how to apply tutorial - baruch college€¦ · web view2014/09/11 · towards the end of the...
TRANSCRIPT
Tutori al for Appli cants (Facul ty Posi ti ons) After reviewing this tutorial, you should be able to:
Complete an application for employment on CUNYfirst, CUNY’s applicant tracking system. Attach supplemental documents, (e.g. Teaching Philosophy, Statements of Research, Teaching
Evaluations or writing samples) to your application. Log into your CUNY account to:
View your status for each position to which you have applied for Update or replace an existing document to your application that was not s ubmitted
(saved as Draft)
Towards the end of the tutorial, we have listed frequently asked questions that may further assist you in submitting your application and/or letters of recommendation online.
If, after reviewing the tutorial, you still have questions, please contact the Office of Human Resources at 646-660-6594 or email [email protected].
There are Two Steps to Your Application:• Step One – Apply on CUNYfirst.
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Tutori al for Appli cants (Facul ty Posi ti ons) • This is where you will submit your application (cover letter, CV, and supplemental material
as noted on the position’s job description).
• Step Two – A link is provided that will direct you to our HR Letter of Recommendation System.• This is a separate system from CUNYfirst. It does not link your application on CUNYfirst
to your letters of recommendation.
• Please go to the link provided and enter contact information for three (3) references.Your references will receive an email from the system with details to upload a letter ofrecommendation. You, the applicant, will receive a notification from the system eachtime one of your references submits a letter.
T o g e t s t a r t ed : Prepare and save your cover letter and Curriculum Vitae (CV) in .doc, .pdf or .rtf file format.
Refer to the job description’s “How to Apply” instructions and have relevant supplemental documents ready. These must also be in .doc, .pdf or .rft file formats.
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Click on the Link to Access the Job Description1. Select “Applicants
Apply Here” for the desired position.
No t e : Not all positions require letters of recommendation as shown here.
Please read the job description b e f o r e you apply for specific application instructions for the position.
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Revi ew and Cli ck on “Appl y Now ” 2. Review the Job
Description and “How to Apply” section.
3. Prepare your documents and save as.doc, .rtf or .pdf file format.
When ready….
4. Click on “Apply Now”.
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Users a re required to lo g in 5. If you already have an
account, enter your User Name and Password.
6. If you forgot your Login details, select the “Login Help” link.
7. If you do not have an account, select the “Register Now” link to create your User Name and Password.
Remember to write it down – you will need it later.
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Fil l in “My Profil e” (Fi rst Ti me Us ers Onl y) If you are a first time user, please make sure to fill in contact information under “My Profile.”
Remember to enter a valid e-mail address and phone number.
Uploading Your Curriculum Vitae (CV)
8. Select how you would like to submit your CV.
9. Select “Continue”.
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Uploading Your Curriculum Vitae (CV)10. Select “Browse” to
find and select your file and then select “Upload”.
11. Fill in the resume title (please reference Job ID in “Resume Title” name) and thenselect “Continue”.
Baruch College
Uploading Attachment(s)
1 Professional Reference49 OIF – OIF is used to add other attachments not specified above 9
This is where you will upload your:
Cover Letter Transcript Writing Samples References and more…
12. Select “Upload an Attachment” to upload a new attachment.
13. Click “Continue”.
A t t a c h m e n t L i m it P er Appli c a ti o n o n CU N Y f i r s t 3 Writing Samples 3 Reference Attachments 1 Transcript 1 Cover Letter 1 Personal Reference
No t e: You will need to repeat this for each attachment you are uploading. Please see next page.
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Uploading Attachment(s)
14. Select the attachment type in the dropdown menu
15. Type a short description for the attachment in “Attachment Purpose”.
16. Select “Save & Continue” if you are done.
17. Select “Save & Add More” to add more attachments.
Revi ewing Yo ur Applicatio n You have the option to apply for more than one position at the same time with one application. Select “Add Another Job Application.”
Here you can see the documents you have uploaded. You have the option to preview, removeand add documents (see next page)
18. Click this icon to preview your document.
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Updati ng Your Appli cati on
To upload a different Resume:
19. Click “Use a DifferentResume”.
To Update Your Attachments:
20. Click “ManageAttachments”
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S ubmi tti ng Your Appli cati on 21. Click:
• “Save” and “Close Application” to save your application and return to it later.
• “Submit” to submit your application. You will not be able to return to it later to make any updates.
S ubmi tti ng Your Appli cati on 13
Self Identif icatio n Deta ils 22. Fill out the “Self
Identification Details” or select the checkbox “I decline to provide my self identification details” if you do not wish to disclose this information.
23. Select “I agree to these terms” and then select “Submit”.
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Co nf irmatio n o f Successf ul Submissio n24. You will see this
confirmation message when your application has been successfully submitted.
25. Your application status will change to “Applied”.
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Co nf irmatio n E-Ma il 26. You will also receive an
email confirming receipt of your application.
END.
You have successfully submitted your application!
If you still have questions, please contact Human Resources at 646-660-6594or email questions to [email protected].
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Revi ewing Other Attachments and Res umesUnder “My Career Tools”, it lists:
Your new and previousapplications
Your Resume(s) Your Cover letter(s) and
attachment(s)
You should now see your attachment(s) here. When we download your application ,we will get any attachments submitted with your application.
Note: You cannot delete your documents once they have been submitted.
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Reviewing O ther Applicatio ns Open up an application again by clicking on it.
This is your application’s status.
Genera l FAQ
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1. Will you accept my application if it’s mailed to your office?• No. All applicants must submit their application online to CUNYfirst in order to be considered for the
position.
2. Are my letters of recommendation linked to my application on CUNYfirst?• No. The two systems are separate. Your application on CUNYfirst is not linked to your letters of
recommendation. If you submitted two applications on CUNYfirst you will only appear once in theletter of recommendation system. The Committee will search for your name in each respectivesystem to access your documents.
3. When will the Committee start interviewing qualified Candidates?• It depends. It can be as quick as two weeks or as long as six months after the review date/closing
date. Time varies based on the applicant pool for the search. All applicants will be notified of theirapplication status at the end of the search process.
4. When should I expect to hear something about the position I applied for at your College?• Time varies depending on how fast the Committee goes through the applications. For some
searches, it may take a little longer based on the number of applicants that applied for the search.
5. Can you (Office of Human Resources) help me delete my first application after I have resubmitted a new one?• No, CUNY policy does not allow us to do this, nor do we have the functionality to do so in the
system.
Genera l FAQ
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6. I am having trouble using your online system to submit my application/letter of recommendation.• Some browsers are more compatible with our system than others. Please try again using Internet
Explorer or Mozilla Firefox.
7. I am still having trouble submitting my application/letter of recommendation to your system. Who can Icall for assistance?• You can call Baruch College’s Human Resource department at 646-660-6594or email us at
• You can also visit h t tp : // ww w . c u n y .edu / em pl o y me n t /jo b s y st e m i n s t r u ct i on s. h tml for more details about using CUNYfirst to submit your application.
8. Can I save my application as draft and come back to it later?• Yes, as long as you do not submit your application, you can go back in to your application and
change/remove documents. See page 11.
9. The job description for the position I am applying to asks for writing sample(s). I have submitted my writing samples, cover letter, and CV to an online credentials management service / dossier agency such as Interfolio. Can I have them mail you my application instead of applying on CUNYfirst?• You can have Interfolio mail us your writing sample(s); h o w e v e r , you must apply on CUNYfirst
in order to be considered.
FAQ (C UNYf irst Applicatio n) 1. How can I update an application that I have submitted for a position at Baruch College?
• Once you have submitted your application, you cannot go back in to update it. You will need tore-apply again.
2. I just submitted another application for this position because one of my documents were outdated. Is there a way for you to link my most current application to my letters of recommendation?• Your application on CUNYfirst and your letters of recommendation were uploaded to two different
systems. They are not linked to one another. The Committee will go into each respective system and look for your name to view your materials.
3. I submitted my application but I forgot to upload something (Cover letter, Writing sample, etc). Is there a way for me to go back and upload it? Can you help me upload it to the system?• Please see question 1 above.
4. I cannot upload my attachment. It is saved in the file format as requested (pdf, rtf or doc).• Please make sure your attachment is not over 12 megabytes (MB), the title of your attachment is
short and does not contain any symbols (@,!, &, etc) or special characters (ǚ, ǧ, Ǐ, ǽ, ѐ, etc).
5. How can I check the status of my application?• You can check the status of your application by logging back in to your account. Please see page 18
for more details.
FAQ (Letters o f Reco mmendatio n) 1. Are my letters of recommendation linked to my application on CUNYfirst?
• No. The two systems are separate. Your application on CUNYfirst is not linked to your letters ofrecommendation. The Committee will search for your name in each respective system to accessyour documents.
2. My references did not receive an email from you to upload their letter of recommendation. What shouldI do?• Sometimes the email may have gone to their spam or junk folder. Please ask them to double-check
their email. You can also call us at 646-660-6594 for assistance.
3. One of my references has trouble submitting his/her letter of recommendation to the system. They were able to go to the link provided and upload their letter but they do not see how they can submit it.• Some browsers are more compatible with our system than others. Please try using Internet Explorer
or Mozilla Firefox. If the problem persists, please call us at 646-660-6596.
4. My letters of recommendation are kept by an online credentials management service / dossier agency such as Interfolio. May I have them mail you the letters directly?• You can contact the respective dossier agency and ask them if they can provide an email address for
you to use in place of each of your references’ email when filling out the Reference Contact Information form. The system will email the agency instead of your references to upload a letter of recommendation.
FAQ (Letters o f Reco mmendatio n) 5. The Reference Contact Form only allows me to submit three references. May I add an
additional reference?• For all faculty positions, only three letters of recommendations are required (unless otherwise
specified in the job description) to apply for the position at Baruch College.
6. One of my references is unable to submit a letter of recommendation on my behalf. Can I replace him/her with another reference?• Yes. Please call us 646-660-6594 or email us the details at
[email protected]. Please include your name, the title and job ID of the position you are applying for and the contact information of the person you would like to add and who you would like to replace.
7. How do I know whether or not my references has submitted a letter of recommendation? Is there a way for me to check?• Each time one of your references successfully submits a letter, the system will automatically send
you an email notifying you that a letter was submitted.
8. I applied to multiple faculty positions at your College. Do I need to submit my references’ contact information again for each position?• Yes. Each position is given a unique link to our letter of recommendation system. When you click on
the link and submit the form, the information you’ve entered are attached to the respective position.
FAQ (Letters o f Reco mmendatio n) 9. Will other CUNY Colleges see my letters of recommendation?
• No. The letters of recommendation are uploaded to a system created by Baruch College. OtherCUNY Colleges do not have access to it.
10. I applied for a faculty position last year and had my references submit their letters of recommendation to your system. Can I reuse these letters for this year’s application?• No. As mentioned in question 8, each position is given a unique link which attaches the information
you’ve submitted on the Reference Contact Form to each respective position.
END of FAQs.If you need further assistance, please call 646-660-6596 or email [email protected] .