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How to Create Shipping Burdens for Oracle Cost Management, in Spite of Subledger Accounting!

Prepared by:

Doug VolzDouglas Volz Consulting, Inc.

Session ID#: 13944

Learning Points

■ Learn about the business reasons for earning material overheads at time of shipment and why your COGS and other shipping expenses may be at a different from your inventory costs or value

■ Understand the different approaches to solving this for Release 12 and why this was much easier in Release 11i

■ Learn how to use SLA and other techniques for solving this business requirement

■ Find out which alternative a recent client choose and contrast this with other clients

Agenda

■ Shipping Burdens▪ Definitions and Accounting Principles▪ Why needed? Why Shipping Burdens?▪ How does SLA work with Discrete Oracle Cost Management?▪ Why was Release 11i so Much Easier?▪ Business Solutions for Shipping Burdens▪ Recent Client Experiences with Release 12▪ Appendix:

— Create Material Shipping Burden & SLA Entries

— Discrete Cost Management SLA Model

— Inventory Transactions Architecture

— Create DFFs for Sub-Elements and Material Transactions

■ Professional Summary ▪ 30+ years industry, design and consulting experience, specializing in design,

implementation and project delivery for Cost Management business solutions

▪ Specific areas of expertise:

▪ Presenter at Collaborate (OAUG) and UKOUG since 1996▪ Multi-national experience in twelve countries

■ Qualification Summary▪ Former co-designer for Oracle Cost Management

▪ Lead the OAUG Cost Management Special Interest Group

▪ Cost Management industry experience

Helping people use Oracle since 1990

+1 510 755 [email protected]

• Multi‐org inventory reporting• Inventory reconciliation• Product Line & Margin analysis• Cost Rollup and Update

• Profit in inventory• Intercompany• A/P accruals• WIP analysis

Doug Volz

Helping people using Oracle Applications since 1990

Copyright ©2014 Douglas Volz Consulting, Inc.

Douglas Volz Consulting, Inc.

Douglas Volz Consulting started in 2005 to provide: Cost Accounting Business & System ImprovementsProcure to Pay Business ImprovementsProject Management and Advisory ServicesMulti-Org, Global Cost Reporting Solutions Lots of free advice and conference papers:

• www.volzconsulting.com/resources.html• www.volzconsulting.com/oaugcostsig.html

Sample Project Experience:

Helping people using Oracle Applications since 1990

Copyright ©2014 Douglas Volz Consulting, Inc.

Solutions You Can Use─ http://oaug.org/education-events/cpd

2008 OAUG Collaborate & 2007 UKOUG: A/P AccrualsHow to Setup, Use and Balance Your A/P Accrual Accounts (or How to Manage the Accounts from Hades)

2009, 2013 & 2014: OAUG Collaborate & UKOUG: Cost Management & SLA2009: Cost Accoun ng As You Want It ─ EBS R12 Cost Accoun ng with SLA2013: Subledger Accounting for Discrete Cost Accounting: Product Line Accounting Made

Easy Through SLA 2014: How to Create Shipping Burdens for Oracle Cost Management, in Spite of Subledger

Accounting

2010: OAUG Collaborate: Profit in Inventory Solutions & PJM SolutionsDoes Rel. 12 Solve Global Inter‐Company Issues for Multiple Ledgers, Profit in Inventory and COGS?Can We Actually Reconcile Project MFG to Inventory, WIP, Projects & G/L? What Was I Thinking?

2011 & 2014: OAUG Collaborate & UKOUG: Inventory Reconciliation2011: 60 Inventory Orgs? 6 Ledgers? No Worries, Reconcile Your Inventory With Ease!2014: Reconcile Your Inventory to G/L Balances With Ease, From 1 to 1,000 Inventory Organizations!

2012: OAUG Collaborate: Transaction Interfaces for Period CloseEgads! How in the Dickens Do I Handle Those Month‐End Interfaces? (And Why Can’t I Close My Books)

Definitions and Accounting Principles

Definitions■ Burdens:

Another word for Overheads or Indirect Costs; as a general term Overheads may include expenses related to product procurement, production, warehousing or distribution as well as non-product related expenses such as G&A and selling expenses

■ Cost of Goods Sold (adapted from Wikipedia):▪ The cost of products or raw materials, including freight or shipping

charges;▪ The cost of storing products the business sells;▪ Direct labor costs for workers who produce the products; ▪ Factory overhead expenses▪ Discounts that must be deducted from the costs of purchased

inventory including trade discounts and manufacturer’s rebates

Definitions■ Direct Product Costs:

Directly traceable product expenses such as direct material (purchase cost), direct labor and other direct production costs

■ General & Administrative Expenses (G&A):General operating expenses and taxes that are related to the overall operation of the company

■ Handling Costs:US GAAP – FAS605: “Costs incurred to store, move, and prepare the products for shipment. Generally, handling costs are incurred from the point the product is removed from finished goods inventory to the point the product is provided to the shipper and often include an allocation of internal overhead.”

Definitions■ Inventoriable Costs:

Acquisition and production costs included in the inventory value, such as direct materials, direct labor, indirect manufacturing overheads and indirect material handling costs

US GAAP – FAS 151: “Inventories are presumed to be stated at cost. The definition of cost as applied to inventories is understood to mean acquisition and production cost …”

IFRS – IAS2: “The cost of inventories shall comprise all costs of purchase, costs of conversion and other costs incurred in bringing the inventories to their present location and condition.”

Definitions■ Non-Inventoriable Costs:

General and administrative (G&A) and selling expenses or any cost which is not related to the acquisition or production product cost

US GAAP – FAS 151: “general and administrative expenses should be included as period charges, except for the portion of such expenses that may be clearly related to production and thus constitute a part of inventory costs (product charges). Selling expenses constitute no part of inventory costs.”

IFRS – IAS2: “Certain costs are not included in the valuation of inventories. These costs are recognized as expense when they occur. Following are some of the common examples of these costs:

▪ Abnormal wastage of materials, labor and other production costs

▪ Storage costs if they are not essential for the production process

▪ Selling and distribution costs

▪ Administrative costs that are not involved in bringing the inventory to its present condition and location”

Definitions■ Selling Expenses:

Costs incurred to market products such as advertising, sales commissions, sales salaries, sales offices and other selling expenses

■ Shipping Costs:US GAAP – FAS605: “Costs incurred to physically move the product from the seller’s place of business to the buyer’s designated location.”

Accounting Principles

■ Accrual Matching Principle & Revenue Recognition:

Must recognize appropriate costs when revenue is booked or recognized. IFRS – IAS2: “When inventories are sold and revenue is recognised, the carrying amount of those inventories is recognised as an expense (often called cost-of-goods-sold).”

Why Needed? Why Shipping Burdens?

Why Want Shipping Burdens?

■ Costs of shipping are significant but not part of inventory value

■ May want to recognize some MFG G&A costs at time of shipping

■ Suppliers may offer discounts based on shipping volumes or based on the customer for that shipment

■ Trying to avoid “sales staff giving away the product”

R11i COGS Entries

100 AccountCR Inventory

Debit / Credit Acct Line Type

100 Inventory ValuationDR COGS Account

10 AccountDR COGS AccountCR Matl Overhead Absorption 10 Ovhd Absorption

Release 11i COGS Example:

Sales Order Issue

Shipping Burden

Original EntriesShipping Burdens

R12 COGS Entries

100 Deferred COGSCR Inventory


100 Inventory ValuationDR Deferred COGS

10 COGSDR COGS AccountCR Matl Overhead Absorption 10 Ovhd Absorption

100 COGSCR Deferred COGS 100 Deferred COGS

DR COGS Account

Sales Order Issue

COGS Recognition

Shipping Burden

Release 12 COGS Example: Original EntriesShipping Burdens

Why Was Release 11i So Much Easier for Adding Shipping Burdens?

R10 – R11i Transaction Flow for Cost Mgmt

Enter Transaction(s)

Transaction Accounting Tables

AccountingProcessor

Transfer to G/L

G/L Tables

GL_SETS_OF_BOOKS

GL_JE_HEADERS

GL_JE_LINES

GL_JE_BATCHESGL_INTERFACE

ReceivingMaterial

WIP

JournalImport

InventoryPeriod Close

Release 11i Solution■ Enter Material Overhead Sub-Element(s) for Shipping Burdens

■ Enter and store the Shipping Burden rates in an unimplemented cost type, a MFG Lookup Code or in a custom table

■ Create a custom program to insert additional rows into the material accounting distributions:

■ All other processing is unchanged (except tweaks to Margin Reporting)

Shipping Burden Example

10 COGS

CR Material Overhead Absorption(from shipping burden sub-element)


10 Ovhd Absorption

DR COGS Account(from existing transaction)

How Does SLA Work with Oracle Cost Management?

■ Release 12 has two transaction models▪ RCV, INV, WIP Transactions ▪ SLA transactions – “Mirror image” of the original transactions

Supply Chain Transaction Processing

CO

ST

INV

Supply Chain

G/L

PO Receipts

SO Shipmts

Inventory

LSPs, OthersWIP

RCV

Txn

Sou

rces

INV

WIP

RCV

WIP

SLA

Event Model: A set of subledger transaction types with common characteristics

▪ Entity : Denotes the transaction source▪ Event Class: Classifies transaction types by accounting rule▪ Event Type: for each transaction type, defines possible actions

with accounting significance

Key Concepts for SLA Transaction Types

ENTITY Material, Receiving or WIP or Write Off Transaction

EVENT CLASS

Grouping of transaction events which have similar kind of accounting

EVENT TYPE

The most granular level of business event which has accounting impact

EVENT MODEL

R12 Transaction Flow for Cost Management

SLA Accounting Tables


Transaction Accounting Tables

AccountingProcessor

XLA_AE_HEADERS

XLA_AE_LINES

XLA_DISTRIBUTION_LINKS

XLA_EVENTS

Module Specific

Transaction Accounting

Tables

Create Accounting

G/L Tables

GL_LEDGERS

GL_JE_HEADERS

GL_JE_LINES

GL_JE_BATCHES

One Common Accounting Subledger

Table

GL_INTERFACE

ReceivingMaterial

WIP

PROCESS


Cost Manager

Create Accounting* Transfer Journal Entries to GL

*Run ‘Create Accounting – Cost Management’ concurrent request for accounting all transactions from the Cost Management – SLA responsibility.

Receiving Accounting can also be generated in the Purchasing responsibilities using the ‘Create Accounting – Receiving’ concurrent request.

These requests have an option to transfer the entries created to General Ledger as well as post at the same time.

Setup and ProcessADR SETUPS

Define or Identify ADR Sources

Define/copy and modify journal line types

Define/copy and modify descriptions

JOURNAL ENTRY SETUPS

Define/copy and modify journal line types

Define/copy and modify account derivation rules

Define/copy and modify descriptions

ASSIGNMENT

Assign to SLAM and Ledger

Cost Management and SLA Processing Steps

■ The Cost Manager creates the accounting entries for material accounting distributions and calls a special program (CST_XLA_PVT(CSTVXLAB.pls) to create the initial information for Create Accounting (SLA)

MTL_MATERIAL_TRANSACTIONS

MTL_TRANSACTION_ACCOUNTS XLA_TRANSACTION_ENTITIESXLA_EVENTS

SLA

MTL

COST MANAGER

Cost Management and SLA Processing Steps

■ Create Accounting picks up the entries found in XLA_EVENTS and XLA_TRANSACTION_ENTITIES and completes the creation of the SLA accounting entries

XLA_EVENTS

XLA_DISTRIBUTION_LINKS XLA_AE_LINESXLA_AE_HEADERS

CREATE ACCOUNTING

Issues with SLA

■ Create Accounting never writes a processed status to either MTL_TRANSACTION_ACCOUNTS or XLA_DISTRIBUTION_LINKS

■ Create Accounting only knows the processing status for the entire material transaction (XLA_EVENTS), but not for each transaction accounting entry ▪ Process status by TRANSACTION_ID or EVENT_ID▪ But not by each DR or CR or INV_SUB_LEDGER_ID

■ See next slide for desired transaction flow diagram

Desired Transaction Processing – Create Accounting and SLA

Material Transactions

Cost Processor

Material Accounting Entries

Create Accounting

SLA Journal Entries

Create New Matl Acct’g Entries

1. Cost Processor creates the material accounting entries

2. Shipping Burdens are then created with a custom program

3. The custom program also calls the CSTVXLAB.pls package to create the initial SLA information

4. There are now two SLA events for the same material transaction, one created by the Cost Processor and one by the custom program

5. Create Accounting processes the old and new entries and creates the SLA journal entries with no duplication

Custom Program

Standard Program

Actual Transaction Processing – Create Accounting and SLA

Material Transactions

Cost Processor


Create Accounting

SLA Journal Entries

Create New Matl Entries

1. Cost Processor creates the material accounting entries

2. Create Accounting runs before the Shipping Burdens are created and processes the existing SLA event and material accounting entries

3. Shipping Burdens are created with the custom program

4. The custom program also calls the CSTVXLAB.pls package to create the initial SLA information and a second SLA event for the same material transaction

5. Create Accounting processes the new entries, re-processes the old entries and by doing so, doubles up the SLA journal entries

Create Accounting

Custom Program

Standard Program

Business Solutions for Shipping Burdens

Potential Solutions

1. Do this adjustment in a management reporting system only

2. Include the Shipping Burdens in the Frozen Costs (inventory value) and back it out at month-end

3. Create the Shipping Burdens in the original distribution tables (mtl_transaction_accounts) and as SLA accounting entries

4. Only create the Shipping Burdens in the SLA accounting entries (using the same SLA events for material transactions)

5. Interface manual SLA entries for Shipping Burden entries

6. Only create the entries into the G/L

Desired Solution Requirements

1. Want good visibility for Cost Accountants using standard material distribution inquiries and reports

2. Follow the Oracle architecture for material distributions & SLACustom material distribution reporting (which combines theoriginal material distributions and SLA information) must workthe same way for Oracle and custom accounting distributions

3. As needed use SLA setups and processes

4. Minimize or avoid creation of custom tables

5. Limit the amount of custom code

Pros and Cons

1. Do this adjustment in a management reporting system only▪ Not as easily accessed by all concerned parties▪ Custom solution, all inputs, outputs, inquiries and reports▪ Creates a condition where “source of truth” is in multiple places▪ Not included in Margin Analysis Load and Report programs

2. Include the Shipping Burdens in the Frozen Costs (inventory value) and back it out at month-end▪ Source of truth in one location▪ But requires month-end manual adjustment for US GAAP and IFRS▪ Requires custom reporting (to back it out)▪ May be best choice depending on complexity of number of

interfaces and customizations▪ Margin Analysis Load and Report programs work with no changes

Pros and Cons3. Create the Shipping Burdens in the original distribution tables

(mtl_transaction_accounts) and as SLA accounting entries▪ Able to see these new entries in the original reports and inquiries▪ But have to prevent Create Accounting from doubling-up entries▪ SLA setups can be quite extensive and requires SLA expertise▪ May need to modify Margin Analysis Load and Report programs

4. Only create the Shipping Burdens in SLA accounting entries (using the same SLA events/material transactions)▪ Will not show up in any original report or inquiry▪ Needs lots of custom programming, SLA setups and development▪ Needs custom reporting; different from normal Cost Mgmt entries▪ Need to modify Margin Analysis Load and Report programs

Pros and Cons

5. Interface manual SLA entries for Shipping Burden entries▪ One of the easiest solutions (open interface)▪ Lack of visibility, needs custom reporting, not easily accessed▪ Not directly tied to the actual COGS entries▪ Cannot easily use this information for margin and performance

reporting

6. Only create the entries into the G/L▪ Not in a subledger▪ Lack of visibility, needs custom reporting, not easily accessed▪ Not directly tied to the actual COGS entries▪ Cannot easily use this information for margin and performance

reporting

Recent Client Experiences with Release 12

Release 12 Client Experiences

■ Tried third solution, new material distributions and SLA entries▪ Client had too many customizations, both with the material

transactions and as post-processing customizations▪ Even needed to change stored transaction cost information (in

mtl_material_transactions) in addition to changing three major custom interfaces

▪ At the time could not prevent SLA from doubling-up entries

■ Second solution ended up being easier, put into Frozen costs▪ As new sub-element, put burdens into the Frozen costs▪ Designed month-end inventory value reports to back out these

costs at month-end▪ Designed monthly material account summary reports for visibility

Summary

Summary

■ Life with SLA can be very useful:▪ Configure transactions to use new accounts▪ Multiple representations for the same transactions (by chart of

accounts)▪ Better mapping capabilities, can do outside of consolidations▪ Can even create new sources, even integrate entirely new non-

Oracle modules and transactions (with FIN Hub)

■ But SLA can be devilishly complex, you have to weigh the pros and cons

■ Make the best choice for your situation, there is not one “right” answer

Appendix

A) Create Material Shipping Burden & SLA Entries

B) Discrete Cost Management SLA Model

C) Inventory Transactions Architecture

D) Creating DFFs for Material Transactions and Sub-Elements

A) Create Material Shipping Burden & SLA Entries■ Required Steps

1. Enter Material Overhead Sub-Elements for Shipping Burdens

2. Identify which transactions to apply shipping burdens

3. Enter and store the Shipping Burdens

4. Create custom program to insert additional rows into the material accounting distributions, using the same material transaction

5. Configure SLA to process additional material accounting entriesAdd Journal Lines as neededAdd logic to prevent double-processing

■ Caveat: This Solution is a Prototype, Requires Testing

1) Enter Material Overhead Sub-Elements forShipping Burdens

Added a DFF to avoid hard‐coding the Sub‐Element name

Choose Material Txn Types for Burdens

Click here

2) Identify Which Transactions to Apply Shipping Burdens

■ Use the Appendix Section “Discrete Cost Management SLA Model”▪ Identify which SLA Event Class Names: Sales Order Issue▪ Identify which Event Type Name

— COGS Recognition

— RMA Receipt

— RMA Issue

▪ Identify which SLA Journal Line Types to change:— Cost of Goods Sold, Deferred COGS, Cost Update Adjustment

Identify Which Transactions to Apply Shipping Burdens (Cont’d)■ Have to Correlate SLA Events With “Real” Material Transactions

Material Transaction Definition

• COGS RecognitionRMA ReceiptRMA Return

Material TransactionsCost of Goods SoldDeferred COGSOverhead Absorption(New)

Accounting Line Type

SLA Event Class NameCost of Goods SoldDeferred COGSOverhead Absorption(New)

Journal Line TypeSales Order Issue

• COGS RecognitionRMA ReceiptRMA Return

SLA Event Definition

The Oracle EBS Supply Chain transactions loosely correlate tothe SLA events and journal lines. Can be confusing.

R12 COGS Material Transaction Entries

100 Deferred COGSCR Inventory


100 InventoryDR Deferred COGS

10 COGSDR COGS AccountCR Matl Overhead Absorption 10 Ovhd Absorption

100 COGSCR Deferred COGS 100 Deferred COGS

DR COGS Account

Sales Order Issue Txn

COGS Recognition Txn

Shipping Burden (added to COGS Recognition Txn)

Release 12 COGS Example: Original EntriesShipping Burdens

Don’t Want to Mess With Deferred COGS

3) Enter and Store the Shipping Burden Rates■ Enter the Rates in a Non-Implemented Cost Type■ Store by Item in Only One Inventory Organization

Uncheck Multi‐Org

Enter and Store the Shipping Burden Rates (Cont’d)■ Enter the rate by cost type by item (for this example)■ You could also use a MFG Lookup Code, custom table …

Example Values From CST_ITEM_COST_DETAILS

CST_ITEM_COST_DETAILS EXAMPLEVALUE

MTL_TRANSACTION_ACCOUNTS

COMMENTS

INVENTORY_ITEM_ID 11923 INVENTORY_ITEM_ID MTL_SYSTEM_ITEMS_B

ORGANIZATION_ID 207 ORGANIZATION_ID MTL_PARAMETERS

COST_TYPE_ID 1207 N/A CST_COST_TYPES

LEVEL_TYPE 1 N/A This Level

RESOURCE_ID 78542 RESOURCE_ID Sub‐Element Identifier

USAGE_RATE_OR_AMOUNT 0.1 RATE_OR_AMOUNT USAGE_RATE_OR_AMOUNT X Original COGS BASE_TRANSACTION_VALUE

BASIS_TYPE 5 BASIS_TYPE Percent of Total Value

COST_ELEMENT_ID 2 COST_ELEMENT_ID Material Overhead

ROLLUP_SOURCE_TYPE 1 N/A User Defined

4) Create Custom Program to Insert Additional Accounting Entries■ Use existing material transactions

■ Adding new material accounting entries using the same material TRANSACTION_ID

■ On the material transaction updateATTRIBUTE15 to indicate Shipping Burdens have been recorded

■ BASE_TRANSACTION_AMOUNT =the item’s RATE_OR_AMOUNT Xoriginal COGS amount

INSERT INTO mtl_transaction_accounts

(transaction_id,

reference_account,

last_update_date,

last_updated_by,

creation_date,

created_by,

last_update_login,

inventory_item_id,

organization_id,

transaction_date,

transaction_source_id,

transaction_source_type_id,

transaction_value,

primary_quantity,

gl_batch_id,

accounting_line_type,

base_transaction_value,

contra_set_id,

rate_or_amount,

basis_type,

resource_id,

cost_element_id,

activity_id,

currency_code,

currency_conversion_date,

currency_conversion_type,

currency_conversion_rate,

request_id,

program_application_id,

program_id,

program_update_date,

encumbrance_type_id,

repetitive_schedule_id,

gl_sl_link_id)

VALUES

(v_trx_id,

v_adjust_account,

SYSDATE,

fnd_profile.VALUE('USER_ID'),

SYSDATE,



v_mtl.inventory_item_id,

v_mtl.organization_id,

v_mtl.transaction_date,

v_mtl.transaction_source_id,

v_mtl.transaction_source_type_id,

v_trx_val,

v_trx_qty,

-1,

3, -- Material Overhead Absorption

v_trx_val,

v_mtl.contra_set_id,

v_trx_rate,

v_basis_type,

v_resource_id,

2,

NULL,

v_mtl.currency_code,

v_mtl.currency_conversion_date,

v_mtl.currency_conversion_type,

v_mtl.currency_conversion_rate,

v_request_id,

fnd_profile.VALUE('PROGRAM_APPLICATION_ID'),

fnd_profile.VALUE('PROGRAM_ID'),

SYSDATE,

v_mtl.encumbrance_type_id,

v_mtl.repetitive_schedule_id,

'');

Values for MTL_TRANSACTION_ACCOUNTSMTL_TRANSACTION_ACCOUNTS SOURCE COMMENTSTRANSACTION_ID MTL_TRANSACTION_ACCOUNTS Same as COGS entry

REFERENCE_ACCOUNT ABSORPTION_ACCOUNT From BOM_RESOURCES

INVENTORY_ITEM_ID MTL_TRANSACTION_ACCOUNTS Same as COGS entry

ORGANIZATION_ID MTL_TRANSACTION_ACCOUNTS Same as COGS entry

TRANSACTION_DATE MTL_TRANSACTION_ACCOUNTS Same as COGS entry

TRANSACTION_SOURCE_ID MTL_TRANSACTION_ACCOUNTS Same as COGS entry

TRANSACTION_SOURCE_TYPE_ID MTL_TRANSACTION_ACCOUNTS Same as COGS entry

TRANSACTION_VALUE MTL_TRANSACTION_ACCOUNTS NULL for COGS

PRIMARY_QUANTITY MTL_TRANSACTION_ACCOUNTS Same as COGS entry

GL_BATCH_ID MTL_TRANSACTION_ACCOUNTS NULL

ACCOUNTING_LINE_TYPE CST_ACCOUNTING_LINE_TYPE 3 – overhead absorption35 – cost of goods sold

BASE_TRANSACTION_VALUE USAGE_RATE_OR_AMOUNT X COGS BASE_TRANSACTION_VALUE X SIGN(PRIMARY_QUANTITY)

For Basis Type “Percent of Total Value”

Values for MTL_TRANSACTION_ACCOUNTSMTL_TRANSACTION_ACCOUNTS SOURCE COMMENTSCONTRA_SET_ID MTL_TRANSACTION_ACCOUNTS Same as COGS entry

RATE_OR_AMOUNT USAGE_RATE_OR_AMOUNT From the item cost

BASIS_TYPE CST_BASIS_TYPES Lookup Code 5 for “% of Total Value”

RESOURCE_ID BOM_RESOURCES.RESOURCE_ID Sub‐Element Identifier

COST_ELEMENT_ID BOM_RESOURCES.COST_ELEMENT_ID

Usually a value of 2 (Material Overhead)

CURRENCY_CODE MTL_TRANSACTION_ACCOUNTS Same as COGS entry

CURRENCY_CONVERSION_DATE MTL_TRANSACTION_ACCOUNTS Same as COGS entry

CURRENCY_CONVERSION_TYPE MTL_TRANSACTION_ACCOUNTS Same as COGS entry

CURRENCY_CONVERSION_RATE MTL_TRANSACTION_ACCOUNTS Same as COGS entry

GL_SL_LINK_ID Leave NULL Create Accounting / GL

INV_SUB_LEDGER_ID Leave NULL From CSTVXLAB.pls

5) Steps to Configure SLA

Create custom PL/SQL function

Define custom sources

Create account derivation rules (ADRs)

Create journal line types (JLTs)

Create journal line definitions (JLDs)

Create an application accounting definition (AAD)

Create a subledger accounting method (SLAM)

Assign it to a Ledger

Can skip this step

Desired Material Transaction FlowMaterial

TransactionsCost

Processor


Create Accounting

SLA Journal Entries

Don’t Process the Journal Line

Create Accounting

Custom Program

Standard Program

Shipping Burdens Exist?

New SLA Conditions

Do Process the Journal

Line

Create New Material

Accounting Entries

A

A

No

Yes A

Create Custom PL/SQL Function









Create Custom PL/SQL Function

■ Will determine if SLA can process the journal lineCREATE OR REPLACE FUNCTION XXX_CST_CNTRL_CREATE_ACCTG (p_transaction_id IN NUMBER) RETURN VARCHAR2 is

l_yes_no varchar2(2);

BEGINSELECT nvl((select DISTINCT('Y')

from inv.mtl_material_transactions mmt,inv.mtl_transaction_types mtt,inv.mtl_transaction_accounts mta

where mmt.transaction_id = p_transaction_idand mmt.transaction_type_id = mtt.transaction_type_idand mmt.transaction_id = mta.transaction_idand ((nvl(mtt.attribute1,'N') = 'Y' -- indicates this transaction is for Shipping Burdens

andnvl(mmt.attribute15,'N') = 'Y' -- indicates shipping burden exist )OR(nvl(mtt.attribute1, 'N') = 'N' -- indicates not for Shipping Burdens))

), 'N')

into l_yes_noFROM inv.mtl_material_transactions mmtWHERE mmt.transaction_id = p_transaction_id;

RETURN l_yes_no;

END XXX_CST_CNTRL_CREATE_ACCTG; /

Define Custom Sources

■ Need to use the correct parameters for your PL/SQL inputs

Menu path: Cost Management SLA => Setup => Accounting Methods Builder => Sources =>Custom Sources

Create Journal Line Types and Definitions









Determine Which Journal Lines to Change

■ Query the Event Class / Sales Order Issue

Menu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder => Methods and Definitions => Journal Lines Definitions

Need User-Defined Journal Lines

■ Sales Order Issue Event Class - Two Material Txn Types▪ Sale Order Issue (Shipment)

— Deferred COGS (DR)

— Inventory Valuation (CR)

▪ COGS Recognition— Cost of Goods Sold (DR)

— Deferred COGS (CR)

— Overhead absorption (CR)

▪ RMAs with Cost Changes— Cost Update Adjustment

Menu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder => Methods and Definitions => Journal Lines Definitions

Need New User-Defined Journal LinesMenu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder =>

Methods and Definitions => Journal Lines Definitions

■ Copy and Change These Journal Lines for COGS Recognition▪ Cost of Goods Sold▪ Deferred COGS▪ Cost Update Adjustment (for RMAs)

■ Create New Journal Line for Material Overhead Absorption as this is not in the SLA transaction model for Sales Orders

Create User-Defined Journal Line Types

■ Query Up Each Journal Line and Copy the Oracle Journal■ Choose the Event Class Sales Order Issue

Menu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder => Journal Entry Setups => Journal Line Types

Copy Journal Line Types

■ Copy the Oracle Journal Line Type – Cost of Goods Sold


1) Click Copy1) Click CopyDefinition

2) Enter Line Type Code, Name andDescription

3) Click Done


■ Add New Conditions to the Journal Line Type


Click Click Conditions


■ Add New Conditions to the Journal Line Type (Cont’d)


Indicates if the journal line y p

Indicates if the journal line is ready to be processed

Ensures that COGS is only charged for the COGS Recognition Transaction Type


■ Copy the Oracle Journal Line Type – Deferred COGS



3) Click Done



■ Add New Conditions to the Journal Line Type








Ensures that Deferred COGS is only charged g yp

Ensures that Deferred COGS is only charged for the COGS Recognition Transaction Type


■ Copy the Oracle Journal Line Type – Cost Update Adjustment




3) Click Done






Ensures that RMA Cost Updates are only changed g yp

Ensures that RMA Cost Updates are only changed for the COGS Recognition Transaction Type

New Journal Line Type for Overhead

■ Create the New Journal Line Type


New Journal Line Types

■ Add Conditions to the Journal Line Type



New Journal Line Types

■ Add Conditions to the Journal Line Type (Cont’d)




Ensures that Overhead Absorption is only charged g yp

Ensures that Overhead Absorption is only charged for the COGS Recognition Transaction Type

accounting line typeOverhead absorption accounting line type

Create Journal Line Types and Definitions









Create Journal Line Definition

■ Copy the Oracle Journal Line Definition

Menu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder => Journal Entry Setups => Methods and Definitions => Journal Line Definitions


2) Enter Definition Code, Name andDescription

3) Click Done


■ Replace the Oracle Journal Line Types with User Defined


g

Use default ADR for Cost Mgmt


■ Delete Oracle Journal Line Type and Replace with User JL Type


g

Use default ADR for Cost Mgmt


■ Cost Variance and Inventory Valuation Journal Types


Cost Variance and Inventory Valuation is unchanged

Cost Variance and Inventory Valuation is unchanged

Create Application Accounting Definition









Create Application Accounting DefinitionMenu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder =>

Methods and Definitions => Application Accounting Definitions

■ Copy the standard Oracle Application Accounting Definition

1) Click CopyDefinition

2) Enter DefinitionCode, Name andDescription

3) Click DoneThis limits it to only This limits it to only one COA Structure



■ Validate the Copied Application Accounting Definition

Validate initial copy


■ Now assign new Journal Lines Definition to your Application Accounting Definition:

■ COGS Sale Order Event Accounting Examples:

Sales Order Issue => XXX Sales Order Issue

■ Note: there are other COGS-related Event Classes:▪ Logical Transactions▪ Sender-side Intransit Interorg Shipment for FOB Receipt▪ Sender-side Intransit Interorg Receipt for FOB Receipt



Then delete the existing

row

to change

Choose the Event Class to change



Replace with new assignment

To catch errors

y

To catch errors should

validate one‐by‐one


■ Another way to Validate Application Accounting Definitions

Menu path: Cost Management SLA => Requests => Submit a New Request => Validate Application Accounting Definitions

Create Application Accounting DefinitionMenu path: Cost Management SLA => Requests => Submit a New Request =>

Validate Application Accounting Definitions

These should all These should all have a Valid

status

Create Subledger Accounting Method (SLAM)









Create Subledger Accounting MethodMenu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder =>

Methods and Definitions => Subledger Accounting Methods


2) Enter DefinitionCode, Name andDescription

3) Click Done

Assign SLAM to a Ledger









Create User-Defined SLAMMenu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder =>

Methods and Definitions => Subledger Accounting Methods


2) Enter MethodCode, Name andDescription

3) Click Done

Assign Ledger to SLAMMenu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder =>

Methods and Definitions => Subledger Accounting Methods => Accounting Setups

Assign Ledger to SLAMMenu path: Cost Management SLA => Accounting Setup => Accounting Methods Builder => Methods and Definitions =>

Subledger Accounting Methods => Accounting Setups

Click on the “pencil” to update the ledger

Assign Ledger to SLAM

Click on the “pencil” to update the ledger

Assign Ledger to SLAM

Select the new SLAM

Select the new SLAM

Testing Your SLA Setups■ If You AAD Validation Fails

▪ Check the Output File

Check Output

Testing Your SLA Setups – Validation Output■ Valuable Clues

Review error text

Testing Your SLA Setups■ Diagnostic Reports to SLA test inputs and outputs

▪ Enable profile option “SLA: Enable Diagnostics”▪ Run “Create Accounting”▪ Disable profile option “SLA: Enable Diagnostics”▪ Run “Transaction Objects Diagnostics” report▪ Run “Purge Transaction Objects Diagnostics”

Appendix





Discrete Cost Management SLA Model

Appendix






■ Inventory allows you to define new transaction types

▪ As a result, material transactions are more complex▪ You can query material transactions by Source or Transaction Type▪ Sources are a group of transactions based on a common origin▪ Actions indicate the behavior for the transaction

(decrease or increase onhand quantities for example)▪ Transaction types are the individual kinds of entries for each

transaction source▪ Material transactions are defined in MTL_TRANSACTION_TYPES

Sources Actions+ = Transaction Types

Inventory Transactions Architecture Defined By:

Account

Account AliasCycle CountInternal OrderInternal RequisitionInventoryJob or ScheduleMove OrderPhysical InventoryPurchase OrderRMASales OrdersStandard Cost Update

Sources

Assembly completionAssembly returnCOGS recognitionCost updateCycle count adjustmentDelivery adjustmentsDirect organization xferIntransit receiptIntransit shipmentIssue from storesLogical Intransit ReceiptLogical Intransit ShipmentLogical Delivery AdjustmentLogical Expense Requisition ReceiptLogical Intercompany Receipt

Sample List of Actions

Sources and Actions Define Over 90 Material Transaction Types

Logical Intercompany Receipt ReturnLogical Intercompany SalesLogical Intercompany Sales ReturnLogical IssueLogical ReceiptNegative Component IssueNegative Component ReturnOwnership TransferPhysical Inventory AdjustmentReceipt into StoresRetroactive Price UpdateStaging TransferSubinventory TransferWIP Scrap Transaction

So Why Care About Inventory Txn Architecture?

■ Use Transaction Sources and Transaction Types for Online QueriesMenu path: Cost Management – SLA => View Transactions => Material Transactions

List of Sources and Transaction Types

List of Sources and Transaction Types (cont’d)

Define the Purpose for the Accounting EntryUse these values to understand the accounting entryExample: COGS Recognition Transaction

Menu path: Cost Management – SLA => View Transactions => Material Distributions

Accounting Line Types

List of R12 AccountingLine Types

Appendix





Sub-Elements:Enable DFF to Indicate a Shipping Burden

Sub-Elements: Enable DFF to Indicate a Shipping Burden (Cont’d)

Unclick here


Use an existing value set


Unclick here

Change this values

Change these values


Click here to refreeze

Enable DFF for Material Transaction Types

Unclickhere

Enable DFF for Material Txn Types (Cont’d)

Change this values

Change these values

Enable DFF for Material Txn Types (Cont’d)Click here to refreeze

Acknowledgements

■ Mohan Iyer and John Peters– Paper review and support of shared Vision environment

■ Ashish Pathak and Anup Jha – Oracle Cost Development– Workarounds with SLA and Create Accounting limitations

Any Questions?

Doug [email protected]. volzconsulting.com

+1 510 755‐7050

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