How to Create a Course

Go to http://bvsd.truenorthlogic.com

Log in with your district username and password (firstname.lastname and district password)

The homepage will display once you’ve logged in

Click on the “Administration” tab on the top of the page

Click on “Course Administration”

Click on “Create New Learning Opportunity”

Click on instructor led course

Create a course

Note that required fields are identified by an asterisks (*)

Course Title: be generic, keep the year out so

you can reuse it, start the title with your

school/department location name (i.e.,

Angevine Middle: Staff Meetings – School

Reform/PD)

Links: Relevant links for a course (i.e.,

Schoology)

Course Description: Description to help with

course searches, include instructor or presenter

name

Site/department: Will default to your location, if

you can create courses for multiple sites, you will

have a drop-down

Contact Person: Name of contact person for

course

Contact Phone: Phone number of contact person

Contact Email: Email for contact person

Course Provider: Will default and doesn’t need to

be changed unless you are using Schoology

Credit Types: Choose instructional seat time and

enter number of hours or credit

Once all course fields are complete, click “Create Instructor Led Course”

Once the course is created, you can select the course settings

Course settings help highlight courses in the catalogue or restrict users from finding courses

Two setting are required: Competencies (rubrics) and Subjects

Course Survey: Choose Professional Learning

Feedback Survey for all professional learning

opportunities, choose None for meetings

Allow participant to enroll in multiple sections

of same course: Click if it is okay for participants

to enroll in multiple sections of same course

Archive: Click if you want to archive course now.

It will not appear in the catalogue.

Course settings option #1: Locations

Availability: Courses will automatically appear in

the catalogue for all employees, click Set

Locations to select a particular location. Only

individuals with the specified location will have

the ability to view this course from the catalog.

To select School-based employees only:

1) Select Ed Center

2) Click on Remove Selected

3) Click Done

To select Central Admin/Ed Center employees only:

1) Select Elementary, Middle, High School, and K-8

2) Click on Remove Selected

3) Click Done

To select all employees by level (Ed Center, Elementary,

K-8, Middle, or High School):

1) Select levels you don’t want to target

2) Click on Remove Selected

3) Click Done

To select a specific school or department

1) Select Type: School

2) State: Colorado

3) Region: BVSD (automatically defaults)

4) County: BVSD (automatically defaults)

5) District: Choose Ed Center, Elementary, K-8,

Middle, High

6) School: Choose specific school or department

1

2

5

6

Once you have chosen the department or school you want to target, click “Add”

Your selection will appear

Click the boxes next to Elementary, Middle, High School, K-8, and Ed Center selections (these selections

are what allow classes to appear to all users)

Click Remove Selected

Only your school or department selection will remain

Click Done

To select external guests (community

members, substitute teachers, etc):

Select Type: Region

State: State1 (automatically defaults)

Region: External Guest

Important: If you want to control the number

of seats that external guests can register for,

set up a separate section visible only to

external guests and limit your seats for that

section based on the number available to

external guests.

Once you have chosen External Guests, click “Add”

Your selection will appear

Click the boxes next to Elementary, Middle, High School, K-8, and Ed Center selections (these selections

are what allow classes to appear to all users)

Click Remove Selected

Only your location selection will remain

Click done

Course settings option #2, 3, and 4: Required/Recommended/Restricted Demographics

To enable demographics, click “Set…”

Required: This option will put the course

in a demographics required channel on

the homepage for employees. This setting

should be used sparingly and only if the

course has an end date. If not, the course

will remain in the channel indefinitely.

Recommended: This option will put the

course in a demographics recommended

channel on the homepage for employees.

This setting should be used sparingly and

only if the course has an end date. If not,

the course will remain in the channel

indefinitely. Additionally, you should not

recommend and require the same course

Restricted: This option will allow you to

restrict who can view the course in the

catalog. This setting works with location

and supersedes selections made under

Set Required or Set Recommended.

Check the box next to the desired demographic to select it

Click Enable

To further define the demographic, click on the name of the demographic, which is now a link

Use the navigation tree to narrow your demographic selection

Click next to the demographic attribute you want to use

Click Save

Click Done to return to course settings

Contract Status: This should be used sparingly unless a

particular group of employees is being targeted (i.e.,

probationary teachers)

Employee Group: Do not use

Job Code: This will narrow the demographics by job code

Level: This will narrow the demographics to Elementary,

Secondary, or Special Service Providers (this only applies to

licensed staff)

Subject: This will narrow the demographics by IC subject (this

only applies to licensed staff)

Course settings option #5: Competencies

To align the course with BVSD Evaluation Effectiveness Standards, click Align Rubrics under the

Competencies setting

IMPORTANT: THIS IS REQUIRED

Select all standards and elements that apply

This helps employees search for courses based on their goals

Click Save

Course settings option #6: Subjects

To align the course with a subject, click Align Subjects

IMPORTANT: THIS IS REQUIRED

Select all subjects/categories that apply

This helps employees search for courses

Click Save

Create a section for the course

Scroll down below the course and settings area

Click New Section

Create a section

Note that required fields are identified by an asterisk (*)

Section Title: be specific,

include the year, a sub-topic

of the course, etc

Location/Room #: Site

location and room

Street Address, City, State,

Zip: There is a Google map

feature that is enabled if you

enter these fields, highly

recommended

Instructors: N/A, available after

section is created

Attendance: Can be taken once or

twice a day

Start Time and End Time: When the

section starts and ends

Section Start Date: The date the

section starts

Section End Date: The date the

section ends or the last date

homework will be graded, whichever

is greater

Presentation Format: Blended, Face-

to-Face, Online

Max # of Participants: Enter a

number, if left at 0 the course will not

appear in the catalogue and you will

need to register participants yourself

Allow Waitlist: Check if you will allow

a waitlist

Max Waitlist Size: Indicate how many

participants can sign up for the

waitlist

End of Registration Date: Last day

participants can register for a

course/section. Important: also last

date participants can withdraw on

their own.

Waitlist Cutoff Date: Last day

participants can register for the

waitlist. Important: also last date

participants can be automatically

moved from the waitlist to registered

without instructor intervention.

Release Section Now: Click

to release the section

immediately

Release Section At: Schedule

the release of your section

for a time and date in the

future. Important: Must

release section next day if

offering a sub.

Once all section fields are complete, click “Create”

The section details will appear

Scroll down

Click on Instructors

Substitute: None, Half-

Day, Full Day

Contact

Name/Email/Phone

for Account

Code/Attendance:

Enter the contact for

account code and

attendance questions

Fund, Location,

Program, Project,

Activity, Account

Category: Required if a

half-day or full-day sub

was selected

Enter the name of the instructor you want to add

Click Find User

Click the box to the left of the person’s name and click Add User(s)

Repeat as needed to add multiple instructors

Click Done

The section details appear again

Scroll down

Select Class Times

Class times are required to take attendance and attendance is required for all professional learning

opportunities

Click Add New Day

The date and time entered on the section fields will appear

If you need to add additional dates and times, click the Add New Day button

Enter the date and times

Repeat as needed

If you have recurring dates, select from the Recurring Dates drop-down

Click Save Changes

The section details appear again

Scroll down

Click done