how to choose an eprocurement software?
TRANSCRIPT
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How to choose an E-procurement software?
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This presentation contains 5 simple steps that will help procurement managers stay focused during their search for the perfect e-procurement solution.
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Understand the ‘whys’
Trying to purchase an E-procurement system without understanding the ‘whys’ is like going grocery shopping without a grocery list.
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You go in wanting to buy an apple
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But you walk out with a whole bunch of things you don’t really need
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First understand the ‘why’ behind the incumbent dissatisfaction with the current process.
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Secondly understand ‘why’ the new process will be better for the company
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Creating a table highlighting the difference between the current system and the proposed system will help understand why the new process will be better
• Requires a lot of training• Has a complex user
interface• Takes a lot time for
approvals• Requires a lot of manual
input• Can be accessed only from
the office system
• Requires minimal to zero training
• Has a simple and intuitive UI
• Lighting fast approvals• Has minimal manual input• Can be accessed from
anywhere using a mobile app
Current System
Proposed System
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Simply put, understanding the ‘whys’ makes the process of selecting the E-procurement system more clearer.
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Don’t get overwhelmed with the long list of featuresAn E-procurement system with a very long list of features are not necessarily the best system for your company
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Rather than a long list of features, companies should look for the right list of features which can add significant value to the company’s bottom-line
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Remember more features also means that you will be shelling out more cash
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Make your buying decision only after a demo
One can never really properly evaluate a procurement automation system’s fit in an organization without a demo of the product involving replicated business scenarios
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We are just trying to say “don’t buy the car unless you have taken it on a test drive”
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Contemplate the idea of going for cloud based solutionsCloud based solutions have very low to zero capex as there are no infrastructure costs attached to it
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Cloud based solutions have the fastest implementation times. Some systems can be implemented within two days
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They are highly secure systems which are always up to date with the latest security patch
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Updates are quick as they are automatically updated over cloud
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Cloud solutions also have super fast disaster recovery times
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Involve users in the decision making process
Involving the end user in the decision making process improves the user acceptance in the company
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Involving the end user also helps assess how the automation system will help them achieve the company’s goals
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Remember: The best way to make money is to save money. And e-procurement is one of the most effective ways to achieve that.