How To 7 MP Tools

CS Odessa Release of ‘Seven Management and Planning Tools’ Available in ConceptDraw Solution Park

Professional Analytical Tools that are supported by ConceptDraw Office are now available in the Business Productivity Area of ConceptDraw Solution Park

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1. AffinityDiagram

How to Group and Structure the Factors That Impact a Problem

The Affinity Diagram shows the structure of large, complex factors that have an influence on a problem, and then divides them up into a smaller and simpler structure. The Affinity Diagram does not show a causal relationship between the factors. This diagram is designed to prepare the data for further analysis of the cause-effect relationships. A typical size for an Affinity Diagram is approximately 40-50 topics in a chart.

How to Structure the Factors of a Problem by Using ConceptDraw Office 2?

Step 1. Use “Affinity Diagram” input template in ConceptDraw MINDMAP

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Affinity Diagram

Step 2. Brainstorm and collect all fact ors affecting the problem

Step 3. Organize items into a mind map tree structure that reflects the problem’s composition

Step 4. Use Output “Affinity Diagram” to create a diagram from mind map

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2. RelationDiagram

How to Identify Causal Relationships

Identify how factors influence each other. Factors mostly influencing called “Drivers” Primarily affected factors called “Indicators”. Problem solving further focuses on changing driver factors by corrective actions. Indicator factorshelp establish KPI (Key Performance Indicators) to monitor changes and the effectiveness of corrective actions in resolving a problem.

How to Identify Relationships between Factors Affecting a Problem by Using ConceptDraw Office 2?

Step 1. Use “Relations Diagram” input template in ConceptDraw MINDMAP

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Relation Diagram

Step 2. Brainstorm and collect all factors affecting problem

Step 3. Create links between factors using the ConceptDraw MINDMAP relations feature

Step 4. Use Output “Relations Diagram” to create a Relations Diagram from your mind map.

You are now ready to define factors-drivers and factors-indicators

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3. PrioritizationMatrix

How to Prioritizethe Driver Factors to Order Corrective Actions

The Prioritization Matrix ranks driverfactors based on a set of criteria. The process allows one to identify the factors that are the first priority. These factors can then be analyzed for possible corrective actions. The Prioritization Matrix allows the factor weighting foreach identified criterion. The total sum of weights for each factor determines the priority.

How to Rank Driver Factors for Priority in ConceptDraw Office 2

Step 1. Create new Document using “Prioritization Matrix” template in ConceptDraw PRO

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Prioritization Matrix

Step 2. Enter criteria, factors, and rank factors

Step 3. Select three of the highest priority factors to work with

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4. RootCauseTreeDiagram

How to Perform Root Cause Analysis

Analyze the root causes of factors that influence the problem. A diagram is constructed separately for each high priority factor. Identify the root causes for a factor and then propose possible corrective actions. The diagram displays the structure of causes for a factor and possible corrective actions. The Root Cause Tree Diagram is used for further formulation of actions.

How to Identify the Root Causes of a ProblemAffecting Factors by Using ConceptDraw Office 2

Step 1. Use “Root Cause Diagram” input template in ConceptDraw MINDMAP

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Root Cause Tree Diagram

Step 2. Create a mind map of root cause tree

Step 3. Apply appropriate topic types to topics of factors, causes and corrective actions

Step 4. Use Output “Root Cause Diagram” to create a diagram from ConceptDraw MINDMAP

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5. InvolvementMatrix

How to Identify What People and Groups Are Involved in Corrective Actions, and What Their Role is in Every Action

The Involvement Matrix is constructed for all highly-prioritized corrective actions. It defines the participants and their roles in identified corrective actions.

The matrix displays all of the parties involved, defines the level of involvement and nature of participation. The diagram shows the degree of involvement for all identified parties in the execution of corrective actions.

We assign who participates, who performs, consults, who should be informed, who checks the work, and who accepts the results. The Involvement Matrix can identify the distribution of responsibilities and identify roles in a group or team. The matrix can be used company wide.

How to Determine Participants and Their Involvement in Corrective Actions by Using ConceptDraw Office2

Step 1. Create new Document using “Action Involvement Matrix” template in ConceptDraw PRO

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Involvement Matrix

Step 2. Enter corrective actions and roles

Step 3. Specify involved people and groups

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6. PERTChart

How to Build a Schedule of Actions

The PERT Chart is constructed as a way to create a schedule of corrective actions. The PERT Chart shows the logical sequences of corrective actions on the time scale. This PERT Chart shows the time period for problem solving and the corrective actions along the critical path. The PERT Chart is also known as a Precedence Diagram or Project Network Diagram. Creating the PERT Chart defines the schedule of work.

How to Schedule Corrective Actions by Using ConceptDraw Office2

Step 1. Open a new schedule document in ConceptDraw PROJECT

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PERT Chart

Step 2. Enter all corrective actions , set start and finish dates, connect the actions by logical links

Step 3. Use “PERT Chart” output in “Reports” to generate a PERT chart in ConceptDraw PRO

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7. RiskDiagram(PDPC)

How to Identify Possible Risks When Carrying Out Corrective Actions, and Define Preventive Actions

The Risk Diagram determines the risks of potential obstacles during corrective actions, and helps develop preventive actions.

How to Identify Possible Risks and Develop Preventive Actions by Using ConceptDraw Office2

Step 1. Use “Risk Diagram” input template in ConceptDraw MINDMAP

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Risk Diagram (PDPC)

Step 2. Copy all corrective actions from ConceptDraw PROJECT schedule document, and paste into the mind map as actions tree

Step 3. Add subtopics of risks to terminal topics of corrective actions

Step 4. Add subtopics of preventive actions to topics of risks

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Risk Diagram (PDPC)

Step 5. Use built-in template topic types “Risk” and “Preventive Action”

Step 6. Create Risk Diagram in ConceptDraw PRO by selecting the “ Risk Diagram” output in ConceptDraw MINDMAP

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