how to do business with texas state university historically underutilize business (hub) outreach...
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How to Do Business with Texas State University
Historically Underutilize Business
(HUB) Outreach Program
A member of The Texas State University System
“ Give a man a fish, you feed him for the day; teach him how to fish, you
feed him for a lifetime”.
-Lao Tzu
Texas State University HUB Outreach Program
Texas State University is committed to the highest ethical standards in providing equal opportunities to all minority and women-owned businesses. The university is determined to increase HUB participation in the procurement of all goods and services, including construction.
Things to know….Any government entity that spend $10 million a fiscal year is required to have a HUB Program within their organization. Currently there are 180+ government entities and you will need to know their processes in doing business with them.Report HUB Expenditures on a semi-annual and annual basis to the state.
http://www.window.state.tx.us/procurement/prog/hub/hub-reporting/hub-report-FY12/
Texas State UniversityHUB Outreach Program
Texas State University HUB Expenditures
for FY 2012 and FY 2013 (1st 6 months)
Fiscal Years $ Spent withHUBs
% Spent with
HUBs
Total $ Spent
(FY2012) $30,516,199.06 15.65% $ 194,964,168.79
(1st 6months FY2013) $17,264,662.22 20.28% $85,144,967.51
What You Need To Know……….
How Texas State Purchases Goods and Services How to Prepare To Do Business With Texas State
University How to Market to Texas State University Minority Certifications Accepted and Recognized at
Texas State University Upcoming Training and Procurement Opportunities
How Texas State University Purchases Goods and Services
Procard/Small Dollar Purchases - $5,000 and less• Department buyers make non-restricted purchases directly from
vendor.
Informal - $5,000.01 to $25,000• Certified purchasing buyers request three quotes. 2 quotes from
HUBs.
Formal - $25,000.01 and Up• Formal bidding is posted on the State’s Electronic State Business
Daily (ESBD). Notices are sent to minority-owned businesses and woman-owned businesses, if possible.
• Bids over $100,000 require HUB Subcontracting Plans (HSP).
Group Co-operatives• These are purchasing forums that supersede the threshold. We use
several including TXMAS, BuyBoard, TCPN, Choice Facilities, US Communities, etc.
How to Prepare To Do Business With Texas State University
Research Texas State University to see if your goods and services are currently being procured.
Here is a helpful webpage:
http://www.window.state.tx.us/procurement/hub/hub_report/fy2/obj.html Texas State University purchasing is De-Centralized; each
department buys on their own.- This is very important information to know.
Make sure you are familiar with the Prompt Payment Act. • 30 days after goods and services are received and all required
paperwork has been submitted; you will be paid
http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm Make sure to have marketing plan/ business profile of your business. Make sure to have an active website. Make sure to have a professional email address. Make sure to have business cards.
How to Prepare To Do Business With Texas State
Make sure to continue attending business development training to keep up with new business trends.
Make sure to BOOKMARK the Statewide HUB Program Webpage
http://www.window.state.tx.us/procurement/prog/hub/ Make sure to attend HUB Expos that are held across the State of
Texas.
https://portal.cpa.state.tx.us/hub/eof/ Make sure to check the ESBD for currently procurement
opportunities.
http://esbd.cpa.state.tx.us/ Make sure to contact the HUB Coordinator of the government entity
you are interested in doing business with to help and guide you thru their process.
http://esbd.cpa.state.tx.us/agaddress/addresslist.cfm
Procurement and HUB Program Acronyms
8A Certification Federal certification for minority and woman businesses CMBL Centralized Master Bidders ListDBA Doing Business As – (assumed business name)DIR Department of Information Resources (IT Services and Equipment)EOF Economic Opportunity ForumESBD Electronic State Business DailyFEIN Federal Identification Number –provided by IRSFY Fiscal YearGFE Good Faith EffortHSP HUB Subcontracting PlanHUB Historically Underutilized BusinessHUB Zone Federal certification for businesses located in a economically disadvantage zip code IFB Invitation for Bid MPP Mentor Protégé ProgramNIGP National Institute of Governmental Purchasers – CPA adopted the NIGP class codesPAR Subcontracting participation form –Progress Assessment Report P-Card Procurement Card, Credit Card, Purchasing CardPO Purchase Order RFO Request for Offer (solicitation document for computer products or services) RFP Request for Proposal (solicitation documents) TAC Texas Administrative Code (Rule)TGC Texas Government Code (Statute, Law)
TINSTexas Identification Number – provided by the Comptroller to do business in Texas (previously called Vendor Id –VID)
TPASS Texas Purchasing and Support ServicesTXMAS Texas Multiple Award Schedule
Marketing Your Business with Texas State University- San Marcos
Please provide an e-mail that contains the following: (and please bullet point, this makes it easier for the Buyer to read).
Indicate your HUB status.Indicate years in business. Indicate your product or services you provide. Indicate your references (government agencies, universities, etc…)Indicate any state contracts (TXMAS or DIR)
Please do not send large attachments…..
And email this information to [email protected]
Minority Certifications Accepted and Recognized
Texas State only accepts and recognizes State of Texas HUB Certification.
If interested in getting HUB Certified go to:
http://www.window.state.tx.us/procurement/prog/hub/
Upcoming Training and Procurement Opportunities
Training Opportunities:
Dates TBD- “How to Respond to a Procurement Solicitation”
Upcoming Procurement Opportunities:
• Elevator Inspection• Roofing Maintenance & Repair• Fume Hoods Maintenance & Repair• Medium Voltage Electrical Services• Electrical Testing Services• Environmental Analysis• Fire Extinguisher Inspections• PMs & Repairs for Material Handling Equipment• HVAC/Mechanical/Plumbing• A/E for Labs Renovations• P3 Consultant• Environmental Consultants• Interior Design
