HOW TO COMPLETE A FOOD ORDER

AFMIS

1. First you will need to have a 5913 Request :

- Please ensure that this has been filled out correctly:- Double check your dates- Double check your grand total #s- Please make sure to label IDT OR AT

***IDT and AT’s need to be submitted separately as these are funded from separate accounts***

- What location are you drilling at?- Muta? Mandatory overnights?- Meal Plan

THIS MUST BE SIGNED BY YOUR COMMANDER, THIS CAN NOT BE SIGNED BY ANY FULL TIME STAFF.

2. LOG INTO AFMIS *If you don’t have access to AFMIS please notify the J4 Food Service office we will send instructions on how to register so we can give you access to the companies you will need.

3. Verify the unit you are ordering for.

4. GROCERY SUPPORT

5. GENERATE GROCERY ORDER

6. RDD (Requested Delivery Date)

* Most armories have a specific date already you can find this information on the National Guard Deliveries (attached)

* IF YOU NEED a different date please email that information to the J4 office when your submitting your 5913 Request.

7. ADD YOUR DRILL DATES AND HIT CONTINUE

8. ENTER IN YOUR MEALS

- MENU: AT, IDT, Heat and Serve, Special Activity, Bag lunch, Burger/Brat

- Must follow meal authorization (see attached)

- MEAL DATE (FIRST MEAL)- WHICH MEAL

(Breakfast, Lunch, Dinner)- MENU NAME- MENU DAY

- THEN HIT ADD:

*BECAUSE LUNCH AND DINNER BDFA ARE THE SAME PRICE YOU MAY ORDER LUNCH FOR DINNER OR DINNER FOR LUNCH*

9. ENTER IN YOUR PROJECTED HEADCOUNT OFF YOUR 5913 REQUEST

*PLEASE DOUBLE CHECK THIS PAGE, AFTER YOUR GENERATE YOU FOOD ORDER NO CHANGES CAN BE MADE*

10. GENERATE YOUR ORDER

11. TO EDIT YOUR ORDER CLICK ON EDIT GROCERY ORDER

THIS SCREEN WILL POP UP:

*SAVE OFTEN* SAVE OFTEN * SAVE OFTEN * SAVE OFTEN * SAVE OFTEN * SAVE OFTEN * SAVE OFTEN *

Few things to note on this page:

• Here is where you change IDT / AT under Account

• This also gives you your budget under Projected Cost / Earnings: ($1736.00 for this order)• (BDFA – this is a set standard: Breakfast $2.17, Lunch & Dinner $4.34) • You are allowed an additional $200.00 for condiments and enhancements (if your over you will be asked

to make changes to your order – please double check this)

Few things to note on this page: - Here is where you will be able to add/delete items from the order. Check your inventory to remove the items you don’t need.

- Delete Items: Click on the small back next to the item, at the top of the box hit

- Add Items: Click on the little binos, Search by : Item NameValue: What ever your looking for…..

- Click on the little green arrow to add to order.

Few things to note on this page:- Select your Cardholder

(if this information is incorrect it can be updated under Card Holder Maintenance on the Main page)

- MIPR wont be used

Few things to note on this page:

Supplier Info: Unit Info:

- Supplier will always be Sysco - This information is auto populated if incorrect pleasenotify the J4 office and send the correct information so we can get it updated

Few things to note on this page:

SHIP TO LOCATION: If the location your looking for isn’t on there ADD IT!

ADD: Ship to MaintenanceName: 10-144

Address: 15000 Hwy 115City: Little FallsState: MN Zip Code: 56345

This is your page to give me any note on your order:

Examples: *Change the delivery date to XX/XX/2018*No Salad dressing orders will use what we have in inventory*Requested Soup/Coffee as we have SM down range overnight*Changed Cod meal to Fish Tacos, added Tortilla, and other taco items* Mandatory Overnights, 100 SM * Consolidate Mess for A Co & B Co

IF YOU KNOW YOUR ORDER IS READY TO BE SUBMITTED, Print your detail (add order in to Sysco) and SUBMIT, AFTER YOUR ORDER HAS BEEN SUBMITTED (BOTH AFMIS AND SYSCO) EMAIL YOUR 5913 REQUEST TO J4 STATING: TSU order is pending approval both AFMIS and SYSCO orders have been submitted.

Prior to drill you will need to log into AFMIS and print off the production schedule for your Food Service Binder.

PRODUCTION SCHEDULE

Search your dates that you had the meal, and it will pop up under Number of Production schedules: Edit

SERVING PERIOD: Add the times of the meal [1200] – [1300]

If you know who you would like to prepare the items there names can be added here. If you need to change items on the production schedule, you can add the recipe here.

GENERATE KITCHEN REQUSITIONS:

After you have all your production schedules completed and saved, Click on the little white box to highlight them all and hit

• You will not be able to complete any of this unit your order has been approved by FPMO*

After you have updated everything you can click on the and print all your production schedules

If you print them and its cut off on the right side, check your printersetting make sure the *Choose Paper source isn’t checked*

IF YOU HAVEN’T GENERATED YOUR KITCHEN REQUSITION DO THAT NOW!

1. Main Menu2. Production Schedule (search your meal dates)

KITCHEN REQUISITIONS AND RETURNS

SEARCH FOR YOUR MEAL DATES

EDIT TO FINALIZE: Click on the pencil

1. The Est Qty: Is the items you received on your order2. Act Qty Issues: The actual # of items you received3. Act QTY Returned: The number of items you have left

(Most people will zero this balance out)4. FINALIZE (next page) (Top Right Corner)

1. 2. 3.

IF YOU SEE THE GREEN CHECK MARK YOURKITCHEN REQ WAS FINALIZED

AFTER YOU HIT FINALIZE YOU WILL GET 3 DIFFERENT PAGES ASKING QUESTIONS:

Have all subsistence items been included on this Kitchen requisition? – YES- Do you want to finalize this kitchen requisition – YES - Do you want to process another – [ if you have no more it will bring to main page]

HEADCOUNT / CASH COLLECTED

1. Add in your meal

(It will auto default so you will need to add in the correct meal type and date)

** IF you add in the incorrect meal type or date you will get this error! **

This is where you will add in your number off of the 5913 for SIK (Mday)

Then add your remarks:Here is where you want to add your awol, splits, schools ect.

Save and Return to main menu

If you have meals sold for cash they are listed in this box.

1. GROCERY SUPPORT

2. GROCERY RECEIPT

TO CLOSE OUT THE RECEIPT: Click your pencil for your meal

THIS IS WERE YOU WILL ADD THE ADJUSTMENT OF $65.00 (This is typically the fuel charge – you can verify if your order has a fuel charge on the last page of your invoice) If you don’t have a fuel charge please make a note of that in theremarks when you close out.

ITEM DATA: On this page you will take the prices off your Sysco invoice and transfer them to the AFMIS site.

There are a few tips and trick to this:Hamburger is weighed in LBS but AFMIS has a EACH (Each log is 5 lbs)

Total of Hamburger / # of logs of beef you got = the number that goes in AFMIS ($50.36 / 4 (logs) = $12.59) * If you are off by a few cents that is ok it can be adjusted in the adjustment box*

HERE YOU WILL NEED TO ADD IN THE RECEIPT TOTAL ON THE LAST PAGE OF THE INVOICE

THE TOTAL COST AND RECEIPT TOTAL MUST MATCH

* Here is where you make the adjustment for the few cents if you are off with meat or other items*

THEN YOU WILL ADD IN THE AUTHORIZATION NO.

THIS IS THE INVOICE # ON THE SYSCO RECEIPT

- You may need to add 3-5 zeros on the end

SINCE YOU ALREADY HAVE ADDED IN YOUR HEADCOUNT AND COMPLETED YOUR KITCHEN REQUISITIONS THIS PAGE IS COMEPLETED.

THERE ISN’T ANYTHING THAT NEEDS TO BE COMEPLETED ON THE SUPPLIER PAGE

HERE IS WHERE YOU WILL ADD IN YOUR NOTES OFF THE 5913 WITH ANY DISCRPENCIES IN THE NUMBERS: (SEE BELOW)

IF YOU FEEL THAT YOU HAVE EVERYTHING COMPLETE

HIT EXECUTE:

AFMIS Main:https://afmisweb1.lee.army.mil/AFMISWEBNG/AFMISWeb/Default.html

AFMIS Alternate:https://afmisweb2.lee.army.mil/AFMISWEBNG/AFMISWeb/Default.html

FOOD PROGRAM MANAGER:

WOC CLIFF DOUCETTEcliff.a.doucette.mil@mail.mil

320-616-2684

STATE FOOD PROGRAMMER:

MSG Anthony Buchiteanthony.s.buchite.mil@mail.mil

320-616-2683

ANY QUESTIONS PLEASE CONTACT US!

“ MFSGA – Make Food Service Great Again”- SSG Schwegel