabletronCiscoLucentNortel

SoftwarePCMS SelectMS EnterpriseMS Campus

Copiers (Cost per Copy)

CommunicationsElectronic Key PhoneCSU/DSU/ModemsBeepers/PagersCellular RatesInternet ServicesTwo-Way RadioPay Phone RatesLong Distance Rates

Fax Machines

STATE TERM CONTRACTS

SUN Products & Services

3270 Devices

3480 Tapes

Classroom Training

Web Based Training

Video Conferencing

STATE TERM CONTRACTS

In The Works

Enterprise Server Contract

IBM, RS6000, S/36

HPSUN

STATE TERM CONTRACTS

So, What else do you want?

BUSINESS OPPORTUNITIESAVAILABLE TODAY

• FIXED PRICE CONTRACTS– COPIERS (COST PER COPY)– PERSONAL COMPUTERS PURCHASE– PERSONAL COMPUTERS LEASE– NETWORKING– MS SCHOOL AND CAMPUS CONTRACTS– IT TEMPORARY SERVICES (6 MONTH)

BIDS RECEIVED AFTER AWARD

• Bidders not responding to the initial fixed price bid may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the State's original fixed price bid as authorized by the solicitation.

Statewide Term Contracts Personal Computers - Purchase • Contract Started: July 2,1998

Contract Ends: June 30,2004• Manufacturers on State Contract:

Apple (3 Resellers, incl. Manufacturer)Compaq (18 Resellers incl. Manufacturer)Dell & Gateway(Reseller = Manufacturer)Hewlett Packard (16 Resellers) IBM (16 Resellers)Toshiba (12 Resellers)

Statewide Term Contracts for Personal Computers - Lease

• Contract Period: 6/1/1998 thru 5/30/2004 • Manufacturers on Contract: Compaq, Dell,

and Gateway• Contractors: Compaq, Dell, and Gateway • Lease of items available on Manufacturer’s

Personal Computer price list (PCs-Purchase)

NETWORK EQUIPMENT

FIXED PRICE CONTRACT

Networking Equipment Contract

• Contract started - Nov. 29, 1998• Maximum term - through Nov. 28, 2003• Contractors:

– 3Com (4 resellers)– Cabletron (6 resellers)– Cisco (9 resellers)– Nortel (5 resellers) formerly Bay Networks– Lucent Technologies

MICROSOFT SCHOOL AND CAMPUS AGREEMENTS

(14 RESELLERS)

PROGRAMMERSNETWORKING PROFESSIONALSCOMPUTER OPERATORSOTHER TECHNOLOGY PROFESSIONALS

IT TEMPORARY SERVICES (six months)

• SKILL LEVELS

• Level 1. Under direct supervision performs work, as instructed, within established procedures and practices.

• Level 2. Under general supervision performs work requiring judgment (basic problem solving and analytical skills) within established procedures and practices.

• Level 3. Under limited or without supervision performs duties requiring judgment (advanced problem solving and analytical skills), possible supervision/guidance of level 1 and 2 personnel, specialist/expert in the designated IT area/discipline, capable of defining procedures and practices.

WHAT IS COMING?

• ONLINE ELECTRONIC CATALOGONLINE ORDERINGELECTRONIC INVOICINGELECTRONIC FUNDS TRANSFER

• ELECTRONIC BIDDING

POST AWARD CONTRACT ADMINISTRATION

Here they go again, sticking their nose in my project, slowing my project down, and not letting me do my job!

POST AWARD CONTRACT MANAGEMENT

In every project questions come up about the contractual obligations of the parties. Is this requirement in the contract? Is this a new feature? Is this something that could not be foreseen?Is this new technology?

POST AWARD CONTRACT MANAGEMENT

Working with you, the ITMO Buyer can approve change orders that have a cost consequence or significantly reduce the scope of the contract.

The Buyer’s authority is limited to 10% of the awarded value of the contract.

ITMO can also help with other contractual issues that come up during the project.

POST AWARD CONTRACT MANAGEMENT

Why should you involve your ITMO Buyer during the project?

1. He is the only one authorized to approve change orders that reduce the scope of the contract or have a cost consequence.

And then there is reason Number 2...

POST AWARD CONTRACT MANAGEMENT

The final authority for all questions concerning a contract is the CPO.

When you enter this venue, usually both parties loose.

Besides , Ron Moore looks funnyin a powdered wig.

POST AWARD CONTRACT MANAGEMENT

We don’t know your job.

We don’t want to run your project.

We do know the South Carolina Procurement Laws.

Either party may call on ITMO to resolve a conflict.

Let us help. Please don’t tie our hands.

MMO WEB SITE• www.state.sc.us/mmo/mmo• Solicitations• Awards• Term Contracts• SCBO• Government Forms• Code• Contact Information• ...more

THE SOUTH CAROLINA INFORMATION TECHNOLOGY

MANAGEMENT OFFICE

We’re from the government, we’re here to help.